N00421-19-R-0013_Amend_0001.docx

N0042119R0013

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been added by full text:

AMENDMENTS

1. Amendment 1 Questions & Answers and Changes to the Request for Proposal (RFP) include:

(The revised information has been highlighted to easily note what has been changed.)

Q: Is the DOE Q clearance acceptable in lieu of a DoD Secret Clearance? Will reciprocity be accepted?

Reference: 7.1 All contractor personnel under this contract shall have a security clearance level at the SECRET level. Personal clearance levels must be obtained for the appropriate program being supported.

Discussion: “Contractor Name”, holds a DOE Q Clearance. A Q level investigation is the DOE version of an SSBI. I know that the DoD does have reciprocity with DOE under Public Law 108-458 Intelligence Reform and Terrorism Prevention Act of 2004 (IRTPA) - 17 December 2004 which, in short, states Title III of IRTPA established statutory guidelines for reciprocity of security clearances. This act provides congressional direction that all legitimate government clearances are to be accepted and transferable between and among government agencies. Documentation of this clearances will be furnished upon request.

A: Please have the Primary Business Point of Contact for “Contractor Name” contact the nearest DSS Field Office (5800 E. Campus Cir Dr, Ste. 218A Irving, TX 75063; 469-276-2350) to verify that this type of clearance transfer is possible. Please have “Contractor Name” forward the DSS reply to the Contract Specialist at tess.goshorn@navy.mil. If DSS indicates that this transfer is not possible, “Contractor Name” will have to be cleared as a DoD contractor. This means if they are awarded this contract, the COR/TPOC 7.1.1 must submit a Facility Clearance Request to the Defense Security Service Facility Clearance Branch, along with a signed copy of the contract award DD254, and a copy of the Statement of Work on which the DD254 is based.

Q: Can the government verify that Attachment P3 found in the RFP is the correct form?

Reference: Section L, Part B, 3.0 Volume – Past Performance pg. 72; Past Performance Information Form Attachment P3

Discussion: RFP identifies Attachment P3 as the Past Performance Information Form with an area “Contract Effort Description” in which we provide a narrative.

A: Attachment P3 is the correct attachment. The “Contract Effort Description” is within Attachment P2 (only required when a CPARS has not been completed). Section L, Part B, Paragraph 3.0 has been revised for clarification of the “Contract Effort Description” via Amendment 01.

Q: What information is the government anticipating is provided within 25 pages of the past performance volume other than the written consent by subcontractors, if the Attachment P3 is to be completed by our customer and sent direct to Contract Specialist by April 16th?

Reference: Section L 3.0 Proposal Content and Volumes table pg. 67; Section L, Part B, 3.0 Volume Past Performance pg. 72

Discussion: The table in Section L 3.0 states the page limit for the past performance volume is 25 pages. Section L Part B, 3.0 contents of the past performance volume states to provide written consent for principal subcontractors and complete Attachment P3 – Past Performance Information Sheet, which per the instructions on the form for Attachment P3 is to be sent to the Contract Specialist by April 16th.

A: The Government has revised the 25-page Maximum Page Count for the Past Performance volume to” No Page Limit” via Amendment 01.

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

The following were previously included by full text and are now included by reference:

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

L – 1 CONTENT OF PROPOSALS (SERVICES) (October 2018)

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror is advised that the Government may incorporate any portions of the Offeror’s proposal into the resulting contract.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during proposal preparation. Statements that the prospective Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in assessing weaknesses and/or deficiencies.

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or subfactor clearly may be considered a deficiency. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

The Government advises the Offeror that taking exception or deviating from any term or condition of the RFP may result in the assessment of a deficiency to the proposal.

Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least 20% of the proposed total price/cost (excluding the Offeror’s profit/fee), for the contract or provides one or more Key Personnel. “JV Team member” is defined as one of the entities that make up a joint venture (JV) formed for the purpose of responding to this solicitation.

