N0042118R0045_Conformed_AMD_0004.docx

N0042118R0045

Section A - Solicitation/Contract Form

POINT OF CONTRACT

GENERAL INFORMATION

1) This solicitation is a Full and Open Competition. The resultant award will be a Single Award, Indefinite-Delivery, Indefinite-Quantity (IDIQ) Cost-Plus-Fixed-Fee (CPFF) contract.

2) The Product/Service Code (PSC) for this procurement is AC66. The North American Industry Classification System (NAICS) code is 541330 (Engineering Services).

3) This contract includes Cost-Plus-Fixed-Fee (CPFF) contract line item numbers (CLINs) for labor and cost reimbursable (no fee) CLINs for Other Direct Costs (travel and material).

4) This contract is for a five (5) year ordering period, exclusive of the 52.217-8 option period.

5) The contractor will not be authorized to access any classified information until a final DD Form 254 is incorporated as an Attachment to this contract. Further, a Secret clearance will be required for personnel identified in Section C (Statement of Work) within sixty (60) days after contract award.

6) This solicitation is, and the resulting contract will be, subject to the Service Contract Act (SCA) of 1965, as amended, and to FAR clause 52.222.41 SERVICE CONTRACT LABOR STANDARDS (MAY 2014), contained in Section I of this solicitation. The cost/price proposal shall demonstrate compliance with the minimum monetary wages and fringe benefits for service employees as specified in the Wage Determination (provided as an attachment in Section J of this solicitation). The following Wage Determinations are applicable for this effort:

a. WD# 2015-4279 (Revision No. 6) revised 7/24/2018 for St. Mary’s County, Maryland

7) The Offeror’s proposal will be incorporated into the contract upon award.

POINTS OF CONTACT

CONTRACTING OFFICER’S REPRESENTATIVE (COR): TO BE DETERMINED AT CONTRACT AWARD

AMENDMENT 0002

AMENDMENT 0002 Changes

1. Sect. C, edited verbiage in the “Experience” section of 4.7.5 Journeyman Logistician.

2. SOW, 3.3.6 (i): (i) was missing in original RFP, the lettering went from (h) to (j); typo fixed.

3. Sect. H – Clause 5252.228-9501: Added a “0” to make amount $200,000 instead of incorrect amount of $20,000.

4. Sect. I – Clause 52.216-19: Added “3” to subparagraph (d).

5. Sect. I – Clause 52.230-1: FAR Clause 52.230-1, was deleted and replaced with the deviation, 52.230-1 (DEV)., which states $2M as the threshold instead of $750K.

6. Sect. L – Volume 1, 1.1: added verbiage in part a.; removed first bullet under part d; combined last bullet with part d.

7. Sect. L – Volume 1, 1.3.9: Added an additional sentence at the end of the paragraph.

8. Sect. L – Volume 2, Past Performance: Limitation increased from 15 pages to 20 pages.

9. Sect. L, Page 84, Profit/Fee Bullet: Profit/Fee shall not be applied to Travel and Material was removed.

10. Sect. L, 1.3.9: Typo was corrected; now reads Annex 2 instead of Annex 3. Sentence was added at the end of the paragraph.

11. Sect. L, 3.4: Added Ship & Air Electronics System Analyst (SME) to listing to coincide w/ table in 3.6.2.

12. Sect. M, 1.3.1(b): paragraph was edited for the removal of verbiage.

13. Attachment P6, Cost Summary Spreadsheet: Deleted specific rows discussing SeaPort-e IDIQ contract and description of Section H Savings Clause of the MAC – these were not applicable.

14. Extended due date of proposals from 4 December until 10 December at 1400.

15. Section L, Part B, subparagraph 1.2 has been updated.

AMENDMENT 0002 Question and Answer

1. FedBizOpps.gov denotes that Amendments 0001 and 0002 were issued on 08 November 2018. However, only one SF30 for Amendment 0001 was issued. Please confirm there is only one Amendment (0001) issued as of 08 November 2018.

Answer = There was only one (1) Amendment issued on 8 November, the section noted as Amendment 0002, should be 0001.

2. Since there was a one-week delay between RFP release and Amendment 1, which provided all of the RFP attachments and exhibits, would the Government extend the due date for proposals from 4 December to 7 December?

