Attachment_2_-Quote_Submittal_Spreadsheet.xlsx

XLSX spreadsheet 28 KB Posted Feb 14, 2019

Attached to: Conference Facility Services to accommodate up to 150 participants, for the Pacific Area Security Conference (PASOC)in Honolulu, Hawaii.
Solicitation number: N0060419Q4016
Issued by: Department of the Navy Naval Supply Systems Command

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File	Type	Posted
Attachment_3__FAR_52.212-3_Alt_I.docx	DOCX document	Feb 14, 2019
Attachment_1_Performance_Work_Statement_(PWS).pdf	PDF	Feb 14, 2019

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Sheet1 (2) Quote Submittal Spreadsheet for Chiefs of Defense Conference 2018 Enter the individual rate(s) in the yellow highlighted boxes.

Enter the total in the orange highlighted box.

Enter any additional rates/fees (if any) in the spaces provided.

Enter the total in the blue highlighted boxes.

Enter GRAND Total for all the blue highlighted boxes at the end of the spreadsheet.

Company Name/ Hotel Name:

Quote Date:
DUNS & CAGE Code:	DUNS:		CAGE Code:
Point of Contact Name:	POC:
POC Telephone Number & Email:	Telephone #:	Email:
By submission of this quote, the offeror acknowledges the requirement for Blocked Guest Rooms identified in paragraph 3.3.2 through 3.3.4, and that the offeror is able to meet all requirements contained in the Performance Work Statement (PWS), with no exceptions taken .

Quote Submitted by:
	NAME	EMAIL	PHONE	DATE

CLIN	Requirement Description
CLIN 0001	Conference Facility Services
	Main Event Room (MER): This room shall be used for General Sessions of the event. All tables and stage platform shall have skirts installed.

a. Minimum room size 6500 sqft with up to 150 participants.

b. Close proximity (same floor) to other event rooms: ESC and SGMR. See paragraph 3.2.2 and 3.2.3.

c. Exclusive access 24 hours per day in accordance with dates and times at table A.

d. Sufficient room height to accommodate audiovisual screens.

e. 42-inch flat panel monitor for speaker use.

f. Adjustable light controls to be able to view numerous briefs on screen.

g. Adjustable climate controls for room.

h. Equipped with a raised stage approximately 16 ft x 12 ft x 27” high, with podium, one (1) 3 x 8 foot table, four (4) chairs, and sound equipment.

i. Seating arranged to accommodate 150 participants at tables

j. Chair and table set-up to be completed by 12:00 PM on Monday, 08 April 2019. The Contractor shall coordinate the set-up with the TPOC.

k. Room shall be able to be secured and locked.

l. Audio Visual/Equipment requirements:

1. Two (2) projectors, projection screens and power strip as required; two (2) screens 9 x 12 feet.

2. Screens not mounted to the wall shall be framed with cloth.

3. One (1) 42 inch flat screen monitor for the exclusive use of the speaker at the podium.

4. One (1) computer with Microsoft Office software installed and the ability to run PowerPoint and video files. Equipped with wireless keyboard and mouse controller, and one (1) laser presentation pointer.

5. Additional equipment: One (1) video splitter to support two (2) screens.

6. Microphone requirements: one (1) sound mixer; six (6) wireless handheld VHF microphones, six (6) microphone stands, consisting of four (4) table stands and two (2) floor stands; one (1) wireless lapel microphone.

7. Contractor shall provide the services of a sound technician to set-up and provide initial support. The Contractor shall provide on-call AV support at other times with a five (5) minute response time. The Contractor shall have spare projector bulbs and batteries available to ensure continuous equipment operation during the Event.

