Attachment_1-_Final_PWS_for_TWR_Reimbursable_KT.pdf

TORPEDO WEAPONS RETRIEVER (TWR) ICO AND PORT OPERATIONS

SERVICES

Performance Work Statement Supporting The United States Naval Submarine Support Command, (NSSC)

At Joint Base Pearl Harbor-Hickam (JBPHH) Hawaii

PART 1- GENERAL INFORMATION

1.1 Introduction

This is a non-personal services contract to provide for the operation of multiple Vessels and related maintenance services, port operations, and waterfront administration in support of Naval Submarine Support Command (NSSC) at Joint Base Pearl Harbor-Hickam (JBPHH), Hawaii. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Description of Services

The objective of this contract is to ensure operational and training requirements are met with mission-capable vessels and crews. The types of contract services to be performed include port operations and logistics support necessary to ensure that the Government meets all mission commitments. The Contractor shall be responsible for the operation of various watercraft and maintenance of government furnished equipment (GFE). Services shall be provided on a “turn-key” basis with the Contractor providing all necessary management expertise, personnel, supplies, tools, materials, equipment, and vehicles (unless specified in this contract as GFE). The Contractor shall plan, schedule, coordinate and assure effective completion of all services described in this PWS.

1.3 Background

NSSC currently operates three (3) torpedo retrieval Vessels in support of Commander, Submarine Force U.S. Pacific Fleet. The primary mission includes requirements such as (but not limited to) recoveries of exercise torpedoes at various locations within the Hawaiian Operating Area, backhaul of weapons from Pacific Missile Range Facility in Kauai, transport of weapons, pyrotechnics and ammunition in and around Pearl Harbor, transfer of personnel, escort submarines after sea trial, submarine navigation training support, launch Expendable Mobile ASW Training Target (EMATT) and MK30 mobile targets and search/rescue operations. The secondary mission of the Vessels is to support other fleet requirements including (but not limited to) vessel board search and seizure training, small boat attack training, brief stop for personnel/parts (BSP) transfers with afloat submarines, and maritime interdiction operations.

1.4 Scope

The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Port Operations Services as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property, equipment and services. The Contractor shall perform to the standards in this contract without exception.

1.5 Period of Performance

Anticipated full performance of the contract to begin Nov. 1st, 2018. This five (5) month base contract will be awarded with two - 12-month options periods.

Base Year November 1st, 2018 thru March 31st, 2019 First Option April 1st, 2019 thru March 31st, 2020 Second Option April 1st, 2020 thru March 31st, 2021

1.6 Place of Performance

The Contractor will have use of the following office spaces and buildings which are Government-owned facilities located on JBPHH, Hawaii:

1.6.1 First floor of Building 1588. The Government reserves the use of one office on the first floor of Building 1588. The Contractor will have use of mess area on second floor of Building 1588 .

1.6.1.1 Area surrounding Building 1588 including: Boat House, Hazmat Lockers, and Storage Areas

1.6.2 Building 1778 –Miscellaneous storage area for Vessels

1.7 Post-Award Conference/Periodic Progress Meetings

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer and Contracting Officer’s Representative (COR), as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8 Government Quality Assurance

The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). The Government’s QASP will address what deliverables are identified for surveillance and the method and surveillance periodicity to ensure the quality of deliverables as outlined in this PWS. The QASP addresses what will be reviewed and will outline actions to be taken by the Contractor, should review(s), inspections, or both identify areas requiring remedial action. The Government will provide the Contractor with a copy of the Government’s Quality Assurance Surveillance Program (QASP). Notwithstanding the Government’s QASP, the Contractor is not relieved from having their own QCP program to address quality issues during the contract award period.

