C5 Solicitation - N0042126Q1219.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

c. CITY

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

Section A - Solicitation/Contract Form

RCS Shock Testing

Solicitation Info:

All quotes/responses shall be submitted via email to Jaclyn Porter at jaclyn.l.porter.civ@us.navy.mil no later than 10:00 AM Eastern Standard Time on 11 June 2026.

Solicitation N0042126Q1219 is issued as a combined synopsis/solicitation. The Government intends to purchase on a firm fixed-price basis, and to solicit and negotiate the proposed purchase order on a sole source basis Hi- Test Laboratories for items as listed under the authority implemented by Federal Acquisition Regulation (FAR) by FAR Part 12.

Offerors must be registered in SAM.GOV database prior to submission of an offer to be considered for award of any DoD contract. This may be accomplished electronically at http://www.SAM.gov.

This is a firm fixed-price procurement; therefore, the offeror's initial offer should represent the vendor's best quote in terms of price and technical acceptability.

This notice is intent to sole source with Hi-Test Laboratories.

Inspection and acceptance will be performed at Hi-Test Laboratories Facility by N3555A TPOC.

Vendors must be Hi-Test Laboratories authorized distributor who is the OEM and provide documentation via an official letter of authorization (LOA) provided and signed by Hi-Test Laboratories to be considered.

Interested persons may identify their interest and capability to respond to the requirement or submit proposals.

This notice of intent is not a request for competitive proposals. However, all proposals received by 10:00 AM Eastern Standard Time on 11 June 2026 will be considered by the Government. A determination by the Government not to compete this proposed contract based upon the responses to this notice is solely within the discretion of the government. Information received will normally be considered for the purpose of determining whether to conduct a competitive procurement. The Government will not pay for any information received.

Please include the following information with your response:

(1) FOB: (Destination preferred) ______________

(2) Shipping Cost if applicable (20684-4013): ______________

(3) IUID Labeling cost if applicable: _____________

(4) Tax ID#: _______________

(5) UEID #: ____________

(6) Cage Code: ______

(7) Small Business - Yes ___ No ___

(8) Estimated Delivery Date: ________________

(9) If available on a Pricelist please provide a copy.

(10) Total Amount: __________________________

N0042126Q1219

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

Pre-Test Engineering Support & Planning

Antenna Number: AS-1735

POP is 90 days ARO. Estimated to be 6/26/2026 - 7/24/2026. Section F to be updated and corrected 90 days ARO at time of Award.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

Pricing Arrangement: Firm Fixed Price

1 Each

Submittal of Test Procedure and Design Package (incl. fixture analysis)

Antenna Number: AS-1735

POP is 90 days ARO. Estimated to be 6/26/2026 - 7/24/2026. Section F to be updated and corrected 90 days ARO at time of Award.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

Pricing Arrangement: Firm Fixed Price

1 Each

Material Procurement & Test Fixture Fabrication

Antenna Number: AS-1735

POP is 90 days ARO. Estimated to be 6/26/2026 - 7/24/2026. Section F to be updated and corrected 90 days ARO at time of Award.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

Pricing Arrangement: Firm Fixed Price

1 Each

Completion of LDSS Calibration Blows

Antenna Number: AS-1735

POP is 90 days ARO. Estimated to be 6/26/2026 - 7/24/2026. Section F to be updated and corrected 90 days ARO at time of Award.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

Pricing Arrangement: Firm Fixed Price

1 Each

Facility Preparations and Installation for Shock Testing (incl. accels)

Antenna Number: AS-1735

POP is 90 days ARO. Estimated to be 6/26/2026 - 7/24/2026. Section F to be updated and corrected 90 days ARO at time of Award.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

Pricing Arrangement: Firm Fixed Price

1 Each

Completion of LDSS Blow Sequence

Antenna Number: AS-1735

POP is 90 days ARO. Estimated to be 6/26/2026 - 7/24/2026. Section F to be updated and corrected 90 days ARO at time of Award.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

Pricing Arrangement: Firm Fixed Price

1 Each

Submittal of Preliminary Test Report

Antenna Number: AS-1735

POP is 90 days ARO. Estimated to be 6/26/2026 - 7/24/2026. Section F to be updated and corrected 90 days ARO at time of Award.

