17R3002_Attachment_A_-_WHEELER_TM_6_Sep.docx

OPDS TECHNICAL MANUAL

USNS RADM K R WHEELER T-AG 5001

OFFSHORE PETROLEUM DISCHARGE SYSTEM (OPDS)

MILITARY SEALIFT COMMAND

PREPOSITIONING PROGRAM OFFICE

(PM 3)

Military Sealift Command is the transportation provider for the Department of Defense with the responsibility of providing strategic sealift and ocean transportation for all military forces overseas.

Attachment A - OPDS Technical Manual

INDEX

Section 01 – Definitions

Section 02 – Applicable Government Publications and Forms

Section 03 – Required Reports, Records, and Logs

Section 04 – Regulatory Certifications, Required Screening and CAC Guides

Section 05 – Ship Characteristics

Section 06 – Maintenance & Upkeep Program

Section 07 – Reimbursement of Legal Expenses

Section 08 – Calibration of Test Equipment, Meters and Gauges

Section 09 – Status Reports during Availability

Section 10 – MSC Oil Analysis Program

Section 11 – MSC Lube Oil Supply Program

Section 12 – Shipboard Chemical Treatment and Testing Program

Section 13 – Paint and Solvent Materials Ordering and Application

Section 14 – Damage Control Program

Section 15 – Government Property and Supply Management

Section 16 – Logistics Support Requirements

Section 17 – Operation of OPDS Mission Related Equipment

Section 18 – Mission Specialist Functions

Section 19 – OPDS Minimum Manning

Section 20 – Phase-In/Phase-Out Transition Plan and Major Milestones

Section 21 – Budget Definitions and Column Explanations

Section 22 – Availability Completion Report

Section 23 – Interport Differential Costs

Section 24 – Contractor Alteration Requests

Section 25 – Configuration Change Report Examples

Section 26 – Drills Requirements

Section 27 – Grades of Fuel

SECTION 01

DEFINITIONS

TECHNICAL DEFINITIONS AND ACRONYMS APPLICABLE TO THIS SOLICITATION

ABS - American Bureau of Shipping.

ACCU - Automatic Control System for Unattended Engine Room.

AC/DH – Air Condition/ Dehumidify

ACO - Administrative Contracting Officer.

ACR – Allowance Change Request

Actual Cost - This is the cost of goods or services paid by the government as a reimbursable. This is a direct cost and does not include any overhead, general and administrative costs, profit or any other extra cost beyond the direct cost of the goods or services.

ADCON - Administrative Control.

AEL - Allowance Equipage List - A document that lists the required operating space allowances. This material falls into the general category of tools and equipage which are retained in various departments.

AFFF - Aqueous Film Forming Foam.

AFSB – Afloat Forward Staging Base

AIS – Automatic Identification System

Alcohol/Drug/Substance Abuse - The use of a substance to an extent that it has an adverse effect on the user's health or behavior, family, community, or the Navy, or leads to unacceptable behavior as evidenced by an alcohol related incident (or incidents).

ALMSC - All MSC. Messages addressed to all MSC commands, activities, units and elements.

ALMSC FOXTROT. Messages addressed to all MSC ships only. Other commands, units, activities, and elements are not included in the addressee list.

Alteration - Any change in hull, machinery, fittings, equipment, or allowance which involves a change in design, material, number or location of components of a ship.

AMAL - Authorized Medical Allowance List - the minimum amount of medical supplies and equipment required to support a particular part of the medical department.

AMC - Air Mobility Command, formerly Military Airlift Command (MAC).

AOR – Area of Responsibility

APL - Allowance Parts List - A document that lists both the technical characteristics of a particular piece of equipment and its logistic information. It also specifies all maintenance significant Spare Parts associated with the equipment.

APF – Afloat Prepositioning Force

AR-AFFF – Alcohol Resistant Aqueous Film Forming Foam

Availability - A period of time assigned a ship for industrial assistance in the uninterrupted accomplishment of inspections, maintenance, repairs, alterations, or drydocking, or UWILD

BDRS - Basic Daily Rate for Subsistence.

BUMED - Bureau of Medicine and Surgery (formerly NAVMEDCOM); responsible for the oversight of health care in the Navy.

CAC – Common Access Card

CAM - Contractor-Acquired Material.

CASCAN - Casualty Canceled Report.

CAP - Contractor Acquired Property - Property acquired or otherwise provided by the Contractor for performing a contract and to which the Government has title.

CARGO - Consolidated Afloat Requisitioning Guide Overseas

CASCOR - Casualty Corrected Report.

CASREP - Casualty Report.

CBR-D - Chemical/Biological/Radiological Defense.

CCR – Configuration Change Report.

CDRL - Contract Data Requirements List.

CERCLA - Comprehensive Environmental Response, Compensation Liability Act

CFC - Chloro-Flouro-Carbons

CFFC – Commander, Fleet Forces Command

CFM - Contractor-Furnished Materials.

CFR - Code of Federal Regulations.

CHOP – Change of Operational Commander

CLF - Combat Logistics Force

CM – Corrective Maintenance

CMEO – Civilian Marine Engineering Officer (refers to training courses)

CMC – Commandant Marine Corps

CMS - Communications Security Material System.

CMWD – Countermeasure Washdown (CMWD) System

CNO - Chief of Naval Operations.

COCOM – Combatant Commander

COI - Certificate of Inspection.

COMLANTFLT – Commander in Chief, US Atlantic Fleet

COMPACFLT – Commander in Chief, US Pacific Fleet

COMNAVEUR – Commander in Chief, US Naval Forces Europe

COMNAVBEACHGRU – Commander Naval Beach Group

COMNAVFORJAPAN - Commander, U.S. Naval Forces, Japan.

COMNAVSURFLANT - Commander, Naval Surface Force, U.S. Atlantic Fleet.

COMNAVSURPAC - Commander, Naval Surface Force, U.S. Pacific Fleet.