Questions: Offerors may submit questions requesting clarification of solicitation requirements by emailing the contract specialist at Tess.Goshorn@navy.mil. It is required that all questions be received within 10 calendar days of the date this solicitation is issued. Questions received after this date may not be accepted or answered. No phone calls will be accepted. All Government responses to questions will be posted on www.fbo.gov.

2.0 PROPOSAL FORMAT

Written proposals must be formatted as follows:

Paper: - Up to 8.5” x 11” for the main proposal

- Up to 8.5” x 14” for attachment P4 only

- No less than Times New Roman 9 pt or Arial 8 pt font for embedded graphics/charts/tables/graphs/etc.

Structure: - Sections and paragraph numbering should correspond with the RFP sections and paragraph numbering

- All pages appropriately labeled and numbered

The Offeror will provide one complete copy of the proposal to the Procuring Contracting Officer (PCO) as electronic files fully compatible with Microsoft Office and for information not supported by MS Office products, with the latest Adobe Acrobat reader on a CD-ROM. The Offeror will ensure that the Price/Cost Volume is provided on a separate CD-ROM. Each CD-ROM is to be labeled for content and the Offeror’s name. If a discrepancy exists between the original paper copy of the proposal and the disk copy, the paper copy will take precedence.

3.0 PROPOSAL CONTENT AND VOLUMES

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its Volume/paragraph number matches the Proposal Instructions Volume/paragraph number provided in section “Part B Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, section, and element, etc., in the Offeror’s proposal.

Each volume of the proposal shall be submitted as one original and additional copies as specified in the table below. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. All volumes of the original proposal shall be delivered to the address provided in Section 4.0 prior to the closing date/time stated in this solicitation. Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards the page limit. Any pages submitted exceeding the page limit shall be disregarded and NOT evaluated.

1 original, 3 copies, and 1 CDROM

Certifications

No page limit

2.1.1 SOW Approach

2.2.1 Workforce Quals Spreadsheet

2.2.2 Key Personnel Resumes

2.2.3 Labor Category Information.

2.3.1 Management Approach

2.3.2 Use of Teaming

2.3.3 Qualifications

2.3.4 Transition Plan

Each volume shall contain the following information:

The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information. The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.

EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

Volume 1 Technical Example: Para 3.1 Note: This column shall address all paragraphs in Sections xx and xy of the SOW/PWS.

Volume 1 Technical

Volume 1 Technical

4.0 PROPOSAL SUBMISSION:

Clearly mark all packages with the solicitation number. The submission date for all Volumes shall be no later than the date and time specified in Block 9 of the SF 33 of the RFP.

Offeror shall submit proposals via a commercial carrier (FedEx or UPS) using the address provided below. Offeror shall not submit proposals by facsimile or electronically via email.

Naval Air Systems Command Code: AIR-2.5.1.8.5 Tess Goshorn 22473 Millstone Road, Bldg. 505 Patuxent River, MD 20670 Solicitation Number: N00421-19-R-0013

Hand carried proposals may be delivered to the address above, attention AIR-2.5.1.8.5 Tess Goshorn.

5.0 PROPOSAL PACKAGING:

The Offeror shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible grouping like volumes to the maximum extent possible. Each container shall be single person portable. One container shall include all Original Proposal volumes including the original/signed documents.

Each box should include a packing slip detailing the contents to include the volume number, title, and copy number. Also, each box should be stamped or marked “For Official Use Only” and “Source Selection Information – See FAR 2.101 and 3.104.”

6.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

7.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to www.FedBizOpps.gov.

PART B SPECIFIC INSTRUCTIONS

Cost or pricing information shall only appear in the Price/Cost volume.

1.0 VOLUME 1: EXECUTIVE SUMMARY / SECTION K

Note: This volume shall not contain any reference to cost or price aspects of the offer.