Pricing Arrangement: Firm Fixed Price

1 Each

Pre-Test Engineering Support & Planning

Antenna Number: AS-4163

POP is 90 days ARO. Estimated to be 6/26/2026 - 7/24/2026. Section F to be updated and corrected 90 days ARO at time of Award.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

Pricing Arrangement: Firm Fixed Price

1 Each

Submittal of Test Procedure and Design Package (incl. fixture analysis)

Antenna Number: AS-4163

POP is 90 days ARO. Estimated to be 6/26/2026 - 7/24/2026. Section F to be updated and corrected 90 days ARO at time of Award.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

Pricing Arrangement: Firm Fixed Price

1 Each

Material Procurement & Test Fixture Fabrication

Antenna Number: AS-4163

0010 POP is 90 days ARO. Estimated to be 6/26/2026 - 7/24/2026. Section F to be updated and corrected 90 days ARO at time of Award.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

Pricing Arrangement: Firm Fixed Price

1 Each

Completion of LDSS Calibration Blows

Antenna Number: AS-4163

POP is 90 days ARO. Estimated to be 6/26/2026 - 7/24/2026. Section F to be updated and corrected 90 days ARO at time of Award.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

Pricing Arrangement: Firm Fixed Price

1 Each

Facility Preparations and Installation for Shock Testing (incl. accels)

Antenna Number: AS-4163

POP is 90 days ARO. Estimated to be 6/26/2026 - 7/24/2026. Section F to be updated and corrected 90 days ARO at time of Award.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

Pricing Arrangement: Firm Fixed Price

1 Each

Completion of LDSS Blow Sequence

Antenna Number: AS-4163

POP is 90 days ARO. Estimated to be 6/26/2026 - 7/24/2026. Section F to be updated and corrected 90 days ARO at time of Award.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

Pricing Arrangement: Firm Fixed Price

1 Each

Submittal of Preliminary Test Report

Antenna Number: AS-4163

POP is 90 days ARO. Estimated to be 6/26/2026 - 7/24/2026. Section F to be updated and corrected 90 days ARO at time of Award.

Pricing Arrangement: Firm Fixed Price

1 Each

Section C - Description/Specifications/Statement of Work

Shock Testing Services for Shipboard Antennas AS-1735/SRC "Around the Mast" UHF and the AS-4163/URC Dual Channel UHF

Dipole

TEST ITEM DESCRIPTION AND TEST SPECIFICATIONS

TABLE I:

Test Unit Name(1)

Qty Dimensions Weight Test

Category Shock Grade

Equip.

Class(2)

Test Type

Mounting Location

Mounting Plane

Orientation

AS-1735 1 27"H x 32"W 32 lbs. LDSS A I A Mast Base Vertical Axis

Specified

AS-4163 1 96"H 40 lbs. LDSS A I A Mast Base Vertical Axis

Specified

1. Pre-Test Services

1.1. Prepare a formal test procedure and design package in accordance with MIL-DTL-901E and applicable notes in Sections 3.4 and 3.6 below. A separate test procedure will be prepared for each unit listed in Table I. Customer will provide equipment specific information and drawings in a compatible format as requested.

1.1.1. All fixtures are designed to be minimum rigid to support the equipment under test, but not intended to simulate any specific stiffness or frequency. MIL-DTL-901E and other specifications may require analysis of test fixtures for approval prior to testing.

1.1.2. The customer will provide the Shock Response Frequency (SRF) of the shock mounts for any calculations required by MIL-DTL-901E.

1.2. The vendor upon award will fabricate the required fixtures and dummy weights for conducting the various Large Displacement Shock Simulator (LDSS) blows and conducting the vibration test. Based on like items tested, we anticipate fixturing weighing no more than 1000 lbs. All fixtures shall be constructed of mild grade steel (A36 or equivalent material type).

1.3. Mounting hardware for the unit will be provided by the customer. The equipment will arrive fully assembled and ready for installation, including simulated mast piping and adequate lifting points to be handled by the overhead crane at the vendor's facility. All shipping arrangements and associated costs to and from the vendor's facility will be the customer's responsibility.

2. Large Displacement Shock Simulator (LDSS) Testing & Reporting

2.1. Prior to installation of the equipment, the vendor will utilize a simulated mass comparable to the test item and conduct calibration blows on the machine to evaluate performance.

2.1.1. After completion of the calibration blows, the vendor will provide the customer with the best possible outcomes based on the desired blow schedule. Customer may provide direction for any modifications to the blow schedule. The customer may require additional calibration blows with additional costs as agreed to by both parties.

