N00604/N0060418R4030Attachment_2_-_REIMBURSABLE_PWS_-_Amd_03.pdf

TORPEDO WEAPONS RETRIEVER (TWR) ICO AND PORT OPERATIONS

SERVICES

Performance Work Statement Supporting The United States Naval Submarine Support Command, (NSSC) at Joint Base Pearl Harbor-Hickam (JBPHH) Hawaii

PART 1 - GENERAL INFORMATION

1.1 Introduction

This is a non-personal services contract to provide supply and repair parts for the operation of multiple Vessels and related maintenance services, port operations, and waterfront administration in support of Naval Submarine Support Command (NSSC) at Joint Base Pearl Harbor-Hickam (JBPHH), Hawaii. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Description of Services

The objective of this contract is to ensure operational requirements are met with mission-capable vessels and crews to ensure that the Government meets all mission commitments. The Contractor shall be responsible for procurement of spare and repair parts and incidental services. The Contractor shall plan, schedule, coordinate and assure effective completion of all services described in this Performance Work Statement (PWS).

1.3 Background

NSSC currently operates three (3) torpedo retrieval Vessels in support of Commander, Submarine Force U.S. Pacific Fleet. The primary mission includes requirements such as (but not limited to) recoveries of exercise torpedoes at various locations within the Hawaiian Operating Area, backhaul of weapons from Pacific Missile Range Facility in Kauai, transport of weapons, pyrotechnics and ammunition in and around Pearl Harbor, transfer of personnel, escort submarines after sea trial, submarine navigation training support, launch Expendable Mobile ASW Training Target (EMATT) and MK30 mobile targets and search/rescue operations. The secondary mission of the Vessels is to support other fleet requirements including (but not limited to) vessel board search and seizure training, small boat attack training, brief stop for personnel/parts (BSP) transfers with afloat submarines, and maritime interdiction operations.

1.4 Scope

The Contractor shall provide all equipment, supplies, tools, materials, supervision, and other items and non-personal services necessary to perform Port Operations Services as defined in this PWS except for those items specified as Government furnished property, equipment and services. The Contractor shall perform to the standards in this contract without exception.

1.5 Period of Performance

Anticipated full performance of the contract to begin Nov. 1st, 2018. This five (5) month base contract will be awarded with two - 12-month options periods.

Base Year November 1st, 2018 thru March 31st, 2019 First Option April 1st, 2019 thru March 31st, 2020 Second Option April 1st, 2020 thru March 31st, 2021

1.6 Government Furnished Items and Services

N0060418R4030 Amd 03

1.6.1 Government-Furnished Property (GFP) And Services

1.6.1.1 Tools and Support Equipment

The Government will turn over custody of tools and test equipment currently utilized to perform maintenance and testing on the equipment furnished by this Contract. The Contractor may be required to purchase specialty tools not currently in inventory but necessary to perform the required maintenance on Government Furnished Equipment under this Contract. If purchase of these tools is directed by the Government and if the Contractor is required to incur costs under this Section by the Government, the Government shall thereafter reimburse the Contractor for such costs upon presentation of properly certified vouchers, supporting receipts, and other documentation which justifies the charges as fair and reasonable. Such reimbursed tools shall become Government property.

1.6.1.2 Damages

Due to Contractor Negligence: The Contractor shall repair or replace, at no cost to the Government, any GFP damaged or lost by the Contractor due to negligence, vandalism, or poor workmanship on the part of the Contractor or any of its employees.

1.6.2 Reimbursable Supplies And Services

1.6.2.1 The Government will reimburse the Contractor only for the price paid for those supplies and services that are expressly identified as reimbursable items by this contract, including but not limited to material handling charges, overhead, general and administrative costs, or profit, that are in any way associated with the Contractor’s purchase or provision of such supplies and services.

1.6.2.2 To be eligible to receive reimbursement for services and supplies identified in this contract as reimbursable items and obtained in support of this contract, the Contractor must obtain at least three quotes for each transaction in excess of $3,000 to ensure that adequate price competition was sought or the Contractor must provide an acceptable justification as to why it was impracticable to do so. In the case of fuel purchases, unless directed otherwise by the Contracting Officer (KO), the Contractor shall provide the documentation listed in subparagraphs (i) through (iii) below to the KO for approval prior to purchasing fuel. For purchases of services and supplies other than fuel, the Contractor need provide the aforementioned documentation only when requested by the KO. The Contractor shall maintain documentation of all reimbursable purchases until three years after the contract is completed and shall provide access to and copies of such documentation when requested by the KO.

(i) A description of the supplies or services to be subcontracted.

(ii) Identification of the proposed subcontractor and price.

(iii) Suppliers contacted and price quotes. Include other pertinent data such as price lists used if suppliers were not contacted and information regarding the selection if other than price-related factors were considered.