COMPSRON – Commander Maritime Prepositioning Squadron

COMSC - Commander, Military Sealift Command.

COMSCINST - Commander, Military Sealift Command Instruction.

COMSCCENT – Commander, Military Sealift Command Central

COMSCEURAF – Commander, Military Sealift Command Europe and Africa COMSCFE – Commander, Military Sealift Command Far East

COMSCLANT - Commander, Military Sealift Command Atlantic

COMSCPAC - Commander, Military Sealift Command Pacific

COMSECONDFLT - Commander, U.S. Second Fleet.

COMSEC - Communications Security.

COMSEVENTHFLT - Commander, U.S. Seventh Fleet.

COMSIXTHFLT - Commander, U.S. Sixth Fleet.

COMTHIRDFLT - Commander, U.S. Third Fleet.

Consumable Supplies - Items used in the normal course of shipboard operations and considered expendable, even though some are routinely used for extended periods. See Section 15.5.3 of this Technical Manual.

Contractor - The ship operator addressed in Section C of this performance work statement.

Contracting Officer - Representative of the Government authorized to execute contracts and contract modifications.

Contractually Reimbursable Costs - Those direct costs actually incurred by the contractor, which the Government will pay, excluding all indirect costs and profit or fees, for acquiring those supplies and services which are expressly identified as reimbursable items by this contract, provided the Contracting Officer determines these costs to be fair and reasonable.

Controlled Substance - Those substances listed in Schedules I - V established by the Comprehensive Drug Abuse Prevention and Control Act of 1970, 21 U.S.C. S 812, and as updated under the provisions of that act.

CONUS - Continental United States (contiguous 48 states).

COSAL - Consolidated Shipboard Allowance List - a maintenance and supply document that is representative of the ships' configuration. The document lists the ships installed equipment and associated repair parts.

COR - Contracting Officer Representative; generally an PM individual.

Corrective Action – An action taken to eliminate the causes of a non conformity in order to prevent recurrence

Corrective Maintenance - Work, other than preventive maintenance, performed on structures, equipment, systems, subsystems, and components to correct operating deficiencies and to preclude a breakdown by servicing, adjusting, and replacing parts and expendable items as found necessary as a result of preventive maintenance, operational observation, or routine inspection. Corrective maintenance includes, but is not limited to, major repairs, voyage repairs and emergency repairs.

COTR - Contracting Officer's Technical Representative - a person authorized by and responsible to the contracting officer as specified in a written authorization.

Crew member - Documented unlicensed and/or licensed seaman assigned to and actually working aboard a particular vessel.

CRIF – Cargo Routing Information File. Maintained by NAVSUP Logistics Operations Center, Norfolk. Contains ship Cargo Routing Address. See Technical Manual Section 15.22 for further guidance.

CSM – Contract Shipyard Monitoring – Provision of full time MSC representative during SY availabilities for MSC owned vessels to provide PM real time status of availability progress, and first hand information on issues, change order requirements, work quality and work completion. Provides liaison between OPCO and PM to expedite decision making in the SY environment.

DC - Damage Control.

DCAA - Defense Contract Audit Agency.

DCMA - Defense Contract Management Agency.

DFAR – Defense Federal Acquisition Regulation

DIS - Defense Investigative Service.

DLA-E Defense Logistic Agency-Energy (formerly DESC )

DLR - Depot Level Repairable

DoD - Department of Defense.

Designated Maritime Physician - Approved hospitals, clinics, or physicians jointly approved by Contractor/Union/COMSC providing primary care, second opinions, or hospitalization for emergency medical care.

DMP – Durable Movable Property – Tangible property, other than real property or tangible intellectual property, that is transportable and visible. Formerly known as loose equipment.

DRRS-N - Defense Readiness Reporting System for Navy, which replaces the Status of Readiness and Training System (SORTS)

Drydocking Availability - Scheduled period of time for which vessel drydocking and associated surveys, inspections, preservation, and underwater body repair work is accomplished. This availability will generally be conducted in conjunction with a regular overhaul and as required to meet USCG and ABS requirements.

DSS- Defense Supply System -- Also referred to as the Navy Supply System, Federal Supply System, and DoD Supply System.

DTCC - Deficiency Tracking and Configuration Control.

DTG – Date Time Group. It’s a unique number assigned to each naval message which facilitates making reference to that message.

ECDIS – Electronic Chart Display and Information System, a computer based navigation information system that complies with IMO Standards.

EMCON - Emissions Control.

Emergency Repairs - Unexpected and unscheduled repairs required to maintain the integrity of the ship's hull, machinery and systems; to insure the safety of the crew; and to provide for the effective performance of the ship's mission.

EOMM - Engineering Operating Maintenance Manual – In 2011and 2012-being modified and some sections reissued as Engineering Process Instructions (EPI).

EPIRB - Emergency Position Indicating Radio Beacon.

Equipment - Shipboard items which are not controlled equipage, provisions, consumable supplies, Spare Parts, or medical supplies. This includes both durable movable property (unattached to ship) and installed equipment (permanently or semi-permanently attached to the ship). Refers to any functional unit of hull, mechanical, electrical, ordnance, or electronic type material which is singly or as a component of a system or subsystem and which is identified by a Component Identification Number (CID), Numerical Control Number (NCC), Allowance Parts List (APL) or similar designation.

ESD – The hull designation for Expeditionary Transfer Dock (originally called MLP) ESS – Electronic Surveillance System

Facility - Physical platform from which a service is performed. This includes the ship and all installed equipment.

FAR - Federal Acquisition Regulation.

FCFBR – Fleet COSAL Feedback Report

FFD - Fit for Duty.

FISC - Fleet Industrial Supply Center, formerly Navy Supply Center (NSC)

Fleet Commanders - Commander Pacific Fleet, Commander Atlantic Fleet or their designated subordinate Commander.

FOS - Full Operating Status. Ship fully manned and provisioned, all required equipment operational, and ship prepared in all respects to perform its mission.

