N32205-17-R-4909_Amendment_0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation is being amended fro the follow ing:

1. Revise PWS to add engineering services.

2. Extend the solicitation due date to 16 Oct 2017.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Sep-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N3220517R4909

X 9B. DATED (SEE ITEM 11)

18-Aug-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Sep-2017

CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP-64 NAVAL STATION N

NORFOLK VA 23511

N32205 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N3220517R4909

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

PERFORMANCE WORK STATEMENT

REFERENCES:

a) 46 CFR Parts 34, 76, 95, 132, 142, 193, Firefighting Equipment and Protection

b) 46 CFR Part 147.60, Compressed Gases

c) 46 CFR Part 147.65, Carbon Dioxide and Halon Fire Extinguishing Systems

d) ABS Rules for Building and Classing Steel Vessels (ABS SVR), 4-7, Fire Safety Systems

e) ABS SVR 7-6-2 / 1.1.9, Machinery Surveys / Fire Extinguishing

f) ABS SVR 7-8-1 / 3, Annual Surveys / Fire Safety Systems

g) 49 CFR Part 107, Hazardous Materials Program Procedures

h) 49 CFR Part 178, Subpart C, Specification for Cylinders

i) 49 CFR Part 180, Subpart C, Qualification, Maintenance and Use of Cylinders

j) NFPA 10, Standard for Portable Fire Extinguishers

k) NFPA 11, Standard for Low-, Medium-, and High-Expansion Foam

WORK REQUIRED:

1. The Contractor shall provide ALL personnel, material, and equipment to accomplish the work specified herein. All work shall be performed on site, in one service call, and by one or more qualified technicians.

2. All Contractors must be American Bureau of Shipping (ABS) recognized external specialists to perform services worldwide for Shipboard Firefighting Systems Inspection, Certification, and Repair. Only authorized technical field service representatives and manufacturer parts shall be used to accomplish the requirements of this PWS. The Contractor shall provide oversight and guidance on all aspects of equipment, in as-found condition, including inspection, removal, disassembly, reassembly, repairs, modifications, reinstallation, certification, and testing, as applicable.

2.1. All items will be serviced and maintained in accordance with manufacturer specifications, and certification requirements as set forth by the United States Coast

Guard (USCG), references (a), (b), and (c); ABS, references (d), (e), and (f);

Department of Transportation (DOT), references (g), (h), and (i); and National Fire

Protection Association (NFPA), references (j) and (k).

2.2. The Contractor shall possess a valid ABS approval letter certifying the contractor as an

ABS approved external specialist for FIRE EXTINGUISHING SYSTMES

INSPECTIONS / MAINTENANCE.

2.3. The Contractor shall ensure that all hydrostatic testing is conducted by registered technicians who have been issued a valid Requalifier Identification Number (RIN) by the DOT Pipeline and Hazardous Material Safety Administration (PHMSA) in accordance with references (g) and (i).

3. The Contractor shall ensure that certifications and approvals are maintained current throughout the period of performance, to include all option years (if exercised).

4. The Contractor’s technicians must have a minimum of one-year experience in performing the requested work as defined in this PWS.

5. The Contractor shall contact the MSC Point of Contact (MSCREP) to ensure all technicians and personnel requiring base and shipboard access meet security requirements, including submission of DD Form 254 Department of Defense Contract Security Classification

Specification, where applicable.

6. Government Furnished Information (GFI): The individual ship’s firefighting configurations are represented by each ship’s representative Fire Control Plan (FCP), and will be provided as GFI. A current ship listing of the MSC fleet is included in Attachment (A).

7. This PWS may require that work be performed on vessels berthed at Government owned, Government furnished, or commercial piers, or while the vessel is underway. Due to worldwide ship locations and rapid changes in ship deployment and operating schedules, Contractor personnel shall be able to respond to schedule changes within forty-eight (48) hours for Continental United States (CONUS) locations and seventy-two (72) hours for outside Continental United States (OCONUS) locations.

8. Tentative dates and location for each service call, under normal operational conditions, will be provided 30 days prior to the commencement date. The confirmed date and ship location will, under normal operating conditions, be provided one week prior to the commencement date of the service call. Firm performance dates and location will be specified in each Task

Order (TO). The dates and location shall be verified and confirmed by the Contractor prior to the Contractor’s departure to the respective ship and job site. The Contractor can receive confirmation by contacting the responsible MSCREP or Contracting Officer whose name, phone number, and email address will be provided on each TO.

9. The Contractor shall have the capabilities to respond to service calls in CONUS, OCONUS, and all other worldwide locations. Contractor need not be capable of performing every TO and may choose to quote, at the TO level, for only those regional requirements in the contractor's area of operations or current availabilities. Quoted travel expenses will be included in the total evaluated price and used in the best value consideration when issuing the

TOs.

