Attachment (1) Performance Work Statement (PWS).pdf

1.0 SCOPE

1.1 Naval Air Systems Command (NAVAIR or NAVAIRSYSCOM) Program Manager Air (PMA) 226 Specialized and Proven Aircraft Program Office, Contracted Air Services (CAS) Integrated Product Team (IPT) has a requirement for Contractor Owned and Contractor Operated (COCO) propeller aircraft services. These services support Department of the Navy (DoN) Fleet customers for a wide variety of airborne threat simulation capabilities to train shipboard and aircraft squadron weapon systems operators and aircrew. This support is provided in a variety of venues, from basic “schoolhouse” Air Intercept Control (AIC) training to large multinational exercises or small, single unit training exercises, and traffic collision avoidance. Other customers of CAS under this contract may include Department of Defense (DoD) agencies, non-DoD government agencies, and Foreign Military Sales (FMS).

The principal customers for CAS propeller aircraft are Carrier Strike Group (CSG) Four and CSG-15 who are responsible to United States (U.S.) Fleet Forces Command and Pacific Fleet for providing deployment certification training that is representative of real-world threats in the theater of operations. CAS propeller aircraft provide a unique subset of real-world training through escort and emulation of Unmanned Aerial Vehicles (UAV) (may also be referred to as Unmanned Aerial Systems (UAS).

1.2 Locations include multiple Continental United States (CONUS) sites and foreign or remote operating bases Outside Continental United States (OCONUS) (Ref: Performance Work Statement (PWS) Section 6.3). Aircraft will predominantly operate from designated or home bases on the East Coast and West Coast CONUS and occasionally from bases in the Middle Pacific (MIDPAC) Hawaii, Western Pacific (WESTPAC) Japan and from any operating site world-wide during periods of support and/or detachment. Other customers for CAS under this contract may include other DoD agencies and services, non-DoD government agencies, and FMS customers.

1.3 For clarity, all references to the Federal Aviation Regulations in this PWS will be by reference to Title 14, Code of Federal Regulations (CFR) and abbreviated with the acronym “14 CFR”. All references to the Federal Acquisition Regulation will be abbreviated with the acronym “FAR”. When the requirements of this PWS exceed the minimum requirements of 14 CFR, this PWS takes precedence. Definitions contained in 14 CFR Part 1, in which are derived from the 14 CFR and Defense Contract Management Agency Instruction (DCMA INST) 8210.1C Change 1, apply to all situations and conditions relating to flight operations, aircraft maintenance, and flight crew certifications and qualifications.

2.0 APPLICABLE DOCUMENTS

The contractor shall utilize and adhere to the following documents, and updates or revisions to them, in satisfying the performance requirements of this PWS.

a. 18 United States Code (USC) § 793, Gathering, Transmitting or Losing Defense Information

b. 49 USC § 40125 Qualifications for Public Aircraft Status

c. Aeronautical Information Circulars of the Country of Intended Operation

d. Air Force Instruction (AFI) 10-1001 Civil Aircraft Landing Permits 23 August, 2018

e. AFI 10-1002 Joint Use Agreements for Military and Civilian Flying Facilities 08 August, 2018

f. Brevity, Multi-Service Tactics, Techniques, and Procedures for Multi-Services Brevity Codes (Allied

Tactical Publication 1-02.1, Marine Corps Reference Publication 3-30B.1, Navy Tactics, Techniques and Procedures 6-02.1 and Air Force Tactics, Techniques and Procedures 3-2.5) May 2020*

g. CFR, Title 14, Aeronautics and Space (14 CFR)

h. CFR, Title 14 Part 25 Subpart H – Electrical Wiring Interconnection System (EWIS)

i. CFR, Title 14 Part 43, Maintenance, Preventive Maintenance, Rebuilding and Alteration

j. CFR, Title 14 Part 61, Certification: Pilots, Flight Instructors, and Ground Instructors

k. CFR, Title 14 Part 91, General Operating and Flight Rules

l. CFR, Title 14 Part 121.1111, EWIS Maintenance Program

m. CFR, Title 14 Part 135, Operating Requirements: Commuter and On Demand Operations and Rules

Governing Persons On Board Such Aircraft

n. CFR, Title 32, Part 766, Use of Department of the Navy Aviation Facilities by Civil Aircraft

o. CFR, Title 49, Transportation (49 CFR)

p. Civil Aircraft Regulations Applicable to the Airspace or Country of Intended Operation

q. Commander Naval Air Forces (CNAF) M-3710.7, Naval Air Training and Operating Procedures

Standardization (NATOPS) General Flight and Operating Instructions Manual

r. DCMA INST 8210-1C Change 1, Contractor’s Flight and Ground Operations

s. DCMA-Manual 8210-2 Change 1, Aircraft Operations

t. Department of Defense Directive (DoDD) 5030.61, DoD Airworthiness Policy

u. DoDD 5500.07-R, Joint Ethics Regulation (JER)

v. DoDD 8140.01, Cyberspace Workforce Management

w. Department of Defense Instruction (DoDI) 4500.53 DoD Commercial Air Transportation Quality and

Safety Review Program

x. DoDI 5200.48, Controlled Unclassified Information (CUI)

y. Department of Defense Manual (DoDM) 4140.25-M, Volume 2, DoD Management of Bulk Petroleum

Products, Natural Gas, and Coal, Chapter 16 Government Fuel Card Program Management Office DoD Fleet Card, Air Card and Sea Card

z. DoDM 5220.22-M National Industrial Security Program Operating Manual (NISPOM)

aa. DoDM 8570.01 Information Assurance Workforce Improvement Program

bb. Federal Aviation Administration (FAA) Advisory Circular (AC) 00-1.1B, Public Aircraft Operations