FP or FP/AT – Force Protection or Force Protection/Anti-Terrorism

FSM – Food Service Management

GIR - Guarantee Item Report.

GFI - Government Furnished Information.

GFM - Government-Furnished Material. Property that may be incorporated, or attached, to an end item or that may be consumed or expended in performing a contract.

GFP - Government Furnished Property. Property in the possession of, or directly acquired by the Government, and subsequently made available to the contractor.

GLAS – Government Lube Oil Analysis System

GMDSS - Global Maritime Distress and Safety Signal

Government Personnel - Sponsor personnel and other Government employees.

HAZMAT - Hazardous Material.

HOIS - Hostile Intelligence Services.

HST – High Speed Transport Husbanding Services - Services generally provided by a steamship agent rendered for the convenience of the ship or her Master, Officers or crew, or in connection with the ship's business. These include: arrange for delivery of food, stores and supplies, arrangement of mail delivery and posting, repatriation of crew members and crew replacement, supply of currency, medical treatment of crew members, and any other crew related expenses.

HVAC - Heating, Ventilation and Air Conditioning.

IAW - In Accordance With.

IDC - Independent Duty Corpsman.

IMO - International Maritime Organization.

Independent Agency - Commercial entities under contract to the Government to provide all Government owned ships of the Military Sealift Command, including the OPDS vessel in this contract, various shipboard supplies and services required for compliance with certain MSC operations and maintenance Programs.

Industrial Assistance - Maintenance and repair work performed by an independent subcontractor to the contractor.

INMARSAT - International Maritime Satellite.

Installed Equipment – All items except furniture, recreation and gym equipment that are permanently or semi permanently attached to the ship by welds, bolts, or similar methods of attachment. This includes pumps, engines, winches, kingposts, booms, antennae, etc. This category of material is generally treated in the same manner as the ship’s hull, so that the terms “ship and installed equipment” and simply “ship” are generally synonymous.

IPS – Inport Security Plan, a classified Navy Message which details AT/FP measures while in port.

INSURV- Navy Board of Inspection and Survey.

Inventory – Refers to the function whereby the property on hand is physically inspected and counted, and official property records reconciled accordingly.

ISM - International Safety Management System

ISPS - International Code for the Security of Ships and of Port Facilities (ISPS Code)

ISSC – International Ship Security Certificate

IUID - Item Unique Identification created for each delivered item that is a serially managed subassembly, component or part

JINTACCS - Joint Interoperability of Tactical Command and Control System.

JTR - Joint Travel Regulations.

LAN - Local Area Network.

Leave- Relief from the ship for any reason other than liberty.

Liberty - Relief from the ship to go ashore outside the scheduled hours of duty.

Licensed Physician - Holder of a valid license issued under the authority of a state, commonwealth, territory of the U.S. or the District of Columbia.

LOGREQ - Logistics Requirements Message. The message specifies port services required and other logistic requirements, such as fresh fruits and vegetables, vehicles, telephones, medical appointments, etc. Commercial message is known as PREREP.

LOI - Letter of Instruction.

Lubricants - Those items including lube oil, greases, and hydraulic fluids.

MARPOL – International Convention for the Prevention of Pollution from Ships

MCMC – Marine Corps Maintenance Contractor

MDR – Medical Department Representative. A person assigned solely to provide medical care and operate a clinic aboard ship, as compared to a commercial M-PIC.

MEF – Marine Expeditionary Force

MILSTRIP – Military Standard Requisitioning and Issue Procedures.

MLP – Mobile Landing Platform now known as ESD

MMC – Marine Maintenance Cycle

MPF – Maritime Prepositioning Force

MPF(E) – Maritime Prepositioning Force Enhancement

MPS – Maritime Prepositioning Ship

M&R - Maintenance and Repair.

Maintenance - The sum total of all of the corrective and preventive maintenance.

MAREP - Message generated by maritime surface forces to report on surface, subsurface, air or special interests units operating in Maritime environment.

MR - Medical Representative.

MEDEVAC - Medical Evacuation; usually to the nearest medical treatment facility.

MIB - Marine Index Bureau.

MILSTRIP - Military Standard Requisition and Issue Procedure.

MLSF - Mobile Logistics Support Force

MOA - Memorandum of Agreement.

MOS - Military Occupational Specialty.

M-PIC – Medical Person in Charge aboard a commercially manned ship. This is generally a collateral duty of the Master or Chief Mate for first aid purposes.

MRI - Mail routing Instruction and also means Medical Readiness Inspection MRR - Mission Readiness Review.

MSC - Military Sealift Command.

Narcotics- Any opiates, or opiate derivatives, including their synthetic equivalents. Included as opiates are morphine, codeine, heroin, Methadone, Talwin, Percodin, Darvon, etc.

NAVMEDCOM - Navy Medical Command, now called BUMED.

NAVSEA - Naval Sea Systems Command

NAVSUP FLC – Navy Supply Fleet Logistics Center (formerly FISC)

NAVSUP LOC – Navy Supply Logistics Operations Center (formerly NOLSC)

NEURS - Navy Energy Usage Report System.

NICN - Navy Item Control Number.

NCIS - Naval Criminal Investigative Service.

NGW – New Generation Wideband satellite communications system

NOAP - Navy Oil Analysis Program.

NOLSC – now called NAVSUP LOC – Navy Supply Logistics Operations Center

NSF – National Sanitation Foundation

NSN - National Stock Number.

NSWC – Naval Surface Warfare Center

NSWCCD - Naval Surface Warfare Center Carderock Division

NTP - Naval Telecommunications Publication.

NWP - Naval Warfare Publications.

OAA – Ordnance Accounting Ashore

O&M - Operations and Maintenance.

OCI – Onboard Condition Inspection – Survey of vessel conducted by N75, N4 and MSC medical personnel to assess material condition, appearance, mission equipment readiness and confirm compliance with contractual requirements.