10. If ABS presence is required during portions of the survey, the MSCREP shall be notified a minimum of one week prior by the Contractor to ensure ABS support is available. The

Contractor shall be responsible for communicating with USCG, or other required certifying or regulatory agencies, as needed, in the performance of this contract.

11. The Contractor is responsible for ensuring compliance with State, Federal, and International industrial safety and environmental regulations, as well as any Shipboard Safety Policies.

The Contractor shall ensure that all personnel are in the possession of, and are properly trained in the use of Personal Protective Equipment (PPE) to be utilized during the performance of this contract.

12. The Contractor shall conduct briefings, obtain authorized signatures for witness certification of testing, and prepare a Preliminary and Final Report for each service call.

12.1. The Contractor shall conduct an Opening Brief for key shipboard personnel, as identified by the MSCREP, prior to the start of the service call. The MSCREP and the

Contractor’s representative will mutually agree to the time and location of the briefing.

The Contractor’s Opening Brief shall address, at minimum, the following:

12.1.1. Equipment to be inspected, repaired, tested, recharged, and certified

12.1.2. Affected areas involved in the inspection, testing, and repairs

12.1.3. Affected systems or boundaries that will be impacted

12.1.4. Planned schedule to accomplish requirements of the TO

12.1.5. Shipboard support responsibilities (e.g., lock out/tag out)

12.2. The Contractor shall provide the MSCREP and Chief Engineer a Daily Report and briefing of current inspection status, ANY degraded system integrity, and a plan of action for the following day. NOTE: Any systems integrity that cannot be restored to operational condition will be immediately identified to the Chief Engineer and

MSCREP verbally and followed up in the written daily report with a signed acknowledgement by the authorized MSCREP. The report shall include recommended corrective action submitted no later than the following business day to the Chief

Engineer and MSCREP.

12.3. The Contractor shall conduct a Closing Brief for key shipboard personnel upon completion of the service call. The MSCREP and the Contractor will mutually agree to the time and location of the closing brief. The Contractor’s Closing Brief shall include a typewritten Preliminary Report addressing, at minimum, the following:

12.3.1. Status of surveyed and inspected systems and equipment

12.3.2. List of affected areas and equipment requiring repair, recharge and testing

12.3.3. List of found problems and corrective actions taken

12.3.4. Weighing list of cylinders, to include cylinder ID’s/DOT Serial numbers, location, tare weights (net and gross), last hydro date, type of examination

(Visual or Pressure), next hydro date, and type of agent. This shall include all

Nitrogen Test Cylinders

12.3.5. Signed & Dated Certificates of Inspection stating that all required annual inspections and testing have been accomplished in accordance with Para. 2 for all equipment and systems certified during the service call, and that all systems and equipment are in good order and ready for use

NOTE: ALL Certificates shall denote manufacturer’s serial number or other unique identifier, weight, date and location of last hydrostatic test for each piece of equipment inspected and tested, to include the standards and criteria to which they were inspected and tested, and the name of the person and company conducting the test and inspection.

12.3.6. Identification of any disparities between GFI provided (i.e., FCPs) and actual findings, shall be noted and included in the written final report. If none, then it shall be noted as NONE.

12.3.7. Any recommendations for future repairs or modifications

12.3.8. The contractor shall submit FCP updates via electronic means or through legible pen and ink submittals to the MSCREP and Chief Engineer.

12.4. A PRELIMINARY SERVICE CALL REPORT shall be submitted prior to the

Contractor representative’s departure from the ship. Contractor must provide copies of all preliminary data/documentation/certificates required by the attending ABS Surveyor so that the Surveyor can sign off on the ship’s certificates/requirements and allow the ship to depart. Prior to leaving the ship, the Contractor shall verify that the MSCREP and ABS Surveyor have all the information they need to allow the ship to depart.

12.5. The FINAL SERVICE CALL REPORT (CDRL A001), providing detailed information for above areas, copies of all certificates, all recommended FCP updates, and other information required in this PWS or TO, shall be submitted within 2 calendar days of completion of the service call. The Contractor shall submit copies of a final service call report as identified in CDRL A001 (Attachment (B)).

13. The Contractor is to include in the pricing of this Contract all labor and material expenses that are to be expected for normal preparation and delivery of Contract Data Requirements.

14. All work products that result from the Contractor’s performance under this work statement shall become the exclusive property of MSC to which the Government shall have unlimited rights. There shall be no restrictions as to the use, modification, reproduction, or transfer of deliverables under the contract to include, but not limited to, technical data, computer software, codes, or documentation. Upon request, the Contractor agrees to provide the

Government, at no additional cost, all materials and information that resulted from the performance under this work statement.

