MORE_QUESTIONS_AND_ANSWERS.docx

MORE QUESTIONS AND ANSWERS

QUESTION 1: In order to travel within the 25 mile radius from the Hotel there may be tolls required, who is responsible for the cost?

ANSWER: Contractor is responsible for all tolls required for performance of the contract.

QUESTION 2: Do you provide tax exemption certificates?

ANSWER: YES

QUESTION 3: There are numerous mandates to provide statements to meet the required technical items; does this absolve CIVMARS from verifying the statements? In other words do you inspect the facilities to assure statements are valid? If not why ask for the statements?

ANSWER: All facilities will be inspected prior award to ensure they meet all technical requirements.

QUESTION 4: Most Hotels within the 25 mile radius of the Naval Station have a peak season where rates are increased in addition to blackout dates during the dates in this solicitation, if the primary and overflow Hotels cannot accommodate the average of 150 to 250 rooms per day will that result in a contract default of the awarded contractor?

ANSWER: YES. An awardee must abide by the terms and conditions of the contract to avoid a contract default.

QUESTION 5: Are you awarding more than one contract to cover the large number of rooms required?

ANSWER: A single award is anticipated for this requirement.

QUESTION 6: Is this a new initiative, if not what is the award info, i.e., award amount and contractor?

ANSWER: YES!!

QUESTION 7: The CIVMARS office has a pattern of awarding contracts to the same companies, how likely it is that other companies are considered without favoring their “pet” contractors who are conveniently located in Norfolk, VA? In other words are we wasting our time preparing a proposal for nothing?

ANSWER: All interested vendors are welcome to submit proposal for the requirement that may be susceptible for an award.

QUESTION 8: There are 2 Attachment #1- Quote Cover Letter posted in FEDBIZOPPS, are both required to be submitted with proposals?

ANSWER: You are required to submit one document with your proposal and ignore duplicated copies.

QUESTION 9: There is a requirement to provide a copy of Restaurant – Foodservice Establishment Evaluation Reports from the VA Department of Health, is this required of Hotel restaurants only or for the quick service restaurants and/or full service restaurants within ½ mile of the Hotel listed in the PWS?

ANSWER: All interested offeror is required to follows as stated in the PWS. There is no ambiguity in PWS and you are required to provide all that are listed in it with your proposal.

QUESTION 10: In the above solicitation it states that proposals are due Friday, Feb 14th, 2018. Feb 14th is Wednesday. Do you mean to say Friday, Feb 16th instead?

ANSWER: Proposals are due 14 February 2018 at 10:00 AM, Norfolk local time.