1.1 Executive Summary

The purpose of the Executive Summary is to provide the evaluators with an overview of the Offeror’s proposal and strategy. The Offeror shall include the following in this volume:

i. A concise abstract of the Offeror’s strategy for each of the evaluation criteria contained in the solicitation.

ii. Offeror Summary Table: The Offeror shall complete the table below. The Offeror should include all subcontractors and team members who will be involved with the performance or management of the program work and should list all sites where the work will be performed. If a teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship.

Contractor Name (Indicate Prime, Team Member or Sub)

ii. Signed SF33 for basic solicitation and each amendment, as applicable.

iii. Signed Representations, Certifications, and Acknowledgements and/or System for Award Management (SAM).

iv. Guarantee the length of proposal validity (for at least 180 days after proposal submission).

1.2 Section K

The Offeror shall compete and submit Section K of the solicitation. The Government requires that Offeror’s proposals include all items listed in the Section B Schedule. The Government does not intend to make a split award under this solicitation.

1.3 OCI Disclosure and Mitigation Plans

The Offeror shall include an OCI Disclosure and Mitigation Plan, based on the Offeror’s completion of NAVAIR Provision 5252.209-9511. If an Offeror affirms in NAVAIR Provision 5252.209-9511 that “No conflict of interest exists,” an OCI Disclosure and Mitigation Plan is not required.

1.4 Contractor Team Agreement

Should any Offeror form a Contractor Team Agreement as defined in FAR 9.601, a copy of that agreement shall be provided in accordance with FAR 9.603

2.0 VOLUME 2 – TECHNICAL

2.1 Understanding of the Work- With respect to the Understanding of the Work subfactor, the Offeror is forewarned that the sole purpose of evaluating responses to this subfactor is to test an offeror’s understanding of the technical requirements of the resultant contract.

2.1.1 Statement of Work Approach

The Offeror shall provide a written narrative of the Offeror’s understanding and proposed capability to perform the requirements of the SOW underlined in Section C of this RFP (Note: Task Order 0001 SOW detailed in Attachment P6, is for pricing purpose only). The Offeror does not need to address each paragraph of the SOW specifically, but the proposal shall demonstrate a comprehensive understanding of the scope of work defined in the SOW.

2.2 Workforce

The following definitions apply to this section: A “contingent hire” is an individual who has committed, under a signed letter of intent, to being employed by the Offeror if the Offeror is awarded the contract. A "prospective hire" is an individual that the offeror has committed to hiring if the offeror is awarded the task order whose identity may not be known until after task order award.

The Offeror shall provide the following information:

2.2.1 Workforce Qualifications Spreadsheet

The Offeror shall complete the attached Workforce Qualifications spreadsheet (Attachment P1) for each “key” employee proposed under this effort. Key personnel are those individuals who will be performing in Key Labor Categories, as designated by the Government in Section L, Part C, paragraph 1.1. The information provided in Attachment P1 must demonstrate that the proposed key personnel meet or exceed the labor category education and experience requirements outlined in Attachment 6 If the “key” employee is a contingent hire, the Offeror shall submit a corresponding Letter of Intent (LOI) in Volume 3 (Cost) that sets forth salary information. The letter of intent is a separate written agreement signed by the potential employee(s) to work for the Offeror effective at contract award. Key personnel employed by subcontractors and team members shall provide letters of intent either directly to the Government (as the LOI must include the direct labor rate or salary agreed to by the employee and future employing company) or included in the prime contractor’s submission of their proposal.

Offerors are obligated to advise the Government of changes in proposed key personnel staffing, even after submissions of proposals.

2.2.2 Key Personnel Resumes

(a) For all proposed Key Personnel, the Offeror shall provide a resume of the work assignments, training, etc., that demonstrates that the person possesses the education and experience, and security qualifications required for the labor category for which the person is being proposed. Each resume shall contain, at a minimum, the following information:

(i) Employee name

(ii) Years of employment experience in reverse chronological order including narrative description of duties and responsibilities

(iii) Current position, title, and employer

(iv) Educational history

(v) Institution name, degree or certification earned, and year for all degrees or certifications earned

(vi) Current level of security clearance and status (final, interim, or pending)

(b) The Government may check educational background to verify degrees or certifications received.

