ROMM_Industry_Day_QA_final.pdf

RAPID OPERATIONS MATERIAL MANAGEMENT

INDUSTRY DAY

Questions and Answers

April 30, 2024

Rapid Operations Material Management (ROMM) Brief Follow-Up

Q: Are Task Orders (TOs) location- or Division-specific?

A: It depends; please see slide 18 of the ROMM Industry Day presentation.

Clarification: TOs are planned to be issued by the Command and/or Divisions and may include various locations.

Q: Notice there was no mention of auditability and property accountability; will it be in the process?

A: Yes, it will be part of the process. Please refer to the draft Request for Proposal (RFP) when it is posted.

Q: On slide 18, the warehouse table; do the warehouses sync with TOs?

A: No, they will not sync with the TOs.

Clarification: TOs are planned to be issued by the Command and/or Divisions and may include various locations.

Q: There is mention of six Divisions; what about the other Divisions? Will they be added in the future?

A: They may be added at a later time.

Clarification: At this time, the Naval Air Warfare Center Aircraft Division (NAWCAD) Webster Outlying

Field (WOLF) Command and the following Divisions are planned to utilize this requirement: Airborne

Systems Integration (ASI); Combat Integration & Identification Systems (CI&IDS); Special

Communications Mission Solutions (SCMS); Integrated Command, Control & Intel Systems (IC2&IS); and

Air Traffic Control & Landing Systems (ATC&LS) Divisions. However, the Government reserves the right to add requirements from unnamed Divisions.

Q: Will there be commercial or military shipping requirements?

A: Yes.

Q: How is activity coordinated for San Diego and Fayetteville locations?

A: Constant communication is required to address coordination and that is the responsibility of the contractor.

Q: Notice TOs at different frequencies; is this a five-year Period of Performance (PoP)?

A: Yes, the basic Indefinite Delivery Indefinite Quantity (IDIQ) contract will have a five-year PoP and the

TOs will be issued at different times during the life of the IDIQ. TOs have the potential to include options, which would allow the TO PoP to extend no more than 364 days past the basic IDIQ POP completion date.

Q: Will the receipt of cargo ever be commercial?

A: Commercial receipt of cargo is possible.

Q: Was there or is there Source Sought planning to be posted for this requirement?

A: A Sources Sought was already completed, please check Sam.gov for that posting.

Q: What tools are being used that are not Accountable Property System of Record (APSR)?

A: SharePoint.

Q: Will there be an opportunity for future tours of other facilities?

A: No.

Q: Is the Communications Security (COMSEC) storage requirement beyond the Secret level?

A: All persons will be required to be cleared up to the Secret level.

Q: Does the COMSEC require video or courier cards?

A: No, this is not currently a requirement.

One-on-One Q&As

Q: Is COMSEC at the Secret level; will Top Secret be required?

A: Mostly Secret, no Top Secret at this time.

Q: Outlying locations (part time or full time)?

A: Full time; please review the RFP when it is posted.

Q: Will the Level of Effort (LOE) provide any Labor Categories (LCATs) and Hours?

A: Yes, the draft RFP will list all of the LCATs and their associated hours and anticipated locations. The hours will build during the five years as seen in the RFP.

Q: Will there be any off-base requirements?

A: Yes.

Q: Will there be Transportation Driver requirements such as Commercial Drivers Licenses (CDLs)?

A: Please see RFP.

Q: Do you plan to have any facility requirements that are within a radius of the on- and off-base locations?

A: Yes, all facilities shall be within 50 drivable miles of locations directed in the RFP.

Q: Service Contract Act (SCA) labor category

A: Yes, SCA, please see RFP for further details.

Q: Will this be a set-aside?

A: Yes, this is a Small Business Set-Aside (SBSA).

Q: What is the percentage of Hazardous Materials (HAZMAT) (to be used)?

A: 10/15% but please refer to the RFP and each TO will have more specific details.

Q: What about spill responsibilities? Who handles that?

A: It is a shared responsibility, but please refer to the RFP and each TO for specific details. The awardee will be responsible for having a spill contingency plan in place and posted in the process in hazmat staging area.

Q: Who is responsible for training on spills?

A: Small spills is a company responsibility; large spills you will have to contact base HAZMAT.

Q: Will the contract have a Project Manager and will they be billable?

A: Please refer to the LCATs and hours provided in solicitation.

Q: Is this a Cost-Plus-Fixed-Price (CPFP), etc.?

A: Yes, this will be a Cost-Plus-Fixed-Fee (CPFF) contract and Best Value Trade-off will be utilized during evaluation.

Q: Does the Government intend for equipment discussed in 3.1.2.1.2 of the Statement of Work (SOW) to be a direct cost?

A: The general equipment items listed are not associated with direct cost.

Q: ROMM-specific operations cost; should be direct cost?

A: Yes.

Q: SOW paragraph 3.1.2.3: estimate of LCATs with telework? Please provide clarification.