— Manned and Unmanned

cc. FAA AC 43-210A, Standardized Procedures for Obtaining Approval of Data Used in the Performance of Major Repairs and Major Alterations – Change 1

dd. FAA AC 91-70B Change 1 Oceanic and Remote Continental Airspace Operations

ee. FAA AC 91-91 Maintaining Public Aircraft

ff. FAA Order 8300.16A CHG 1, Major Repair and Alteration Data Approval

gg. Homeland Security Presidential Directive-12 (HSPD-12) August 27, 2004

hh. International Civil Aviation Organization (ICAO), Annex 1-18

ii. ICAO, Annex 19 Safety Management

jj. Military Standard (MIL-STD)-105E Sampling Procedures and Tables for Inspection by Attributes

kk. Military Handbook (MIL-HDBK)-516C DoD Handbook Airworthiness Certification Criteria

ll. National Aeronautical Information Publications (AIPs)

mm. National Security Decision Directive (NSDD) 298 Operations Security (OPSEC) Program

nn. NAVAIR Instruction (NAVAIRINST) 13034.1F - NAVAIR Airworthiness and Cybersafe Process

Manual

oo. Naval Supply Systems Command (NAVSUP) Instruction 4200.97A – Policies and Procedures for the

Operation and Management of the Aviation Into-Plane Reimbursement (AIR) Card Program

pp. NAVSUP PUB 722 Consolidated Hazardous Material Reutilization and Inventory Management

Program (CHRIMP) Manual

qq. Naval Operations Instruction (OPNAVINST) 3432.1A, OPSEC

rr. Secretary of the Navy (SECNAV) Instruction M-5510.30C DON Personnel Security Program

* These documents are not publicly releasable (Distribution Statement C or D). These documents will be provided to the awardee 10 days after contract award.

3.0 GENERAL REQUIREMENTS

The contract requires a minimum of four (4) propeller aircraft for simultaneous presentations with two (2) aircraft on the West Coast and two (2) aircraft on the East Coast. The contractor shall ensure all aircraft are equipped with the applicable communication and navigation capability to operate in the International Air Space or foreign nation airspace as applicable. Within the context that these aircraft may deploy worldwide, the contractor shall comply with other FAA, ICAO or foreign nation equipment pre-requisites, and shall be solely responsible for providing such equipment.

Each aircraft shall meet performance specifications listed in Tables 3.1.1 and 3.1.2.

3.1 Aircraft Performance Requirements

The below aircraft performance requirements apply to all aircraft under this contract, regardless of their geographical location.

TABLE 3.1.1

Propeller Aircraft Performance Requirements

Aircraft Configuration The means of aircraft propulsion shall be by two or more propellers.

Speed / Altitude 1. Minimum sustainable airspeed of 100 Knots True Air Speed (KTAS) at sea level (Note 1).

2. Capable of sustaining not less than 170 KTAS at all elevations between 200 and 10,000 feet Mean Sea Level (MSL) (Note 1).

3. Maximum structural cruising speed (VNO) not less than 170 Knots Indicated Air Speed

(KIAS). If VNO unavailable, maximum operating limit speed (VMO) of not less than 170

KIAS.

Note 1: At “Standard Day” (see Appendix A for Standard Day definition), steady state, straight-and-level conditions.

Service Ceiling Not less than 15,000 feet MSL.

Turn Performance Minimum of 2G turns, sustained, below 14,000 feet MSL.

Range 700 Nautical Miles (NM) unrefueled in Visual Meteorological Conditions (VMC).

Time On Station Minimum 3.0 hours loiter on station assuming 50 NM from takeoff to on-station point (100 NM service radius).

Configuration / Special Equipment

All aircraft equipped with applicable communication and navigation capability to operate in the U.S. National Airspace, or foreign nation airspace, as applicable. Except as noted below, each aircraft must be equipped and configured with:

4 x Ultra High Frequency (UHF) antennas 2 x High Frequency (HF) antennas 2 x UHF transceivers (Note 2) [1] Very High Frequency (VHF) transceiver [1] HF transceiver (Note 2) [1] Global Positioning System (GPS) [1] UHF-HF bidirectional relay capability, which may use the above transceivers (Note 2) [1] L-band antenna to support COMET UAV emulation or Link 16 Interference Trainer;

must be capable of handling 100 watts Continuous Wave (CW)).

[1] 433 Megahertz (MHz) antenna. Shall be located on bottom of fuselage to support Large

Area Tracking Range (LATR) box operations.

[2] MS3470W14-5S connectors wired as follows: Pin A +28 Volts Direct Current (VDC)

10 amps circuit breaker protected; Pin B Alternating Current (A/C) ground; Pin C +28VDC 10 amps circuit breaker protected; Pin D A/C Ground; and, Pin E No Connection or A/C Ground

Provisioning for the following Government Furnished Property (GFP):

- [1] Internal LATR box (Appendix C)

- [1] COMET UHF or L-band UAV emulator (Appendix D)

- [1] Tactical Air Navigation (TACAN) Foster 970 (Appendix E)

- [1] Link-16 Interference Trainer (one aircraft per coast)

- 2 x URC-200 (requires two (2) 28VDC, 5 amps and two (2) UHF antennas) (Appendix F)

Note 2: The communication relay may leverage HF and UHF transceivers.

Table 3.1.2 – FAA Required Emergency and Survival Equipment for Overwater Operations Type of Operation Overwater Operations

Operating Under

FAA

FAR…

Description of Operation

0 – 50 Miles Extended Overwater Operations {8}

> 50 to 100 Miles > 100 Miles Required

Equipment Required per FAR… Required

Equipment Required per FAR… Required

Equipment Required per FAR…

Part 91 General

Small Aircraft (private) {8} {9}

None None None

Part 91 (91.501)

Larger Aircraft (Corporate) {8} {9}

First Aid Kit

91.513(d) First Aid Kit Flotation Device {1}

91.513(d) 91.509(a)

First Aid Kit Life Preserver {2} Life Raft {3} Emergency Locator Transmitter

(ELT)

91.513(d) 91.509(b)(1) 91.509(b)(2) 91.509(b)(4)

Part 121 Airlines

First Aid Kit {11} Flotation Device {1}

121.309(d) 121.340(a)

First Aid Kit {11} Life Preserver {2} Life Raft {4}

ELT

121.309(d) 121.339(a)(1) 121.339(a)(2) 121.339(a)(4)

First Aid Kit {11} Life Preserver {2} Life Raft {4}

ELT

121.309(d) 121.339(a)(1) 121.339(a)(2) 121.339(a)(4)

Part 125 Large Private Aircraft {8} {10}

First Aid Kit Flotation Device {1}

125.207(a)(1) 25.1415(e)

First Aid Kit {7} Life Preserver {2} Life Raft {5}

ELT {6}

125.207(a)(1) 125.209(a)(1) 125.209(a)(2) 125.209(b)

First Aid Kit {7} Life Preserver {2} Life Raft {5}

ELT {6}

125.207(a)(1) 125.209(a)(1) 125.209(a)(2) 125.209(b)

Part 135 Air Taxi

First Aid Kit Flotation Device {1}

135.177(a)(1) 25.1415(e)

First Aid Kit {7} Life Preserver {2} Life Raft {5}

ELT {6}

135.177(a)(1) 135.167(a)(1) 135.167(a)(2) 135.167(c)

First Aid Kit {7} Life Preserver {2} Life Raft {5}

ELT {6}

135.177(a)(1) 135.167(a)(1) 135.167(a)(2) 135.167(c)

3.2 Propeller Aircraft Missions

The contractor shall fly missions as defined by the Scheduling Officer (SO) at specified locations per Task Order (TO). Mission durations will vary but the government expects 19,800 flight minutes (330 flight hours)

Additional Performance Criteria

Capable of over-water operations up to 150 NM from nearest land.

Certified to fly in actual and forecast icing conditions In Accordance With (IAW) Title 14

CFR 23.1419.

(Contract Line Item Number (CLIN) 0001) per year. All events will be ordered by individual TOs.

3.2.1 Typical Profiles

Typical profiles may require extended flight and loitering up to three (3) hours as far as 50 NM off-shore (services radius), operating between 500 feet and 15,000 feet MSL during daylight hours, and between 1,000 feet and 15,000 feet MSL at night. Typical cruise speed straight and level will be 170 knots. The contractor shall provide services for:

a. Mission Flights under positive control, with the pilots responding to vectors and instructions by Navy controllers as designated by the SO.

b. Mission Flights with indirect control or independent un-vectored flights executed IAW a pre-briefed scenario driven presentations.

c. UAS Escort: Escort of UAS will require extended flight profiles for escort as slow as 120 knots and short duration as slow as 100 knots in vicinity of UAS.

3.2.2 Typical Missions

a. Air Space Intrusion / Scenario Presentations: The aircraft may be tasked to attempt to close on a designated ship during an exercise.

b. AIC Training: The aircraft may be tasked to provide shipboard radar operators training with vectoring aircraft.

c. Range Clearance: The aircraft maybe tasked to observe any marine life or surface contacts in an operating area prior to or during an exercise.

d. Communications Relay: The aircraft may be tasked to provide bidirectional, continuous relay of a HF or

UHF net to another, independent UHF net. The communication relay shall not preclude the aircraft’s ability to navigate or communicate on a third, independent UHF radio.

e. Link 16 Interference Trainer: The aircraft should be capable of hosting a link interference trainer, which will be provided as GFP, to broadcast up to 100 Watts (W) CW on at least 17 independent Link-16 channels. The onboard link interference shall not preclude the aircraft’s ability to navigate or communicate on a third, independent UHF radio. Each link 16 interference unit is planned to be configured as 19” equipment rack assemblies. 28VDC, 10 amps, 28VDC 6 amps, and one L band antenna (L band antennae must be capable of handling 100 watts CW) connection are required (two separate 28VDC connections). A dedicated aircrew member serving as a Special Mission Operator, separate from the forward cockpit, shall operate the link 16 interference trainer. The operator may also be a government representative.

f. UAV Emulation: The aircraft may be tasked to fly profiles intended to emulate a threat UAV as well as operate the COMET UAV emulator (COMET system) which will be provided as GFP in a pelican case (1 or 2 cases), with the capability to be strapped down inside the aircraft. The COMET system runs on 12 VDC to 28 VDC aircraft power and includes a camera and transmitter radio to transmit on either a UHF or L-band antenna. A dedicated aircrew member serving as a Special Mission Operator, separate from the forward cockpit, shall operate COMET. The Special Mission Operator shall direct the COMET’s camera at Fleet surface units, as well as monitor COMET’s transmissions.

g. UAS Escort: The aircraft may escort UAS assets to clear UAS flight path.

3.3 Stand Up

The contractor shall complete a stand up period, which consists of the below elements. Stand up shall be completed three (3) months from award of the contract. Prior to conducting any operations under this contract, the contractor shall meet following in order to complete stand up:

3.3.1 Integrated Master Schedule (IMS)

The contractor shall provide an IMS IAW Exhibit A, Contractor Data Requirements List (CDRL) A007. This IMS shall include all required tasks necessary to complete the stand-up effort from contract award through completion of stand up. If applicable, the IMS shall include the aircraft acquisition and import plan for each aircraft proposed, aircraft regeneration plan for aircraft which are not currently airworthy detailing efforts required to bring the aircraft into flyable status and aircraft modification plan for each aircraft that requires modifications to meet the requirements of PWS paragraph 3.1. Each aircraft proposed shall be included. At a minimum, the schedule shall be inclusive of the following plans and major milestones (if applicable):

3.3.1.1 Aircraft(s) Acquisition and Airworthiness

i. Aircraft Acquisition(s)

ii. Obtain FAA Airworthiness Certificate(s)

iii. Aircraft(s) to Modification Facility (if applicable)

3.3.1.2 Aircraft(s) Modification Plan

i. Dates of Required Modification Kits Available and Complete

ii. Modification Start Date(s)

iii. Significant Modification Events

iv. Flight Testing or Functional Checks of all Aircraft

v. Aircraft(s) Modification Completion Date(s)

3.3.1.3 Approvals and Flight Plan

i. Obtain Approved Civil Air Landing Permit (CALP)

ii. Aircraft Flight to Basing Location (see PWS Section 6.0)

3.3.2 Submit all Airworthiness Substantiation Data, as required by the Airworthiness Checklist, IAW Exhibit A, CDRL A001).

3.3.3 Receive approved Civil Aircraft Operations (CAO)/ Public Aircraft Operations (PAO) determination from

PMA-226.

3.3.4 Complete required Fuel Card training and obtain Government-issued Fuel cards (see PWS Section 4.2.2.1)

3.3.5 Obtain required CALPs (see PWS Section 4.2.6).

3.3.6 Two (2) aircraft on the West Coast and two (2) aircraft on the East Coast able to meet the performance requirements stated in PWS section 3.1.

3.4 Aircraft Certification and Maintenance

Aircraft must be certified, maintained and operated IAW 14 CFR and its NAVAIR Interim Flight Clearance (IFC) (if required for PAO), including, but not limited to, the following areas:

a. 14 CFR § 25 Subpart H –EWIS

b. 14 CFR § 43 – Maintenance, Preventive Maintenance, Rebuilding and Alteration

c. 14 CFR § 91 – General Operating and Flight Rules

d. 14 CFR § 121.1111 – EWIS Maintenance Program

e. 14 CFR § 135 – Operating Requirements: Commuter and On Demand Operations and Rules

Governing Persons On Board Such Aircraft

f. 49 USC § 40125 - Qualifications for Public Aircraft Status

g. Aeronautical Information Circulars of the Country of Intended Operation

h. DCMA INST 8210.1C Change 1

i. FAA Order 8300.16A - Major Repair and Alteration Data Approval

j. FAA AC 00-1.1B PAO

k. FAA AC 91-70B Change 1 Oceanic and Remote Continental Airspace Operations

l. FAA AC 91-91 Maintaining Public Aircraft

m. ICAO, Annex 1-18

n. ICAO, Annex 19

o. National AIPs

3.4.1 FAA Airworthiness and Related Substantiation Data (Exhibit A, CDRL A001)

Aircraft must possess a current FAA Airworthiness Certificate. The contractor shall provide a copy of FAA certificates and all other related airworthiness substantiation data for review within 15 calendar days from date of contract award and as generated or requested (Exhibit A, CDRL A001). The contractor shall comply with all Airworthiness Directives (AD) and service bulletins for mission effectiveness.

3.4.1.1 FAA Standard Airworthiness Certificates

For aircraft with FAA Standard Airworthiness Certificates, the contractor shall maintain the aircraft IAW 14 CFR § 43. The contractor shall secure FAA approval for each change to the configuration that is not defined in the aircraft’s Airworthiness Certificate before the change is used in support of this contract. For each such modification, the contractor shall secure and provide the valid FAA-approved data within 30 days of contract award and as generated or requested (Exhibit A, CDRL A001). For Type Certificated aircraft, if this data references FAA regulations as the standard, the contractor shall provide approved data as defined in the FAA Order 8300.16 for any major alteration or major repair. Major alterations to aircraft with Standard Airworthiness Certificates shall have been certified as airworthy and properly documented using FAA Form 337 signed in blocks six (6) (Conformity) and seven (7) (Return to Service) by persons authorized under 14 CFR § 43, and citing FAA approval data. The FAA may only certify certain systems for captive carriage if the operation of that system is not considered to be a commercial purpose (i.e. the Link-16 Interference Trainer (GFP)), per 49 USC § 40125. A NAVAIR IFC is required to energize and operate such system(s).

3.4.1.2 FAA Special Airworthiness Certificates

For aircraft with FAA Special Airworthiness Certificates, the contractor shall provide the Program Letter (PL) submitted to the FAA for application of the airworthiness certificate used in support of this contract or latest PL associated with the current airworthiness certificate. Under this certificate, the aircraft must be maintained IAW the operating limitations issued as part of that certificate. For each subsequent aircraft modification deviating from the FAA issued airworthiness certificate, the contractor shall secure and provide an updated FAA airworthiness certification, and associated operating limitations (Exhibit A, CDRL A001), before the modification is used in support of this contract. Where the modification is a Major Change (as defined by FAA Order 8300.16A CHG 1, Major Repair and Alteration Data Approval), the contractor shall provide the PL and secure the FAA's determination regarding the need for new or amended certificates. All major alterations incorporated before contract award and during contract execution shall have sufficient data to determine that the equipment or provisions for the equipment meet the applicable civil, Original Equipment Manufacturer (OEM), MIL-STD, or some other recognized engineering substantiation data, for the type of aircraft concerned. Unless directed otherwise by the government, the contractor shall remove any major alteration incorporated before contract award that was not certified as airworthy by an appropriately rated FAA certified mechanic, aircraft manufacturer or repair station.

3.4.1.3 Instructions for Continuing Airworthiness (ICA)

For aircraft with FAA Special Airworthiness Certificates, in addition to the FAA approved Aircraft Inspection/Maintenance Program, the contractor shall prepare ICA consistent with 14 CFR § 25 Subpart H

– EWIS for any aircraft systems that are outside of the scope of the FAA Special Airworthiness Certificates and provide IAW Exhibit A, CDRL A001.

3.4.2 NAVAIR Airworthiness Supporting Data

3.4.2.1 Contractor Airworthiness Representative

The contractor shall provide a single point of contact to manage the airworthiness certifications and to coordinate contractor and government certification efforts during any significant aircraft modification requiring a new or updated United States Navy (USN) IFC.

3.4.2.2 CAO and PAO Status

The flight operations required by this contract have been determined to be CAO and shall be conducted within 14 CFR. However; the contractor may be required to operate in PAO status depending on the mission. When PAO status is required, the contractor shall abide by all FAA “Public Use” notification procedures.

3.4.2.3 IFC

If specific contractor mission types are determined by the government to be PAO, the affected contractor aircraft will be required to obtain USN issued IFC(s) (NAVAIRINST 13034.1F). If a PAO determination is made, a complete substantiation data set shall be submitted IAW Exhibit A, CDRL A001. If additional substantiation data is required during the government’s review, the contractor shall promptly deliver the data. In the absence of FAA, OEM, or military approved data, it is good standard practice to follow the recommended repair and alteration processes and procedures described in: AC 43-210A, Standardized Procedures for Obtaining Approval of Data Used in the Performance of Major Repairs and Major Alterations, the Major Repair and Alteration Data Approval Job Aid, or MIL-HDBK-516C, the DoD Handbook Airworthiness Certification Criteria. When the contractor submits IFC substantiation data for aircraft that have never received a USN IFC, the contractor shall identify any substantiation data which is similar to previously approved substantiation data provided on the same model and type of aircraft that have received USN IFCs. The USN will utilize read-across processes to substantiate previously approved data to the maximum extent possible to reduce IFC processing time when approving similar data used on similar aircraft.

3.4.2.4 Notification of Proposed Aircraft Changes

For all aircraft operating under a USN IFC, the contractor shall notify the Contracting Officer’s Representative (COR) of any proposed changes to the aircraft configuration, FAA certificate status, minimum essential equipment, or operating limitations and procedures prior to any change made so an assessment of the changes can be made and a modified USN IFC issued, if warranted. In addition, the contractor shall provide airworthiness substantiation data IAW Exhibit A, CDRL A001 for the proposed change.

3.4.3 Policy and Procedures

3.4.3.1 Management Plan (MP) and Procedures

The contractor’s management policy and procedures shall ensure that contract execution and quality control are effective and in continuous compliance with DCMA INST 8210.1C Change 1. The contractor’s policies and procedures shall require periodic government management review of the quality system to ensure effective development, implementation, and execution of processes, systems, and requirements for support of and compliance with all contractual requirements. The contractor shall develop and execute a specific written MP to address all ground and flight operation items IAW DCMA INST 8210.1C Change 1 (Exhibit A, CDRL A002). The contractor shall be responsible for writing, implementing, and enforcing its procedures and for identifying and correcting deficiencies noted by the Government Flight Representative (GFR). The procedures shall describe aircraft ground and flight operations required IAW DCMA INST 8210.1C Change 1. If the contractor references documents, such as existing company procedures, and operating instructions in these procedures, the referenced documents shall be made readily available for review and become part of the GFR approval process. If the contractor possesses a 14 CFR § 121 or 135 operating certificate, the associated FAA-approved § 121 or §135 procedures may be used to satisfy the applicable portions of the Ground Operating Procedures (GOPs) and Flight Operating Procedures (FOPs).

The contractor shall submit the GOPs and FOPs IAW Exhibit A, CDRL A001.

3.4.3.2 Compliance with GOPs and FOPs

The contractor shall comply with its GFR approved GOPs and FOPs and shall be responsible for identifying and correcting deficiencies for both contractor and subcontractor operations. The contractor shall be responsible for ensuring its subcontractors’ aircraft operations under this contract are conducted IAW with the prime contractor’s contract and GFR approved FOPs and GOPs.

3.4.3.3 PMA-226 Inspections

The appointed PMA-226 GFR or designated representative will perform a biannual inspection of the contractor’s operations. The purpose of these inspections is to evaluate the effectiveness of the contractor’s GOPs and FOPs and the contractor’s compliance with those procedures. The appointed PMA-226 GFR may conduct unscheduled inspections at any time during the contractor’s normal business day during the contract ordering period.

3.4.4 GOPs and FOPs (Exhibit A, CDRL A001)

The contractor shall establish standard GOPs and FOPs IAW DCMA INST 8210.1C, Change 1 and to the extent possible, ensure compliance with all applicable 14 CFR, ICAO Standards, and the civil aviation regulations of the country(s) of intended operation. Procedures must be up to date and reflect the current scope of operations. GOPs and FOPs, and any revisions, shall be approved by the GFR prior to use. FOPs/GOPs will be updated and IAW DCMA INST 8210.1C, Change 1 and submitted to the GFR for review and approval 15 days after contract award.

4.0 OPERATIONAL REQUIREMENTS

4.1 Mission Planning

4.1.1 Under the Commander, NAVAIRSYSCOM, PMA-226 is the overall CAS Program Manager. Depending on the mission and the customer, PMA-226 will designate SOs to execute administrative tasks such as mission scheduling and coordination, travel order issuance and liquidation, and invoice certification. This contract does not require exclusive use of the aircraft.

4.1.1.1 The SO at Fleet Area Control Surveillance Facility (FACSFAC) Virginia Capes (VACAPES), Virginia (VA), will coordinate the government’s Navy Fleet and FMS Fleet requirements and schedule all Fleet and FMS Fleet missions for the east coast.

4.1.1.2 The SO at FACSFAC San Diego, California (CA) will coordinate the government’s Navy Fleet and FMS Fleet requirements and schedule all Fleet and FMS Fleet missions for the west coast.

4.1.1.3 The SO at MARFORCOM and MARFORPAC will coordinate the government’s United States

Marine Corps (USMC) requirements and schedule all USMC missions for the east and west coasts respectively.

4.1.1.4 The SO at PMA-226 Patuxent River, Maryland (MD), office will coordinate Special Project aircraft, and all other contract flight requirements schedules, and missions not scheduled or coordinated by FACSFAC VACAPES, FACSFAC San Diego CA, or USMC SOs.

4.1.2 The contractor shall designate a Contractor Representative (CR) who shall coordinate with the appropriate SO on all formal requests for CAS to determine feasibility of support, associated quantity of flight minutes, estimated travel requirements and expenses, implications of support on other scheduled or potentially scheduled mission and any other necessary details requiring coordination with the objective of executing successful missions.

The CR must be able to provide scheduling support 24 hours a day, seven days a week, to include rapid response after duty hours via internet electronic mail account or phone (land-line or mobile). The CR shall have authority to schedule and assign contractor aircraft and crews in response to government requirements.

4.1.3 The CR shall interface between the government and the contractor, and shall:

4.1.3.1 Maintain close liaison with SO in matters regarding contractor’s aircraft and schedule.

4.1.3.2 Provide contractor flight crews with comprehensive mission information and details of tasking.

4.1.3.3 Be familiar with applicable exercise scheduling or operational procedures as determined by the supported units and in turn, ensure that contractor flight crews are familiar with these exercises and other required regional operational instructions.

4.1.3.4 At the conclusion of an operation, provide a comprehensive post mission debriefs and other feedback as required or requested to the SO, supported units, or other government agencies to assist in future effective and efficient utilization of contractor assets.

4.1.4 Scheduling

The contractor shall utilize a closely monitored system that evaluates operational risks, experience levels of crewmembers, and ensures the proper pairing of aircrews on all flights. All crewmember flight, duty and rest requirements shall adhere to DCMA INST 8210.1C, Change 1.

4.1.4.1 While maintaining compliance with the crew rest / fatigue management requirements of DCMA INST 8210.1C change 1 and if applicable to the contractor, 14 CFR § 135, the contractor shall support normal schedule for flight operations, which is Monday through Friday, 0600 to 2000 local time. However, flight operations may be scheduled at any time, 24 hours a day/seven days a week. The weekly schedule provided by the SO will identify when operations are required outside of the normal operating schedule or that are of longer duration than 14 hours per day. For home base operations (not exercise related), once this weekly schedule is published, the government will give the contractor 24 hours advance notice for any changes to the tasking and issue an update to the weekly schedule. To meet emergent demands, the contractor may be asked to provide services with less than 24 hours’ notice during home base operations. Once the baseline weekly schedule is published (published on Wednesday for Mon-Sun the following week), there is no requirement for the contractor to support short notice tasking.

4.1.4.2 Notwithstanding other requirements of this PWS, flight operations may be scheduled at any time, 24 hours a day/seven days a week. The SO shall provide the CR with a long range (revolving one-year planning calendar) schedule depicting requirements in calendar days, expected number of sorties, and supporting unit(s) to facilitate direct communication between the contractor and the end user. Scheduled and planned maintenance requirements that preclude availability of any aircraft shall be communicated at least 30 calendar days prior to any maintenance activity so that supportable commitments can be adjusted; no special scheduling arrangements or considerations will be made to meet the contractor’s maintenance requirements. During non-scheduled maintenance or if the contractor is unable to meet the published flight schedule (missions cannot be met), the contractor shall inform the government as soon as possible via email or phone to the COR, GFR, and SO.

4.1.4.3 The long range schedule will provide the contractor with the estimated airfield where the support will be flown from during exercises/detachment operations, and the weekly schedule will be updated as required throughout execution reflecting the actual airfield of operations. The weekly schedule will reflect when operations are outside the normal operating schedule or are of longer duration than 14 hours per day. During fleet exercises, when this weekly schedule is published, the government will provide the contractor a 12 hour advance notice for any change to the tasking for operations out of the contractor’s home base (home airfield of operations) or changes to the schedule while on a detachment (where operations are conducted away from home airfield) and issue an update to the weekly schedule; this 12-hour advance notice does not include adding a mission on a non-flying day from home base, but could add a mission on a previously scheduled no fly day during a detachment and crew/duty day considerations will be given to the contractor.

4.1.4.4 If an aircraft is supporting flight events on a detachment (a detachment means to operate aircraft, personnel and required support equipment in a location other than from its home base), the government will provide at least 18 hours’ notice before redeploying to another site; where operations may begin at one airfield/location and end at another airfield (detachment operations continue but a different airfield of operations). Detached operations can be conducted at a civilian or military airfield that the SO (with assistance from the CR) has determined to be the best suitable airfield to meet the mission requirements for the duration of the ordered services. Final approval for the detachment sites remains with the SO or COR depending on the event. Considerations include runway length, density altitudes for the time of year, refueling capacity, anticipated turnaround services and proximity to operations. The contractor shall plan, schedule, ship, and deploy its personnel and equipment, including all GFP, as applicable. At least 30 calendar days prior to detachments, the SO will release a pre-detachment message to the contractor to ensure coordination of requirements, services, and accommodations. Travel and per diem will be reimbursed on a fixed-price per day basis.

During periods of intensive test operations or major exercises, flight operations may run in excess of 14 hours a day, seven days a week for up to four weeks. Detachments can be two to four weeks in length. When detachments (greater than 7 days), high tempo operations or extended fly days are anticipated, the government will notify the contractor via email at least 14 calendar days in advance. Crew duty days and crew rest are addressed specifically in DCMA INST 8210.1C change 1 and if applicable to the contractor, 14 CFR § 135. If aircraft or aircrew substitutions are accomplished at the contractor's request during a scheduled detachment, transit to and from the detachment base to accomplish the substitution shall be entirely at contractor expense. Pre-exercise planning between the CR, SO, and end user/exercise planner should identify the specific requirements to allow contractors flexibility in coordinating. Scheduled and planned maintenance requirements that may preclude aircraft availability should be coordinated as far in advance as possible with the SO. Pilot mission briefs are held prior to mission execution and will include detailed information for mission profile execution.

4.1.4.5 The contractor shall coordinate ground and flight crew daily schedules as necessary to meet the operational tasking of the SO. The CR shall keep the SO informed in as far in advance as possible of scheduled and planned maintenance requirements that will preclude availability of any aircraft.

Additionally, as soon as it is determined that missions cannot be met, the contractor shall inform the SO and COR if any aircraft are not able to meet assigned or future missions.

4.1.4.6 The government reserves the right to cancel or not schedule flight services on any given day of detachment operations.

4.1.4.7 If the contractor cancels a mission during Mission Flight Time (see Appendix A), the contractor is not authorized to submit an invoice for any of the minutes flown during the cancelled mission.

Any scheduled flights that the contractor cancels before or during the mission may still be considered as counting towards the minimum guaranteed hours (see Clause 5252.216-9506 Minimum and Maximum Quantities) even if those hours are not invoiced.

4.1.4.8 The contractor aircraft and personnel shall remain on site until released by the SO or directed to an alternate detachment site.

4.1.5 Shipment of Equipment

Shipment of equipment will be reimbursed on a fixed-price per 100 pounds basis. Unless otherwise approved by the Procurement Contracting Officer (PCO), the government will reimburse the contractor for per diem and travel expenses of maintenance personnel only. This does not limit the number of un-reimbursed maintenance personnel the contractor may deploy.

4.1.6 Authorization of Flight Operations

At least 24 hours before any PAO contracted flight, the GFR must receive and approve the final flight schedule of planned flights from the contractor, IAW Exhibit A, CDRL A008. Should any details required from Exhibit A, CDRL A008 change, the contractor shall provide the GFR with an updated flight schedule for approval prior to conducting the contracted flight. GFR flight schedule notification and approval process shall be done via email to the GFR.

The flight schedule shall include the date, flight leg, city pairs, the flight crewmembers onboard each flight leg, any authorized non-flight crewmembers on each flight leg, and the schedule shall identify whether the flight is a PAO flight (noted on each flight leg) or a CAO flight, call sign or flight number, and mission profile. If any flight is delayed into the next calendar day (as tracked by the contractor’s flight log), then a new schedule shall be submitted to the GFR for approval.

Each daily aircraft flight log that is maintained on the aircraft during flight time shall be signed by the Pilot in Command (PIC) to acknowledge they are aware of the PAO status.

All personnel onboard a government contracted aircraft flight must be preapproved by the GFR. The contractor shall not add any person to the flight schedule that has not already been preapproved by the GFR.

4.1.7 Released by the Government

When all flights for detachment operations have been completed, the SO will notify the CR, in writing (email), that the detachment is complete. Following this notification, the CR shall complete and implement arrangements to return the aircraft, personnel, and equipment to the home base or to the follow on detachment location per the published weekly schedule.

4.1.8 PIC

As part of the preflight check process, the PIC shall have the final authority to determine whether an aircraft is safe to operate, whether to launch or terminate / abort a mission, and to deny boarding of anyone.

4.1.9 Aircrew/Maintenance Communications

The contractor shall maintain effective lines of communication that permit feedback from aircrew and maintenance personnel to operations and maintenance managers.

4.2 Mission and Contract Coordination (Operational Reporting)

4.2.1 Meetings and Communications

4.2.1.1 Post-Award Conference (PAC)

The contractor shall attend a PAC with the government no later than 30 days after contract award at Marine Corps Air Station (MCAS) Cherry Point, North Carolina (NC) or other location (meeting may occur virtually) as determined by the government to include contracts and management personnel. The PAC will cover the topics as set forth in FAR 42.5. The contractor’s PAC briefing and supporting materials shall be provided to the government IAW Exhibit A, CDRL A010.

4.2.1.2 Program Management Reviews (PMR)

The government will schedule and conduct PMRs on a semi-annual basis at NAVAIRSYSCOM PMA-226, Cherry Point, NC, the contractor’s facility, or other locations as directed by the COR (meeting may occur virtually). The contractor shall attend all PMRs, however no more than two (2) contractor personnel may attend unless prior approval for more personnel is obtained from the COR. The contractor shall make a presentation consisting of the following:

A. Overview of the work accomplished to date or since last review, the projected plan of action for completion of contract effort, and handout material documenting presentations.

B. Identification and discussion of problems encountered, if any, and action taken to resolve the problems.

C. Identification and discussion of problems anticipated and the contractor’s plan of action for mitigation.

D. During CAS missions, experience working as a team with other CAS contractors (when applicable) and the government, identifying successes and areas needing improvements.

The contractor’s PMR briefing and supporting materials shall be provided to the government IAW Exhibit

A, CDRL A011.

4.2.1.3 Long Term Scheduled Maintenance Requirements

The contractor shall coordinate with the SOs no less than once per month to discuss long term requirements (typically looking 12 to 24 months into the future) and identify potential aircraft scheduled maintenance.

No special scheduling arrangements or considerations will be made to meet the contractor’s maintenance requirements.

4.2.1.4 Waiver Requests

Each aircraft used in the performance of this contract must be operated IAW 14 CFR § 91 and maintained IAW 14 CFR § 43 and its USN IFC. If in the performance of this contract, for any reason a contract requirement cannot be met, the contractor shall notify the PCO, COR, and GFR to obtain a contract modification. Once the contract modification has been awarded by the PCO, the contractor shall submit any FOPs or GOPs procedure revisions to the GFR for approval. GFR approval is required prior to starting operations under the revised procedure. For DCMA INST 8210.1 waiver requests, the contractor shall follow the procedures outlined in section 2 of DCMA INST 8210.1C, Change 1.

4.2.2 Fuel

This is a “dry” contract. The government will provide access to fuel at United States Government (USG) bases and civil fields (at Defense Logistics Agency (DLA) contracted Fixed Bases of Operations (FBO)). The government will provide appropriate fuel cards for each of the contractor’s aircraft. While giving consideration to mission requirements, all fuel purchased by the contractor should be obtained from a military base whenever possible, followed by DLA Energy Into-Plane Contract merchants, and lastly non-contract merchants. Furthermore, NAVSUP Instruction 4200.97A for Aviation Into-Plane Reimbursement (AIR) card program states that use of a DLA contracted fuel provider shall be used when purchasing fuel at commercial locations when military installations are unavailable. Government fuel used for maintenance flights, maintenance ground turns, and training flights must be reimbursed to the government. Whenever “into plane” (government rate) fuel needs to be obtained from a civilian airport, the contractor shall record the circumstances and justification IAW the DoD 4140.25-M. Commercial non “into plane” fuel must only be used by exception with SO or COR advance approval.

The contractor shall not use any government provided fuel for any flight other than those scheduled under this contract. However, in the event of training, maintenance, or safety check flights associated with this contract only, such fuel expenses must be reimbursed to the government within 60 calendar days of incurring.

The contractor shall track all fuel consumption and provide fuel receipts, flight logs, and fuel reports to the government IAW Exhibit A, CDRL A004.

4.2.2.1 Fuel / AIR Card Training

The contractor shall complete fuel card training IAW DoN Consolidated Card Program Management Division (CCPMD) at least 30 days before first flight. All users of the AIR cards (pilots/aircraft commanders/crew chiefs) must perform DoN role-based refresher training every two (2) years. Common Access Cards (CAC) are required to register for training via the CCPMD website. For contractors new to this site, the contractor shall register its CAC the first time to access the site. The CCPMD training system uses the email associated with the contractor’s CAC when registering completion of training to get a certificate. All contractor fuel card users shall:

A. Register the CAC at: https://www.navsup.navy.mil/registration

B. Register for and complete the Card User Certification Course via CCPMD home portal -https://my.navsup.navy.mil/webcenter/portal/ccpmd and select Air Card or go directly to Air Card training at https://my.navsup.navy.mil/webcenter/portal/ccpmd_ac/Training.

C. Complete the Online Certification.

D. The contractor shall submit an electronic copy of the certificate of completion for both initial and refresher training to the government IAW Exhibit A, CDRL A009.

E. Contract users shall sign a Card User Statement of Understanding (SOU) after conducting training and provide a digital copy to the government IAW Exhibit A, CDRL A009.

Absent the ability to complete the CAC steps above, the contractor must demonstrate alternate methods of instructional compliance to its aircrew, mechanics, and CR's. Acceptable training includes a Microsoft (MS) PowerPoint version of the online training and will be provided by the

COR.

4.2.3 Mishap Prevention and Aviation Safety Program

The contractor shall establish and maintain an Aviation Safety and Mishap Prevention Program IAW DCMA INST 8210.1C, Change 1 Chapter 6 and shall ensure the program has been trained, reviewed, and tested on an annual basis by all applicable employees and aircrew members.

4.2.3.1 Mishap Response Plan (MRP)

The contractor shall establish and execute a GFR-approved MRP (submitted IAW Exhibit A, CDRL A001) and shall establish policies, responsibilities, and actions to be initiated if any aircraft becomes overdue, involved in an accident, incident, mishap, experiences a near miss, unexpected proximity or runway incursion incident. Reporting requirements of this section would include (not an inclusive list) aircraft passing each other with vertical or horizontal separation of less than 1000’, or when the proximity between aircraft is unexpected (is less than mission parameters). At a minimum, this plan shall also include the following:

A. Procedures that conform to USC Title 49 § 830 National Transportation Safety Board

(NTSB);

B. The contractor shall immediately report all aircraft accidents and incidents IAW its MRP, GOPs and FOPs. After contacting the local base Commanding Officer, Safety Officer and Operations Officer (when applicable), the contractor shall immediately contact the COR and the GFR. The contractor shall make continuous attempts to contact the COR and GFR until successful; leaving a voicemail alone is not sufficient.

C. Within 14-calendar days following any accident, incident, or occurrence where aircraft damage has occurred (this may include damage to other than contractor aircraft where the contractor aircraft is in the vicinity of an incident and the personnel on board are able to provide witness accounts), or any 14 CFR regulation was violated, the contractor shall submit a detailed written report to the GFR outlining the event in detail, the name and crew position for each person that was onboard the aircraft, any crew statements, results of any drug and/or alcohol testing (if required by the contractor’s drug and alcohol testing program), any, logbook entries, or any other evidence that helps substantiate the event details, as well as any lessons learned from the event, and any procedural updates resulting from the event. Should new information be learned after the 14-calendar day reporting period, such new information as well as any new corrective procedural changes, shall be forwarded to the GFR within 14-calendar days from when the new information is identified.

4.2.4 Contract Status

The contractor shall track flight minutes and all costs associated with all priced CLINs 0001 through 0007. The contractor shall submit the contractor’s Progress, Status and Management Report IAW Exhibit A, CDRL A005.

4.2.5 Transient Military Aircraft

Aircraft provided under this contract are considered transient military aircraft and not subject to landing fees at DoD-controlled airfields.