ODS - Ozone Depleting Substances.

OPCON - Operational Control by Military Authority.

Operation - Operation includes the daily, or other periodic starting, stopping, adjusting, inspecting, lubricating, etc. of the mechanical, electrical and auxiliary systems and equipment; watch standing and conducting rounds to maintain ship's status.

OPNAVINST - Chief of Naval Operations Instruction.

OPORD - Operational Order.

OPSEC - Operations Security.

OTSR - Optimum Track Ship Routing.

P&I - Protection and Indemnity.

PA - Property Administrator. An authorized representative of the contracting officer assigned to administer the contract requirements and obligations relating to Government property.

PENG – Port Engineering software program.

Physical security - Security concerned with the physical measures designed to safeguard personnel, prevent unauthorized access and protect against espionage, sabotage, damage, and theft.

POA&M- Plan of Action and Milestones.

PPTS – PC to PC transfer Station. Provides non-secure or secure message traffic via INMARSAT/landline. Uses the STUIII to transfer and receive secure data from distant end. This system is soon to be obsolete.

PREREP – An alternate form of the LOGREP message, the PREREP specifies time arrival time and date, purpose of visit, port services required and other requirements.

Predictive Maintenance (PdM) – The use of condition monitoring technology (used oil analysis, vibration monitoring, etc.) to identify the need for repairs before functional failure of that equipment occurs.

Preventive Maintenance - Routinely scheduled work on structures, items of equipment, systems, subsystems and components required to provide continuing operation, to preclude breakdowns, and to prolong the life of equipment by operating, inspecting, servicing, topping up, adjusting, cleaning, coating or replacing of expendable items.

Property Administration -The process by which the Government determines the Contractor's degree of compliance with his own procedural and contractual property provisions.

Property Control System - The Contractor's system that identifies a contractor’s internal management program encompassing the protection, preservation, accounting for, and control of property from its acquisition through disposition.

Provisions - Food stuffs. Inedible items directly connected with food preparation, but not food, such as coffee filters, paper plates and wax paper, are not included in this definition.

PWS - Performance Work Statement

QMED - Qualified Member of Engine Department.

Qualified Personnel - A person or persons having successfully completed the required education, training and experience, and who possess current, valid licenses, certificates, endorsements, records, or other verification of their ability to perform the task to which they have been assigned.

Ration - Three full meals consisting of breakfast, lunch and supper, served to one person. A ration is equal to some stated dollar amount and issued to control and account for the cost of provisions.

RAV - Repair Availability - That scheduled or unscheduled period of time when a ship is undergoing scheduled inspections, overhauls, or alterations.

Regular Overhaul - Period of time during which general maintenance, repairs, preservation, alterations, inspections, and surveys are accomplished as necessary to maintain the ship in a high state of readiness, to comply with the vessel standards of appearance, and to insure the safe and effective operation of the ship and its systems. This availability is generally conducted in conjunction with the USCG inspection for certification, ABS surveys, drydocking cargo maintenance and other inspections as applicable.

Reliability - The ability of a system or component to perform its required functions under stated conditions for a specified period of time.

Repair - Those actions or procedures undertaken to correct minor or major damage to machinery, equipment, systems, subsystems, or structure. Repairs are unplanned and are generally the result of component failure, catastrophic failure or an outside event (e.g. grounding, fire, collision).

Repair Parts/Material: refer to Spare Parts.

Repatriation, Medical - The removal of a person from an assigned position aboard ship due to an inability to perform, for medical reasons, the requirements of his/her position, and the ultimate return of that person to the primary base of operations (home port) for medical care, consultation, convalescence, or reassignment.

Root Cause Analysis (RCA) – A class of problem solving methods aimed at identifying the primary causal factors of problems or events. By directing corrective measures at root causes, it is hoped that the likelihood or consequence of problem recurrence will be minimized. However, it is recognized that complete prevention of recurrence by a single intervention is not always possible. Thus, RCA is often considered to be an iterative process, and is frequently viewed as a tool of continuous improvement.

ROS - Reduced Operating Status.

SAILORD - Sailing Order (Ship Movement Directive).

SAMM - Shipboard Automated Maintenance Management System.

SECAS - Ship's Equipment Configuration Accounting System.

SECNAVINST - Secretary of the Navy Instruction.

Sensitive Property - Those items which require special management control because the material is essential for the protection of life; or is relatively valuable and easily convertible to personal use. A representative list of sensitive property is detailed in Section 15.23c of this Technical Manual.

Shipboard Furnishings - Shipboard furnishings include all furniture in mess and habitability areas, including but not limited to chairs, wastebaskets, clocks (plastic/inexpensive), couches, desks, tables, bunks, wardrobes, bookcases, file cabinets, etc.

SHIPCLIP – Shipboard Configuration and Logistics Program. An automated, multi-user technical reference, and retrieval software package providing a change reporting and feedback and processing capability.

SIPRNET – Secret Internet Protocol Network

SITREP - Situation Report.

SMS - Safety Management System required by ISO 9000

SOA - Speed of Advance.

SOLAS - Safety of Life at Sea Convention.

SOM - Standard Operating Manual.

SORTS - Status of Resources and Training System (replaced by DRRS-N).

SORTSREPNV – Status of Resources and Training System Report Navy

SOVC – Statement of Voluntary Compliance.

Spare Parts – Those component pieces of a larger piece of equipment (up to and including the ship itself) that are necessary to maintain, repair, and keep operable, the equipment in which they are installed. This does not include items such as nuts, bolts, washers, gasket material, etc. Items listed in the APL are Spare Parts.

Sponsor – The branch (or branches) of the US Armed Forces providing funding to MSC for vessel operations and maintenance. The sponsor also defines mission requirements that the vessels must meet.

SPP - Standard Practice Procedure.

SSAS – Shipboard Security Alert System

SSM – Shipboard Security Module

STE – Secure Telephone Equipment. Provides secure voice or data via INMARSAT/ landline.