(c) Offerors shall ensure that the experience included in the key personnel resume clearly meets or exceeds the minimum qualifications contain for the respective labor category.

(d) Each resume may not exceed 3 pages.

2.2.3 Labor Category Information: Labor Category Qualifications are included in RFP as Attachment 6. The contractor shall be responsible for employing personnel having the minimum levels of education, professional, and technical experience specified in each labor category.

2.3 Management Plan

2.3.1 Overall Management Approach - Offerors shall address in sufficient detail the following:

(a) Adequacy of corporate management and resources to support the technical requirements of the solicitation and ability to function as a viable and productive partner with the Government;

(b) Proposed management roles of the Offeror’s proposed workforce for this requirement;

(c) Proposed lines of responsibility, authority, and communication through which the tasks will be managed;

(d) Procedures to be taken to ensure quality and cost control;

(e) Processes for managing the requirement from start to finish, including the role of program manager in product/process quality and how these functions are accommodated in the acquisition and overhead structures;

(f) Plan for early identification and resolution of problems; and

(g) Identification of potential performance risks and proposed risk mitigation strategies.

2.3.2 Usage of Teaming, Personnel, and Subcontractors - Offerors shall address in sufficient detail the following:

(a) Subcontract Management detailing how each subcontractor will be managed to ensure cohesive integration into the overall management approach;

(b) Description of the integration of the teaming partners into the overall management approach in the areas of technical leadership, quality assurance, and process improvement and how the Offeror will leverage their strengths to increase value to the customer;

(c) How and why selected subcontractor(s) were chosen, which knowledge and skills they will be acquiring through each subcontract, the level of subcontract effort expected; and

(d) How the Offeror will maintain control during the performance of work.

2.3.3 Qualification/Recruitment/Retention - Offerors shall address in sufficient detail the following:

(a) Description of their process for qualifying personnel to perform SOW tasks;

(b) Explanation of approaches for maintaining technical competence to perform the tasks in the SOW;

(c) Employee retention plan.

(d) Recruitment plan.

2.3.4 Transition Plan:

a) The services under this solicitation are vital to the Government and must be continued without interruption. The Offeror shall submit a written narrative delineating a transition plan based on a 30-day transition period after award. This contract will have a 30-day transition period which ensures a smooth workplace transition from an incumbent with no loss of service and minimal loss of corporate knowledge. The transition plan shall address the following elements as well as any additional elements deemed necessary by the Offeror:

1. Work Turnover. The Offeror shall provide a plan of action to effectively transfer work, which may be in process when the current contract expires, from the incumbent to the successful Offeror.

2. Training. The Offeror shall provide a plan of action to implement personnel training needed during the transition period to ensure continuity between the services provided by the incumbent and the successful Offeror.

3. Risk Mitigation Strategies. The Offeror shall provide a plan of action to mitigate contract performance risks encountered during the transition period. As part of the transition risk mitigation strategy, identify and address all significant foreseeable risks.

4. Security Requirements to include OPSEC, facility clearances and base access. The Offeror shall provide a plan to implement the required security clearances and physical access requirements of the contract during the transition period so that service is not interrupted.

5. Staffing. The Offeror shall provide a staffing plan describing how they will provide the required workforce by the start of the period of performance of the contract.

b) The Transition Plan shall specify all transition activities to be carried out as well as the date to be completed. Dates for completion shall be identified as days from award. The date of award will be considered "Day 0". Subsequent days shall be identified as "Day 1, Day 2, Day 30," respectively. All transition activities shall be completed 30 days post award ("Day 30").

3.0 VOLUME: PAST PERFORMANCE

Sources of past performance evaluation information include information provided by the Offeror in response to the solicitation, information obtained from questionnaires, and any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information Systems, Electronic Subcontract Reporting System, or other databases; the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, and Fee Determining Officials.