8. The Equipment shall be controlled from an AV table situated on the side or back of the room.

REFER TO PERFORMANCE WORK STATEMENT (PWS) FOR ADDITIONAL DETAILS (ATTACHMENT 1)

$0.00	(Room Rate)	x	1 Room	x	08 April 1200 to 12 April 1800	Meeting Room (MER) Total:
Additional rates/fees
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
							TOTAL MER
Event Support Center (ESC): This room shall be used to in- and out-process participants as well as perform other administrative functions.

a. Minimum room size 700 sqft with up to twenty-eight (28) participants.

b. Close proximity (same floor) to other meeting rooms; MER and SGMR rooms. See paragraph 3.2.1 and 3.2.3.

c. Exclusive access 24 hours per day in accordance with dates and times at table A.

d. Room equipment, tables, chairs & extension cords are set up by Sunday, 07 April 2019 at 0900 AM.

e. Contain twelve (12) cushioned guest chairs. Coordinate with the TPOC concerning arrangement.

f. Contain three (3) 3 x 8 foot tables with twenty-eight (28) chairs.

g. Contain one (1) two-drawer safe.

h. One (1) DSL line with router.

i. Sufficient power cords and power strips for equipment.

j. Room shall be able to be secured and locked.

k. Additional equipment requirements:

1. Four (4) computers (desktop or laptops) with Microsoft Office Suite, Internet browser, Anti-virus software and Acrobat Adobe preloaded. Four (4) computers shall be networked to share files and folders.

2. Two (2) LAN ink-jet/laser printers with scanning capabilities and connectivity to the computers.

3. One (1) high speed/large capacity copier with 2,500 copies capacity, duplexing, sort and stapling capabilities.

4. One (1) facsimile machine.

5. One (1) floor standing easel approximately 2-1/2 x 3-1/2 ft.

REFER TO PERFORMANCE WORK STATEMENT (PWS) FOR ADDITIONAL DETAILS (ATTACHMENT 1)

$0.00	(Room Rate)	x	1 Room	x	07 April 0900 to 12 April 1800	Meeting Room (ESC) Total:
Additional rates/fees
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
							TOTAL ESC
Small Group Meeting Rooms: These rooms will be used for small group discussions.

a. Four (4) rooms, minimum room size 400 sqft for thirty (30) participants.

b. Close proximity (same floor) to other meeting rooms; MER. See paragraph 3.2.1

c. Exclusive access 24 hours per day in accordance with dates and times at table A

d. Room equipment, including tables, chairs & extension cords are set up by Monday, 08 April 2019 at 12:00 PM.

e. The rooms shall have thirty (30) chairs and sufficient 3 x 8 foot tables to accommodate a comfortable seating arrangement. Coordinate with the TPOC concerning arrangement.

f. One (1) high speed DSL line for each of the two (2) of the rooms.

g. Additional equipment requirements for two (2) of the rooms:

1. One (1) computer (desktop or laptops) with MICROSOFT Office Suite, Internet browser, Anti-virus software and Acrobat Adobe preloaded.

2. One (1) front projector and screen (6 foot size) connected to computer.

3. One (1) floor standing easels approximately 2-1/2 x 3-1/2 size to accommodate 25 x 30 or 27 x 30 inch easel paper pads. Each room shall contain one self-stick pad (30 sheets min).

4. One (1) 4 x 8 foot movable roller white board per room.

REFER TO PERFORMANCE WORK STATEMENT (PWS) FOR ADDITIONAL DETAILS (ATTACHMENT 1)

$0.00	(Room Rate)	x	4 Rooms	x	08 April 1200 to 12 April 1800	Meeting Room (SGMR) Total:
Additional rates/fees
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
							TOTAL SGMR
Hospitality Suites: These rooms will be used to stage guests.

a. Two (2) rooms, minimum room size 500 sqft for seven (07) participants.

b. One suite to be located within a 5-minute walking distance to the MER, the second suite within proximity of guests.

c. The room shall have two (2) living room style sofas, four (4) living room style chairs and a coffee table. Coordinate with the TPOC concerning arrangement, and accommodations.

d. Access to rooms and room equipment, including tables, chairs and extension cords set up are required by Tuesday, 07 April 2019 at 08:00 AM in accordance with Table A

REFER TO PERFORMANCE WORK STATEMENT (PWS) FOR ADDITIONAL DETAILS (ATTACHEMENT 1)

$0.00	(Room Rate)	x	2 Room	x	07 April 0800 to 12 April 1800	Hospitality Suites Total:
Additional rates/fees
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
							TOTAL Hospitality Suites
Escort Officer Rooms / Duty Driver Rooms:

a. Four (4) lodging rooms, minimum room size 250 sqft; standard accommodation rooms as set forth by Joint Travel Regulations (JTR) per diem rates.

b. Access to rooms by Sunday, 07 April 2019 at 12:00 PM in accordance with Table A

c. Lodging rooms to be consolidated at the same floor as the Key Leader Meeting Rooms.

REFER TO PERFORMANCE WORK STATEMENT (PWS) FOR ADDITIONAL DETAILS (ATTACHMENT 1)

$0.00	(Room Rate)	x	4 Rooms	x	07 April 1200 to 12 April 1800	Escort Officer Rooms/Duty Driver Rooms Total:
Additional rates/fees
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
							TOTAL Escort Officer Rooms / Duty Driver Rooms
Security Venue: The Contractor shall ensure that the facility has an open, unobstructed area, located adjacent to the MER room, to be utilized as an evacuation area, in case of emergency, or any other security event, such as a terrorist threat. This area shall serve as an assembly point for all of the Event participants. Historically, this venue has been a parking lot or an open lawn.

REFER TO PERFORMANCE WORK STATEMENT (PWS) FOR ADDITIONAL DETAILS (ATTACHEMENT 1)

$0.00	(Rate)	x	1 venue	x	06 April 1200 to 13 April 1200	Security Venue Total:
Additional rates/fees
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
							TOTAL Security Venue
Group Photo: The Contractor shall provide a venue to produce an Event photograph, consisting of 50 event VIP’s with a scenic location as a backdrop, with a backup location, should there be inclement weather. The Contractor shall provide one row for VIP seating of fifteen persons and a platform to enable two additional rows of participants to be comfortably accommodated within the photograph. Photo will be completed on Tuesday 09 April 2019. Actual time will be published NLT one week prior.

REFER TO PERFORMANCE WORK STATEMENT (PWS) FOR ADDITIONAL DETAILS (ATTACHMENT 1)

$0.00	(Rate)	x	1 Venue	x	09 April	Group Photo Total:
Additional rates/fees
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
							Total Group Photo
Opening Event Venue: No host evening event on Monday, 08 April 2019 at 06:00 PM – 10:00 PM. Opening event may be held outside in courtyard or poolside with alternate site for inclement weather. A final headcount will be provided to the Contractor 24 hours before event.

a. Provide speakers, sound system, and microphone.

REFER TO PERFORMANCE WORK STATEMENT (PWS) FOR ADDITIONAL DETAILS (ATTACHMENT 1)

$0.00	(Rate)	x	1 Venue	x	08 April 1800 to 2200	Opening Event Venue Total:
Additional rates/fees
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
							Total Opening Event Venue
Evening Event Venue: Evening Event will be held on Thursday, 11 April 2019 beginning approximately at 5:00 PM to 9:30 PM. A final headcount will be provided to the Contractor 24 hours before event.

a. Provide a 3 x 3-foot table to accommodate A/V equipment.

b. Provide one (1) front projection device with cables for laptop connection.

c. Provide one (1) 8 x 10-foot projection screen on raised stage (12” to 16” high).

d. Provide one (1) podium with microphone with Public Address (PA) system support

e. Provide one (1) laptop computer with Microsoft Office loaded, with the ability to run PowerPoint.

f. Provide power outlet connections to all required equipment or extension cords.

g. Provide two (2) easels at entrance for display of seating charts.