15. The annual Firefighting Survey shall include the following equipment:

15.1. Fixed CO2 systems and cylinders; Semi-Fixed CO2 systems and cylinders; Hose Reel systems and equipment; Halon systems and equipment; Fire and Smoke Detection systems and associated sensors; Dry Chemical Extinguishing systems and equipment;

Kidde Brand, or equivalent, systems and equipment; Galley Fire Suppression systems;

Portable Extinguishers; AFFF Firefighting and Transfer systems and equipment; FM-

200 systems and equipment, High Expansion Foam systems and equipment, Master and

Individual Alarm Units and Control Panels, and System Spare Cylinders.

16. All Fire Detection and Fire Extinguishing systems and equipment shall be surveyed and tested for operational capability. During annual surveys, inspections and tests, the following shall be completed:

16.1.1. All fixed, semi-portable/semi-fixed (hose reel), and portable CO2, Halon, dry chemical, and FM-200 system cylinders shall be disconnected, weighed, tagged, resealed, and reconnected. If cylinders are found to be beyond the due dates for hydrostatic testing, the Contractor, under negotiated contract modification at the

TO level, will convey to the contractor's facility. At the time of servicing or in the event of decommissioning, all attempts will be made to recover the cylinders agent for recycling, reprocessing, or disposal in accordance with approved methods. The cylinders will be recovered where applicable, hydrostatically tested, date stamped, recharged, and with the exception of decommissioning, returned to the ship and reinstalled back in their respective locations. All cylinders that are hydrostatically tested shall be marked in accordance with DOT requirements, to include a raised metal stamp.

16.1.2. All hoses, nozzles, valves, piping, and fittings shall be examined and tested, and piping condition checked on fire detection and extinguishing systems.

a. If stated in TO, contractor shall perform annual hydrostatic examination and stenciling of fire hoses in the quantity requested.

16.1.3. Inspect, test, and service all Fire Detection Equipment to include all control panels and sensor detection devices. Sensor devices include, but are not limited to, smoke, heat, flame, and ultraviolet (UV) detectors, as applicable.

16.1.4. Firefighting foam laboratory analysis: Contractor is responsible for coordinating with the MSCREP for foam sample testing. The Contractor shall draw a sample of foam liquid from each foam tank for laboratory analysis to determine specific gravity, pH, percentage of water dilution, and solids content. MSC will perform the foam testing; however, the Contractor shall coordinate with the MSCREP to obtain a copy of the Chemical Contractor’s written report from the lab.

16.1.5. Demonstrate proper operation of all remote releases, ventilation shutdowns and louvers, fire tight door closures, time delays, and alarms as required for certification.

16.1.6. Conduct operational simulation test of ship’s fire detection and firefighting systems.

16.1.7. Where applicable, recharge all nitrogen test cylinders utilized in testing the FM-

200 system.

16.2. Upon completion of the inspections and/or tests required in accordance with standards per Paragraph 3, the Contractor, or Contractor’s designated representative, shall certify that the inspection or test has been made and the date on which it was made. These certifications shall include a copy of the test procedure and results, and shall be provided with a signed acceptance copy as part of the Preliminary and Final Service

Call Report.

16.2.1. Certifications of hydrostatic testing shall be provided as part of the Preliminary and Final Service Call Report. This shall be retained by the Contractor until the fire extinguisher is retested or permanently removed from service or the termination of this contract at which time these records will be turned over to

MSC or its successor.

16.3. Terms of Warranty: The contractor shall guaranty that all items will be serviced and maintained in accordance with the specifications of the manufacturer and certification requirements as set forth by the USCG, ABS, DOT, and NFPA.

17. Contractor shall be capable of providing repair, design upgrades, and installation of all equipment and systems, as identified in the TO. The Contractor shall provide life cycle support, to include, but not limited to: obsolescence, standards update, and condition found reports. These services apply to all items listed in Para. 15.1.

17.1. The Contractor shall create or revise engineering drawings to accurately reflect the ship's systems/equipment affected. All drawings shall be accurately prepared and submitted in accordance with the Government Furnished Information (GFI) as identified in the individual TO.

17.1.1. Create New Engineering Drawings. The Contractor shall develop new firefighting engineering drawings as described in the TO. The Contractor may be required to perform a ship check survey to develop sketches and notes for the new drawing as well as consult existing engineering drawings, technical data, work packages, technical manuals and other correspondence as required. The Contractor shall provide the Technical Point of Contact

(TPOC) a complete copy of all ship check notes, sketches, photos, and draft drawings for quality assurance comparison of the final drawing.

17.1.2. Revise Existing Engineering Drawings. The Contractor shall revise engineering drawings as described in the TO. The TPOC will provide a

PDF, AutoCAD, or paper copy of the drawings to be revised. The

Contractor may be required to perform a ship check survey to develop a mark-up of the original drawing, sketches, and/or notes as well as consult existing engineering drawings, technical data, work packages, technical manuals, and other correspondence as required. The Contractor shall provide the TPOC a complete copy of all ship check notes, sketches, and mark-up drawings, photos, and/or draft drawings for quality assurance comparison of the final drawing.