The Offeror shall complete the Past Performance Information Form, Attachment P3, for each past performance reference performed within five years of the solicitation release date. The Offeror shall submit no more than five Past Performance Information Forms as the Prime Contractor, no more than two forms for each principal subcontractor, and/or no more than two forms for each JV team member. The Offeror shall submit written consent from its principal subcontractor(s) and JV team member(s) that will allow the Government to coordinate any past performance issues directly with the Offeror. If the Offeror does not submit the written consent, the Government will address any past performance issues directly with the principal subcontractor or JV Team member and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal subcontractor and JV team member that does not provide the written consent, the Offeror shall provide the name, address, phone number, and email address with whom the Government may address any past performance issues.

The primary source of past performance information will be PPIRS. If a Contractor Performance Assessment Report (CPAR) exists for multiple years for the same contract/order, all periods of performance within the recency period specified above, for that contract/order, will be used for evaluation. In the event a CPAR does not exist for a past performance reference, the Offeror shall submit a Contractor Performance Assessment Questionnaire (CPAQ), Attachment P2, to the Program Manager who is the Assessing Official. The Offeror shall provide a narrative in the “Contract Effort Description” area that clearly describes how each contract reference has relevant work effort that matches the relevancy definitions specified in Section M of the solicitation. The Offeror shall include instructions for the Program Manager to send completed questionnaires within two weeks of its receipt via e-mail to Tess Goshorn, Contract Specialist, at Email: Tess.Goshorn@navy.mil or via fax number _301-995-9489. All CPAQs should be received by the Government concurrently with the Offeror’s proposal submission.

4.0 VOLUME 4: PRICE/COST PROPOSAL

4.1 Volume Content

This Volume shall contain a copy of Section B with the Contract Line Item (CLIN) and Sub-CLIN Unit Prices and, for evaluation purposes, the Total Prices filled in using the estimated quantities value in the solicitation and the instructions below. Section B prices shall be provided separately in one digital data copy in MS Office 2010 Excel format on CD-ROM media. Within all Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. If links are utilized, supply those referenced files. Spreadsheets shall not be protected.

All price/cost and price/cost supporting information shall be contained in Section B and the price/cost proposal. No price or pricing information shall be included in any other technical volume including cover letters. Offerors are responsible for submitting sufficient information to enable the Government to fully evaluate their price/cost proposal.

The Offeror shall complete and submit the IDIQ contract Section B, as part of Volume 4. All cost and/or pricing information shall be contained in Volume 4 only. Offerors shall submit their cost/price proposal utilizing the Cost Summary Spreadsheet (Attachment P4). Note that Attachment P4 includes a worksheet for the IDIQ contract as well as a worksheet for Task Order 0001. The Offeror shall submit a fully completed Attachment P4 along with the requested narrative information. The proposal shall be unprotected and unlocked, with formulas intact to show mathematical operations. If links are utilized, supply those referenced files.

If subcontractors are proposed, provide the same information required for the prime contractor. The proposed subcontractors are required to submit their cost/price proposal under their prime contractor or under separate cover via e-mail to the contract specialist/contracting officer. The cost/price proposal shall be unprotected and unlocked, with formulas intact to show mathematical operations. The prime contractor must justify the reasonableness of each subcontractor's cost, if applicable. A discussion for the basis of this determination is required for each proposed subcontractor.

4.2 Ground Rules and Assumptions:

(a) As this is a competitive acquisition with adequate price competition anticipated, certified cost or pricing data in accordance with FAR 15.403-1 is not required. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors. Further, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2.

(b) The Offeror shall provide sufficient information to support its price/cost as well as an explanation of all ground rules and assumptions that affect the price/cost estimates.

(c) If subcontractors are proposed, they shall provide the same information required for the prime contractor, unless otherwise noted below.

