Requirements.pdf

REQUIREMENTS

AUDIO VISUAL SYSTEMS FOR CLASSROOM & CONFERENCE ROOM

MILITARY AND FAMILY SUPPORT CENTER

4827 BOUGAINVILLE DRIVE, HONOLULU, HI 96818

1. General

The Contractor shall furnish and install Audio Visual systems to replace outdated systems at Military and Family Support Center. The Contractor shall be responsible for all costs including but not limited to all costs for components, cables, materials, hardware, labor, transportation and taxes to furnish fully functioning and configured systems

2. System Requirements

The Contractor’s systems shall meet the following minimum requirements. All material(s) shall be new and standard product of a manufacture who is regularly engaged in the manufacturing of such products.

Room 257

Display: The system shall include a minimum 90” HD 1080p LED wall mounted commercial 24/7 display.

Audio: The system shall include a minimum of four in-ceiling speakers and an amplifier suited for the size and configuration of the room.

Video Teleconferencing: The system shall include a minimum 1600 x 1200 resolution 2 megapixel web camera capable and configured for Video Teleconferencing.

System Hub: The system shall include a centralized hub to connect devices to the system via HDMI, DisplayPort, VGA, USB (Webcam), and Audio inputs. The hub shall include all necessary connection cables/wires. The cables/wires shall be capable of transmitting in 4K quality. Systems requiring an end-user to swap connections manually at the wall-mounted display shall not be accepted.

Room 292

Display: The system shall include a minimum 65” 4K Interactive wall-mounted commercial display.

Audio: The system shall include a wall-mounted soundbar suited for the size and configuration of the room.

Room 262

Display: The system shall include a minimum 70” HD 1080P Interactive wall mounted commercial display. The display shall be an NMCI certified interactive display.

HDMI, and DisplayPort. The hub shall include all necessary connection cables/wires. The cables/wires shall be capable of transmitting in 4K quality. The hub shall be located at an existing computer workstation. Systems requiring an end-user to swap connections manually at the wall-mounted display shall not be accepted.

Room 293

Display: The system shall include two (2) minimum 90” HD 1080p LED wall mounted commercial 24/7 displays. The system shall be capable and configured to mirror/duplicate the displays.

Audio: Room 293 has existing ceiling mounted speakers that the Contractor shall connect and configure to its system. The Contractor shall be responsible for furnishing all necessary material to connect and configure the system including but not limited to wires and a new amplifier suited for the size and configuration of the room.

HDMI, DisplayPort, VGA, and Audio inputs. The hub shall include all necessary connection cables/wires. The cables/wires shall be capable of transmitting in 4K quality. The hub shall be located at an existing computer workstation. Systems requiring an end-user to swap connections manually at the wall-mounted display shall not be accepted.

Hickam Class Room (Separate Building located on Hickam) Display: The system shall include a minimum 75” 4K commercial wall mounted commercial display.

HDMI, and DisplayPort. The hub shall include all necessary connection cables/wires. The cables/wires shall be capable of transmitting in 4K quality. The hub shall be located at an existing computer workstation. Systems requiring an end-user to swap connections manually at the wall-mounted display shall not be accepted.

3. Incidental Removal Work

The Contractor shall remove existing Audio Visual Systems. The Contractor shall take care to minimizes the need for incidental patching and painting work. The removal work shall include but not limited to the following:

Room 257

Drop-Ceiling Mounted Projector Wall-mounted Retractable Projector Screen.

Wall-mounted Dry-Erase Boards

Room 292

Wall-mounted Dry-Erase Board

Room 262

Room 293

Wall-mounted Retractable Projector Screens.

Hickam Class Room

Once removed, the Contractor shall store the projectors in a location specified by the Government’s Technical Point of Contact. The Government shall be responsible for the disposal of the projectors. The Contractor shall be responsible for the disposal (off-site) of all other items removed.

4. Incidental Patching and Painting Work

The Government shall patch and paint the holes caused by the removal of the existing systems.

5. Incidental Installation/Configuration Work

The Contractor shall be responsible for all incidental installation/configuration work to deliver fully functioning systems.

The Contractor’s system installation/configuration shall be compliant with OSHA and all applicable building codes.

Prior to install, the Contractor shall coordinate and request approval of the mounting locations from the Government Technical Point of Contact.

The Contractor shall use plenum cables/wires.

All wires, cables and cords shall be concealed to maintain the room’s professional appearance.

When necessary, the Contractor may run cables in the drop ceiling. The Contractor shall not run cables through the walls. The Contractor’s cable management shall match the room’s design and color aesthetic.

In-ceiling speakers shall have properly backing to support the weight of speakers to prevent sagging overtime.

The Government shall provide access to the sites between 0800 and 1630 Hours Monday through Friday.

At the end of each workday, the Contractor shall remove and dispose (off-site) all waste generated.

Upon the completion of installation work, the Contractor shall leave the premises in a clean and neat condition.

6. Incidental User Training

The Contractor shall provide user training on the basic handling of new Audio Visual Systems. The Contractor shall provide user guides for each system.

7. Warranty

The Contractor shall provide a three-year warranty on the Audio Visual Systems. The Contractor shall repair or replace any defective items, but not to include damage caused by the Government, at the expense of the Contractor. The Contractor’s warranty of the commercial displays shall backed with warranties from the manufacturer of the displays or third-party insurance service provider.

8. Contractor Qualification/Requirements

Performance of all work under this contract is restricted to US citizens or US permanent residents. All work performed shall be in accordance with Federal, State of Hawaii, USPACFLT, and local laws, regulations, and procedures.

When performing work on site, the Contractor shall make clear to all individuals they deal with that they are Contractor employees and not DOD personnel when working in any situation where their contractor status is not obvious to third parties. Contractor employees shall clearly identify themselves as a Contractor (i.e. company shirt, pin, visible company identification, etc.) in a visible location as to who their employer is, to avoid creating an impression that they are government officials.

9. Security Requirements

In order to access JBPHH, the Contractor will be required to provide to the Technical Point of Contact (TPOC) names of all personnel and vehicle registration numbers seven (7) calendar days prior to access to

JBPHH.

All contractors, suppliers, and vendors who wish to have base access to Joint Base Pearl Harbor-Hickam (JBPHH) must have a Defense Bio-metric Identification System (DBIDS) credential. DBIDS is a force protection program designed to manage personnel, property and installation access. The Nimitz Pass & ID office is open 24 hours, seven days a week to accommodate DBIDS requests and is located at 1250 South Drive, Bldg. 3455, outside Nimitz Gate. Contractors and vendors may retrieve fillable forms from www.cnic.navy.mil/om/dbids.html. All new contractors, vendors, and suppliers will be required to obtain a DBIDS credential. There is no cost to obtain a DBIDS credential. For more information on DBIDS, visit www.cnic.navy.mil/om/dbids.html. For updates, visit JBPHH Facebook or www.cnic.navy.mil/pearlharbor-hickam, or 449-0865.

10. Technical Point of Contact

Marquaita Warren, 808-471-3779, marquaita.warren@navy.mil Sallie Younger, 808-474-0036, sallie.younger@navy.mil