2.2. Vendor will make test preparations to install the antenna/fixture assembly onto the LDSS machine.

2.3. Vendor will provide 120V, single phase, 60Hz power and/or 440V, three phase, 60Hz power to test units at minimal amperage. All power at the facility must be in a wye configuration. Equipment will be provided with wiring harness capable of direct connection to site power.

2.4. Upon completion of installation, within 24 hours the customer will perform pre-test operational and/or visual inspections.

2.5. The vendor will install, monitor, and record up to six (6) single axis accelerometers installed as four (4) for verifying test input on the equipment or mounting plate and two (2) on the LDSS to verify the blow geometries and inputs.

2.6. Vendor will conduct a test series on the LDSS, per direction from NSWC Philadelphia. The requested blows are as follows, totaling nine (9) blows for the AS-1735 and seven (7) blows for the AS-4163:

AS-1735 AS-4163

Direction Ship Class Frequency Velocity Frequency Velocity

Vertical DDG 51 4.3 Hz 14.1 ft/s 20 Hz 58.7 ft/s*

Vertical 16 Hz 27.3 ft/s* --- ---

Horizontal 4.3 Hz 50 ft/s* 3.8 Hz 19.1 ft/s

Horizontal 15 Hz 16.1 ft/s 19 Hz 19.1 ft/s

Horizontal 26.5 Hz 25 ft/s* --- ---

Vertical All Surface Ships 5 Hz 39 ft/s* 5 Hz 39 ft/s*

Vertical 12 Hz 36 ft/s* 12 Hz 36 ft/s*

Horizontal 5 Hz 40 ft/s 5 Hz 40 ft/s

Horizontal 12 Hz 27 ft/s 12 Hz 27 ft/s

2.6.1. The vendor shall provide seven (7) days of site utilization PER TEST UNIT for completion of customer hook up, pre-test inspections, completion of the shock test, post-test inspections, and customer teardown.

2.7. Vendor will prepare and submit a formal test report in accordance with the MIL-Spec and standard format Reports will be provided 30 business days after completion of the test program.

Requirements RCS Shock Testing for Organization TW0 FY: 2026

Section D - Packaging and Marking

Section E - Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: Inspection and acceptance to be performed at facility by listed N3555A TPOC. Perform inspection and acceptance upon receipt.

DoDAAC: N3555A CountryCode: USA

NAVAL AIR WARFARE CTR AIRCRAFT DIV

17134 WEBSTER FIELD ROAD, ST INIGOES MD 20684

SAINT INIGOES, MD 20684

UNITED STATES

Casey Cole, TPOC Email: casey.c.cole7.civ@us.navy.mil Telephone: 301-995-9744

Inspection and Acceptance Location

Both Destination Instructions: Inspection and acceptance to be performed at facility by listed N3555A TPOC. Perform inspection and acceptance upon receipt.

DoDAAC: N3555A CountryCode: USA

NAVAL AIR WARFARE CTR AIRCRAFT DIV

17134 WEBSTER FIELD ROAD, ST INIGOES MD 20684

SAINT INIGOES, MD 20684

UNITED STATES

Casey Cole, TPOC Email: casey.c.cole7.civ@us.navy.mil Telephone: 301-995-9744

Inspection and Acceptance Location

Both Destination Instructions: Inspection and acceptance to be performed at facility by listed N3555A TPOC. Perform inspection and acceptance upon receipt.

DoDAAC: N3555A CountryCode: USA

NAVAL AIR WARFARE CTR AIRCRAFT DIV

17134 WEBSTER FIELD ROAD, ST INIGOES MD 20684

SAINT INIGOES, MD 20684

UNITED STATES

Casey Cole, TPOC Email: casey.c.cole7.civ@us.navy.mil Telephone: 301-995-9744

Inspection and Acceptance Location

Both Destination Instructions: Inspection and acceptance to be performed at facility by listed N3555A TPOC. Perform inspection and acceptance upon receipt.

DoDAAC: N3555A CountryCode: USA

NAVAL AIR WARFARE CTR AIRCRAFT DIV

17134 WEBSTER FIELD ROAD, ST INIGOES MD 20684

SAINT INIGOES, MD 20684

UNITED STATES

Casey Cole, TPOC Email: casey.c.cole7.civ@us.navy.mil Telephone: 301-995-9744

Inspection and Acceptance Location

Both Destination Instructions: Inspection and acceptance to be performed at facility by listed N3555A TPOC. Perform inspection and acceptance upon receipt.