1.6.2.3 The KO may reduce the reimbursement by any amount above that which the KO finds, in his/her sole discretion, is greater than that which is fair and reasonable for the supplies or services provided, giving due consideration to the facts and circumstances prevailing at the time that the Contractor procured the supplies and services. Disputes as to the amount by which any reimbursement is reduced shall be resolved in accordance with the “Disputes” clause of the contract. It shall be the Contractor’s burden to demonstrate that the price it paid for reimbursable supplies and services was fair and reasonable.

1.6.2.4 When the Contractor expects total funding expended for reimbursable items to reach 85 percent of the total funds available on each Reimbursable Supplies and Services CLIN, the Contractor shall notify the KO and the Contracting Officer Representative (COR) and any other Government official identified by the KO. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the Schedule. The Contractor shall not exceed or incur costs that exceed the amount of funding stated on each Reimbursable Supplies and Services CLIN at the time a reimbursable item is ordered.

1.6.2.5 The Government is not obligated to reimburse the Contractor for otherwise reimbursable supplies and services in excess of the funded amount stated in the Schedule under each Reimbursable CLIN.

1.6.2.6 The Contractor is not obligated to continue performance of any reimbursable work under this Contract or otherwise incur costs for reimbursable supplies or services in excess of the funded amount stated in the Schedule under each Reimbursable CLIN unless the KO notifies the Contractor that the funded amount stated in the Schedule under the applicable Reimbursables CLIN has been increased.

Notification shall be in writing. In the event notification is made orally, such notification shall be followed up in writing within two working days.

1.6.2.7 No notice, communication, or representation from any person other than the KO shall affect the Government’s obligation to reimburse the Contractor.

1.6.2.8 Change orders shall not be considered an authorization to exceed the funded amount stated in the Schedule under the Reimbursable CLIN unless they contain a statement expressly increasing the funded amount of the Reimbursables CLIN by a sufficient amount to cover the change order.

1.6.3 Spare and Repair Parts

The Contractor shall maintain custody/security of Government furnished spare and repair parts, shall be responsible for maintaining the spare and repair parts in a Ready-for-Issue (RFI) condition and shall maintain the current inventory level. The Contractor shall provide supply support for equipment, Vessels, craft, and various port operations areas.

1.6.3.1 If a part is not available from the Government inventory provided, the Contractor may then purchase the part without KO approval for the purchase of any single part up to $750. The Contractor will be reimbursed by the Government for all parts required to perform all preventive and corrective maintenance, not including consumables. The Contractor may expend up to $750 on any single repair part or up to $3,000 on group purchases (multiple parts purchased on the same day) without prior approval by the KO. For any greater amount for either a single item or group purchase, the Contractor shall obtain KO written approval prior to purchasing the parts. Parts are reimbursable only for Government Owned Craft and Equipment.

1.7 Severe Weather Readiness

Typical major tasks that the Contractor should anticipate during increased conditions of Severe Weather Readiness such as protection of the vessels (i.e. purchase of tarps or mooring lines) for planning purposes.

Specific execution timeline will be dictated by the COR. If purchase of items is directed by the Government and if the Contractor is required to incur costs under this Section by the Government, the Government shall thereafter reimburse the Contractor for such costs upon presentation of properly certified vouchers, supporting receipts, and other documentation which justifies the charges as fair and reasonable. Such reimbursed items shall become Government property.

1.8 Security and Access Requirements

1.8.1 The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be properly secured. Contractor personnel shall be required to safeguard data files and output products, regardless of format or medium, in accordance with appropriate security measures for classification of data being handled in the performance of this contract (see DOD Regulation 5200.1, OPNAVINST 5500.2). Contractor personnel shall also safeguard Privacy Act Information in accordance with existing regulations.

1.8.2 Key Control

The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the Government are not lost, misplaced, or used by unauthorized individuals. Keys shall not be duplicated. The Contractor shall report the occurrence of a lost key to the COR immediately.

1.8.3 Contractor employees performing services shall be required to comply with all JBPHH installation rules and regulations applicable to conduct, safety, security, and procedures governing site entry and exit.

1.9 Contracting Officer Representative (COR)

The COR will be appointed by a separate letter and identified in the contract award. The COR monitors all technical aspects of the contract and assists in contract oversight. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications:

monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; and coordinate site entry of Contractor personnel. A letter of appointment issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.10 Inspection by Regulatory Agencies

1.10.1 Work performed under this contract is subject to inspection by State and Federal Government Regulatory agencies. Permission has been granted by the Navy allowing Federal and State occupational health and safety officials to enter Navy shore installations, without delay and at reasonable times, to conduct routine safety and health investigations. Permission also extends to safety and health investigations based on reports of unsafe conditions. Occupational Health and Safety Administration (OSHA) officials may also investigate accidents or illnesses involving the Contractor’s employees.