17.2. Regulatory Body Approvals. Drawings may require submission to the US Coast

Guard (USCG) and American Bureau of Shipping (ABS) for acceptance and approval, as indicated by the TO.

17.2.1. The TPOC will alert ABS that drawings will be submitted for approval, and the Contractor will submit the drawings directly to ABS on behalf of

MSC. The Contractor is responsible for all corrections and revisions required to meet USCG and ABS final approval. The Contractor will not be responsible for the cost of the ABS review/approval process.

17.2.2. The Contractor shall maintain contact with ABS throughout the review process, and notify the TPOC of any potential delays. The Contractor shall make every effort to provide ABS approved final deliverables to the TPOC not later than the deliverable schedule indicated in the TO; however, the

Contractor will not be held responsible for documented ABS review delay.

17.3. All drawings, calculations, and technical documents shall be owned by MSC and submitted to MSC Technical Library upon completion of the TO.

18. Labor-Straight Time (S/T): Straight time (S/T) includes normal work of eight (8) hours per day, five (5) days per week, Monday through Friday.

19. Labor-Overtime (O/T): Overtime (O/T) includes any work in excess of eight (8) hours per day or in excess of forty (40) hours per week, or work performed on Saturdays.

20. Labor-Premium Time (P/T): Premium time includes any work performed on Sundays or holidays.

21. Labor-Travel Time (T/T): Travel time (T/T) shall not exceed S/T, O/T or P/T rates.

22. Material: The contractor shall make an effort to utilize parts currently in the Government’s inventory, listed as GFI per each TO. Material orders not connected to services may be required.

23. Travel, Per Diem, Air Fare, and Ground Transportation: Rates for all travel and mobilization expenses including air fare, excess baggage charges, car rental, transfers, visas, local transportation and per diem charges shall not exceed Joint Travel Regulations.

ATTACHMENTS:

Attachment (A): MSC Ships Listing

Attachment (B): Contract Data Requirements List (CDRLs)

The following have been deleted:

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

Section L - Instructions, Conditions and Notice to Bidders

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management JUL 2013

52.211-6 Brand Name or Equal AUG 1999

52.214-34 Submission Of Offers In The English Language APR 1991

52.214-35 Submission Of Offers In U.S. Currency APR 1991

52.215-1 Instructions to Offerors--Competitive Acquisition JAN 2004

52.215-20 Requirements for Certified Cost or Pricing Data or

Information Other Than Certified Cost or Pricing Data

OCT 2010

52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation FEB 1999

52.237-1 Site Visit APR 1984

252.204-7004 Alt A System for Award Management Alternate A FEB 2014

252.227-7028 Technical Data or Computer Software Previously Delivered to the Government

JUN 1995

CLAUSES INCORPORATED BY FULL TEXT

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of an Indefinite Delivery Indefinite Quantity Multiple Award Contract (IDIQ-

MAC) with Firm Fixed Price Task Orders resulting from this solicitation.

(End of provision)

52.216-27 SINGLE OR MUTIPLE AWARDS (OCT 1995)

The Government may elect to award a single delivery order contract or task order contract or to award multiple delivery order contracts or task order contracts for the same or similar supplies or services to two or more sources under this solicitation.

52.217-5 EVALUATION OF OPTIONS (JUL 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interest, the

Government will evaluate offers for award purpose by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer Michelle Siebeking-Knox, by obtaining written and dated acknowledgment of receipt from Military Sealift Command Code 104B1, 471 East C Street, BLDG SP-64, Naval Station Norfolk, VA 23511.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://acquisition.gov/far http://acq.osd.mil/dpap/dars/dfarspgi/current

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision.

252.211-7001 AVAILABILITY OF SPECIFICATIONS, STANDARDS, AND DATA ITEM DESCRIPTIONS

NOT LISTED IN THE ACQUISITION STREAMLINING AND STANDARDIZATION INFORMATION

SYSTEM (ASSIST), AND PLANS, DRAWINGS, AND OTHER PERTINENT DOCUMENTS (MAY 2006)

Offerors may obtain the specifications, standards, plans, drawings, data item descriptions, and other pertinent documents cited in this solicitation by submitting a request to:

Military Sealift Command

ATTN: Alvinia Jenkins

471 East C Street, BLDG SP-64

Naval Station Norfolk, VA 23511 or

Alvinia.jenkins@navy.mil

Include the number of the solicitation and the title and number of the specification, standard, plan, drawing, or other pertinent document.

(End of Provision)

OFFER EXPIRATION

With respect to FAR Clause 52.215-1(d), unless the contractor inserts a shorter period in Block 12, SF 33, by submission of an offer, the contractor agrees that its offer, including any timely revisions thereto, shall remain valid until the Government makes award under this solicitation. The foregoing does not preclude a contractor from withdrawing its offer prior to award.