DoDAAC: N3555A CountryCode: USA

NAVAL AIR WARFARE CTR AIRCRAFT DIV

17134 WEBSTER FIELD ROAD, ST INIGOES MD 20684

SAINT INIGOES, MD 20684

UNITED STATES

Casey Cole, TPOC Email: casey.c.cole7.civ@us.navy.mil Telephone: 301-995-9744

Inspection and Acceptance Location

Both Destination Instructions: Inspection and acceptance to be performed at facility by listed N3555A TPOC. Perform inspection and acceptance upon receipt.

DoDAAC: N3555A CountryCode: USA

NAVAL AIR WARFARE CTR AIRCRAFT DIV

17134 WEBSTER FIELD ROAD, ST INIGOES MD 20684

SAINT INIGOES, MD 20684

UNITED STATES

Casey Cole, TPOC Email: casey.c.cole7.civ@us.navy.mil Telephone: 301-995-9744

Inspection and Acceptance Location

Both Destination Instructions: Inspection and acceptance to be performed at facility by listed N3555A TPOC. Perform inspection and acceptance upon receipt.

DoDAAC: N3555A CountryCode: USA

NAVAL AIR WARFARE CTR AIRCRAFT DIV

17134 WEBSTER FIELD ROAD, ST INIGOES MD 20684

SAINT INIGOES, MD 20684

UNITED STATES

Casey Cole, TPOC Email: casey.c.cole7.civ@us.navy.mil Telephone: 301-995-9744

Inspection and Acceptance Location

Both Destination Instructions: Inspection and acceptance to be performed at facility by listed N3555A TPOC. Perform inspection and acceptance upon receipt.

DoDAAC: N3555A CountryCode: USA

NAVAL AIR WARFARE CTR AIRCRAFT DIV

17134 WEBSTER FIELD ROAD, ST INIGOES MD 20684

SAINT INIGOES, MD 20684

UNITED STATES

Casey Cole, TPOC Email: casey.c.cole7.civ@us.navy.mil Telephone: 301-995-9744

Inspection and Acceptance Location

Both Destination Instructions: Inspection and acceptance to be performed at facility by listed N3555A TPOC. Perform inspection and acceptance upon receipt.

DoDAAC: N3555A CountryCode: USA

NAVAL AIR WARFARE CTR AIRCRAFT DIV

17134 WEBSTER FIELD ROAD, ST INIGOES MD 20684

SAINT INIGOES, MD 20684

UNITED STATES

Casey Cole, TPOC Email: casey.c.cole7.civ@us.navy.mil Telephone: 301-995-9744

Inspection and Acceptance Location

Both Destination Instructions: Inspection and acceptance to be performed at facility by listed N3555A TPOC. Perform inspection and acceptance upon receipt.

DoDAAC: N3555A CountryCode: USA

NAVAL AIR WARFARE CTR AIRCRAFT DIV

17134 WEBSTER FIELD ROAD, ST INIGOES MD 20684

SAINT INIGOES, MD 20684

UNITED STATES

Casey Cole, TPOC Email: casey.c.cole7.civ@us.navy.mil Telephone: 301-995-9744

Inspection and Acceptance Location

Both Destination Instructions: Inspection and acceptance to be performed at facility by listed N3555A TPOC. Perform inspection and acceptance upon receipt.

DoDAAC: N3555A CountryCode: USA

NAVAL AIR WARFARE CTR AIRCRAFT DIV

17134 WEBSTER FIELD ROAD, ST INIGOES MD 20684

SAINT INIGOES, MD 20684

UNITED STATES

Casey Cole, TPOC Email: casey.c.cole7.civ@us.navy.mil Telephone: 301-995-9744

Inspection and Acceptance Location

Both Destination Instructions: Inspection and acceptance to be performed at facility by listed N3555A TPOC. Perform inspection and acceptance upon receipt.

DoDAAC: N3555A CountryCode: USA

NAVAL AIR WARFARE CTR AIRCRAFT DIV

17134 WEBSTER FIELD ROAD, ST INIGOES MD 20684

SAINT INIGOES, MD 20684

UNITED STATES

Casey Cole, TPOC Email: casey.c.cole7.civ@us.navy.mil Telephone: 301-995-9744

Inspection and Acceptance Location

Both Destination Instructions: Inspection and acceptance to be performed at facility by listed N3555A TPOC. Perform inspection and acceptance upon receipt.