A: The SOW does not call out specific LCATs eligible for telework in the draft RFP. It will reflect telework in a general sense.

Q: Industrial space: cost regarding certification for Government equipment for utilization of that is that in Other Direct Costs (ODCs)?

A: The RFP should have more clarification on this. We will work to ensure we properly address.

Q: Installation closure – can the contractor work without Government oversight?

A: No that is not allowed, must have a Government employee present on a Government site but off-site facilities are not held to this standard.

Q: SOW paragraph 3.1.5.2: is the intent that the material cost can be direct cost?

A: The Material Contract Line Item Number (CLIN) is an ODC CLIN.

Q: SOW paragraph 3.1.5.3 field services: is the intent that the Government will allow these to be charged as a direct cost items?

A: Field services is covered under the ODC CLIN.

Q: Can the Government confirm one pick-up truck? And is this an allowable direct cost item?

A: Government to take this for action to confirm in the RFP.

Q: If Government uses CPFF, will it be required that the Defense Contract Audit Agency (DCAA) certification of the Offeror’s accounting system has been determined adequate to support Cost Plus contracts?

A: Yes.

Q: Will the Government provide Standard Operating Procedures (SOPs)?

A: Yes.

Q: Please detail what are typical non-local transport requests. What is the extent of provisioning:

labor (driver) and material (vehicle)?

A: Please refer to the draft RFP.

Q: Will LOE/LCATs be provided?

A: The LCATs and LOE will be provided in the RFP.

Q: Does the contractor need to be able to respond as the phases happen on day one?

A: Yes.

Q: SOW paragraph 3.4.5.3: LCAT, General and Operations Managers (Program Manager) (Key), Senior has no substitution for the degree of a masters. Is this something that is going to stay or would the Government consider revising?

A: The government will consider revising in the RFP.

Q. LCAT: Senior Logisticians – 10 years aligned with Defense Priorities and Allocations System

(DPAS). This is a hard requirement to fill as it is new.

A. The Government will look at this requirement. Please see draft RFP for clarification.

Q: How are performance metrics being measured and improved?

A: Performance metrics will be presented in the SOW.

Q: Does customer wait time (hours) play time in performance metrics?

A: Delivery times will be taken into account as part of the performance metrics. The performance surveillance can be affected by delivery times. These metrics are not anticipated in hours but rather more likely measured in days.

Q: Are you interested in technology solutions?

A: Yes.

Q: AbilityOne, what is it?

A: The AbilityOne® Program is among the largest sources of employment in the U.S. for individuals who are blind or have significant disabilities. Offerors will need to work with them to coordinate the 5% subcontracting as required in the RFP.

Q: What is the definition of disposal of HAZMAT?

A: Please check the draft RFP.

Q: Please clarify the lease of buildings?

A: Leased spaces will be addressed in the SOW in the draft RFP

Q: Can you provide quantity by volume/sizes of material for storage?

A: Storage requirements will be addressed in the SOW in the draft RFP.

Q: What is the biggest risk to combining four contracts?

A: Not a lot of risk, but we see benefits from anticipated potential improvements.

Q: There was an SOP mentioned in the brief?

A: Please see draft RFP.

Q: Is there a plan to list current systems?

A: Please review the SOW.

Q: Will the location per LCATs be identified?

A: Yes, this will be provided in the RFP.

Q: Is there a plan to employ Technical Direction Letters (TDLs)?

A: Yes.

Q: What is the expected timeline between award of IDIQ and award of TO 1?

A: Please refer to the Long Range Acquisition Forecast (LRAF) and RFP for more details. TOs 1 and 2 will follow closely after IDIQ award.

Q: Any six month extensions (-8) planned?

A: Please refer to the LRAF for more details.

Q: Is there a prioritization between the Divisions?

A: Only prioritization is at the Command level.

Q: Are there any Collective Bargaining Agreements?

A: No.

Q: How is surge being handled currently?

A: Since this is an IDIQ, we have the ability to increase ceiling if needed. Currently, surge is handled by companies under contract with NAWCAD WOLF.

Q: Range of material type?

A: Full range from raw to finished.

Q: Is there already current facilities/spaces?

A: Yes. Please refer to draft RFP for facilities/spaces requirements.

Q: Is there a personnel breakdown per building?

A: Please see draft RFP; personnel breakdown is by LCAT, location, and hours.

Q: Are the vehicles base-owned/Government, etc.? What about vehicle maintenance, will that be on the vendor?

A: Please refer to the draft RFP for vehicle requirements.

Q: Can you provide clarification on key personnel?

A: Will take a second review of key personnel, any additional questions please provide after the draft RFP posting.

Q: Who is grading/managing material inventory (vault requirements) of COMSEC?

A: The COMSEC vault is only used for temporarily storing items, not holding. The material for this effort will be only COMSEC material in transition.

Q: What is the expectation of square footage (for TO 1 and TO 2)?