Section L - Instructions, Conditions and Notices to Bidders

General: In order to be considered for award, Offerors must submit Sections A through M of the solicitation, plus

“Volume 1 Technical Proposal”, “Volume 2 Past Performance Proposal”, and “Volume III Price and Business

Proposal”. Offeror’s proposals will be submitted in electronic format on CD-ROM media (CD). (See below for additional submission criteria.)

Proposals shall be submitted prior to the closing date and time identified on the SF 33 to the following address:

Military Sealift Command

Attn: Alvinia Jenkins

471 East C Street Bldg. SP64

Naval Station Norfolk, VA 23511-2419

The proposal shall contain a cover letter that includes the following information:

The solicitation number, the name, address, and telephone and facsimile numbers of the Offeror (and electronic address if available);

A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all services upon which prices are offered;

The names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the Offeror's behalf with the Government in connection with this solicitation;

The names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to sign the proposal on the Offeror's behalf;

“Remit to” address, if different than mailing address;

Company/Division’s Data Universal Numbering System (DUNS) number; and

Commercial and Government Entity (CAGE) Code.

For evaluation purposes offerors should plan on the period of performance commencing 01 October 2017.

Note: SUBMISSIONS SHALL NOT CONTAIN ANY CLASSIFIED MATERIAL.

It is the sole-responsibility of the Offeror to ensure that the electronic media submitted is virus free and can be opened and read by the Government. If the electronic media cannot be opened and read by the Government, the

Offeror shall have a reasonable amount of time, typically 72 hours, after notification of the same to correct the deficiency. After that time, if the electronic media cannot be opened and read by the Government, the offer may be ineligible for award.

In the event any portion of the proposal is prepared or written by anyone who is not a bona fide employee of the firm submitting the proposal, a certificate to this effect shall be furnished. The certificate shall be signed by a designated officer of the Offeror and shall also identify the person’s name, employment capacity, the name of the person’s firm, the relationship of that firm to the Offeror, and the portion of the proposals the person wrote.

Detailed Submission Information

Offerors shall submit their proposals on CD’s in the following quantities:

Volume I Technical Proposal – Four (4) copies

Volume II Past Performance Proposal – One (1) copy

Volume III Price and Business Proposal Including Prices, Representations and Certifications - One (1) copy

Technical Proposal Documents on CDs shall not exceed 50 single-sided pages each. Volume I CD shall not contain any contract price or cost information. Restriction does not apply to documents identified as attachments that supplement the technical proposal.

The information on each CD shall be submitted in Microsoft Office application programs (Word, Excel) or Adobe

Acrobat format with no loss of page layout or formatting information. All CDs shall be properly labeled with the

Offeror’s name, solicitation number, corresponding volume number and title.

Each Offeror must submit a proposal in accordance with the instructions herein. When evaluating an Offeror, the

Government will consider how well the Offeror complied with both the letter and spirit of these instructions. The

Government will consider any failure on the part of an Offeror to comply with the letter and spirit of these instructions to be an indication of the type of conduct it can expect during contract performance. Therefore, Offerors are encouraged to contact the Contracting Officer by e-mail in order to request an explanation of any aspect of these instructions.

Data previously submitted, if any, will not be used in the evaluation of the Offeror’s response to this Request for

Proposal. Previously submitted data shall not therefore be included in your proposal “by reference.”

Clarity and completeness of the proposal are of the utmost importance. The proposal must be written in a practical, clear, and concise manner. It must use quantitative terms whenever possible and must avoid qualitative adjectives to the maximum extent possible. Proposal volumes must be internally consistent or the proposal will be considered unrealistic and may be considered unacceptable.

The Government intends to issue an IDIQ on a multiple award basis without discussions as authorized by FAR

52.215-1. Offerors that take exception to the Government’s technical requirements in the technical volume will not be considered for award; therefore, any exception to the Government’s technical requirements must be resolved prior to the solicitation closing date. Alternate proposals are not authorized and will be rejected.

Notwithstanding its plan to award without discussions, the Government reserves the right to conduct discussions with Offerors in the competitive range, if necessary, and to permit such Offerors to revise their proposals. The

Government also reserves the right to change any of the terms and conditions of the RFP by Amendment at any time prior to contract award and to allow Offerors to revise their offers accordingly, as authorized by FAR 52.215-1.

An Offeror’s proposal is presumed to represent the best efforts to respond to the solicitation. The proposal shall present evidence of the Offeror’s understanding of the requirements and their interrelationships. The proposal shall demonstrate the Offeror’s familiarity with the detailed aspects of the requirements, and shall clearly show that the

Offeror correctly interpreted all of the requirements. Responses must adequately address specific RFP requirements.