1.9 Recognized Holidays

The following holidays will be observed. At the start of the contract the Contractor shall request in writing to the KO for any request to substitute holidays below.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.10 Hours of Operation

Standard Hours of Operation: Normal hours of shore side operations are 0700-1600 Monday through Friday. Normal hours of TWR operations underway are up to 12 hours per day. Operational time of the Vessels includes a maximum total of 30 minutes for warm up and 30 minutes of cool down. As required by the Government, the start of normal operations can change on a daily basis. The earliest the day can start is 0500 and the latest is 0900. The Government will provide 5 calendar days of notice prior to changing the flex time schedule as each service and/or Vessel defined herein can have a unique flex time schedule depending on mission requirements.

Summary Notional Operation Schedule (inclusive neither in scope nor nature):

Service Normal hours of operations Shore side (Operations & maintenance) 5 days/week, 9 hours per day TWR Operations 5 days/week, 12 hours per day Night Watch 7 days/week during non-normal hours

1.10.1 Schedule Variations: Variations to normal hours of operation may be required during the execution of this contract. When variations are required by the COR, the Project Manager is required to identify the impact of the variation in terms of what regularly scheduled work will not be accomplished due to the variation. If the COR agrees and the schedule variation can be completed without any additional impact to the Contractor, the Contractor shall complete the requirement. If an agreement cannot be reached, the KO will be responsible for making the final decision on the variation.

1.11 Identification of Contractor Employees

All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11.1 Uniforms. All Contractor employees shall wear a Contractor furnished uniform. Contractor must provide uniforms suitable to the environmental conditions. The uniforms must be professional in appearance and be kept neat and clean. The uniforms must have identification on front and back and the employee names and company name will be visible on the front of outer clothing.

1.11.2 Identification Badges. All Contractor employees shall wear Government furnished identification badges.

1.12 Inspection By Regulatory Agencies

Work performed under this contract is subject to inspection by State and Federal Government Regulatory agencies including those described below.

1.12.1 The Navy permits Federal and State occupational health and safety officials to enter Navy shore installations, without delay and at reasonable times, to conduct routine safety and health investigations.

Permission also extends to safety and health investigations based on reports of unsafe conditions.

Occupational Health and Safety Administration (OSHA) officials may also investigate accidents or illnesses involving the Contractor’s employees. Inspections may also be carried out by the Department of Labor to inspect for compliance with labor laws.

1.12.2 The Contractor shall cooperate with regulatory agencies and shall provide personnel to accompany the agency inspection or review teams. Contractor personnel shall be knowledgeable concerning the work being inspected, and participate in responding to all requests for information, inspection or review findings by regulatory agencies.

1.13 Enterprise-wide Contractor Manpower Reporting Application (ECMRA) The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs).

The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address:

https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

1.14 Technical Library

The Contractor shall ensure a technical library consisting of technical manuals, publications, directives, and Government-approved inspection checklists for Government-furnished and Contractor acquired vessels and support equipment is created and maintained.

1.14.1 The Contractor shall maintain an updated technical library index list of all materials in the technical library. The technical library documents will be furnished by the Government and shall be returned to the Government at the end of contract performance.

1.15 Base Access

Commander, Navy Installations Command (CNIC), has established the Defense Biometric Identification System (DBIDS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Visiting vendors may obtain daily passes directly from the individual Navy Installations by submitting identification credentials for verification and undergoing a criminal screening/ background check. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials at its own cost through a designated independent contractor DBIDS service provider.

For more information see link provided: https://www.cnic.navy.mil/om/dbids.html

1.16 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (Jan 2017) Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M- 5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation.

When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL

PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR

PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT- II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period.

The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required. Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR- N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract.

The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL

PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE

DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

1.17 Government Furnished Items and Services

1.17.1 At Vessel turnover, the Government warrants that the platforms are in good material condition, safe to perform all missions, and that equipment is in proper working order. The Contractor shall take custody of the Government furnished Vessels, equipment, and facilities.