DoDAAC: N3555A CountryCode: USA

NAVAL AIR WARFARE CTR AIRCRAFT DIV

17134 WEBSTER FIELD ROAD, ST INIGOES MD 20684

SAINT INIGOES, MD 20684

UNITED STATES

Casey Cole, TPOC Email: casey.c.cole7.civ@us.navy.mil Telephone: 301-995-9744

Inspection and Acceptance Location

Both Destination Instructions: Inspection and acceptance to be performed at facility by listed N3555A TPOC. Perform inspection and acceptance upon receipt.

DoDAAC: N3555A CountryCode: USA

NAVAL AIR WARFARE CTR AIRCRAFT DIV

17134 WEBSTER FIELD ROAD, ST INIGOES MD 20684

SAINT INIGOES, MD 20684

UNITED STATES

Casey Cole, TPOC Email: casey.c.cole7.civ@us.navy.mil Telephone: 301-995-9744

Section F - Deliveries or Performance

Overall Contract Delivery Period

Contractor Destination

Line Item Delivery Schedule Quantity Address and POC

Period of Performance From 26 Jun 2026 To 24 Sep 2026

1 Each

Period of Performance From 26 Jun 2026 To 24 Sep 2026

1 Each

Period of Performance From 26 Jun 2026 To 24 Sep 2026

1 Each

Period of Performance From 26 Jun 2026 To 24 Sep 2026

1 Each

Period of Performance From 26 Jun 2026 To 24 Sep 2026

1 Each

Period of Performance From 26 Jun 2026 To 24 Sep 2026

1 Each

Period of Performance From 26 Jun 2026 To 24 Sep 2026

1 Each

Period of Performance From 26 Jun 2026 To 24 Sep 2026

1 Each

Period of Performance From

1 Each

26 Jun 2026 To 24 Sep 2026

Period of Performance From 26 Jun 2026 To 24 Sep 2026

1 Each

Period of Performance From 26 Jun 2026 To 24 Sep 2026

1 Each

Period of Performance From 26 Jun 2026 To 24 Sep 2026

1 Each

Period of Performance From 26 Jun 2026 To 24 Sep 2026

1 Each

Period of Performance From 26 Jun 2026 To 24 Sep 2026

1 Each

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.247-34 F.o.b. Destination. Jan 1991

Section G - Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as Electronic invoicing.

authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice WAWF training.

Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer WAWF methods of document submission.

Protocol.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF payment instructions.

WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s): Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

____Invoice 2in1

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF Document routing.

when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC ____To Be Determined at Time of Award

Issue By DoDAAC ____N00421

Admin DoDAAC ____N00421

Inspect By DoDAAC ____N3555A

Ship To Code ____N3555A

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____N3555A

Service Acceptor (DoDAAC) ____N3555A

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in Payment request.

accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

____Violet Burdick, violeta.b.burdick.civ@us.navy.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section H - Special Contract Requirements

Section I - Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.203-12 Limitation on Payments to Influence Certain Federal Transactions. Jun 2020 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038) Feb 2026 52.204-19 Incorporation by Reference of Representations and Certifications. Dec 2014

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026-O0038)

Feb 2026

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation 2026- O0038)

Feb 2026

52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (Deviation 2026- O0038)

Feb 2026

52.222-3 Convict Labor. (Deviation 2026-O0038) Feb 2026 52.222-19 Child Labor-Cooperation with Authorities and Remedies. (Deviation 2026-O0038) Mar 2026 52.222-35 Equal Opportunity for Veterans. (Deviation 2026-O0038) Feb 2026 52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026-O0038) Feb 2026 52.222-37 Employment Reports on Veterans. (Deviation 2026-O0038) Feb 2026 52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038) Feb 2026

52.222-90 Addressing DEI Discrimination by Federal Contractors. (Deviation 2026-O0040, Revision 1)

Apr 2026

52.223-23 Sustainable Products. (Deviation 2026-O0038) Feb 2026 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-1 Payments. Apr 1984 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct 2018 52.232-39 Unenforceability of Unauthorized Obligations. Jun 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-3 Protest after Award. (Deviation 2026-O0038) Feb 2026 52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038) Feb 2026 52.240-91 Security Prohibitions and Exclusions. (Deviation 2026-O0038) Feb 2026 52.253-1 Computer Generated Forms. (Deviation 2026-O0038) Feb 2026

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.204-7000 Disclosure of Information. Oct 2016 252.204-7003 Control of Government Personnel Work Product. Apr 1992

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information.