4.3 Price/Cost Information:

Offerors shall submit their fully completed cost/price proposal utilizing the Cost Summary Spreadsheet (Attachment P4). The spreadsheet shall be formatted on letter size (8.5 X 11) or legal size (8.5” x 14”) paper and shall be unprotected and unlocked, with formulae intact to show mathematical operations. The Offeror shall use the CLIN Summary tab to breakout total proposed costs by CLIN.

Complete Attachment P5, (Fully Burdened Annual Labor), detailing the fully burdened annual labor cost for all prime contractors and their subcontractor personnel. Fully burdened annual labor is defined as direct labor rates plus all applicable burdens, to include indirect rates, fee, and subcontractor pass-through costs where applicable multiplied by the number of labor hours for the individual proposed. For subcontractor labor, the annual labor shall be inclusive of any pass-through charges (e.g., subcontractor handling, fixed fee on subcontractor labor, etc.) applied by the prime contractor. Proposed annual labor costs may be subject to the NAVAIR labor tripwire identified in Section M. Offerors that propose an annual labor cost per employee exceeding the labor tripwire shall provide rationale in their cost proposal narrative section that justifies the reasonableness of the tripwire cost for the applicable employees. (Attachment P5 required only from the Prime Contractor.)

(a) Reasonableness and Consistency between the Technical and Price/Cost Volumes. Demonstrate that the unit prices and the total proposed price/cost are reasonable, realistic, and commensurate with the work required by the solicitation and the technical and management approaches identified in the Technical Volume of the proposal. Show traceability with the CLINs, SubCLINs, SOW, proposed effort, proposed manning levels, and prices/costs. Refer to specific sections in the Technical Volume as needed to illustrate the consistency between the Price/Cost Volume and the Technical Volume. The Offeror shall explain any inconsistency between promised performance and price/cost, as well as any appearance of unbalanced pricing, in the proposal.

(b) The Government is not soliciting any investments. However, in order for the Government to properly assess a proposed price/cost that appears low due to a corporate decision to absorb costs, e.g., lower than usual burdens or rates, the Offeror shall fully identify and explain any such investments.

(c) Direct/Indirect Rates: The Offeror shall submit Forward Pricing Rate Agreements (FPRAs), Collective Bargaining Agreements (CBAs), and Area Wage Determinations (AWDs) as applicable for all proposed personnel. The Offeror shall identify whether the labor rates proposed are FPRAs, CBAs, AWDs, ACO/DCAA recommended rates (FPRRs), or Offeror proposed rates (FPRPs). The Offeror shall propose in compliance with the current hourly rate set forth in the Department of Labor Wage Determination as applicable. The Offeror shall provide Defense Contract Audit Agency (DCAA) Information and/or Payroll Verification information as follows: A DCAA point of contact, with a current e-mail address, must be provided for the prime and each subcontractor. The Offeror and proposed subcontractors shall provide the most current DCAA Provisional Billing Rate Approval Letter, DCAA Final Billing Rate Approval Letter, and/or DCAA Forward Pricing Rate Agreement recommendation, payroll verification for currently employed proposed personnel, and any other information necessary to substantiate the rates proposed. Payroll verification shall consist of a form containing the title, direct labor rate, and a signed certification by an authorized representative of the company that the information contained in the form is correct. For key personnel contingent hires, the Offeror shall provide contingent offer letters outlining salary information for contingent hire employees. For any prospective hires for non-key personnel, provide information to substantiate the rates proposed. All contingent hires shall have a letter of intent submitted under the Cost Volume. The letter of intent is a separate written agreement signed by the potential employee(s) to work for the Offeror effective at contract award. Any proposed consultants shall have a consultant agreement substantiating the rates proposed. If a composite rate or other pricing methodology (e.g. cost estimating relationships) is utilized, the Offeror shall demonstrate how those rates were developed. Subcontractors and team members shall provide this information either separately or included in the Offeror’s submission of this document.

The following definitions apply:

- A “contingent hire” is an individual who has committed, under a signed letter of intent, inclusive of salary information, to being employed by the Offeror if the Offeror is awarded the contract.