Answer = Yes, the Government will extend the due date until Monday, 10 December at 1400.

3. Page 4 of 95 states that “The estimated composition of the total man-hours of direct labor by classification is as follow: * TO BE SPECIFIED IN THE INDIVIDUAL TASK ORDER*.” In order to properly address contract start up and the transition period, can the government define the ordering process and when the first order will be placed?

Answer = The first order will be placed at IDIQ award.

4. The proposal format instructions in Paragraph 2.0 state one (1) complete copy of the proposal is required as electronic files on a CD-ROM with the Price/Cost volume on a separate CD-ROM, indicating a total of two (2) CD-ROMs per submission. Paragraph 3.0 Proposal Content and Volumes seems to indicate 1 CD-ROM per volume or annex. Will the government please clarify the CD-ROM requirements?

Answer = Provide one (1) complete copy of the proposal. The Price/Cost Volume shall be on a separate CD-ROM.

5. Per the proposal packaging requirements, please confirm the government is expecting all original proposal volumes to be submitted in a box along with the original/signed documents submitted as part of Volume 3 Price/Cost which will be separate from the box containing the copies of each volume, vice packing the “like volumes” (i.e. a box with Volume 1, another box with Volume 2, etc.) together?

Answer = Yes, that is correct.

6. Sect. C, 3.3.6.(i) is missing. Please clarify if this is a typographical error . . .?

Answer = This is an error; RFP has been corrected.

7. Comprehensive General Liability: $ [$200,00] per person and $[$500,000] per accident for bodily injury. Would the Government correct this to read [$200,000]

Answer = Yes, the Government will make the requested change in Amendment 0002.

8. Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within __ days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. The number of days are not specified; would the Government fill in blank or enter * and state *TO BE COMPLETED AT TIME OF AWARD*

Answer = Yes, the days should be specified as three (3) days.

9. The RFP states, “(a) Any contract in excess of $750,000 resulting from this solicitation will be subject to the requirements of the Cost Accounting Standards Board (48 CFR Chapter 99), except for those contracts which are exempt as specified in 48 CFR 9903.201-1.” Would the Government confirm that $2M is the new threshold instead of $750,000?

Answer = FAR 52.230-1, has been deleted and replaced with 52.230-1 (Dev), which outlines the $2M threshold.

10. a) Under “Contract Effort Description” there is only space for 8 lines of text before the text begins to ‘scroll’ within the text box. When the form is printed, only the top 8 lines print out. If more than 8 lines of text are added to the form, then the printed version of our proposal will be different than the electronic version. Is it the government’s intent that we provide only 8 lines of text for this section?

b) Since 8 lines of text is not enough room to demonstrate relevancy to the entire PWS or address the 6 items that comprise quality as defined in Section M within the space provided, may offerors recreate Attachment 4 in MS Word as long as all the requested information is provided?

c) “The Offeror shall complete the Past Performance Information Form, Attachment P4, for each past performance reference…” This form is a fillable pdf document that cannot be copied in its entirety into the Volume 2.0 Word document due to the scrolling feature of the “Contract Effort Description” and “Demonstrated Systemic Improvements” that hides the narrative pages that exceed the page space allowed in the fixed 2-page pdf document. How does the Government want the offeror to present the entire PP citation in the Volume 2.0 Word document? Should the offeror reproduce the pdf contract header information content in Word for Volume 2? Does this contract information count against the 5-page per contract reference limitation or do only the Contract Effort Description and Demonstrated Systemic Improvement narratives count against the page limit?

d) The Past Performance Information Form contains a Contract Effort Description box that only provides 6-7 visible lines of text to enter contract relevancy information. Once this document is pasted into the larger proposal volume, evaluators will be unable to view any text beyond those visible lines. Will the government please allow Offerors to provide their corresponding relevancy narrative in a separate Word document to allow sufficient space to validate contract relevancy with an increase in page limits?

Answer = It is permissible to utilize MS Word/Word to provide the requested information while staying within the page limitations.

11. Will the Government allow offerors to submit all documents, excluding Cost Spreadsheets, in Adobe Acrobat format?

Answer = Yes, this is permissible.