REFER TO PERFORMANCE WORK STATEMENT (PWS) FOR ADDITIONAL DETAILS (ATTACHMENT 1)

$0.00	(Rate)	x	1 Venue	x	11 April 1700 to 2130	Evening Event Venue Total:
Additional rates/fees
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
							Total Evening Event Venue
Parking: The Contractor shall provide 20 parking passes to the TPOC to allow unimpeded 24-hour entry and exit for parking of Government staff vehicles while not in use. Additionally, the Contractor shall provide the following:

a. Provide parking / waiting areas for (2) VIP/ESC vehicles situated in proximity to the center / facility entrance.

b. Provide validated parking for the remainder of all event participants. Participants shall be responsible for all parking charges.

c. The Contractor shall provide a parking validation machine to the TPOC for the purposes of validating other SOCPAC support staff parking. The TPOC will keep an accurate count of tickets validated and provide these numbers to the Contractor on a daily basis if requested.

REFER TO PERFORMANCE WORK STATEMENT (PWS) FOR ADDITIONAL DETAILS (ATTACHMENT 1)

$0.00	(Rate)	x	20 Passes	x	06 April 1200 to 13 April 1200	Parking Total:
Additional rates/fees
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
							Total Parking
Key Leader Meeting Rooms: These rooms will be used to meetings with key leaders.

a. Two (2) rooms, minimum room size 500 sqft for six (06) participants.

b. The room shall have two (2) living room style sofas, four (4) living room style chairs and a coffee table. Coordinate with the TPOC concerning arrangement.

c. Access to rooms and room equipment, including tables, chairs and extension cords set up are required by Monday, 08 April 2019 at 09:00 AM in accordance with Table A

d. Meeting Rooms shall be consolidated with the Escort Officer Room noted at 3.2.5.

REFER TO PERFORMANCE WORK STATEMENT (PWS) FOR ADDITIONAL DETAILS (ATTACHMENT 1)

$0.00	(Room Rate)	x	2 rooms	x	08 April 0900 to 13 April 1200	Key Leader Meeting Room Total:
Additional rates/fees
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
							Total Key Leader Meeting Rooms
Security Rooms: These rooms will serve as security/ working dog(s) area to support onsite security patrols and necessary shift rotation schedule.

a. Two (2) lodging rooms, minimum room size 250 sqft; standard accommodation rooms as set forth by Joint Travel Regulations (JTR) per diem rates.

b. Access to rooms by Saturday, 06 April 2019 at 12:00 PM in accordance with Table A

REFER TO PERFORMANCE WORK STATEMENT (PWS) FOR ADDITIONAL DETAILS (ATTACHMENT 1)

$0.00	(Room Rate)	x	2 rooms	x	06 April 1200 to 13 April 1200	Security Rooms Total:
Additional rates/fees
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
							Total Security Rooms
Banner: assistance with event banner to include event signage setup each day.

REFER TO PERFORMANCE WORK STATEMENT (PWS) FOR ADDITIONAL DETAILS (ATTACHMENT 1)

$0.00	(Rate)	x	1 Signage	x	06 April 1200 to 13 April 1200	Signage total:
Additional rates/fees
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
							Total Signage
Billeting: Provide fifty (50) “contracted” rooms for Guest speakers and Title 10 members in accordance with the established per diem rates of the Joint Travel Regulations (JTR). These rooms are single occupancy with a minimum size of 250 sq. ft., with TV, phone and in-room safe. The TPOC will provide a list of guest speaker and Title 10 personnel. The cost for these “contracted” rooms will be covered under the contract.

a. It is preferred that all Event participants and guest speakers are housed in the same hotel building; and the same wing is preferred.

b. The TPOC will coordinate with the Contractor Event Coordinator in regards to these accommodations.

REFER TO PERFORMANCE WORK STATEMENT (PWS) FOR ADDITIONAL DETAILS (ATTACHMENT 1)

$0.00	(Room Rate)	x	50 Rooms	x	06-13April Checkout Saturday morning	Billeting Total:
Additional rates/fees
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
Description/Breakdown:					Rate:	$0.00	Total:
							Total Billeting
							GRAND TOTAL

Sheet1

room	min sqft	# rooms	capacity
MER	6500	1	150	p	kmb
ESC	700	1	28	cp
SGMR	400	4	30	cp
HSP SUITE	500	1	7	5MIN
ESC	250	4	4	SF
KLMR	500	2	6	SF

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