Statements such as "the Offeror understands", and "the Offeror shall/can comply", along with responses that paraphrase the RFP, are inadequate. The use of phrases such as "standard practices" (with a specific government reference or industry reference) is unacceptable. Proposals submitted in response to this solicitation shall contain the information specified within this provision. Offerors are cautioned to not simply restate the Statement of Work in their technical proposal.

At the Government’s discretion, the Contractor’s proposal may be incorporated into the final contract document.

REQUEST(S) FOR INFORMATION (RFIs)

Offerors SHALL ONLY SUBMIT E-MAIL questions regarding this solicitation to the Contracting Officer, Alvinia

Jenkins, at alvinia.jenkins@navy.mil. Other methods of submitting questions are not authorized. Offerors are advised that questions shall be submitted no later than 20 calendar days after issuance of the solicitation. Due to the critical timeline to award for this requirement, questions submitted after this date may not receive a response.

VOLUME I: TECHNICAL PROPOSAL

Proposals should clearly demonstrate an Offeror’s thorough understanding and capability to perform the efforts described in the Statement of Work. Recognizing that not all technical elements can be detailed in advance, proposal must contain sufficient detail to describe the manpower and facilities that an Offeror proposes to use in order to (IOT) accomplish the effort described in the Statement of Work. Statements that the prospective Offeror understands, “can” or “will” comply with the contract requirements, or paraphrasing the contract Statement of Work, or parts thereof, will be considered unresponsive and preclude the Offeror from further consideration for award.

At a minimum, Offerors shall provide in their proposals detailed information organized as follows:

Technical Factors Technical subfactors are equal in importance.

Subfactor A: Understanding of ABS and USCG Regulations

Narrative for this subfactor shall address the following:

Offerors shall possess a valid ABS approval letter certifying the offeror as an ABS approved external specialist for FIRE EXTINGUISHING SYSTEMS INSPECTIONS/MAINTENANCE to perform services worldwide for Shipboard Firefighting Systems Inspection, Certification, and Repair.

Offerors shall demonstrate their understanding of ABS and USCG regulations by providing a list of three Government contracts (Federal Government contracts, state, local, or commercial contracts – in that order) in which ABS or USCG attendance and approval of work was required. Relevant experience on three commercial ships should be discussed if Offeror has not been a prime contractor on three Government ship repair contracts during the last three (3) years.

Offerors shall describe management’s plans for coordinating ABS and USCG inspections related to their repairs.

Subfactor B: Routine and Emergency Response Capability

Narrative for this subfactor shall address the following:

Offeror shall have the ability to provide technicians at CONUS, OCUNUS, and other worldwide locations.

Describe in detail the ability to dispatch personnel in emergency and non-emergency situations once notification is received. Dates and locations for repair will normally be provided about 7 calendar days prior to start of performance and sometimes less than 24 hours. Describe in detail dispatch methods to include notification process of Offeror’s representative, and Contracting Officer.

Subfactor C: Technical Capabilities

Narrative for this Subfactor shall address the following:

Describe in detail how the Offeror will comply with the Performance Work Statement (PWS) to include specific methodologies to be incorporated to ensure timeliness of delivery or completion of tasking.

Describe in detail the ability to demonstrate the adequacy and completeness of the approach/description of how the program would be carried to its conclusion, by major task and significant subtask. Provide a technical approach which encompasses capability, technology, authority to perform required tasks, and is results oriented is preferred. The technical approach shall also address the following:

mailto:alvinia.jenkins@navy.mil

- Ability to identify in advance, any ship COTS parts/materials, needed to support a typical ship firefighting certification.

- Ability to provide technicians qualified to conduct hydrostatic testing possessing a valid Requalifier

Number (RIN) issued by the DOT Pipeline and Hazardous Material Safety Administration (PHMSA).

- Ability to provide technicians that are in the possession of, and are properly trained in the use of Personal

Protective Equipment (PPE) to be utilized during the performance of the requirements.

- Ability to stock long lead time parts

- State any relevant experience and training your management and technical staffs have and include OEM and

Regulatory required certification documentation.

- Provide examples of servicing Firefighting systems.

- Prove ability to service large (an ocean going vessel as defined in 46 CFR 110.15.1 that is greater than 90M and

500 gross tonnage)MSC vessels.

Subfactor D: Engineering

Narrative for this Subfactor shall address the following:

Demonstrate understanding of the engineering support requirements (e.g., working drawings, fire control plans, or other documentation), and technical expertise required for repair, design, and installation of shipboard firefighting systems and equipment.

Demonstrate ability to provide life cycle support (e.g., obsolescence, standards updates, and condition found reports of shipboard firefighting systems.

Identify completely the extent of engineering services capabilities that can be provided.

Describe the methodology to be used for resolving technical engineering problems related to shipboard firefighting systems and equipment.