A: The TOs will align with current material handling requirements. The Government will clarify warehousing requirements in the draft RFP.

Q: HAZMAT – does this include fuel or others that have not been called out already?

A: Each Division may do it differently; will think about the HAZMAT driver requirements for any revisions required and please refer to the draft RFP for more clarification on HAZMAT.

Q: Is there a Transition Plan (outgoing/incoming)?

A: The current contractors have a Transition-Out requirement in their contracts. Offerors will have to provide an incoming transition plan, if it is required in the RFP. Please see RFP for requirements.

Q: How are personnel cost charged, are they on the contractor or cost reimbursable?

A: This is a LOE contract and will have CPFF labor or other cost reimbursements CLINs for ODCs.

Q: How will inventory be managed?

A: By square footage. Please refer to the draft RFP for more clarification.

Q: Is this a consolidation or new requirement?

A: Consolidation of “material/handling.” Specific scope portions are from current contracts. All current contracts are on-going, but this effort will possibly be pulling the material/handling portion off when those current contracts end. Please refer to the NAWCAD LRAF.

Q: Do you anticipate auditability requirements?

A: After the Industry Day we will provide clarification in the draft RFP in regard to auditability.

Q: Were there any changes after Sources Sought release?

A: No.

Q: Is the Acquisition Strategy best value?

A: Yes.

Q: Are you not using the Naval Air Systems Command (NAVAIR) property booking office?

A: Working with NAVAIR property booking office; meeting the team and requirements; NAWCAD WOLF is an Echelon IV-C.

Q: What is the next step for the future of this requirement?

A: Looking for creative proposals, please provide your ideas in your proposals.

Q: Are you looking for standardization for all locations?

A: Requirements vary by Command level and by Division; cannot fully answer at this time.

Q: How does this opportunity play out?

A: Current material handling contract will start TO 1 and then the material handling from other current contracts will be picked up when those contracts end.

Clarification: The first TO is planned to address ATC&LS requirements, the second TO will provide requirements for the NAWCAD WOLF Command Material Handling tasking.

Q: Will there be a Sample Task?

A: Unable to discuss evaluation criteria.

Q: Any secure connections required?

A: Please check the draft RFP for clarification.

Q: Is the database for tracking considered proprietary?

A: No, it is Government owned.

Q: Is the Government open to innovations and process improvements?

A: Yes, will be open to feedback; provide creative proposals.

Q: Are there plans for technology solutions such Radio Frequency Identification (RFID) and infrastructure?

A: We currently do not have such plans, but please include your ideas in your proposal.

Q: TOs on brief show 90/120-day PoP…or is that how long they will last or will it be longer? For off-site warehouse support just short period of time?

A: The brief was showing when the TOs are anticipated to award and this was not intended to display PoPs.

Q: Are all requirements per TO or IDIQ too?

A: IDIQ is the basic contract, specific requirements will be in the TOs.

Q: How are the current personnel locations operating?

A: The current material handling requirements are held by other contractors. As those contracts complete, TOs will be awarded and the awardee of this new requirement will be required to provide staffing.

Q: Will there be supply elements for the Command and configuration managing Systems Engineering

Documentation getting on ships/sustainment effort as well?

A: No, this requirement is just for tracking.

Q: Are commercial purchases required?

A: Yes.

Q: Will there be a requirement to maintain a parts list?

A: It will be the Divisions’ responsibility to complete the ordering. Material ordering should be limited to the Package, Handling, Storage, and Transportation (PHS&T) requirements like bubble wrap.

Q: Is the HAZMAT training cost the responsibility of the contractor?

A: Yes.

Q: Do we need a facility at time of award?

A: Please refer to the draft RFP for more clarification.

Q: Any Item Unique Identification (IUID) requirements?

A: No.

Q: Is this effort an extension of what Building 8115 already does?

A: A portion of this requirement will specifically address 8115 capabilities.

Q: Will the key Logistician Journeyman process need Navy-ERP?

A: Please refer to the draft RFP for qualifications.

Q: Is there any kind of teaming restrictions?

A: Unless specified in the RFP, no.

Q: The 2nd Quarter NAWCAD LRAF states the Rapid Operations Material Management (ROMM) effort is a consolidation of multiple contracts from C3 Innovations Inc, BAE Systems, AMELEX Inc, and Eagle Systems Inc. Can you provide the numbers of the contracts that are planned to be consolidated under the ROMM effort?

A: Below is a list of the contracts where the material management services will be pulled and consolidated for this effort. Please note that these are planned efforts which are subject to change prior to final solicitation and upon execution.

-N00178-19-D-7293/N0042122F3008

-N0042120D0117

-N0042119D0001

-N0042119D0035/N0042122F0092

-N0042119D0035/N0042121F0093

-N0042121D0017

-N0042121D0002

-N0042118D0020

-N00178-19-D-7108/N0042120F3001