12. a) Will the government please confirm that written consent letters within the past performance volume do not count towards the 15-page limit to allow adequate space to meet all requirements within each past performance reference? If not, will the government consider increasing the page limits of the past performance volume to 20 pages to allow sufficient room for the past performance information forms and consent letters?

b) Since past performance information is required from the prime and principal subcontractors, would the Government increase the page limits for the past performance volume from 15 pages to 20 pages?

Answer = Consent letters do not count towards page limit; page limit will be increased from fifteen (15) pages to twenty (20) pages in Amendment 0002.

13. Would the Government confirm that all subcontractors including principle subcontractors are required to submit Attachment P6, P7 and cost narrative to the Government directly (1 Original; 1 Paper Copy; and 1 CD-ROM)?

Answer = Yes, all subcontractors, including principle are required to comply with verbiage as stated in the RFP.

14. Can Offerors provides resumes, employment experience, in reverse chronological order?

Answer = Yes, this is permissible.

15. Part B Specific Instructions states “Cost or Pricing information shall only appear in the Price/Cost Volume.” Pg. 79 L 1.3.9 has the Small Business Subcontracting Plan as part of the Technical Volume. As FAR 19.7 and DFARS 219.7 require that total subcontracting dollars be included in the SB Subcontracting Plan. Will the government please consider moving the SB Subcontracting Plan to be included as an Annex to the Volume 3 Price/Cost submission?

Answer = Annex 2 should be submitted with the Price/Cost proposal – not Technical Volume.

16. L 3.0 The table lists the Small Business Utilization Strategy (including the SB Subcontracting) as Annex 2. Pg. 79 L 1.3.9 lists it as Annex 3. Please confirm the proper Annex.

Answer = Proper Annex number is 2; typo corrected in RFP.

17. a) Paragraph 3.1.5.2, page 11 states, “Other Direct Charges may include general and administrative expenses but shall not include profit” and Paragraph 3.3.3(d), page 84 says, “Profit/Fee shall not be applied to Travel and Material.” Paragraph 3.6.1, page 85, says “Fee may be applied to ODCs.” Would the Government confirm that fee is allowed on material?

b) Pg. 83 L 3.3.3(d) states that “Profit/Fee shall not be applied to Travel and Material.” Pg. 84 L 3.6.1 states that “Fee may be applied to ODCs.” Can the government please clarify if fee is or is not permitted on ODCs (Travel and Material)?

c) Section B CLIN 0002 shows that ODCs are CPFF and infers that fee is allowable. In section 3.6.1 the Government states “Fee may be applied to ODCs.” However, on page 84 under the bullet for Profit/Fee the Government states that Profit/Fee shall not be applied to Travel and Material.” Would the Government please clarify whether or not fee is allowed on ODCs, travel, and material?

Answer = The sentence stating Profit/Fee shall not be applied to Travel and Material has been removed; it is permissible to apply fee to ODCs.

18. a) Row 59 says, “Maximum Pass Through Allowed by SeaPort-e IDIQ Contract – 8%.” Since this is not a Seaport-e task order, and the Government removed the 8% cap on fee and pass through in the final RFP, would the Government confirm that there is not an 8% cap on pass through for this contract?

b) In rows 59 & 65 of the Cost Summary Spreadsheet tab within Attachment P6 the Government has statements referencing the maximum pass through allowed by SeaPort-e IDIQ contract and maximum fixed fee allowed by SeaPort-e IDIQ contract. Row 67 references the Section H Savings Clause of the MAC. Given that this is not a task order under the Seaport-e IDIQ contract or any other MAC, we request that rows 52 through 67 be removed in their entirety as well as the asterisk found in cell A39.

c) In Attachment P6 the Government has a Base period and Five (5) Option Periods, effectively six (6) years for the PoP, assuming each period is 12 months. However, in Attachment P7 the Government only has five (5) years listed and in Section F of the RFP the Government has 15-APR-2019 to 14-APR-2024 as the delivery date for the CLINs. Given the other pieces of information, would the Government confirm that the PoP is supposed to be five (5) years and revise Attachment P6 accordingly.

Answer = All references to SeaPort-e and H Clause have been removed; the PoP is for five (5) years; P6 has been edited accordingly.

19. The Contract Value section of Attachment P4 only provides for a base year and five options years. One of our PP references is a seven-year contract. Would the Government clarify how this information should be submitted since the form does not provide for seven years of contract value?