Describe the liaison between production and any engineering or design subcontractors (e.g. whether or not specifically dedicated in-house individuals will be assigned liaison).

Describe how regulatory approvals will be obtained for applicable engineering drawings (i.e. use of Professional

Engineer review, use of ABS review for ABS approval).

Submit brief but concise resumes of engineering personnel (in-house and subcontractor) assigned to this project.

Subfactor E: Organization and Key Personnel

Narrative for this Subfactor shall address the following:

Provide an organization chart of the key personnel who will be accomplish work required by this solicitation.

Include management, scheduling personnel, key production personnel by trade, and contracting personnel. Include the name, title, and percentage of time to be devoted to work under this solicitation, and years of experience in gauge calibration for each key personnel.

Subfactor F: Subcontractor Participation and Control

MSC will evaluate each offeror’s subcontractor estimation for subcontracting participation and control. In addition, each offeror, other than small businesses, must have a Subcontracting Plan submitted for review. All

Subcontracting Plans must be submitted and approved prior to award in accordance with FAR 52.219-9 Alt

II.

Subfactor G: Quality Control Plan

Narrative for this Subfactor shall address the following:

Describe in detail the offeror’s Quality Control Plan that is to be used. Identify the individuals who will perform the

QC function. Discuss other duties, if any, to be performed by QC personnel and the percentage of time that they are to perform other duties. Discuss the documentation of QC activity (e.g., logs, notebooks, records, etc.).

Subfactor H: Contractor Control Plan

Narrative for this Subfactor shall address the following:

Describe in detail ability to process security requirements for both prime and subcontractor personnel in conjunction with Defense Biometric Identification System (DBIDS) requirements and MSC’s Ship and Base Access clause (see solicitations clauses for further information). Describe in detail your ability to plan, schedule, coordinate and manage subcontractors along with your organic work force to accomplish all required work in accordance with stated task order requirements and timelines. Explain the subcontractor management process including selection of subcontractors, integration into the project team, coordination of Condition Found Reports, Additional Work

Requirements, quality of work, adherence to SOW, warranty issues, etc.

Identify points of contract within organization that will be responsible for subcontractor management and security management.

VOLUME II – PAST PERFORMANCE PROPOSAL

Offerors are requested to provide information on up to three (3) previous Government contracts whose effort is/was recent and relevant to the effort required by this solicitation.

a. “Recent” is defined as a contract in-progress or completed within the last 3 years. If the offeror has not had

3 Government contracts within the last 3 years, information on recent and relevant subcontracts and/or commercial contracts may be submitted.

b. “Relevant” is defined as a contract that is of similar scope, magnitude, complexity to the requirements as set forth in this solicitation.

i. Scope: Experience in the areas defined in the PWS.

ii. Magnitude: The measure of the similarity of the volume, dollar value and/or duration of the work actually performed under the Offeror’s submitted contracts to the PWS.

iii. Complexity: The measure of the similarity of technical difficulty, managerial intricacy and/or required coordination of efforts and disciplines performed by the offeror in its submitted contracts to the PWS. For complexity, not only will the tasks performed by the offeror be considered, but also the Offeror’s ability to coordinate tasks (e.g., concurrent performance requirements).

A Past Performance Data sheet (Attachment J-3) shall be submitted for each contract to be considered as past performance. Offerors shall provide a detailed explanation demonstrating the similarity of the contracts to the requirements of this solicitation; a detailed description of the work performed for the contract; and the role performed, including whether the offeror acted as a prime contractor or a subcontractor. Offerors are responsible for the accuracy of all data provided. Past performance information regarding predecessor companies, key personnel who have relevant experience and subcontractors that will perform major or critical aspects of the requirement may be provided as past performance submissions.

For each of the contracts the offeror describes in a Performance Data Sheet (Attachment J-3), the offeror is requested to provide a Past Performance Questionnaire (Attachment J-4) to a reference at the organization that awarded the contract. The reference, not the offeror, shall email the completed past performance Questionnaire

BEFORE THE DUE DATE FOR PROPOSALS directly to Alvinia Jenkins, Military Sealift Command Norfolk, Bldg SP-64 471 C Street, Naval Station Norfolk, VA 23511-2419, email to Alvinia.jenkins@navy.mil fax submittals will not be considered. If the contract(s) listed in Attachment J-3 are available in a Government past performance system (i.e. PPIRS, FAPIIS, ESRS) for Government review, Attachment J-4 is not required. The offeror, NOT THE

GOVERNMENT, is responsible for ensuring the Government receives a sufficient number of questionnaires or that sufficient information is documented into past performance systems for review.

All Offerors are required to address historical compliance with the requirements of FAR Part 52.219-8 (Utilization of Small Business Concerns) in Attachment J-3 - Past Performance Data.