Jan 2023

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

(DEVIATION 2024-O0013 REVISION 1)

May 2024 Deviation 2024-O0013 May 2024

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. Jan 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

Jan 2023

252.223-7008 Prohibition of Hexavalent Chromium. Jan 2023 252.225-7001 Buy American and Balance of Payments Program. Feb 2024 252.225-7002 Qualifying Country Sources as Subcontractors. Mar 2022 252.225-7012 Preference for Certain Domestic Commodities. Apr 2022 252.225-7013 Duty-Free Entry. Aug 2025 252.225-7048 Export-Controlled Items. Jun 2013 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

Jun 2023

252.232-7010 Levies on Contract Payments. Dec 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. Jan 2023 252.239-7010 Cloud Computing Services. Jan 2023 252.243-7001 Pricing of Contract Modifications. Dec 1991 252.247-7023 Transportation of Supplies by Sea. Oct 2024

FAR Clauses Incorporated by Full Text

52.252-2 Clauses Incorporated by Reference. (Feb 1998)

Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

(End of clause)

52.252-6 Authorized Deviations in Clauses. (Nov 2020)

Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any (48 CFR ) clause with an authorized e Federal Acquisition Regulation Supplement Chapter 2 deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

DFARS Clauses Incorporated by Full Text

252.211-7003 Item Unique Identification and Valuation. (Jan 2023)

ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)

(a) . As used in this clause- Definitions

"Automatic identification device" means a device, such as a reader or interrogator, used to retrieve data encoded on machine-readable media.

"Concatenated unique item identifier" means-

(1) For items that are serialized within the enterprise identifier, the linking together of the unique identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise identifier; or

(2) For items that are serialized within the original part, lot, or batch number, the linking together of the unique identifier data elements in order of the issuing agency code; enterprise identifier; original part, lot, or batch number; and serial number within the original part, lot, or batch number.

"Data matrix" means a two-dimensional matrix symbology, which is made up of square or, in some cases, round modules arranged within a perimeter finder pattern and uses the Error Checking and Correction 200 (ECC200) specification found within International Standards Organization (ISO)/International Electrotechnical Commission (IEC) 16022.

"Data qualifier" means a specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows.

"DoD recognized unique identification equivalent" means a unique identification method that is in commercial use and has been recognized by DoD. All DoD recognized unique identification equivalents are listed at . https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html

"DoD item unique identification" means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items. For items that are serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original part, lot, or batch number; and the serial number.

" Enterprise " means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item identifiers to items.

" Enterprise identifier" means a code that is uniquely assigned to an enterprise by an issuing agency.

"Government's unit acquisition cost" means-

(1) For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery;

(2) For cost-type or undefinitized line, subline, or exhibit line items, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery; and

(3) For items produced under a time-and-materials contract, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery.

"Issuing agency" means an organization responsible for assigning a globally unique identifier to an enterprise, as indicated in the Register of Issuing Agency Codes for ISO/IEC 15459, located at http://www.aimglobal.org/?Reg_Authority15459.

"Issuing agency code" means a code that designates the registration (or controlling) authority for the enterprise identifier.

"Item" means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts.

" Lot or batch number" means an identifying number assigned by the enterprise to a designated group of items, usually referred to as either a lot or a batch, all of which were manufactured under identical conditions.

"Machine-readable" means an automatic identification technology media, such as bar codes, contact memory buttons, radio frequency identification, or optical memory cards.

"Original part number" means a combination of numbers or letters assigned by the enterprise at item creation to a class of items with the same form, fit, function, and interface.

"Parent item" means the item assembly, intermediate component, or subassembly that has an embedded item with a unique item identifier or DoD recognized unique identification equivalent.

"Serial number within the enterprise identifier" means a combination of numbers, letters, or symbols assigned by the enterprise to an item that provides for the differentiation of that item from any other like and unlike item and is never used again within the enterprise.