1.17.2 Tools and Support Equipment. The Government will turn over custody of tools and test equipment currently utilized to perform maintenance and testing on the equipment furnished by this Contract. The Contractor may be required to purchase special tools not currently in inventory but necessary to perform the required maintenance on Government Furnished Equipment under this Contract. If purchase of these tools is directed by the Government and if the Contractor is required to incur costs under this Section by the Government, the Government shall thereafter reimburse the Contractor for such costs upon presentation of properly certified vouchers, supporting receipts, and other documentation which justifies the charges as fair and reasonable in accordance with the Pricing Section B 3.0. Such reimbursed tools shall become Government property.

1.17.3 Facilities. The Contractor will have use of Government owned facilities in support of this Contract. The Contractor will be responsible for the cleaning, janitorial services and minor maintenance (i.e., changing light bulbs, etc) for these spaces. Material required (other than general cleaning and maintenance consumables) will be reimbursable in accordance with Spare and Repair Parts (See Section C 11.1).

1.17.3.1 The Contractor is not responsible for the supporting services or structure of the building. The Contractor is required to conserve energy to the maximum extent possible. The following facilities located on Naval Station Pearl Harbor are included as Government Furnished.

1.17.3.2 First floor of Building 1588. The Contractor will have use of mess area on second floor of Building 1588. The Government reserves the use of one office on the first floor of Building 1588.

1.17.3.2.1 Area surrounding Building 1588 including: Boat House, Hazmat Lockers, and Storage Areas

1.17.3.3 Building 1778 – miscellaneous storage area for Vessels.

1.17.4 The Government will provide the following supplies and services:

(a) Fuel Oil (for Vessel operations)

(b) Lube Oil

(c) Fresh Water

(d) Garbage Disposal

(e) Sewage Pumpout and Disposal During Normal Hours

(f) HAZMAT disposal necessary for Torpedo Weapons Retrieval (TWR) operations and maintenance.

(g) Phone Services (DSN, local for Official Calls Only. Long distance access will be available on

Government liaison (COR) phone. Contractor must maintain phone logs. Pay phones are available on base.)

(h) Copy Machine- Maintained under Navy Contract

(i) Electricity at Pearl Harbor for Vessels and Facilities

1.17.4.1 The Contractor will provide the services listed above when it is more cost effective for the Government, or when directed to do so by the Contracting Officer. The Contractor shall monitor the commercial market price of fuel and lube oil and notify the COR when it becomes cost efficient to procure these supplies through commercial sources. If the Contracting Officer directs the Contractor to provide these services and if the Contractor is required to incur costs under this Section by the Government, the Government shall reimburse the Contractor for such costs in accordance with Government Directed Special Requirements (See Section C 7.5). The Contractor shall not, however, be reimbursed any amount in excess of the current market price of products such as fuel at the price purchased in accordance with Section B 3.0.

1.17.5 Initial Turnover Inventory. The Government and Contractor shall jointly conduct an inventory of all Government Furnished Material/Equipment/Tools/Property that will be provided in support of this Contract. The joint inventory of property will be completed approximately one week prior to the scheduled turnover to the Contractor. The inventory of material, equipment, and property located ashore will be jointly conducted within one week prior to completion of turnover.

1.17.6 Vessel Inspection. The Government and Contractor shall jointly inspect each Vessel before turnover to the Contractor. All inspections may be videotaped for future reference and all videotapes produced under this contract shall be provided to the Government at the end of contract performance. The inspection shall include bottom inspections of Vessels. Based on this inspection the baseline material condition of each Vessel and deficiencies that are beyond normal wear and tear for a Vessel of that age will be determined and recorded. A plan to correct identified deficiencies shall be jointly developed and agreed to by the Contracting Officer and the Contractor.

1.18 Contractor Furnished Items and Services

1.18.1 General Requirements. The Contractor shall be responsible for operating, navigating, and maintaining various Vessels and equipment as well as performing port services functions, as outlined in this Contract.

1.18.1.1 The Contractor shall maximize the use of personnel resources to cross deck people to the greatest extent possible. However, each vessel shall have a dedicated crew of a minimum of three (3).