VOLUME III – PRICE AND BUSINESS PROPOSAL

Furnish an electronic copy of the complete solicitation (Sections A through M and the signed SF-33 to include acknowledgement of amendments as applicable) with prices annotated electronically (not manually) for each respective CLIN.

The price proposal shall include all contract line items as delineated within Section B of the solicitation.

The price breakdown for Section B must be submitted using Attachment J-2 - Pricing Sheet.

Cost info submitted in Volume III will be evaluated to determine whether it is reasonable and whether it reflects the

Offeror’s understanding of the work and ability to perform the contract. A price proposed that is found to be unrealistic, unreasonable, or unbalanced will be precluded from further consideration for award.

All Offerors are required to provide rates as noted in Attachment J-2 - Pricing Sheet for the following:

(Fully Loaded Man-Hour Labor Rate to include QA, supervision, support functions and all indirect charges such as

G&A and profit required).

Straight Time (ST)

Overtime (OT)

Premium Time (PT)

Travel Time (TT)

Material Mark Up Rates (to include Profit and G&A)

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

Section M - Evaluation Factors for Award

CLAUSES INCORPORATED BY REFERENCE

52.216-27 Single or Multiple Awards OCT 1995

52.217-5 Evaluation Of Options JUL 1990

252.225-7037 Evaluation of Offers for Air Circuit Breakers JUN 2005

M-1 BASIS FOR AWARD

Awards will be made to the responsible, technically acceptable offerors, with acceptable past performance, whose proposals, conforming to the solicitation, offer the lowest evaluated prices. The Government reserves the right to make an award based upon initial offers.

The Government intends to award one (1) IDIQ-MAC with a minimum of four (4) awardees as a result of this solicitation.

M-2 EVALUATION FACTORS

a. The Government will evaluate offers on a Low Price, Technically Acceptable (LPTA) basis IAW FAR

15.101-2. The technical factor and past performance factor will be evaluated on an acceptable/unacceptable basis.

Technical tradeoffs will not be made and no additional credit will be given for exceeding the minimum requirements of the solicitation. Awards will be made to the lowest evaluated price proposal whose offer conforms fully to the solicitation requirements and meets the acceptability standards for all non-price factors and subfactors. In order to be eligible for award, offerors must receive an acceptable rating in every non-price factor and subfactor. An unacceptable rating in any non-price factor or subfactor will render the entire offer unacceptable. For large businesses, the Government will evaluate the Small Business Subcontracting Plan IAW FAR Clause 52.219-9

Deviation 2016-O0009 Alt II and DFARS Clause 252.219-7003 Deviation 2016-O0009. Failure by a large business to submit and negotiate a subcontracting plan acceptable to the Contracting Officer (KO) will render its offer ineligible for award of a contract.

b. The Government intends to award without discussions. Pursuant to FAR Clause 52.215-1(f) (4), however, the Government reserves the right to conduct discussions if the KO later determines them to be necessary. In the event that discussions are held, a competitive range determination will be made.

c. In selecting the lowest-priced offeror with an acceptable rating for all non-price factors, the following factors and subfactors will be considered:

Technical Factors (The following technical factors are equal in importance.)

Subfactor A – Understanding of ABS and USCG Regulations

Subfactor B – Routine and Emergency Response Capability

Subfactor C – Technical Capabilities

Subfactor D - Engineering

Subfactor E – Organization and Key Personnel

Subfactor F – Subcontractor Participation and Control

Subfactor G – Quality Control Plan

Subfactor H – Contractor Control Plan

Past Performance Factor

The past performance evaluation will assess the Offeror’s probability of meeting the solicitation requirements. To develop an overall rating, the Government’s evaluation will take into account relevant information submitted by each Offeror as part of its proposal and the Government’s assessment and evaluation of other sources of information. Other sources of information for past performance may include, but are not limited to, Past

Performance Information Retrieval System (PPIRS) reports, the Federal Awardee Performance and Integrity

Information System (FAPIIS), Electronic Subcontract Report System (ESRS), other databases, questionnaires and interviews.

(1) The Government will consider the recency and relevancy of past performance information compared to the requirements detailed in the PWS, the source of the information, the context of the data and general trends in the

Offeror’s performance and any associated risk.

(2) The Government will consider the extent of the Offeror’s ability to perform a previous contract successfully in the areas of: (a) quality of product or services; (b) timeliness or scheduling of supplies/deliveries; (c) business relations/customer satisfaction; (d) key personnel and staffing (including subcontractors); and (e) cost controls

(COST CONTRACTS ONLY).

(3) The Government will consider the company itself, predecessor companies, and key personnel who have relevant experience and subcontractors who will perform major or critical aspects of the requirement.

(4) For all Offerors, the Government will consider historical compliance with the requirements of FAR Part 52.219-

8 (Utilization of Small Business Concerns).

The Government reserves the right to consider Past Performance Questionnaires received after the…