- A "prospective hire" is an individual that the offeror has committed to hiring if the offeror is awarded the task order whose identity may not be known until after task order award.

If any of the rates utilized by the Offeror or any subcontractors differ from the DCAA information and/or payroll verification, a justification shall be provided for the difference. If DCAA has not reviewed the rate information for an Offeror or one of its subcontractors, the Offeror must submit a detailed justification of the proposed direct and indirect rates. The Offeror shall also provide documentation verifying that it has a DCMA approved Accounting System in accordance with DFARS clause 252.242-7006, or state that it’s Accounting System has not been approved by DCMA. Offerors shall provide the last three (3) years of actual indirect information. The Government may compare a prospective Offeror’s labor category rate to the average labor rate from industry.

(d) Except for FFP type of CLINs (e.g., CPFF, CPIF, or CPAF) under the solicitation, the Offeror shall fully disclose the buildup of cost/price of each CLIN.

(e) When completing the Cost Summary Spreadsheet (Attachment P4), the Offeror shall not utilize any fully burdened hourly rates when pricing the labor of its employees.

(f) Limitation on Subcontracting (per 13 CFR §125.6(e)(2), compliance with the limitation on subcontracting shall be an element of responsibility).

(g) This requirement is being set-aside for the 8(a) program. Provide a breakout to demonstrate how the prime contractor will perform at least 50% of the cost of the contract incurred for personnel with its own employees for each period of performance in accordance with FAR clause 52.219-14. Cost of contract incurred for personnel includes direct labor cost, overhead that has only direct labor as its base, and the small business’s General and Administrative (G&A) rate multiplied by the labor cost.

(h) Provide a narrative that addresses any assumptions made during the preparation of the cost/price proposal and discuss the basis for the cost elements listed below:

· Direct labor rates by category. The Offeror is required to submit labor rates for all proposed current, contingent, and prospective hire individuals. If composite or category averages are proposed, provide a breakdown of how rates are developed. If necessary provide a narrative to describe derivation of labor rates, use of uncompensated overtime, pools to which indirect rates are applied, historical /provisional billing rates for indirect rates for the last 3 years and description, and amount of proposed other direct costs. If the Offeror requires the use of consultants in performance of the effort, the consultant cost shall be captured under the appropriate labor CLIN not the ODCs CLIN.

· Escalation on labor. Offerors, including subcontractors, shall address escalation for all Non-SCA labor categories, and shall provide rationale for the specific escalation rate used. Offerors that do not include escalation, or an explanation as to why it is not included, may be considered unrealistically low and may have their proposals adjusted by the Government to include escalation in the option periods.

· Indirect costs (e.g., Overhead, Fringe Benefits, General & Administrative (G&A), etc.)

· Information needed to explain the offeror’s estimating practices

· Profit/Fee: Identify profit/fee rate and total amounts proposed and identify the various cost elements to which the profit/fee is being applied. Profit, Base, Award, and Incentive fee rates, as applicable in Section B, must be clearly distinguishable. Profit/Fee shall not be applied to ODCs.

· Other Direct Costs (ODCs) by specific cost element (e.g., Travel and Material). Reimbursement for Travel will be in accordance with FAR 31.205-46. If the Offeror proposes burdens on the Government provided ODC estimates, the Offeror shall provide a percentage breakdown of the Offeror’s indirect costs and burdens added to the Government estimates for any and all Cost Reimbursable CLINs in Section B.

· When the Offeror elects to claim Cost of Money (COM) as an allowable cost, the Offeror must submit a COM form and show the calculations of the proposed amount.