1.18.1.2 The Government reserves the rights to substitute, add, subtract or change the sponsors, number and/or types of Vessels supporting the same and/or similar Government missions in accordance with the Changes Clause.

1.18.2 Contractor-Provided Tools: The Contractor shall be responsible for providing basic hand tools, common support equipment, and any other tools and support equipment not provided by the Government to perform the maintenance tasks delineated in this PWS along with necessary tool boxes and containers for their storage and safekeeping. For items requiring disposal, the Contractor shall deliver the items to the location identified by the Government.

1.18.3 The Contractor shall provide all Information Technology equipment necessary to support this Contract. This can include, but is not limited to Computers, Hardware, Printers, Scanners, LAN systems, Commercial Software, etc. The Information Technology supplies shall only be used for unclassified processing. The Contractor shall maintain an open connection to an Internet Service Provider (ISP) to provide continuous email connectivity 24 hours per day/7 days per week.

1.18.4 Management and Authority.

1.18.4.1 Project Management. The Contractor shall designate an individual as the Project Manager (PM) on-site for this Contract. The PM shall be the Contractor’s point of contact with the Contracting Officer and the COR in matters concerning the execution and administration of this Contract. The Project Manager shall have the authority to commit the Contractor in all matters related to this Contract. The PM shall be responsible for coordinating, formulating, disseminating, and implementing all task requirements issued by the Government.

1.18.4.2 The Project Manager (or designee with the same authority) and Operations Manager shall be available 24 hours a day, 7 days a week to respond to emergency situations. The COR shall be notified in writing prior to temporarily replacing Key Personnel. The Contractor shall provide the name and phone number of Key Personnel replacement.

1.18.4.3 Emergency Contact. The Project Manager, or designee, must be available to be contacted 24-hours a day, 7 days a week to respond to emergency situations and taskings.

1.18.4.4 Craftmaster Authority. The Craftmaster is responsible for the navigation and care of the Vessel(s) as well as the safety of personnel embarked. The Craftmaster shall execute his duties in accordance with U.S. Coast Guard rules and regulations as well as other Federal, state, and local laws that may apply. The Craftmaster has the sole authority and responsibility for safeguarding embarked personnel and the Vessel(s) assigned to his/her custody. The Craftmaster has the authority and obligation to abort operations when there is a clear and present danger to safety of embarked personnel and his/her assigned Vessel(s).

1.18.4.5 Vessel and Equipment Non-Availability Notice. The Contractor shall advise the COR and Contracting Officer immediately when any Vessel and/or equipment failure or damage occurs. The Contractor may be asked to prepare or assist in preparing notice of such Vessel and equipment failures in a format as prescribed by the Government.

1.18.4.6 Readiness. The Contractor shall ensure that craft are crewed and maintained such that they are ready to support operational requirements in accordance with Contract requirements.

1.18.4.7 Contract Completion Inventory & Vessel Inspection. Upon completion of the Contract, a joint inspection and complete Vessel, equipment, tool and material inventory must be accomplished. The Contractor shall be responsible for the costs associated with the replacement of missing/damaged Vessel, equipment and inventory in excess of normal wear and tear.

1. 18.4.8 Regulatory Compliance The Contractor warrants that all aspects of performance shall be in full compliance with all applicable international conventions and all applicable laws, regulations, and other requirements of the United States including all applicable State, local, Navy, Department of Defense (DOD) and United States Coast Guard (USCG) regulations.

1.18.4.9 Hazardous waste management and disposal shall be in accordance with all Federal, local and base regulations.

1.18.4.10 The Contractor shall comply with the Clean Water Act, the Oil Pollution Act of 1990, 33 U.S.C. §§2701 et seq., (OPA 90), MARPOL Annex I (which prohibits all discharges of oil in special areas), and all applicable statutes and supporting U.S. Coast Guard regulations. Additionally, for hazardous materials generated during operation and/or maintenance including shipyard periods, the Contractor shall comply with the Resource Conservation and Recovery Act (RCRA), the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA), the Clean Air Act, the Clean Water Act, OPA 90, and all other applicable statutes and regulations.