"Serial number within the part, lot, or batch number" means a combination of numbers or letters assigned by the enterprise to an item that provides for the differentiation of that item from any other like item within a part, lot, or batch number assignment.

"Serialization within the enterprise identifier" means each item produced is assigned a serial number that is unique among all the tangible items produced by the enterprise and is never used again. The enterprise is responsible for ensuring unique serialization within the enterprise identifier.

"Serialization within the part, lot, or batch number" means each item of a particular part, lot, or batch number is assigned a unique serial number within that part, lot, or batch number assignment. The enterprise is responsible for ensuring unique serialization within the part, lot, or batch number within the enterprise identifier.

"Type designation" means a combination of letters and numerals assigned by the Government to a major end item, assembly or subassembly, as appropriate, to provide a convenient means of differentiating between items having the same basic name and to indicate modifications and changes thereto.

"Unique item identifier" means a set of data elements marked on items that is globally unique and unambiguous. The term includes a concatenated unique item identifier or a DoD recognized unique identification equivalent.

"Unique item identifier type" means a designator to indicate which method of uniquely identifying a part has been used. The current list of accepted unique item identifier types is maintained at .https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html

(b) The Contractor shall deliver all items under a contract line, subline, or exhibit line item.

(c) Unique item identifier.

(1) The Contractor shall provide a unique item identifier for the following:

(i) Delivered items for which the Government's unit acquisition cost is $5,000 or more, except for the following line items:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

____See Schedule ____

(ii) Items for which the Government's unit acquisition cost is less than $5,000 that are identified in the Schedule or the following table:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

____See Schedule ____

(If items are identified in the Schedule, insert "See Schedule in this table.)

(iii) Subassemblies, components, and parts embedded within delivered items, items with warranty requirements, DoD serially managed reparables and DoD serially managed nonreparables as specified in Attachment Number .____

(iv) Any item of special tooling or special test equipment as defined in FAR 2.101 that have been designated for preservation and storage for a Major Defense Acquisition Program as specified in Attachment Number .____

(v) Any item not included in (i), (ii), (iii), or (iv) for which the contractor creates and marks a unique item identifier for traceability.

(2) The unique item identifier assignment and its component data element combination shall not be duplicated on any other item marked or registered in the DoD Item Unique Identification Registry by the contractor.

(3) The unique item identifier component data elements shall be marked on an item using two dimensional data matrix symbology that complies with ISO/IEC International Standard 16022, Information technology - International symbology specification - Data matrix; ECC200 data matrix specification.

(4) The Contractor shall ensure that- Data syntax and semantics of unique item identifiers.

(i) The data elements (except issuing agency code) of the unique item identifier are encoded within the data matrix symbol that is marked on the item using one of the following three types of data qualifiers, as determined by the Contractor:

(A) Application Identifiers (AIs) (Format Indicator 05 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology - EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH

10.8.2 Data Identifier and Application Identifier Standard.

(B) Data Identifiers (DIs) (Format Indicator 06 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology - EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(C) Text Element Identifiers (TEIs) (Format Indicator 12 of ISO/IEC International Standard 15434), in accordance with the Air Transport Association Common Support Data Dictionary; and

(ii) The encoded data elements of the unique item identifier conform to the transfer structure, syntax, and coding of messages and data formats specified for Format Indicators 05, 06, and 12 in ISO/IEC International Standard 15434, Information Technology - Transfer Syntax for High Capacity Automatic Data Capture Media.

(5) . Unique item identifier

(i) The Contractor shall-

(A) Determine whether to-

Serialize within the enterprise identifier; (1)

Serialize within the part, lot, or batch number; or (2)

Use a DoD recognized unique identification equivalent (e.g. Vehicle Identification Number); and (3)

(B) Place the data elements of the unique item identifier (enterprise identifier; serial number; DoD recognized unique identification equivalent; and for serialization within the part, lot, or batch number only: original part, lot, or batch number) on items requiring marking by paragraph (c)(1) of this clause, based on the criteria provided in MIL-STD-130, Identification Marking of U.S. Military Property, latest version;

(C) Label shipments, storage containers and packages that contain uniquely identified items in accordance with the requirements of MIL-STD-129, Military Marking for Shipment and Storage, latest version; and

(D) Verify that the marks on items and labels on shipments, storage containers, and packages are machine readable and conform to the applicable standards. The contractor shall use an automatic identification technology device for this verification that has been programmed to the requirements of Appendix A, MIL-STD-130, latest version.

