N23602-6064-4008_-_SSJ_EDG_DREW__FBO.doc

Sole Source Control # N104-16-T-4716

Date: 06/03/16

MEMORANDUM FOR SIMPLIFIED ACQUISITIONS (<$150K)

From:

PM1CM2 Port Engineer To:

Contracting Officer, Military Sealift Command Subj:

USE OF OTHER THAN FULL AND OPEN COMPETITION (SOLE OR LIMITED SOURCE)

Ref:

(a) USNS CHARLES DREW Procurement Request No(s) N23602-6064-4008

(b) Federal Acquisition Regulation 13.106-1

The supplies or services required under this requisition are available from only one or a limited number of responsible sources, and no other type of supplies or services will satisfy the Government's need. There is a reasonable basis to conclude that the Government's minimum needs can only be satisfied by unique supplies or services available only from one or a limited number of suppliers with unique capabilities. The following justification applies.

An acquisition that uses a brand name (Furuno, Motorola, Vidmar) or other description to specify a particular brand name, product or feature of a product peculiar to one manufacturer does not provide for full and open competition regardless of the number of sources solicited. Beyond that, if you choose to limit the number of sources of a particular brand name/OEM, the procurement is “sole/limited source,” which is more difficult to justify. However, if the specification is brand name or equal, then the procurement is competitive.

Describe the item and/or services required:

Provide authorized Caterpillar (CAT) Engine OEM technical representative to perform annual inspection on the Emergency Diesel Engine (EDG) and provide training to the Ship’s crew with CAT software and laptop.

Technical representatives to perform services on the T-AKE Emergency Diesel Generator and must have experience and proprietary information available to support Caterpillar Model 3616B, (High Displacement Marine Auxiliary Engine, 16-cylinder 60 Vec-16, electronic fuel injection engine monitoring and control system) engines installed on T-AKE vessels.

Known Source(s) for the item or services: List the source(s) (offeror(s)/vendor(s)) who are known to be able to provide the above described item and/or services.

Check which of the following applies:

_ ___"ONLY ONE RESPONSIBLE SOURCE" (example: OEM technical representative) __X _ "LIMITED SOURCE" (example: multiple OEM authorized technical representatives) _____ "BRAND NAME SOLE SOURCE" (example: OEM replacement part) _____ "BRAND NAME LIMITED SOURCE" (example: multiple OEM authorized part distributors)

1. This determination for single/limited source procurement for this requirement is based on one or more of the following. Select all that apply:

A.__X__ RESTRICTIVE RIGHTS. The existence of proprietary rights, limited rights in data, patent rights, copyrights or secret processes make the required item or service available from only one source.

· Explain what is subject to restrictive rights such as proprietary rights, limited rights in data, patent rights, copyrights or secret processes: Caterpillar Engine OEM and authorized reps hold the license for the proprietary diagnostic software and associated hardware and the capability of using this software and hardware directly with the Emergency Diesel Generators installed on the T-AKE Class. This software is required to maintain, diagnose, troubleshoot, repair, and test the computerized software within the Generator that is a requirement for the Annual Inspection and Testing of the Safety Alarms and Shutdowns required for testing for ABS and USCG.

· As shown on the drawings, who is identified as "owning" the drawing: Caterpillar

· Explain why the restrictive rights make the required item or service available from only one source, i.e., why another company still couldn’t satisfy the Government’s need: MSC Drawing 079-8387024 Periodic Safety Test Procedure requires an authorized technician familiar and licensed with utilizing the proprietary laptop computer to validate and perform testing of all required engine safety alarms and shutdowns for the Annual inspection for USCG and ABS and for the safe operation of the EDG.

B. _____ EXCLUSIVE LICENSING AGREEMENTS. Due to exclusive licensing agreements and arrangements, the required repair/spare parts and/or technical representative services are only available from the Original Equipment Manufacturer (OEM) or ONLY ONE authorized distributor or technical representative.

· Identify the OEM (i.e., Motorola; Schat Harding) ____________________________

· Attach evidence of the exclusive licensing agreement.

C._X__ CRITICAL SHIP EQUIPMENT. The required item is critical ship equipment the failure of which poses a hazard to the ship, the crew and/or the environment.

· Provide the SMS procedure number: SMS Number 10.6-002-ALL

· Describe how it applies to the critical piece of equipment: SMS Number 10.6-002-ALL lists all Emergency Diesel Generator (EDG) as critical equipment. The loss of the EDG puts the ship in a C-4 status, thus becoming unable to perform the primary mission of providing underway replenishment services to the fleet, which will result in a CASREP. The reduction of electrical generation can also pose a hazard to the crew due to limited ship maneuverability. Proper refurbishment of engines is critical to the safe operations of T-AKE vessel Emergency Diesel Generator system.

D._____ STANDARDIZATION. In accordance with MSC's standardization initiative, only the specified make and model of equipment/parts will satisfy the Government's needs for additional units or replacement items, and only one source is available. (i.e., ship currently has 10 Motorola radios onboard and five more need to be purchased to bring onboard allowances up to 15). Provide the following information:

· Identify Make _______________ and Model Number ________________________

· Identify other ships that have this same Make and Model Number: ______________________ E. _____FORM, FIT AND FUNCTION. The required items are direct replacement parts/components for existing equipment and must be compatible in terms of form, fit and function with existing equipment/configurations. Provide the following information:

· Identify Make _______________ and Model Number __________________ of existing onboard equipment.

· Describe how new equipment must be compatible with existing ship's configurations (i.e., piping, cabling, etc): ___________________________________________________________________ F. ______ UNIQUE FEATURES. Similar products lack features that are necessary to meet the Government's minimum needs (i.e., Furuno radar vs. Raytheon radar). Provide the following information:

· Identify the required features that are lacking from the competitor's product:

G. __X___ OTHER REASONS. Other reasons not identified above (i.e., statutory requirement such as harbor pilot services): MSC does not have manufacturing and technical information required to evaluate and determine whether non-OEM components and replacement parts offered are equivalent to the OEM components and replacement parts. T-AKE Emergency Diesel Generators require special tools and technical expertise unique to these engines; only an OEM approved service provider is authorized to work on the highly sophisticated equipment. OEM reps have access to provide parts and technical data / drawings from the original manufacturer as required by USCG and ABS certification for maintenance as noted under SOW.

2. Anticipated dollar value of the procurement: $XXXXX I hereby certify that the above information is accurate and complete to the best of my knowledge and belief.

Technical / Requirements Certification: I certify that the facts and representation under my cognizance which are included in this justification and its supporting acquisition planning documents, except as noted herein are complete and accurate to the best of my knowledge and belief.

Ship: requester signature required or

Shore: PPE signature required For _______________

Signature

Name (Printed)

Phone

Email

Date

Ship: Suppo signature required or

Shore: SPE/ASPE signature required

Signature

Name (Printed)

Phone

Email

Contract Specialist:

Signature

Name (Printed)

Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Legal Sufficiency Review: I have determined this justification is legally sufficient.

Revision dated 6/4/2013