1.18.4.11 Contractor-operated Vessels shall handle spill prevention in accordance with local regulations and OPNAVINST 5090 series guidance.

1.18.4.12 The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable laws, codes and regulations in connection with the performance of work. Further, the Contractor is responsible to ensure that proper safety and health precautions are taken to protect the work, the workers, the public and the property of others.

1.19 Contract Data Requirements (CDR)

The Contractor will prepare and submit the following Contract data requirements. All Contract data requirements shall be submitted to the Contracting Officer for review, comment, and approval. The Contractor shall revise Contract data requirements as necessary to incorporate the Contracting Officer’s comments and concerns within the timeframe provided or as otherwise contained in the CDRs listed below.

1.19.1 Property Control Systems Plan (CDR A00X)

The Contractor shall provide a plan to establish and maintain an accurate property system to control, protect, preserve, and maintain all Government property. The plan should describe the procedures that will be used to prevent theft, pilferage, damage (both willful and unintentional), vandalism, and misuse of Government- furnished property. Records for all Government property in Contractor custody are to be maintained by the Contractor. This Plan shall be submitted to the COR and the Contracting Officer for approval no later than 30 days after contract award.

1.19.2 Safety Plan (CDR A00X)

The safety plan implementing the safety program shall be submitted to the Contracting Officer for approval within thirty (30) calendar days after Contract award. At a minimum, the safety plan shall include asbestos control, heat stress control, hearing and sight conservation, lead control, respiratory protection, electrical safety, gas free engineering, lock-out/tag out procedures, hazardous material control and management, mercury control, polychlorinated biphenyls, and man-made vitreous fibers. With respect to operations, the safety plan shall address methods to identify and communicate recommendations to improve the process, highlight safety hazards, and implement procedures to prevent unsafe practices. The Contractor shall comply with the plan approved by the Government.

1.19.3 Safety Program (CDR A00X)

Vessel and personnel safety is the top priority. The Contractor shall establish and maintain a safety program to promote occupational safety for the Vessel's force and all embarked personnel. The safety program shall encompass appropriate procedures and practices as necessary to establish a safe and hazard-free working and living environment. The program shall address areas associated with typical shipboard evolutions and equipment operations, mission operations, maintenance, and housekeeping. The program shall also incorporate applicable U.S. Coast Guard Regulations. The Safety Program shall be submitted to the COR and the Contracting Officer for approval no later than 30 days after contract award.

1.19.4 Hazardous Material (HM) and Waste (HW) Control and Management Plan (CDR A00X) The Contractor shall propose a HM and HW Control and Management Plan to include control and management of HM and HW during the performance of the contract and is responsible to submit annual reports to Emergency Planning and Community Right-to-Know Act (EPCRA) and Commander Naval Region, Hawaii CNRH Storefront Safety Office. After award the successful offeror shall have 30 calendar days to finalize his HM and HW Control and Management Plan and resubmit to Government for final approval. All Contractor personnel shall be required to read and certify that they have read and are trained in the implementation of the Plan. The Contractor is responsible for all arrangements for disposal of all HM/HW. The Contractor is responsible for any additional expenses/fines incurred as a result of any acts of noncompliance or negligence or violation of Federal, state or local laws and regulations as a result of the Contractor’s management of regulated waste or hazardous materials.

1.19.5 Severe Weather Response Plan (CDR A00X)

The Contractor shall provide a specific Severe Weather Response Plan for heavy weather operations on JBPHH. The Severe Weather Response Plan shall be submitted to the COR and the Contracting Officer for approval no later than 30 days after contract award.

1.19.5.1 This plan shall address the following requirements:

1.19.5.1.1 Destructive Weather Preparation: The Contractor shall be responsible for the execution of the Destructive Weather Plan. The Contractor shall be responsible for all craft identified under this Contract.