(ii) The issuing agency code-

(A) Shall not be placed on the item; and

(B) Shall be derived from the data qualifier for the enterprise identifier.

(d) For each item that requires item unique identification under paragraph (c)(1)(i), (ii), or (iv) of this clause or when item unique identification is provided under paragraph (c)(1)(v), in addition to the information provided as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the Contractor shall report at the time of delivery, as part of the Material Inspection and Receiving Report, the following information:

(1) Unique item identifier.

(2) Unique item identifier type.

(3) Issuing agency code (if concatenated unique item identifier is used).

(4) Enterprise identifier (if concatenated unique item identifier is used).

(5) Original part number (if there is serialization within the original part number).

(6) Lot or batch number (if there is serialization within the lot or batch number).

(7) Current part number (optional and only if not the same as the original part number).

(8) Current part number effective date (optional and only if current part number is used).

(9) Serial number (if concatenated unique item identifier is used).

(10) Government's unit acquisition cost.

(11) Unit of measure.

(12) Type designation of the item as specified in the contract schedule, if any.

(13) Whether the item is an item of Special Tooling or Special Test Equipment.

(14) Whether the item is covered by a warranty.

(e) For embedded subassemblies, components, and parts that require DoD item unique identification under paragraph (c)(1)(iii) of this clause or when item unique identification is provided under paragraph (c)(1)(v), the Contractor shall report as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the following information:

(1) Unique item identifier of the parent item under paragraph (c)(1) of this clause that contains the embedded subassembly, component, or part.

(2) Unique item identifier of the embedded subassembly, component, or part.

(3) Unique item identifier type.**

(4) Issuing agency code (if concatenated unique item identifier is used).**

(5) Enterprise identifier (if concatenated unique item identifier is used).**

(6) Original part number (if there is serialization within the original part number).**

(7) Lot or batch number (if there is serialization within the lot or batch number).**

(8) Current part number (optional and only if not the same as the original part number).**

(9) Current part number effective date (optional and only if current part number is used).**

(10) Serial number (if concatenated unique item identifier is used).**

(11) Description.

** Once per item.

(f) The Contractor shall submit the information required by paragraphs (d) and (e) of this clause as follows:

(1) End items shall be reported using the receiving report capability in Wide Area WorkFlow (WAWF) in accordance with the clause at 252.232-7003. If WAWF is not required by this contract, and the contractor is not using WAWF, follow the procedures at http://dodprocurementtoolbox.com/site/uidregistry/.

(2) Embedded items shall be reported by one of the following methods-

(i) Use of the embedded items capability in WAWF;

(ii) Direct data submission to the IUID Registry following the procedures and formats at http://dodprocurementtoolbox.com/site /uidregistry/; or

(iii) Via WAWF as a deliverable attachment for exhibit line item number (fill in) , Unique Item Identifier Report for Embedded ____ Items, Contract Data Requirements List, DD Form 1423.

(g) . If the Contractor acquires by subcontract, any item(s) for which item unique identification is required in accordance with Subcontracts paragraph (c)(1) of this clause, the Contractor shall include this clause, including this paragraph (g), in the applicable subcontract(s), including subcontracts for commercial products or commercial services.

(End of clause)

Section J - List of Attachments

Section K - Representations, Certification, & Other Statements

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions.

Sep 2024

52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation 2026- O0038)

Feb 2026

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.203-7005 Representation Relating to Compensation of Former DoD Officials. Sep 2022 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls. Oct 2016 252.225-7055 Representation Regarding Business Operations with the Maduro Regime. May 2022

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region- Representation.

Jun 2023

FAR Clauses Incorporated by Full Text

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. (Deviation 2026-O0038)

(Feb 2026)

REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY

FEDERAL LAW (FEB 2026) (DEVIATION 2026-O0038)

(a) The Government will not enter into a contract with any corporation that-

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that-

(1) It is is not a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is is not a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

52.229-11 Tax on Certain Foreign Procurements-Notice and Representation. (Jun 2020)

TAX ON CERTAIN FOREIGN PROCUREMENTS-NOTICE AND REPRESENTATION (JUN 2020)

(a) . As used in this provision-Definitions

Foreign person means any person other than a United States person.

Specified Federal procurement payment means any payment made pursuant to a contract with a foreign contracting party that is for…