Inspections may also be carried out by the Department of Labor to inspect for compliance with labor laws.

1.10.2 The Contractor shall cooperate with regulatory agencies and shall provide personnel to accompany the agency inspection or review teams. Contractor personnel shall be knowledgeable concerning the work being inspected, and participate in responding to all requests for information, inspection or review findings by regulatory agencies.

1.11 Contractor Quality Control

1.11.1 The Contractor shall provide and maintain an effective inspection system (hereinafter “Quality Control Plan”) acceptable to the Government covering the services under this contract as required by FAR 52.246-4 Inspection of Services – Fixed Price and IAW CDRL 2 - Quality Control Plan. The Contractor shall provide a Quality Control Plan as part of its technical proposal.

1.11.2 The Contractor shall develop a Quality Control Plan (QCP) that implements procedures to identify, prevent, and ensure non-recurrence of defective services and ensures that timely, positive corrective action is taken when discrepancies are discovered.

1.11.3 The Contractor’s QCP shall describe how the key areas identified in CDRL 2 will be inspected and reported. The comprehensive written QCP shall be submitted with the contractor’s proposal and implemented on the first day of contract performance. The Contractor’s QCP shall include a method of tracking performance data for ongoing and quantifiable trend analysis, the results of which can be used to develop a performance improvement strategy and expeditiously deploy solutions to resolve emerging non-conformance issues.

1.11.4 The Contractor shall make all records and data related to quality control available to the Government upon request. The Contractor shall ensure records, data or other inspection documentation used for ensuring that proper maintenance services are performed are verified and reviewed for accuracy.

1.11.5 The Contractor shall provide recommended changes that will improve the QCP by submitting the proposed changes in writing to the KO and COR for review. If the proposed quality control plan changes are acceptable, the KO shall provide the contractor with written acceptance before implementation.

PART 2 – SPECIFIC TASKS

2.1 Port Charges

The Contractor shall arrange for all necessary non-Government furnished services including Vessel services, pilotage, dockage, potable water, shore power, trash and garbage removal, sewage removal, HAZMAT removal, line handlers, customs and any other services necessary for entering, operating in and departing port. Costs shall be reimbursable.

2.2 Government Directed Special Requirements

Special services may be requested to support the various projects. The KO will notify the Contractor of any special requirements normally thirty (30) calendar days prior to the event. The Contractor shall provide the services in the most cost effective manner possible. Any subcontracted services of additional costs incurred as a result of special requirements will be reimbursable. Any subcontracting must follow procedures in FAR 52.244-2 and 52.244-5 or 52.244-6.

2.3. Operations away from Pearl Harbor

Operations away from Pearl Harbor will be required with the Vessel either being at anchor or in a different port. All costs associated with being away from Pearl Harbor (exclusive of port services) shall be included in the basic per diem rate. Approximately 20% of annual operating days will be away from Pearl Harbor. The Contractor shall maintain an anchor watch or security watch on board the Vessel at all times when away from Pearl Harbor. Shore power may not be available at all ports visited.

2.4 Maintenance of Government Provided Vessels

2.4.1 General

The Vessel, systems and equipment, and other assigned port service areas and equipment shall be maintained in accordance with original equipment manufacturer’s specifications and applicable regulations. The Contractor shall perform predictive, preventive, and corrective maintenance.

2.4.2 Materials

The Contractor will be reimbursed by the Government for all materials required to perform all preventive and corrective maintenance, not including consumables. The Contractor may expend up to $750 on any single repair part order or up to $3,000 on group purchases without prior approval by the KO. For any greater amount for either a single item or group total, the Contractor shall obtain KO written approval prior to purchasing the materials. This is only allowed for Government Owned Craft and Equipment.

PART 3 – MISCELLANEOUS

3.1 Recognized Holidays

The following holidays will be observed. At the start of the contract the Contractor shall request in writing to the KO for any request to substitute holidays below.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

3.2 Enterprise-wide Contractor Manpower Reporting Application (ECMRA) The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs).

The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

3.2.1 The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil.

3.2.2 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

3.3 Base Access

Commander, Navy Installations Command (CNIC), has established the Defense Biometric Identification System (DBIDS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities.

N0060418R4030 Amd 03 https://www.ecmra.mil/ https://www.ecmra.mil/

Visiting vendors may obtain daily passes directly from the individual Navy Installations by submitting identification credentials for verification and undergoing a criminal screening/ background check.

Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials at its own cost through a designated independent contractor DBIDS service provider. For more information, see link provided: https://www.cnic.navy.mil/om/dbids.html

Commander, Navy Installations Command (CNIC), has established the Defense Biometric Identification System (DBIDS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise ...