N00421-19-R-0015_RFP_Amendment_0001.docx

N0042119R0015

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 25-Jun-2019 11:00 AM to 09-Jul-2019 11:00 AM.

The following have been added by full text:

AMENDMENTS

The purpose of this amendment is to provide answers to questions received from industry as of 02 June 2019 and make changes as outlined below:

Section C:

1.0 Background: Paragraph 1 revised.

2.1 Department of Defense specifications revised format.

2.2 Other Government Documents revised format.

Paragraph 3.1.3.10 revised format.

Paragraph 3.4.4 revised description of “Communications discipline” added.

Paragraph 3.4.7: Labor Qualifications revised.

Paragraph 3.4.7.1 Experience Requirements revised.

Paragraph 3.4.7.16 Function Paragraph 2 revised.

Paragraph 3.4.7.20 Education Requirement revised.

Paragraph 3.4.7.25 Program Manager Experience revised.

Section I:

Added Clause 52.219-14 Limitation on Subcontracting (DEVIATION 2019-O0003)

Section L:

It is required that Volume 2 Past Performance information be submitted 15 days prior to the updated submission date specified in Block 9 of the SF 33 of the RFP.

Part A, 3.0; Past Performance, Page Limit Part B, Specific Instructions, 1.1.1 Written Responses to Sample Tasks; Task 4: Advisory Services Part B, 2.0 Volume 2: Past Performance, 2.1 General Paragraph 3 Clause 5252.215-9503 ANTICIPATED AWARD DATE (NAVAIR)(FEB 1995) revised to include date: 20 DEC 2019.

The changes are noted with the questions and answers below QUESTIONS AND ANSWERS (as of 02 JUN 2019) Question 1:

· Reference: Section L, Part A, 3.0; Page 122: “Volume 2 Past Performance information must be submitted 15 days prior to the submission date specified in Block 9 of the SF 33 of the RFP.” AND Section L, Part B, 2.0; Page 126: “In the event a CPAR does not exist for a past performance reference, the Offeror shall submit a Contractor Performance Assessment Questionnaire (CPAQ)… The Offeror shall include instructions for the Program Manager to send completed questionnaires within two weeks of its receipt via email… concurrently with the Offeror’s proposal submission.”

· Question: The Government requests Volume 2, Past Performance be submitted by no later than June 10th but also requests Government Program Managers be provided 2 weeks to complete CPAQs. As this RFP was released immediately before the Memorial Day Holiday, the only opportunity to provide 2 weeks for completing CPAQs was for the Offeror to provide a CPAQ to the Government Program Manager by Friday 5/24, one day after RFP release. In order to provide sufficient time for CPAQs to be completed, it is requested that the due date for Past Performance submittal be delayed until Friday 6/14.

· Response: An update was posted to FBO.gov on 07 Jun 19 stating that the Government will be extending the past performance submission date. The performance submission date will be 15 days prior to the submission date specified in Block 9 of the SF 33 of the RFP Amendment 0001.

Question 2:

· Reference: Section L, 3.0; Page Count Table, Page 121: Volume 2 Past Performance page count is listed as 9 pages.

· Question: Does this page count include completed P1 Attachments or is this page count for a past performance writeup in addition to completed P1 Attachments? If so, the most P1 Attachments that could be submitted is four since each P1 Attachment is a minimum of 2 pages in length; a fifth P1 Attachment would take the page count to 10 pages, exceeding the current page limit of 9 pages.

· Response: Section L, Part A, 3.0; Past Performance, the Government updated the past performance page limit to unlimited.

Question 3:

· Reference: Attachment P1

· Question: In Attachment P1, the “Task/Delivery Order” field on page 1 is linked to the “Demonstrated Systemic Improvement Information” field on page 2. As a result, each field automatically updates to contain the same text as the other. Request the Government provide an updated Attachment P1 with these two fields un-linked.

· Response: Attachment P1 Past Performance Information has been updated.

Question 4:

· Reference: Section L, Section 3.0: The RFP states “If subcontractors are proposed, they shall provide the same information required for the prime contractor, unless otherwise noted below.”

· Question: Are subcontractors required to provide a completed Offer Summary Table, Signed SF33 or SF 1449, signed Repds/Certs, and a completed Section B? Also, are subcontractors required to submit a completed Attachment P3 with their un-sanitized cost proposal that they submit direct to the Government?

· Response: Both hard copy and CD-ROM should be submitted in accordance with Section L, 3.0 PROPOSAL CONTENT AND VOLUMES Chart 1.

Question 5:

· Reference: Section L, Section 3.1(b) : The RFP states “Section B prices shall be provided separately in one digital data copy in MS Office 2016 Excel format on CD-ROM media.”

· Question: Are bidders to provide a hard copy of Section B in our printed proposals or ONLY via CD-ROM?

· Response: Both hard copy and CD-ROM should be submitted in accordance with Section L, 3.0 PROPOSAL CONTENT AND VOLUMES Chart 1.

Question 6:

· Question: Is it acceptable for subcontractors to submit their un-sanitized pricing documentation and electronic files directly to the Government?

· Response: No, un-sanitized pricing documentation and electronic files should be sealed within the Prime’s submission.

Question 7:

· Question: Bidders are required to demonstrate office space within 15 miles of multiple supported Government locations. Will the Government please clarify which of the following locations bidders must have offices within 15 miles of to be compliant: Naval Air Systems Command (Patuxent River, MD), Naval Sea Systems Command (Washington, DC), Space and Naval Warfare Systems Command (San Diego, CA), Naval Supply Systems Command (Mechanicsburg, PA), Office of Naval Research (Arlington, VA)?

· Response: The solicitation requires the offeror to have office and Off-site work locations within 15 miles of the Government sites specified at Section C, 3.1.2.1 Work location and 3.1.2.3 Off-site work location proximity.

Question 8:

· RFP Reference: Section L, Part A, 3.0; Page 121: “Past Performance, 9 Pages”

· Question: In order to align with the Government’s template (2 pages per reference), it is recommended the page count for PP be increased to 11 pages; 2 pages per reference x 5 references with 1 summary page.

· Response: Response: Section L, Part A, 3.0; Past Performance, the Government updated the past performance page limit to unlimited.

Question 9:

· RFP Reference: Section L, Part A, 3.0; Page 121: “Past Performance: SOW/PWS, No Page Limit; 1 Original/1 Copy/1 CDROM” AND Section L, Part B, 2.0; Page 126: “Offeror shall provide one electronic copy of the Statement of Work for each contract reference.”

· Question: It is assumed the PWS/SOW for each contract reference shall be provided to the Government as an electronic copy on the CD-ROM containing Volume 2, as noted on page 126, but does not need to be printed within the Original or Copy of Volume 2. Is this assumption correct?

· Response: No, in accordance with Section L, Part A, 3.0; Past Performance, a hard copy should be provided.

Question 10:

· RFP Reference: Section L, Part A, 3.0; Page 123: “One container shall include all Original Proposal volumes including the original/signed documents”

· Question: In order to honor the proprietary nature of the material contained within Volume 3, it is assumed Subcontractors will be allowed to submit Volume 2 data separately from the Prime’s submission or as a sealed package within the Prime’s submission (within the same box). Is this assumption correct?

· Response: Reference question 6.

Question 11:

· RFP Reference: Section L, Part B, 3.5.2, Page 130: “The estimated hours shall be used for pricing and setting ceiling at the basic contract level... for proposal purposes, the offeror shall propose labor categories/hours as outlined in Section J, attachment P8.” Section M, Part B, 1.2; Page 134: “The Government is only evaluating key personnel corresponding labor categories for purposes of source selection.” PWS 3.4.2, Page 27: Key Personnel are those who will be performing in Key Labor Categories as specified for applicable labor categories below. Key Personnel are subject to the substitution restrictions clause NAVAIR Clause 5252.237-9501 entitled “Additional or Substitution of Personnel (Services).”

· Question: As this is a single award IDIQ, it is assumed the key personnel proposed as part of an offeror’s solicitation response are for source selection evaluation only and are therefore not subject to NAVAIR Clause 5252.237-9501 until task orders are awarded on this contract. Is this assumption correct?

· Response: No, key personnel proposed as part of an offeror’s solicitation response must be available at the time of IDIQ award.

Question 12:

· RFP Reference: Section L, Part B, 1.1.1; Page 124: Sample Tasks

· Question: In order to facilitate a 1 to 1 comparison between offeror’s proposals, it is recommended the Government provide the following for each of the sample tasks in order to allow contractors to properly assess staffing requirements:

Duration of the task Additional data to allow offerors to size the task (example for Task 4 – duration of training session, size of audience)

· Response: Please reference updates to Section L, Part B, Specific Instructions, 1.1.1 Written Responses to Sample Tasks; Task 4: Advisory Services.

Question 13:

· RFP Reference: Section L, Part B, 3.5.2, Page 130: “The estimated hours shall be used for pricing and setting ceiling at the basic contract level... for proposal purposes, the offeror shall propose labor categories/hours as outlined in Section J, attachment P8.”

· Question: In order to facilitate a 1 to 1 comparison between offeror’s proposals, it is recommended the Government specify at which location Offerors should price the hours provided.

· Response: For pricing purposes only, the Attachment P8 Labor Category Hours has been updated to specify which location offerors should price the hours provided.

Question 14:

· RFP Reference: Section L, Part B, 1.1.1, Task 3; Page 124: “describe the offeror’s methodology for developing and maintaining current S&T technology roadmaps to guide S&T investments in these areas over the period of one year.”

· Question: It is assumed that the “period of one year” referenced by the Government is for the purposes of developing a POA&M and staffing plan but is not to be interpreted as a one-year investment plan. As the technology areas listed are emerging and long-term investments, the term of investment plans would include the current year but would stretch beyond a single year.

· Response: Yes, the Government wants the Offeror to tell us how they will address the investment plan for a period of one year for the S&T Technology roadmap.

Question 15:

· RFP Reference: TASK 4 Advisory Services

· Question: How many people are assumed to be receiving the training presentation as well as the training materials?

· Response: See question 12 Question 16:

· RFP Reference: TASK 4 Advisory Services

· Question: Are there 8 different course content offerings or is it 8 offerings of the same content over the year period?

· Response: There are 8 different course content offerings that may be given multiple times over the period of performance.

Question 17:

· Question: Section L of Solicitation N00421-19-R-0015 requires questions to be received within 10 calendar days of the date of solicitation issue. Posted on FBO on 5/23/19, 10 calendar days is Sunday, June 2. Would the Government consider changing the date for questions to 10 business days making questions due June 7? Alternatively, extending the due date to the next business day given business closure for Memorial Day (COB Monday June 3) would give small businesses time to carefully prepare questions for clarification in the solicitation.

· Response: An update was posted to FBO.gov on 07 Jun 19 stating that the Government will be extending the past performance submission date. The performance submission date will be 15 days prior to the submission date specified in Block 9 of the SF 33 of the RFP Amendment 0001.

Question 18:

· RFP Reference: Section L, Part A, 4.0.

· Question: Please confirm that Volume 2 Past Performance must be submitted by June 10, 2019 at 11am.

· Response: An update was posted to FBO.gov on 07 Jun 19 stating that the Government will be extending the past performance submission date. The performance submission date will be 15 days prior to the submission date specified in Block 9 of the SF 33 of the RFP Amendment 0001.

Question 19:

· RFP Reference: Section L, Part B, 2.0.

· Question: Please confirm Volume 2 Past Performance, submitted 15 days prior to the submission due date, should consist of completed Attachment P1 Past Performance Information forms for each reference provided by the offeror and its principal subcontractors. The submission requirement is (1) one original and one copy hard copy of the completed P1 Attachments; and (2) one CDROM containing the completed P1 Attachments and electronic copies of the contract (or subcontract) SOW/PWS.

· Response: An update was posted to FBO.gov on 07 Jun 19 stating that the Government will be extending the past performance submission date. The performance submission date will be 15 days prior to the submission date specified in Block 9 of the SF 33 of the RFP Amendment 0001.

Question 20:

· RFP Reference: Section L, Part B, 2.0.

· Question: Does the written consent from principal subcontractors to allow the Government to coordinate past performance issues count against Volume 2 page count?

· Response: Section L, Part A, 3.0; Past Performance, the Government updated the past performance page limit to unlimited.

Question 21:

· RFP Reference: Section L, Part B, 1.0.

· Question: Does the Government plan to award the sample tasks at the time of the IDIQ award? If not, when is the anticipated timeframe for sample task award?

· Response: Yes, the Government may award one of the Sample Tasks at the time of award of the IDIQ.

Question 22:

· RFP Reference: Section L, Part B, 1.0.

· Question: How any task orders are anticipated in the base year?

· Response: The Government will identify the specifications at Task Order level.

Question 23:

· RFP Reference: Section L, Part B, 3.5.2:

· Question: The Government estimate is 351,360 hours for the 5 year effort, and Attachment P8 estimates 70,272 hours in the base year. Is this estimate based on support for all SOW elements 3.3.1 through 3.3.6?

· Response: In accordance with Section L, Part B, 3.5.2, the estimated hours shall be used for pricing and setting ceiling at the basic contract level for the CPFF Labor CLINs. In accordance with Section C 3.3 Detailed Support, each CLIN is listed for the tasking that it would support.

Question 24:

· RFP Reference: Section L, 3.0:

· Question: Does the cover/title page and table of contents count towards the volume page limit?

· Response: No, in accordance with Section L, 3.0 PROPOSAL CONTENT AND VOLUMES, Paragraph 2. The cover/title page and table of contents do not count towards the volume page limit.

Question 25:

· RFP Reference: Section L, 2.1:

· Question: Please confirm that if a past performance reference has at least one recent CPAR in PPIRS, Attachment P2 CPAQ is not required.

· Response: Yes, however, in the event CPARs is archived please see Section L, Part B 2.0 Volume 2: Past Performance, “In the event a CPAR does not exist for a past performance reference, the Offeror shall submit a Contractor Performance Assessment Questionnaire (CPAQ), Attachment P2, to the Program Manager who is the Assessing Official.”

Question 26:

· RFP Reference: 3.3 Price/Cost Information: “The Offeror shall use the CLIN Summary tab to breakout total proposed costs by CLIN”. Attachment P6 does not contain a CLIN Summary tab as indicated in the instructions.

· Question: Will the Government please clarify or issue a new P6 with a CLIN Summary tab?

· Response: A CLIN Summary tab was included in the original P6 Attachment. Attachment updated to rename tab.

Question 27:

· RFP Reference: 3.3 Price/Cost Information, item (b) – “Payroll verification shall consist of a form containing the title, direct labor rate, and a signed certification by an authorized representative of the company that the information contained in the form is correct”. The Government has requested a “form” be completed containing specific information relating to payroll records. No form was provided with the solicitation and offerors accounting/payroll systems contain varying levels of information.

· Question: Will the Government accept screen shots of offerors payroll systems containing a name/direct labor amount/current active status/etc as a validation of direct labor? Will the Government provide the form or clarify if it’s up to the offeror to develop the “form”?

· Response: Yes, the Government accept screen shots of offerors payroll systems containing a name, direct labor amount, and current active status as a validation of direct labor; however, a signed supplemental letter of acknowledgement will need to be included.

Question 28:

· RFP Reference: 3.3 Price/Cost Information, item (d) – “Provide a breakout to demonstrate how the prime contractor will perform at least 50% of the cost of the contract incurred for personnel with its own employees for each period of performance in accordance with FAR Clauses 52.219-14 “Limitation on Subcontracting (DEVIATION 2019-O0003).” Are offerors to provide a separate workbook demonstrating how they will meet the requirements in item (d) or is this referencing the percent amount indicated in attachment P6 “Pass through Analysis” where percentages are calculated?

· Question: Will the Government please clarify?

· Response: The attachment P6 Cost Summary Spreadsheet indicates the pass through analysis for all years. The solicitation requires a pass through analysis breakout of each period of performance, in accordance with FAR Clauses 52.219-14 Limitation on Subcontracting (DEVIATION 2019-O0003). FAR Clauses 52.219-14 “Limitation on Subcontracting (DEVIATION 2019-O0003).” is added to section “I” in Amendment 0001.

Question 29:

· RFP Reference: 3.0 Evaluation Factors for Award : The Government addresses price realism/MPC/etc. but it does not address if a Total Evaluated Price (TEP) methodology will be utilized as part of the process.

· Question: Are offerors to assume the Government will calculate a TEP based on the hours provided in attachment P8 to determine a TEP?

· Response: The solicitation does not require a Total Evaluated Price (TEP) analysis. In accordance with Section L, Part B Section 3.0 Price/Cost, Cost Reimbursement CLINs, the Government will perform a cost realism analysis to determine the most probable cost (MPC) for each applicable offeror’s proposal. Cost realism analysis is the process of independently reviewing and evaluating specific elements of each Offeror’s proposed cost to determine whether the proposed cost is realistic for the work to be performed and are consistent with the unique methods of performance and materials described in the Offeror’s technical proposal.

Question 30:

· RFP Reference: Attachment P3 lists labor categories and level by SOW element.

· Question: Will the Government allow accept technical solutions for a given task order using a different mix of labor categories?

· Response: No, the Government will only accept technical solutions for the labor categories listed in Section J, Attachment P3.

Question 31:

· RFP Reference: Section C, 3.1.8:

· Question: Is the Government planning for a Phase-In Transition period overlapping the incumbants’ contracts to facilitate transition?

· Response: The current incumbent shall provide a Phase-Out Transition Plan to the Government. The current task order and the IDIQ may overlap but no tasking shall be allowed during that period of time.

Question 32:

· RFP Reference: Section C, 3.3: Several of the detailed support areas are contained in the 4 Sample Tasks, but not all.

· Question: For planning purposes, what is the anticipated timing (months after award) of support services in the SOW elements not part of the Sample Tasks (e.g. SOW 3.3.1.4, SOW 3.3.4.2)?

· Response: No, the Government does not have a set timeframe but there will be multiple task orders over the life of the IDIQ.

Question 33:

· RFP Reference: Section C, 3.4.2:

· Question: The labor categories for Key Personnel has a Program Manager as key but the table in 3.4.7 does not list Program Manager as one of available labor categories. Administrative assistant position is also not listed in the table. Please clarify.

· Response: Response: Please see Section C, 3.4.7 for the updated Labor Qualifications chart and Section J, Attachment P8 Labor Categories Hours.

Question 34:

· RFP Reference: Section C, 3.4.7:

· Question: The labor categories listed in 3.4.7 differ from the labor categories in Attachment_P8_Labor Categories Hours file. For example, the table in 3.4.7 lists a General and Operations Manager while Attachment P8 does not.

· Response: Please see Section C, 3.4.7 for the updated Labor Qualifications chart and Section J, Attachment P8 Labor Categories Hours.

Question 35:

· RFP Reference: Section C, 3.4.2.

· Question: The table indicates that 6.0 total personnel will be required for labor category acquisition specialist; while P8 indicates a total of 3.6 FTE.

· Response: Section C, 3.4.2 displays data for Key Personnel only. The table indicates an Acquisition Specialist requires 6.0 total personnel for the total 5-year ordering period. 1.20 FTE, as indicated in Attachment P8, is the FTE breakout per year.

Question 36:

· RFP Reference: Section C, 3.4.7

· Question: The labor categories in Attachment_P3_Fully_Burdened_Labor_Rates do not match the labor categories in Section 3.4.7.

· Response: Please see Section C, 3.4.7. for the updated Labor Qualifications chart and Section J, Attachment P8 Labor Categories Hours.

Question 37:

· RFP Reference: Attachment P8

· Question: Does Attachment P8 indicate the acceptable labor categories and overall hours, and it will be up to the bidder to allocate hours per the professional level of proposed staff within a labor category for their proposed solution?

· Response: Yes, Attachment P8 indicates the acceptable labor categories and overall hours. No, it will not be up to the Offeror to allocate hours per the professional level of proposed staff within a labor category for their proposed solution.

Question 38:

· RFP Reference: Section L, 3.5.3 lists two incumbent contractors whose support is included in the draft RFP.

· Question: Is the current effort at the same LOE as the draft RFP (e.g. do the 2 incumbent contracts have a 33+ FTEs currently supporting NAVAIR SBIR)? Are the incumbents currently performing all aspects of Sample Tasks 1 through 4?

· Response: The current effort is being performed under N00178-08-D-5340-M801. The Sample Tasks may potentially be tasking under this IDIQ. The incumbent prime contractor is Analytical Services & Materials, Inc., and subcontractor is SP Systems, Inc., as listed in Section C, 3.5.3 Incumbent Information.

Question 39:

· RFP Reference: Section C, 3.1.2.1: states that approximately 50 percent of work will be performed at Government site and 50 percent of work to be performed at contractor site.

· Question: Please identify the labor category and FTEs for personnel to be located at Naval Sea Systems Command (Washington, DC), Space and Naval Warfare Systems Command (San Diego, CA), Naval Supply Systems Command (Mechanicsburg, PA), and the Office of Naval Research (Arlington, VA).

· Response: Attachment P8 indicates the acceptable labor categories and overall hours. It will not be up to the offeror to allocate hours per the professional level of proposed staff within a labor category for their proposed solution.

Question 40:

· RFP Reference: Section C, 3.1.2.3: “A minimum of 50 percent of the work performed at the contractor site shall be within 15 miles of the Government site”.

· Question: Does this mean the other 50 percent of work performed at the contractor site (approximately 25% of the effort) can be at a location more than 15 miles of the Government site?

· Response: Yes, in accordance with Section C, 3.1.2.3: “A minimum of 50 percent of the work performed at the contractor site shall be within 15 miles of the Government site”.

Question 41:

· RFP Reference: Section C, 3.1.2.2:

· Question: How many meetings does the Government anticipate being hosted at the contractor’s facility per year?

· Response: The Government will identify the specifications at Task Order level.

Question 42:

· RFP Reference: Section C, 3.3.4.5 describes training development and maintenance.

· Questions: How many training courses currently exist? What format are the training courses (e.g. SCORM LMS Package Interchange Format (PIF))?

· Response: As stated in Section C, 3.3.4.5 The Government will identify the specifications at Task Order level. The Offeror shall adhere to DoDM 8400.01 Accessibility of Information and Communications Technology (ICT) (formerly referred to as Section 508) Question 43:

· RFP Reference: Section C, 3.2.2.3 indicates that 5 key personnel must be able to obtain an Secret or Interim Secret within 60 days of task order award, and in addition, Secret clearances may be required for other labor categories per task order requirements.

· Question: Will all onsite personnel require a Secret clearance, or will some onsite personnel need only CAC access in order to perform their duties?

· Response: All onsite key personnel must have Secret level or Interim Secret clearance within 60 days of Task Order Award; however all non-key personnel only require CAC Access with the ability to obtain Secret level or Interim Secret clearance.

Question 44:

· Question: Please confirm the anticipated date of award is December 2019.

· Response: In accordance with 5252.215-9503 ANTICIPATED AWARD DATE (NAVAIR)(FEB 1995), the anticipated award date for this requirement is 20 DEC 2019.

Question 45:

· RFP Reference: Section C, 3.4.6: The note below the chart says “Note – Labor categories noted in sections 3.4.7.1, 3.4.7.13, 3.4.7.16, 3.4.7.22 and 3.4.7.25 REQUIRE a degree and years of experience cannot be substituted for a Bachelor’s Degree”.

· Question: Can a Master’s degree for these Key positons be substituted by a bachelor’s degree and additional years of experience?

· Response: Yes, in accordance with Section C, 3.4.6 Qualification Substitution Chart, “ Bachelor’s Degree plus 4 years additional work experience relevant to labor category’s functional description may be substituted for a Master’s” Question 46:

· Question: Would the Government accept the electronic copy of Past Performance SOW/PWS on a separate CDROM within the Volume II package submission from the offeror?

· Response: See question 9.

Question 47:

· Question: Since CPARs may be archived after 3 years, may an offeror include copies of the most recent CPARs on the Volume II CDROM in case the records are archived prior to Government evaluation?

· Response: Yes, however, in the event CPARs is archived please see Section L, Part B 2.0 Volume 2: Past Performance, “In the event a CPAR does not exist for a past performance reference, the Offeror shall submit a Contractor Performance Assessment Questionnaire (CPAQ), Attachment P2, to the Program Manager who is the Assessing Official.”

Question 48:

· RFP Reference: Attachment P1 PAST PERFORMANCE INFORMATION FORM The RFP states that the Past Performance (PP) Volume has a Page limit of total 9 pages. It also states that we should use Attachment P1 PAST PERFORMANCE INFORMATION FORM. This form is a fillable pdf with 2 pages for each Contract. If we use the Form, we can only give 4 citations (Prime and Subcontractor).

· Question: In order to give more citations as allowable, are we allowed to provide the same information in Word format where in we can provide more information without any blank space? Or do you want us to submit only the Attachment P1 PAST PERFORMANCE INFORMATION FORMs by June 10th and later submit the PP Volume (9 pages max) by June 25th.

· Response: Yes, the offeror may submit the same information in Word format. An update was posted to FBO.gov on 07 Jun 19 stating that the Government will be extending the past performance submission date. The performance submission date will be 15 days prior to the submission date specified in Block 9 of the SF 33 of the RFP Amendment 0001.

Question 49:

· RFP Reference: 3.1.2.1 Work location: Approximately 50 percent of work will be performed at Government site and 50 percent of work to be performed at contractor site. Government site(s) include Naval Air Systems Command (Patuxent River, MD), Naval Sea Systems Command (Washington, DC), Space and Naval Warfare Systems Command (San Diego, CA), Naval Supply Systems Command (Mechanicsburg, PA), and the Office of Naval Research (Arlington, VA).

3.1.2.3 Off-site work location proximity: A minimum of 50 percent of the work performed at the contractor site shall be within 15 miles of the Government site.

· Question: So we are able to correctly price each position and provide a blended rate for each LCAT, please provide the LCATS, by type, that will be working at a the different Govt site locations.

· Response: The solicitation requires the offeror to have office and Off-site work locations within 15 miles of the Government sites specified at Section C, 3.1.2.1 Work location and 3.1.2.3 Off-site work location proximity.

Question 50:

· RFP Reference: 3.1.3.6 Computer-Based Training (CBT): The contractor shall deliver interactive courseware (ICW) modules in accordance with CDRL A006 and SOW paragraph 3.3.4.5. ICW shall be compatible with Navy IT training systems that include but are not limited to: NAVAIR University (NAVAIR U), Total Workforce Management Services (TWMS), My Navy Portal (MNP), and Microsoft SharePoint. The courseware shall adhere to DoDM 8400.01 Accessibility of Information and Communications Technology (ICT) (formerly referred to as Section 508) accessibility features marked applicable in the ICT Final Standards and Guidelines. Specific content, format, and frequency of updates will be specified in each Task Order

· Question: Is there a specific software package required to produce the CBT material?

· Response: As stated in Section C, 3.3.4.5 The Government will identify the specifications at Task Order level. The Offeror shall adhere to DoDM 8400.01 Accessibility of Information and Communications Technology (ICT) (formerly referred to as Section 508) Question 51:

· RFP Reference: The Government estimate is 351,360 hours for the Cost-Plus Fixed Fee (CPFF) work effort, inclusive of options.

· Question: This number of hours corresponds to the total hours provided in Attachment P8, so is it the Government’s intention we price out AND provide 36+ FTEs on this effort or some subset of that figure?

· Response: Yes, the Government requests the offeror to price out all FTEs in accordance with Attachment P8 Labor Category Hours.

Question 52:

· RFP Reference: Attachment 8; total number of FTEs and work hours across all option periods.

· Question: There is some confusion on what the Govt is asking for concerning the number of personnel due to discrepancies between page 27 of the PWS and Attachment P8. Is P8 just a guide with respect to hours or do you intend for us to price the actual number of FTEs in each LCAT as the example provided below?

· Response: Attachment P8 has total FTE broken out by year, while 3.4.2 Key Personnel chart list the actual FTEs. Please price to the number of actual FTEs in each Labor Category. Please see P8 for the updated Labor Qualifications chart and Section J Attachment P8 Labor Categories Hours.

Question 53:

· RFP Reference: Paragraph 3.4.7, Labor Qualifications:

· Question: You do not list Engineering: Operations Research Analyst as an LCAT within this paragraph, however you call for it to be priced in Attachment P8. Can you clarify if this LCAT is required and if so, what is its Functional Description?

· Response: The Engineering: Operations Research Analyst labor category has been updated to “Mathematical Science Occupations”. Please see Section C, 3.4.7. for the updated Labor Qualifications chart and Section J Attachment P8 Labor Categories Hours.

Question 54:

· Question: Respectfully requests clarification on the 9 pages for the Past Performance Volume. Are the Attachment P1-PPIF included in the 9 page count or are they a separate Annex along with the consent letter?

· Response: Section L, Part A, 3.0; Past Performance, the Government updated the past performance page limit to unlimited.

Question 55:

· RFP Reference: Section L, 4.0 Volume 2

· Question: Post to FBO the new proposal submission date or specify a new submission date for Volume 2 Past Performance.

· Response: An update was posted to FBO.gov on 07 Jun 19 stating that the Government will be extending the past performance submission date. The performance submission date will be 15 days prior to the submission date specified in Block 9 of the SF 33 of the RFP Amendment 0001.

Question 56:

· RFP Reference: Section L, 4.0 Volume 2

· Question: Address questions submitted related to Volume 2 Past Performance prior to the new Past Performance submission due date to allow offerors time to prepare the volume in accordance with the Government’s intent.

· Response: An update was posted to FBO.gov on 07 Jun 19 stating that the Government will be extending the past performance submission date. The performance submission date will be 15 days prior to the submission date specified in Block 9 of the SF 33 of the RFP Amendment 0001.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

SOW

Statement of Work (SOW) for Science and Technology Program Support Services

1.0 Background:

The Naval Science and Technology (S&T) community conducts research across a broad spectrum of maritime and aviation technologies necessary to develop and provide the optimal solutions to meet current, emerging, and future warfighter needs efficiently and economically. It is essential that Naval S&T community align their research, development, and acquisition to shared priorities, allocate resources to speed priority-aligned results to the warfighter, and accelerate capability delivery by streamlining business execution.

Naval S&T is funded through a variety of Research, Development, Test, and Evaluation (RDT&E) program funds. These programs fund activities that range from research in the basic sciences to the design, development, prototyping, maturation, and transfer of that technology. Included in these programs are the Small Business Innovative Research (SBIR) and Small Business Technology Transfer (STTR) programs that encourage the participation of small businesses in federally funded research and development. Together they form the S&T base upon which tomorrow’s high performance Navy will be built.

Naval S&T program management offices identify and prioritize research needs; focus investment and improve the alignment of resources in support of S&T objectives, and work closely with the fleet, acquisition offices, resource sponsors, and technology developers to ensure a balanced S&T portfolio that provides solutions to critical operational needs.

1.1 Scope:

The primary scope of this contract is to provide engineering and program management support services to Navy S&T management organizations and SBIR/STTR programs offices. This includes: aligning S&T investments to strategic Naval S&T needs; identifying and pairing innovative technologies and research to warfighter needs; advising and allocating appropriate S&T program funding to Naval capability gaps; monitoring and managing the health of the S&T portfolio; accelerating technology transitions and increasing their success; support SBIR/STTR Phase I, II, and II; and to support outreach, communications, training, administration, and management activities of Naval S&T and SBIR/STTR organizations to improve effectiveness of business processes and accelerate technology transition to the warfighter.

2.0 Applicable documents:

2.1 Department of Defense specifications

2.1.1 DoD 5220.22-M, National Industrial Security Program Operating Manual, (NISPOM) 28 Feb 2006

2.1.2 SECNAV M-5510.36 Information Security Program, 30 Jun 2006

2.1.3 DoDM 5200.01 (DoD Information Security Program: Controlled Unclassified Information (CUI)) Vol. 4 (enclosure 3 pages 11-18) 24 Feb 2012

2.1.4 DoD 5400.7-R, Freedom of Information Program Chapter 3 (pages 31-42) Sep 1998

2.1.5 DoDD 5230.24 Distribution Statements on Technical Documents, Change 1, Effective 28 Apr 2016

2.1.6 SECNAV M-5510.30 Personnel Security Program Jun 2006

2.1.7 OPNAVINST 3440.17A Navy Installation Emergency Management Program, 1 Aug 2014

2.1.8 DODI 8580.1 Information Assurance in the Defense Acquisition System, dated 9 Jul 2004.

2.1.9 DoD Architecture Framework 2.02, August 2010

2.1.10 DoDM 8400.01 Accessibility of Information and Communications Technology (ICT), 14 Nov 2017.

2.2 Other Government Documents

2.2.1 PL 99-443, 102-545, and 106-544, Small Business Innovation Development Act of 1982 Public Law (PL) 97-219. In 1982, Congress enacted the Small Business Innovation Development Act of 1982, codified at 15 U.S.C. 638 which established the SBIR Program. On 31 December 2011 the President signed into law the National Defense Authorization Act for Fiscal Year 2012 (Defense Reauthorization Act) PL 112-81 Section 5001, Division E which extended the SBIR program through 2017.

2.2.2 PL 102-564, Small Business Research and Development Enhancement Act of 1992 for establishing the STTR Program.

2.2.3 PL 102-564, Small Business Research and Development Enhancement Act of 1992 for establishing the STTR Program.

2.2.4 Small Business Administration SBIR and STTR Program Policy Directive, 02 May 2019.

2.2.5 Commercialization Readiness Program accelerates the transition of technologies, products, and services developed under the SBIR/STTR, including the acquisition process enhances the insertion or transition of SBIR or STTR technologies, including any such program in effect on 6 January 2006, 15 USC § 638.

2.2.6 International Traffic in Arms Regulations, 22 C.F.R Chapter I, Subchapter M Parts 120-130 (2006) Section 38 of the Arms Export Control Act (22 U.S.C. 2778), as amended, authorizes the President to control the export and import of defense articles and defense services. The statutory authority of the President to promulgate regulations with respect to exports of defense articles and defense services was delegated to the Secretary of State by Executive Order 11958 dated 18 January 1977.

2.2.7 PL 104-106, Title 40 USC, Clinger Cohen Act of August 1996

2.2.8 Information and Communication Technology (ICT) Standards and Guidelines, 18 Jan 2017.

2.2.9 Naval Aviation Enterprise, Science and Technology Objectives, 2014.

2.2.10 Surface Warfare Enterprise Science and Technology Strategic Plan, May 2012.

2.2.11 US Navy Information Dominance Science and Technology Objectives, 2014.

2.2.12 Naval Research and Development, A Framework for Accelerating to the Navy & Marine Corp After Next, 2017.

2.2.13 NAVAIR Instruction 4200.31E CH-1 Justification and Approvals Determination and Findings for other than full and open competition, 7 Nov 2007.

2.2.14 DoDI 8580.1 Information Assurance (IA) in the Defense Acquisition System, July 2004.

3.0 Requirements

The following matrix outlines per SOW paragraph the anticipated funding appropriation to be obligated on contract for these efforts.

3.1 General Requirements

3.1.1 Compatibility - The contractor shall maintain the capability to prepare documents in software packages compatible with the Government Information Technology (IT) environment through the security classification, as specified in the Department of Defense Contract Security Classification Specification (DD-254). All contractor personnel performing under this contract must be able to operate office equipment such as facsimile machines, copiers, personal computers with peripheral equipment, programmable telephones, scanners, and shredders. The current operating environment required for this contract includes:

Microsoft Windows 10 Microsoft Project 2016 Microsoft Office Professional Plus 2016 Adobe Acrobat XI (reader) Adobe Acrobat XI Professional Internet access Share Point

The contractor shall maintain the ability to interface with and transfer data to and from requiring office software applications and their upgraded versions. The contractor shall maintain anti-virus software and ensure that all media are virus free when delivered. The contractor shall be capable of Internet and LAN communications with the Department of Navy as applicable to the task order. Contractor personnel shall be capable of maintaining real-time communications, both voice and data transfer capabilities, with the Department of Navy during working hours whether at contractor work site or on travel.

3.1.2 Work Location and Facilities

3.1.2.1 Work location: Approximately 50 percent of work will be performed at Government site and 50 percent of work to be performed at contractor site. Government site(s) will vary by task order, and include Naval Air Systems Command (Patuxent River, MD), Naval Sea Systems Command (Washington, DC), Space and Naval Warfare Systems Command (San Diego, CA), Naval Supply Systems Command (Mechanicsburg, PA), and the Office of Naval Research (Arlington, VA). Contractors performing on-site support will be provided various items and information necessary to carry out assigned tasks. Examples include but are not limited to: access to workspaces, telephones, printers, facsimile machines, copy machines, shredders, computers, and network access including web servers and applicable databases or other applications.

3.1.2.2 Meeting support: In support of the tasking outlined in this SOW, the Contractor shall have the capability to host and conduct unclassified meetings with the capacity to support a minimum of 20 persons and have contractor furnished telephone and VTC capability as well as sufficient equipment to conduct meetings with presentations including compatible software as required in Paragraph 3.1.1. This support shall be provided within 15 miles of Patuxent River, MD.

3.1.2.3 Off-site work location proximity: Off-site work is anticipated for each of the Government sites identified in Section 3.1.2.1 and these sites will be identified at the task order level. A minimum of 50 percent of the work performed at the contractor site shall be within 15 miles of the Government site. The ability to easily collaborate with the Government staff in-person is important to minimize communication delays and to ensure the most effective contractor products. Certain tasking such as S&T portfolio reviews, technology road mapping, engineering SME support, and Phase I, II, III support requires direct interface with various government stakeholders and a close proximity to the Government site will enable the contractor to be more productive in the dynamic working environment.

3.1.3 Contract Status Reporting. The contractor shall provide the following documentation:

3.1.3.1 Monthly Progress and Financial Status Report: The contractor shall provide a progress and financial status report in accordance with the Contract Data Requirement List (CDRL) A001. The report shall include work accomplished since submittal of the last report, both monthly and cumulative man-hour labor costs expended by labor category and material and travel costs, and existing or potential problem areas. The report shall also include a roster of all personnel under the contract, the contract labor category for each, the contract labor rate, start and end dates of employment, and any other applicable personnel comments/notations deemed necessary.

3.1.3.2 Technical Reports: The Contractor shall deliver technical reports as needed in accordance with CDRL A002. The report shall include companion executive summary report and briefing. These reports may apply to any section of the SOW requirements in section 3.3, and the specific content and format will be specified in each Task Order.

3.1.3.3 Trip Reports: The contractor shall deliver after-action trip reports within five (5) days of government-funded travel in accordance with the CDRL A003. Trip reports will include at a minimum the name of the employee, travel destination, leave and return dates, purpose of travel, a summary of all official activities performed during the trip, and relevant observations, conclusions, and recommendations based on the trip.

3.1.3.4 Multimedia Communications Product: The contractor shall provide multimedia communications products in accordance with CDRL A004 and SOW paragraphs 3.3.1.6, 3.3.4.2, 3.3.4.3, 3.3.4.4, and 3.3.4.6. Media shall consist of videos, text, images, photographs, slideshows, written, or any combination that best conveys information in a visually intensive and structured manner. Products must be compatible with Navy IT multimedia players and document viewing software including, but not limited to: Microsoft Media Player 12, Microsoft Office Professional Plus 2010, and Adobe Acrobat Reader XI. Specific content, format, and frequency of updates will be specified in each Task Order.

3.1.3.5 Training Courses and Briefings: The contractor shall deliver training products including, but not limited to: presentations, briefings, manuals, “train the trainer”, and other guidance documents in accordance with CDRL A005 and SOW paragraphs 3.3.4.5 and 3.3.4.6. Specific content, format, and frequency of updates will be specified in each Task Order.

3.1.3.6 Computer-Based Training (CBT): The contractor shall deliver interactive courseware (ICW) modules in accordance with CDRL A006 and SOW paragraph 3.3.4.5. ICW shall be compatible with Navy IT training systems that include, but are not limited to: NAVAIR University (NAVAIR U), Total Workforce Management Services (TWMS), My Navy Portal (MNP), and Microsoft SharePoint. The courseware shall adhere to DoDM 8400.01 Accessibility of Information and Communications Technology (ICT) (formerly referred to as Section 508) accessibility features marked applicable in the ICT Final Standards and Guidelines. Specific content, format, and frequency of updates will be specified in each Task Order.

3.1.3.7 Video Products: The contractor shall deliver video-based communications products in accordance with CDRL A007 and SOW paragraphs 3.3.4.1, 3.3.4.2, and 3.3.4.5. These products may be used for training, outreach events, communicating strategic S&T messages, and success stories. Video products will be compatible with Navy IT multimedia players including, but not limited to: Microsoft Windows Media Player 12 and Microsoft PowerPoint. Specific content, format, and frequency of updates will be specified in each Task Order.

3.1.3.8 Phase-Out Transition Plan: The contractor shall provide a Phase-Out Transition Plan in accordance with the CDRL A008 and SOW paragraph 3.1.8.

3.1.3.9 Operations Security Plan: The contractor shall provide an Operations Security (OPSEC) Plan in accordance with the CDRL A009. This plan shall address the contractor’s OPSEC activities during the performance of the contract and include: description of the OPSEC environment to include identification of critical information, OPSEC threat and vulnerabilities an adversary might exploit to acquire critical information, document the OPSEC risk analysis, identify proposed and actual OPSEC measures, and define and assign specific OPSEC responsibilities that are tied to the contractor’s corporate OPSEC Program. The OPSEC Plan shall serve as a repository of the OPSEC history of the contract.

3.1.3.10 Other Reporting. The Contractor may be required to provide additional reporting, documentation, and schedules in accordance with deliverable requirements (CDRLs) incorporated at the task order level. Reporting shall be in sufficient detail and quality to meet the requirement established in the individual task orders and shall be in compliance with the standards and guidelines in Section 3.0. Other reporting requirements may include, but are not limited to:

· Technical reports, documentation, requirements, data, evaluations and analysis.

· Software source code and executables.

· Manufacturing drawings, data, lists, procedures, and schematics.

· Maintenance requirements, guidelines, schedules, procedures, instructions, and corrective actions.

· Agendas, minutes and presentation materials for meetings, presentations, and conferences.

3.1.4 Work Schedule to include Compressed Work Schedule (CWS), overtime, holidays, installation closure, and telework.

3.1.4.1 Work Schedule: The contractor shall provide the required services and staffing coverage during normal working hours. Normal working hours are usually 8.5 hours (including a 30-minute lunch break), from 0730-1600 each Monday through Friday (except on the legal holidays specified in paragraph 3.1.4.1.2). Some supported Government offices have flexibility to start as early as 0630 and end as late as 1800, Monday –Friday.

3.1.4.1.1 Compressed Work Schedule (CWS): CWS is an alternative work schedule to the traditional five 8.5 hour workdays (which includes a 30-minute lunch) worked per week. Under a CWS schedule, an employee completes the following schedule within a two-week period of time: eight weekdays are worked at 9.5 hours each (which includes a 30-minute lunch), one weekday is alternately worked as 8.5 hours (which includes a 30-minute lunch) and one weekday is not worked by the employee.