Variations to this plan can be made to suit the local weather conditions with the approval of the COR.

1.19.5.1.2 The number of Contractor personnel required to perform the necessary tasks, how the Contractor will ensure that its personnel are available, as well as the names and phone numbers of identified personnel. The Contractor shall submit any proposed modifications to the Contracting Officer for approval.

1.19.5.1.3 Identify the foreseeable tasks that the Contractor should anticipate during increased conditions of Severe Weather Readiness are listed below as a guide for planning purposes. Specific execution timeline will be dictated by the COR.

1.19.5.1.4 Typical major tasks that the Contractor should anticipate during increased conditions of Severe Weather Readiness are listed below as a guide for planning purposes. Specific execution timeline will be dictated by the COR. Approved tasks performed after normal hours shall be reimbursable in accordance with Section B 2.2.

1.19.5.1.4.1 Severe Weather Readiness:

(a) Remove, secure and properly stow all non-essential loose gear in associated waterfront areas.

(b) Relocate port services equipment, such as brows and ladders, to a secure storage area.

(c) Moor Vessels.

(d) Provide Vessel operations support for post-storm assessments. Report extent of damage to pier facilities, sortied craft and assigned buildings.

(e) Provide personnel support for tasks associated with Federal, state or local requests as directed by the COR.

1.19.6 Quality Control Plan (CDR A00X)

The Contractor shall propose a Quality Control Program (QCP) to provide a quality inspection system that monitors compliance with safety requirements and procedures during all phases of operations. The plan shall also specify areas to be inspected on either a scheduled or unscheduled basis, how inspections are to be conducted, and results evaluated. Quality control inspections shall cover all services included in the contract. It must specify areas to be inspected on either a scheduled or unscheduled basis, how inspections are to be conducted and results evaluated.

1.19.6.1 The Contractor shall provide and maintain an effective inspection system (hereinafter “Quality Control Plan”) acceptable to the Government covering the services under this contract as required by FAR 52.246-4 Inspection of Services – Fixed Price

1.19.6.2 The Contractor shall develop a Quality Control Plan (QCP) that implements procedures to identify, prevent, and ensure non-recurrence of defective services and ensures that timely, positive corrective action is taken when discrepancies are discovered. The quality system procedures, documentation, and data that comprise the system shall be incorporated into a QCP. The plan shall be submitted within fifteen (15) days after Contract award. Existing quality documents that meet the requirements of this Contract may continue to be used. The Contractor shall also establish a quality control function within the organization to monitor quality. At a minimum, the plan shall include:

1.19.6.3 An inspection system covering all the services provided in this PWS. It must specify the areas to be inspected on either a scheduled or unscheduled basis and how often inspections will be accomplished.

1.19.6.4 Methods for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

1.19.6.5 On-site records of all inspections conducted by the Contractor and necessary corrective actions taken. These records must be made available to the Government as requested. The Contractor shall make all records and data related to quality control available to the Government upon request. The Contractor shall ensure records, data or other inspection documentation used for ensuring that proper maintenance services are performed are verified and reviewed for accuracy.

1.19.6.6 The Contractor’s QCP shall describe how the key areas identified will be inspected and reported.

The comprehensive written QCP shall be implemented on the first day of contract performance. The Contractor’s QCP shall include a method of tracking performance data for on-going and quantifiable trend analysis, the results of which can be used to develop a performance improvement strategy and expeditiously deploy solutions to resolve emerging non-conformance issues.

1.19.6.7 The Contractor shall make all records and data related to quality control available to the Government upon request. The Contractor shall ensure records, data or other inspection documentation used for ensuring that proper maintenance services are performed are verified and reviewed for accuracy.

1.19.6.8 The Government encourages the Contractor to provide recommended changes that will improve the QCP by submitting the proposed changes in writing to the KO and COR for review. If the proposed quality control plan changes are acceptable, the KO shall provide the Contractor with written acceptance before implementation.