(i) Accounting System. As this requirement contains cost type CLINs, the Offeror shall also provide documentation verifying that it has a DCAA approved Cost Accounting System or state that its Cost Accounting System has not been approved by DCAA, pursuant to the requirement at FAR 16.301-3(a)(3). It is the prime Contractor’s responsibility to ensure that each subcontractor with a proposed cost-reimbursement subcontract type has an adequate accounting system. If a subcontractor does not have an adequate accounting system, they should be priced on a Firm-Fixed-Price (FFP) or Time-and-Materials (T&M) basis. The prime Contractor shall provide a list of all subcontractors/consultants by name and shall specify the type of subcontract (i.e., CPFF, FFP, T&M, etc.). For those subcontractors who will be priced on a cost-type basis, documentation verifying possession of a DCAA approved Cost Accounting System shall be provided.

In addition, the Prime Offeror shall provide the following:

· Contractor’s Estimating System: Date determined acceptable by ACO (DFARS 215.407-5;

· Contractor’s Accounting System: Date determined adequate by CAO/DCAA (FAR 16.301-3);

· Disclosure Statement: Date determined current, accurate and complete by ACO (FAR 42.302(a)(11);

· Contractor Purchasing System: Date determined to be approved by the ACO (FAR 42.302(50), FAR 44.304;

· Property System: Date reviewed for acceptability by ACO (FAR 45.105).

4.4 Total Professional Compensation Plan:

The Offeror shall provide a Total Compensation Plan in accordance with FAR 52.222-46 for each proposed professional employee. The Plan shall include, but not limited to, the following items:

(1) The proposed direct labor rate for each professional employee proposed;

(2) The total cost of the proposed fringe benefits package for each professional employee proposed, including:

(a) list and brief summary of the benefits that make up the fringe package (e.g. vacation time, sick leave, stock, incentive plans, family leave, life insurance, severance pay, bonus plans, health insurance, holidays, location allowance, retirement benefits); and

(b) an itemization of the benefits that require employee contributions, and the amount of that contribution as a percentage of the cost of the particular benefit; and

(3) Data, such as recognized national and regional compensation surveys and studies of professional, public and private organizations, used by the Offeror in establishing the total compensation structure.

PART C – GOVERNMENT FURNISHED INFORMATION

1.0 Other Direct Costs (ODCs)

The Government's estimate for ODCs for the prime and all subcontract efforts, unburdened is listed below:

The values provided above are for informational purposes only. The Offeror should propose costs/prices for the ODC CLINs that it determines reasonable and appropriate. If it is the Offeror’s accounting practice to apply (and invoice for) burdens with regards to ODCs, then the Offeror shall propose the ODC amount plus the addition of the applicable burdens. If the offeror does not propose its normal burdens in its offer, the burden shall be unallowable in execution of the awarded task order. (NO FEE SHALL BE APPLIED TO ODCs).

1.1 Labor Hours

The Government estimate is 541,440 hours for the entire work effort, inclusive of options. A work-year is defined as 1,920 hours exclusive of holidays and leave. For evaluation purposes, the Offeror shall propose the labor categories/hours as outlined below:

* Key Personnel

1.2 Incumbent Information

The incumbent contractor is:

Alutiiq Technical Services, LLC 3909 Arctic Blvd, Suite 400 Anchorage, AK 99503

The incumbent subcontractors are:

Acuity Group, LLC.

43805 Blake Cree Road, P.O. Box 92 Valley Lee, MD 20692

Omnitec Solutions, Inc.

6701 Democracy Blvd, Suite 300 Bethesda, MD 20817

AE Strategies LLC 1616 Anderson Rd, Suite 2272 McLean, VA 22102

1.3 Use of Government Furnished Property:

If the Offeror proposes/requires the use of Government Furnished Equipment (GFE) or Government Furnished Information (GFI), then the Offeror shall provide: A complete description of the required GFE/GFI including part number and serial number, if applicable; Where the GFE/GFI is to be located.; The name, organization, complete address and telephone number of a cognizant Government point of contact; In the case of GFE/GFI accountable to other Government contracts, a copy of the correspondence authorizing use of such GFE/GFI on this contract; The monetary impact to the Offeror’s proposal if the proposed GFE/GFI is not provided as GFE/GFI; If none, so state.

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