TACON – Tactical Control

TRANSALT - Any change in hull, machinery, equipment, arrangement or allowance that involves a change in design, material, quantity or location of equipment and components in a ship. This change includes replacement of machinery or equipment that has the same operating characteristics as the replaced machinery or equipment, but is of a different manufacturer or model than the replaced equipment. This requirement includes changes and upgrades to electronic and communications gear.

TRMS – Type Commander Readiness Management System

Troubleshooting - The systematic analysis of the condition of the derangement (Deviation from the normal design condition of the equipment, system, subsystem, or component) that precludes continued operation. Troubleshooting involves the step by step investigation to determine or evaluate the existing condition of the inoperable item(s) and the necessary requirements (skills, parts, time, etc.) to correct same.

UIC - Unit Identification Code.

UNDS – Uniform National Discharge System

UNREP - Underway Replenishment.

USCG - United States Coast Guard.

USPHS - U.S. Public Health Service

USNS - U.S. Naval Ship.

VMS – Vibration Monitoring System

Voyage Repair(s) - General repairs which can be accomplished during regular in-port time without requiring a change in the ship's operating schedule. Voyage repairs may or may not include minor repairs which are a part of corrective maintenance.

VSP – Vessel Security Plan

SECTION 02

GOVERNMENT PUBLICATIONS AND FORMS

02.1 Applicable Government Publications. Publications applicable to this Performance Work Statement are listed below. The latest edition of these publications is mandatory to the extent that a specific procedure in a paragraph, section, chapter or volume is specified in the Performance Work Statement. Upon request, the Government shall provide publications listed at the start of the contract. It is the responsibility of the Contractor to ensure access to all mandatory publications and up-to-date directives and notices. (Note: all MSC Instructions are available thru the appropriate Publications Distribution Office (PDO) and on ships equipped with Broadband or Wideband communication systems)

NOTE: If any requirement set forth by the Performance Work Statement is in conflict with any of the Government Publications, the Performance Work Statement shall take precedence. Any instruction specified by this Section shall apply regardless of the vessel class.

02.2 MSC applicable Instructions, Notices and Notes:

COMSCINST 2000.2 Series with references

-----NWP-1-03.1

-----NWP-3-02.3

-----COMSCINST 3123.5

-----OPNAVINST 3100.6

-----OPNAVINST 4100.11 Series

Communications Policy/Procedures

Operations Reports Maritime Prepositioning Force Operations Movement Report Procedures Special Incident Reporting

Navy Energy Usage Reporting System (NEURS)

12-28-10

11-87 09-93 04-08-09 06-01-95

12-17-07

COMSCINST 2280.3 Series

Communications Security Policy And EKMS Management

O6-25-13

COMSCINST 3070.1 Series with reference

-----DoD INST 5220.22

Operations Security Plan (OPSEC)

Operational Security (OPSEC) Standard Practice Procedures for classified material 03-17-06

08-04-11 09-27-04

COMSCINST 3120.19 Series

Admin for Embarking Supercargo aboard MSC Ships 01-29-85

COMSCINST 3121.9 Series

Standard Operating Manual (SOM)

EPI updated Version 09-12-12

03-04-13

COMSCINST 3123.5 Series

COMSCINST 3141.2 Series and reference to:

----NAVMETOCCOMINST 3140.1

Destructive Weather Plan

US Navy Meteorological Support 04-08-09

09-15-00

COMSCINST 3145.1 Series

COMSCINST NOTICE 3501

NTRP 1-03-5

Defense Readiness Reporting System (DRRS-N) Replaces SORTS Instruction Navy Tactical Ref Pub 02-21-12

April 2012

COMSCINST 3504.1 Series

COMSCINST 3540.6 Series

---COMSCINST 3540.7

Engineering Operations and Maintenance Manual (EOMM)

Engineering Process Instructions (EPI) being issued to replace EOMM Sections 01-26-92 03-26-92 Ch-2

01-05-11

With Change #1 dated 12-21-01 and #2 dated 3/26/03 02-26-03

COMSCINST 4000.2 Series with references

-----NAVSUP P-485

-----DoD INST 4525.6

----- SPCCINST 4441.170

Supply Procedures Manual Military Sealift Command

Afloat Supply Procedures Postal Manual COSAL (Consolidated Shipboard Allowance List) Use and Maintenance Manual 7-28-06

01-96 8-15-02 06-09-95

COMSCINST 4330.21 Series

COMSCINST 4340.3 Series

COMSCINST 4610.9

Series

COMSCINST 4650.2 Series

COMSCINST 4700.1 Series

COMSCINST 4700.14 Series

COMSCINST 4700.16 Series

MSC Gen’l Technical requirements for -Work Packages-

06-16-97

COMSCINST 4700.18 Series

Surveillance for Contract Compliance Onboard Condition Inspection (OCI)

02-12-08

COMSCINST 4700.2 Series

Administrative Procedures for the Alteration Management of MSC Ships

05-12-10

COMSCINST 4730.3

COMSCINST 4750.2 Series

COMSCINST 4790.3 Series

COMSCINST 4790.4 Series

Ashore Maintenance Management Policy

COMSCINST 4800.1 Series

COMSCINST 5042.1

Series

COMSCINST 5090.1 Series

Environmental Protection Program

REVISION PENDING

05-24-04

REVISION PENDING

06-18-98

COMSCINST 5090.3 Series

Shipboard Management of Ozone Depleting Substances

REVISION PENDING

11-12-96

COMSCINST 5090.4

Afloat Hazardous Substance (oil) Spill Drill

REVISION PENDING

05-20-98

COMSCNOTE 5215 Series

COMSCINST 5239.3 Series

COMSCINST 5420.2 Series

COMSCINST 5521.1 Series

COMSCINST 5530.3 Series with reference

----COMSCINST 12410.5 Series ---- OPNAVINST 5530.13 Series ----NAVSEAINST 8370.2 Series MSC Shipboard Antiterrorism Program

Employment of Warning Shots

Navy Security for Conventional Arms

Small Arms and Weapons Management 01-21-11

04-02-10

09-26-03

08-10-10

COMSCINST 6000.1 Series With references to:

-----COMSCINST 6000.2

-----BUMEDNOTE 6210

-----BUMEDINST 6230.15 Series

-----BUMEDINST 6240.10 Series

-----NAVMED P-117

-----NAVMED P-5010

-----OPNAVINST 4061.4 Series

Military Sealift Command Medical Manual

Medical Surveillance Assessments

Ship Sanitation Exemption Control Cert (SSECC)

Requirements /Procedures for Immunizations

Standards for Potable Water

Manual of the Medical Department

Manual of Naval Preventive Medicine

Food Safety Training Program

10-11-06

05-20-09

11-07

09-29-06

02-03-93

08-12-05

08-99

03-06-08

COMSCINST 8023. 4 Series With references to:

-----OPNAVINST 8020.14 Series Handling and Transport of Ammo, Obtaining Waivers of Exemption

Department of the Navy Explosives Safety Policy 06-03-81

10-01-99

COMSCINST 9670.1. Series

02.3 Other Instructions/Manuals/Publications.

COMSCLANTINST

5880.1D

Quarterly

NAVMETOCCOMINST

3144.1D (CH-1)

19 Jul 96 (CH-1)

NAVPETOFF 4290.1

(CH-1)

28 Feb 96 (CH-1)

SPCCINST 8010.12D

(CH-13)

03 Sep 92 (CH-13)

02.4 DoD and MSC Forms

(*) SAMM now provides electronic logbooks for Deck and Engine Departments

SECTION 03

REQUIRED REPORTS, RECORDS AND LOGS

0. REQUIRED REPORTS: The Contractor shall transmit the following reports to the Government within the designated time frame. Where standard forms are used, samples are available to offerors through MSC. One copy of each standard reporting form will be supplied to the Contractor; thereafter, the Contractor will be required to obtain these forms at no cost to the Government. The data requirements for reports for which there are no standard forms are described below. Some reports require electronic submission, however, electronic submission is encouraged for all reports. At a minimum, acceptable file types include Microsoft Office, Adobe Acrobat, and AutoCAD.

0. REPORTS FOR DECK OPERATIONS

Movement Reports (MOVREPS)

1. Sequence #: A001

1. Contract reference: COMSCINST 3123.5 Series

1. Technical office: COMSC

1. Frequency of submission: As required

1. Distribution:

0. COMSC

0. Per COMSCINST 3123.5 Series

1. Remarks: Shall be prepared in accordance with COMSCINST 3123.5 Series and be submitted upon arrival, departure, during Suez or Panama Canal transit and when a change of destination is made.

Weekly Status Summary for ships

1. Sequence #: A002

1. Contract reference: Section C-1.1.13.4

1. Operations Office: PM3

1. Frequency of submission: Contractor submits status of all ships on Weekly Basis

1. Distribution: COMSC

1. Remarks: Report shall cover Key Billets, schedule, fuel, Significant CASREPS, events, and status of SAAR-N submitted by mariners.

Optimum Track Ship Routing Request (OTSR)

1. Sequence #: A003

1. Contract reference: COMSCINST 3121.9 Series

1. Technical office: COMSC

1. Frequency of submission: As required

1. Distribution: COMSC

1. Remarks: Shall be transmitted when Master desires OTSR weather routing. See COMSCINST 3121.9 Series, Chapter 2 provides guidance.

Optimum Track Ship Routing Daily Reports (OTSR)

1. Sequence #: A004

1. Contract reference: COMSCINST 3121.9 Series

1. Technical office: COMSC

1. Frequency of submission: Daily

1. Distribution: COMSC

1. Remarks: Shall first submit on first date of OTSR use. Daily at 0800 local time. See COMSCINST 3121.9 Series, Chapter 2 provides guidance.

Stowaway Report

1. Sequence #: A005

1. Contract reference: COMSCINST 3121.9 Series

1. Technical office: COMSC

1. Frequency of submission: As required

1. Distribution:

4. COMSC

4. Operational Commander

4. MSC Office nearest last port of call

4. MSC Office nearest next port of call

1. Remarks: Priority message which includes stowaway's name, nationality and port of embarkation. Shall be transmitted no later than 4 hours after discovery of stowaway. COMSCINST 3121.9 Series, Incident Reporting.

Special Incidents Reports (OPREP 3)

1. Sequence #: A006

1. Contract reference: COMSCINST 3121.9 Series

1. Technical office: COMSC

1. Frequency of submission: As required

1. Distribution: COMSC Per COMSCINST 3121.9 Series

1. Remarks: Initial report shall be submitted in accordance with COMSCINST 3121.9 Series, Incident Reporting.

Assistance Rendered at Sea Report

1. Sequence #: A007

1. Contract reference: COMSCINST 3121.9 Series, OPREP-3.

1. Technical office: COMSC

1. Frequency of submission: As required

1. Distribution:

4. Per Fleet Guidance on Keeping Recorded Information.

4. Operational Commander

1. Remarks: Shall be prepared in accordance with COMSCINST 3121.9 Series, OPREP-3, Incident Reporting

Surface Weather Observation

1. Sequence #: A008

1. Contract reference: COMSCINST 3121.9 Series

1. Technical office: COMSC

1. Frequency of submission: As occurring.

1. Distribution: COMSC

1. Remarks: Shall be submitted while on extended voyages during instances of severe weather, as time permits. COMSCINST 3121.9 Series, provides guidance for sending SITREPs during instances of severe weather.

Defense Readiness Reporting System - Navy (DRRS-N) Report

1. Sequence #: A009

1. Contract reference: COMSCNOTE 3501, NTRP 1-03.5 Series

1. Technical office: COMSC

1. Frequency of submission: Within 24 hours of any equipment failure affecting ship ops or mission capability , and every 30 days after initial assessment

1. Distribution: COMSC

1. Remarks: Replaces SORTS and shall be prepared in accordance with COMSCNOTE 3501 and COMSCINST 3121.9 Series.

Logistic Requirements Report (LOGREQ) (Also referred to as Pre-Arrival Report – PREREP)

1. Sequence #: A010

1. Contract reference: COMSCINST 3121.9 Series

1. Technical office: Contractor’s Home Office

1. Frequency of submission: As required

1. Distribution:

4. Action: Contract Operator

4. Info: COMSC, MSC Operational Area Commander, Local MSCO and/or port agent, NAVOCEANO, and USDAO of port’s country

1. Remarks: COMSCINST 3121.9 Series.

Ship Sighting Report

1. Sequence #: A011

1. Contract reference: COMSCINST 3121.9 Series.

1. Technical office: COMSC

1. Frequency of submission: As occurring

1. Distribution:

4. Action: NOIC Suitland, MD

4. Info: COMSC, Area Commander as appropriate

1. Remarks: Shall be prepared in accordance with COMSCINST 3121.9 Series.

Consolidated Oil/HPS Spill Report

1. Sequence #: A012

1. Contract reference: COMSCINST 3121.9 Series

1. Technical office: COMSC – N7

1. Frequency of submission: As required

1. Distribution: COMSC

1. Remarks: Prepare IAW COMSCINST 5090.1 Series and SOPEP.

Reserved

1. Sequence #: A013

0. REPORTS FOR ENGINEERING AND MAINTENANCE AND REPAIR

Chemical Treatment Logs

1. Sequence #: A014

1. Contract reference: Section 12.5.4 of the OPDS Technical Manual

1. Technical office: COMSC – N7

1. Frequency of submission: Monthly

1. Distribution: COMSC – N7

5. Remarks: The Independent Agency or the equipment OEM will provide products, material and training per requirements in the applicable Government contracts. Ship Operator shall use the Master Order Form and submit it to DAMTechNA@drew-marine.com

1. Navy Energy Usage Reporting System (NEURS Report)

1. Sequence #: A015

1. Contract reference: Section C-1.2.6

1. Technical office: COMSC N4 and N7

1. Frequency of submission: Monthly within 3 days after close of month

1. Distribution: COMSC – PM33 E

1. Remarks: This unclassified data shall be prepared in the format in OPNAVINST 4100.11 Series using Engineering Log Daily Voyage Record (DVR) to prepare a Navy msg and also as a unclas email to: MSCHQ-NEURS@navy.mil

Casualty Reports (CASREPS)

1. Sequence #: A016

1. Contract reference: Section C-1.1.13.4 Casualty Reporting

1. Technical office: COMSC/Contractor (Dual Action)

1. Frequency of submission: Within four (4) hours of occurrence

1. Distribution:

4. COMSC

4. Operational Commander

1. Remarks: Message shall be prepared, addressed, and transmitted in accordance with NWP 1-03.1, and COMSCINST 3121.9 Series.

Overhaul and Repair Weekly Status Report

1. Sequence #: A017

1. Contract reference: Section C-2.9.1 - Status Reports

1. Technical office: COMSC – PM3

1. Frequency of submission: Weekly

1. Distribution:

4. Action: COMSC – PM3

4. Info: MSC Operational Commanders

1. Remarks: Report shall be submitted weekly during all repair periods. Message report by electronic submission required.

Drydocking Completion Report

1. Sequence #: A018

1. Contract reference: Section C-2.9.2 - Drydocking Completion Report

1. Technical office: COMSC – PM3

1. Frequency of submission: Upon completion of drydocking

1. Distribution:

4. Action: COMSC – PM3

4. Info: MSC Operational Commanders

1. Remarks: Shipyard to prepare and Contractor shall submit using DOD form NAVSEA 9997/1 Rev 1-89 at the completion of drydock periods. Electronic submission required.

Availability Completion Report

1. Sequence #: A019

1. Contract reference: Section C-2.9.3 Completion Report of the contract

1. Technical office: COMSC – PM3

1. Frequency of submission: Occurrence

1. Distribution:

4. COMSC – PM3

1. Remarks: DOD form NAVSEA 9997/1 Rev 1-89 shall be prepared by the shipyard at the completion of dry dock periods. Contractor shall submit Availability Completion Report to COR within 45 days. Electronic submission required.

Ozone Depleting Substance Inventory Report

1. Sequence #: A020

1. Contract reference: COMSCINST 5090.3 Series

1. Technical office: COMSC – N7

1. Frequency of submission: No logs required, but documentation concerning usage is required for possible audits so as not to exceed annual leakage rates.

1. Distribution: COMSC – N7

1. Remarks: Report not required for ships having no ODS onboard.

Underwater Hull Maintenance Report

1. Sequence #: A021

1. Contract reference: Section 06.7.3 of the OPDS Technical Manual

1. Technical office: COMSCINST 3540.6 Series

1. Frequency of submission: Within 30 days of the completion of surveys and inspections.

1. Distribution:

4. Action: COMSC – PM33E

4. Info: MSC Operational Commanders

1. Remarks: Contractor shall incorporate results in regular drydocking and overhaul packages. Guidance is provided in COMSC 3540.6 Series and COMSCINST 4750.2 Series. Electronic submission required.

Design Speed Trials.

1. Sequence #: A021A

1. Contract reference: Section C-1.1.13.6

1. Form: Navy Message Template

1. When Updated: Upon completion of a speed trial as directed by OPCON

1. Preparation Instructions: In accordance with following msg tempoate

1. Submission requirements: Upon completion of a speed trial as directed by OPCON

TEMPLATE

ROUTINE

R (DTG)

FM (SHIP PLAD)

MSC AREA COMMANDER (AS APPROPRIATE, i.e COMSCFE)

(SHIP OPERATING COMPANY, OTHERS, AS APPROPRIATE)

UNCLASS/N04000//

MSGID/GENADMIN/<SHIP NAME>/-/MMM//

SUBJ/REPORT OF WARRANTED-DESIGN SPEED TRIAL//

REF/A/DOC/REFERENCE WILL VARY BY SQUADRON//

AMPN/AS APPROPRIATE//

POC/SHIP’S MASTER/MASTER/<SHIP NAME>/LOCATION/EMAIL ADDRESS//

RMKS/

1. THE FOLLOWING REPORT OF WARRANTED/DESIGN SPEED TRIAL IS SUBMITTED FOR <NAME OF SHIP>.

1. BEGIN TRIAL:

0. TIME (LOCAL): HHMM HHMM

0. LATITUDE: DDDMM(N/S)CS DDDMM(N/S)CS

0. LONGITUDE: DDDMM(E/W)CS DDDMM(E/W)CS

1. END TRIAL:

1. TIME (LOCAL): HHMM HHMM

1. LATITUDE: DDDMM(N/S)CS DDDMM(N/S)CS

1. LONGITUDE: DDDMM(E/W)CS DDDMM(E/W)CS

1. TRUE WIND DIRECTION:

1. TRUE WIND SPEED (KTS):

1. EST. SEA CURRENT SPEED (KTS):

1. EST. SEA CURRENT DIRECTION:

1. SEA STATE (BEAUFORT SCALE):

1. MINIMUM WATER DEPTH (FMS):

1. AVERAGE WATER DEPTH (FMS):

1. DRAFT FORWARD (FT/IN):

1. DRAFT AFT (FT/IN):

1. DISPLACEMENT (TONS):

1. SHAFT HORSEPOWER:

1. BRAKE HORSEPOWER:

1. LOAD INDICATOR:

1. SHAFT RPM:

1. WARRANTED/DESIGN FUEL CONSUMPTION; AT SEA:

16. TYPE:

16. BBLS/DAY:

16. BBLS/MILE:

1. OBSERVED FUEL CONSUMPTION (MAIN ENGINE):

17. TYPE:

17. TOTAL USED (BBLS):

17. USAGE RATE (BBLS/DAY):

17. USAGE RATE (BBLS/MILE):

1. COURSE OVER GROUND:

1. DISTANCE OVER GROUND:

1. ENGINE MILES:

1. VESSEL WARRANTED/DESIGN SPEED:

1. WARRANTED/DESIGN SPEED OVER GROUND:

1. PERCENT SLIP (NEG/POS):

1. COMBINED AVERAGE SPEED OVER GROUND (FOR 2 LEGS):

3. ADDITIONAL COMMENTS: (MASTER INCLUDE A SUMMARY STATEMENT AS TO WHETHER WARRANTED/DESIGN SPEED WAS OR WAS NOT ACHIEVED, ALONG WITH ANY CONTRIBUTING FACTORS AS APPLICABLE).//

BT

Energy Conservation Submissions

1. Sequence #: A022

2. Contract reference: Section C-1.2.7 –Submission for Consideration

3. Technical office: COMSC – PM3

4. Frequency of submission: As occurred

5. Distribution:

5. Action: COMSC – PM3

6. Remarks: Support MSC funded energy audits, and provide input to prioritization and implementation of identified energy conservation measures adopted by commercial industry both ashore and afloat.

ALTERATION/TRANSALT Request Form (MSC N720-4700-001-CA)

0. Sequence #: A023

0. Contract reference: Section C-2.2.1 Contractor Alteration Requests

0. Technical office: COMSC – PM33

0. Frequency of submission: As required.

0. Distribution: COMSC – PM3

0. Remarks: Electronic submission required. This shall include all associated technical material.

TRANSALT Approval Completion Form PART II (MSC N720-4700-001-CC)

1. Sequence #: A024

1. Contract reference: Section C-2.2.4 Reimbursement for Alterations

1. Technical office: COMSC – PM33

1. Frequency of submission: Within 14 days of completion of an approved TRANSALT.

1. Distribution: COMSC – PM33

1. Remarks: Submission required for reimbursement. Electronic submission required.

Report of Significant Inspections, Surveys, and Maintenance Items

1. Sequence #: A025

1. Contract reference: C-3.10 Submit Report and Maintain Logs, Records, etc.

1. Technical office: COMSC – PM33 Electronic submission required.

1. Frequency of submission: Upon ship delivery and when changes are made.

1. Distribution: COMSC – PM33

1. Remarks: This report shall list all significant inspections, surveys, and maintenance actions that will come due during the contract performance period. For each ship, the report shall list each required USCG and ABS inspection, all major maintenance actions including Hull Cleaning, Prop Polishing, major industrial assistance pier side, shipyard availabilities, etc. The report shall give both the due date and the planned execution date for each item listed.

Report of USCG Investigations

1. Sequence #: A026

1. Contract reference: C-1.1.13.4 and OPDS Technical Manual

1. Technical office: COMSC – PM33 and Contracting Officer

1. Frequency of submission: As required.

1. Distribution:

5. COMSC – PM33 and Contracting Officer

1. Remarks: This report shall provide copies of all correspondence with the USCG pertaining to any investigations initiated against ships in this contract. The documentation forwarded to MSC shall include at a minimum the original incident report that initiated the investigation and the USCG report issued at the conclusion of the investigation, as well as the Contractors proposed plan to correct deficiencies noted in the final investigation report. Electronic submission required.

Report of Regulatory Deficiency

1. Sequence #: A027

1. Contract reference: OPDS Technical Manual Section 06.4.1.5

1. Frequency of submission: Not later than twenty-four (24) after issuance of a CG-835 or formal USCG Letter.

1. Distribution: COMSC – PM33 and Contracting Officer

1. Remarks: This report shall provide copies of the CG-835 or USCG Letter, a description of the deficiency, and the proposed corrective action plan negotiated with the USCG. Electronic submission required.

Regulatory Body Survey…