1.19.7 Quality Management System Plan (CDR A00X)

The Contractor shall provide the Quality Management System Plan, and shall update it as changes occur.

The Quality Management System Plan shall be submitted to the COR and the Contracting Officer for approval no later than 30 days after contract award.

1.19.8 Training Plan (CDR A00X)

The Contractor shall provide a Training Plan within 10 days of contract award for Government approval.

This plan shall demonstrate how the Contractor will accomplish both shore and afloat training as set forth in this Contract. The Contractor shall accomplish training in accordance with this plan. The training plan shall include the subject being taught; location of the training site(s); and the company, institution, or entity that will be employed to perform this training. The training plan must also include a contingency plan to address substitution of personnel when qualified/trained personnel are not available due to unforeseeable reasons.. The Training plan will also contain a training status matrix of all personnel with the qualifications and the expiration date for each.

1.19.9 Personnel Contingency Plan (CDR A00X)

The Contractor shall develop a contingency and submit to the COR and the Contracting Officer for approval no later than 30 days after contract award. This plan shall adequately address and risk of interruption of service due to labor disruption within the service provider’s own labor force.

1.19.9.1 The Contractor shall develop a contingency plan adequate to ensure that there will be no interruption of operations and maintenance service due to labor disruption within the service provider’s own labor force. The contingency plan must also include a plan to address substitution of personnel when qualified/trained personnel are not available due to leave, sickness, death, etc.

1.19.10 Oil/Fuel Spill Response Plan (CDR A00X)

The Contractor shall provide an Oil/Fuel Spill Response Plan that integrates the current Regional Integrated Contingency Plan to address continuity of training to maintain both initial and annual qualifications to include drill periodicity requirements, as well a plan to include equipment and personnel required to man a Maximum Most probable discharge (MMPD) set by the Coast Guard is 50,400 gallons.

1. 19.10.1 The Oil/Fuel Spill Response Plan shall be submitted to the COR and the Contracting Officer for approval no later than 30 days after contract award.

1. 19.11 Drug Testing Plan (CDR A00X) The Contractor shall provide a plan that details the stipulations and procedures of the drug testing program. The Drug Testing Plan shall be submitted to the COR and the Contracting Officer for approval no later than 30 days after contract award.

1.20 Periodic Reports

Templates and training on all periodic reports will be provided by the Government within 10 days of contract award.

1.20.1 Maintenance Expenditure Report: The Contractor shall submit a monthly expenditure report to the COR and Contracting Officer. It shall include:

1.20.2.1 Vessel/equipment identification/hull number or Facility

1.20.2.2 Brief description of the particular maintenance and the date(s) performed.

1.20.2.3 Summary of labor and material expended (Vessel/equipment, Rate Table Identifier Number, and total).

1.20.3 Accident Report. In all instances in which any Vessel under this Contract sustains damage or is involved in any incident resulting in damage to Vessel(s), property, piece of equipment, or in bodily injury or death; or involving a spill of HAZMAT or oil, the Contractor shall secure a report from the Vessel master, Vessel operator, equipment operator, Officer acting as pilot, or from any licensed pilot aboard the Vessel being handled. The Contractor shall submit said report in triplicate to the Contracting Officer within twenty-four hours following said incident, reporting all relevant facts, listing deaths, reporting the extent of damages or bodily injuries, and listing recommendations to prevent recurrence.

1.20.4 List of Required Periodic Reports. The Contractor shall complete and submit the following reports to the COR. The Contractor will provide all testing, analysis, evaluation and labor necessary to produce these reports. All reports shall clearly break down all information by program and craft.

Periodicity Report

Daily Logbooks (available for review by the COR)

Weekly Summary of Government Equipment Check Out fuel oil/lube oil (FO/LO)/Water Report

Monthly

Operational Summary based on Logbooks, include engine hours Training Report Preventive Maintenance System (PMS) Inspection Report Maintenance Expenditure Report

Annual Gauge Calibration Government Property Inventory

PART 2 –…