Answer = Similar to the question above for the “Contract Effort Description” box; offerors are permitted to include additional information via word document to assist with supporting information for PP references. Please see questions 10 and 12.

20. L 3.4 provides a list of professional employees. Ship & Air Electronics Subject Matter Expert is not listed. Can the government please confirm that the Ship & Air Electronics Subject Matter Expert should be included in the list to be addressed in the Offeror’s Professional Compensation Plan?

Answer = Yes, SME should be included in Sect. L, 3.4; change has been made to RFP.

21. Will the Government please clarify if this restriction is referring to having no more than 7 teammate companies on their team or no more than 7 individuals from subcontractors on their teams?

Answer = “Members” refers to companies that the prime is teamed with, either as subcontractors or JV members.

22. Will the Government please explain how they will focus on past performance similar to SOW 3.3.1, 3.3.3, 3.3.5, and 3.3.6? This infers that these sections carry more weight than the rest of the SOW. Are these sections of greater importance for evaluations purposes?

Answer = To be answered in a forthcoming amendment.

23. Experience requirement for “five years’ . . . performing the preponderance of the foregoing functions,” appears to favor the incumbent. Would the gov’t. consider changing the experience to: ‘A total of at least 5 years of acquisition or logistics experience performing work similar to the foregoing functions?

Answer = Section C, 4.7.5 Journeyman Logistician has been updated.

24. Unclear what the critical tasks are. Are these in reference to SOW 3.3.1, 3.3.3, 3.3.5, and 3.3.6? Please clarify

Answer = Yes, the critical tasks are the aforementioned sections of the SOW.

25. Part B, Understanding of the Work. It is unclear what the instruction or requirement is in this sentence. Please clarify.

Answer = The bullet in question was deleted and combined with part d of 1.1 Understanding of the Work.

26. The table requires the Small Business plan to be provide as Annex 2. L.1.3.8 and L.1.3.9 instruct offerors to include the Small Business requirements as part of the management response. Will the government please clarify if offerors should include their Small Business response as Annex 2 or as part of their Management section?

Answer = The Small Business Utilization Strategy shall be included in the management section; the SB Subcontracting Plan shall be included as Annex 2.

27. L.1.3.2 requires offerors to provide a plan to address compliance with Non-Displacement of Qualified Workers, FAR 52.222-17. Offerors are also required to provide resumes for two Key Personnel that are designated SCA. In addition, section H requires compliance with FAR 5252.237-9501 which dictates offerors must (a) only assign key personnel whose resumes were submitted, and (c) not make any substitutions with in the first 6 months unless necessitated by completing reason. Non compliance with FAR 5252.237-9501 (h) is considered a material breach of the terms and conditions of the contract. Offerors proposing Key Personnel other than incumbents for the Electrical & Electronics Engineering Technician VI SCA positions would have to provide first righ of refusal to the incumbent personnel in the event they were awarded a contract. If the incumbents accept the position the Offeror would be in violation of FAR 5252.237-9501 for assigning a Key Person other than the resume they submitted and substituting a Key within the first 6 months. The only company that can comply with the requirements and not breach the terms and conditions of the contract is the incumbent which creates an unfair advantage. We request the government remove the Electrical & Electronics Engineering Technician III and Engineering Technician VI SCA positions from the required Key Personnel.

Answer = For proposal purposes, Offerors are not required to submit resumes to be in compliance w/ FAR 52.222-17. However, the position will be considered “Key” during performance, and Clause 5252.237-9501 will apply. Section L, Part B, subparagraph 1.2 has been updated to note this exception.

AMENDMENT 0003

AMENDMENT 0003: Changes

1. Sect. C, 4.7.15: Deleted “1”; labor category now entails two (2) Key Personnel.

2. Section H, 5252.228-9501 LIABILITY INSURANCE (NAVAIR) (MAR 1999) has been updated.

3. Sect. L, Volume 1, 1.1.d.: Added a bullet below 1.1.d.; bullet provides examples were of tasks that require quality assurance and mitigation strategies.

4. Sect. L, Part A, 3.0 (Table): Added verbiage providing further instructions on Annex II submission.

5. Sect L, Part B, 1.3.8 & 1.3.9: Note added below section 1.3.9.

6. Sect L, Part B, Volume 3, 3.6.2 Labor Hours (Table): BLS SOC 13-1111, Previously included a note that only one (1) position is key, this note has been removed. Both positions are now Key.

7. Removed the following sentence from Section M, paragraph 2.0: “Additionally, the Government will focus on past performance, similar to the following SOW paragraphs: 3.3.1, Engineering Services; 3.3.3. Software Engineering, Development, Programming and Network Services; 3.3.5 Information Systems (IS), Information Assurance (IA) and Information Technology (IT) Services; 3.3.6 Interoperability, Test and Evaluation, Trials Services.”

AMENDMENT 0003: Question & Answer Summary

(Previously unanswered question from Amendment 0002)

22. Will the Government please explain how they will focus on past performance similar to SOW 3.3.1, 3.3.3, 3.3.5, and 3.3.6? This infers that these sections carry more weight than the rest of the SOW. Are these sections of greater importance for evaluations purposes?

Answer = The “additionally” language has been removed from the RFP. Please see Section M, paragraph 2.0 Past Performance for further information.

28. Per Q&A 10, please confirm it is permissible to convert the entire Attachment P4 into an equivalent MS Word document to satisfy all of the requirements contained within the P4 document as well as all L/M requirements.

Answer = Yes, after first exhausting the space available on the provided form (Attachment P4), it is permissible to provide an additional – up to one (1) page – of information in a MS Word document.

29. Q&A 26 requires the Small Business Utilization Strategy to be included in the management section, not Annex 2. However, page 84 of the RFP titles Annex 2 as “Small Business Utilization Strategy.” Further, Part B Specific Instructions states, “Cost or Pricing information shall only appear in the Price/Cost Volume,” but the Small Business Utilization Strategy requires goals to be presented in both dollars and percentages in relation to total contract value. To be compliant with Section L requirements of Part B, will the government please consider moving the Small Business Utilization Strategy as a requirement of Annex 2 and therefore a part of the Price/Cost proposal?

Answer = Yes, the Government concurs with the rational of this question. Therefore, all Offerors are now instructed to now have Annex 2 (SB Utilization Strategy) accompany Volume III Price/Cost Proposal. However, the SB Utilization Strategy is still considered a Technical Factor and will be evaluated as such.

30. Q. Section 3.3.6(c), page 25, states: “Provide services in the areas of test equipment and test site preparation, assistance in conducting sea tests, and assistance in data collection. The Contractor shall analyze, compile, summarize and draw conclusions from test data gathered by DoD and other agencies as required. Test site preparation includes transportation and setup of avionics equipment. At least one of the Contractor’s personnel shall possess a Commercial Driver’s License (CDL) in order to transport avionics equipment and trailer. The Contractor shall accept responsibility for any damages incurred to commercial vehicles, installed systems, and all other equipment being transported. Contractor shall maintain appropriate insurance to cover total replacement cost of the vehicle and all other equipment.” Additionally, Section 3.2.7(g), page 20, states: “The COR and Contracting Officer are to be provided evidence of NTV liability insurance covering bodily injury and property damage protecting the Contractor and DoD against third-party claims arising from the ownership, maintenance or use of a NTV IAW FAR 28.307-2(c).”

The insurance requirements in Clause 5252.228-9501 Liability Insurance (NAVAIR) (MAR 1999) require minimums of “(a) Comprehensive General Liability: $ [$200,000] per person and $[$500,000] per accident for bodily injury. (b) Automobile Insurance: $[$200,000] per person and $[$500,000] per accident for bodily injury and $[$5,000,000 ]per accident for property damage.”

FAR 28.307-2 requires minimums of “(b) General liability. (1) The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. (2) Property damage liability insurance shall be required only in special circumstances as determined by the agency. (c) Automobile liability. The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.”

Can the government either confirm that the minimum requirements in the FAR and NAVAIR clauses are sufficient for the requirements in Section 3.3.6(c) and 3.2.7(g), or else provide the appropriate level of property damage liability insurance per FAR 28.307-2(b)(2)?

Answer = After consideration, the Government has estimated that subparagraph (b) of NAVAIR clause 5252.228-9501 shall be $6,000,000 for proprety damage.

AMENDMENT 0004

AMENDMENT 0004: Question & Answer Summary

31. The two below questions (No. 10 from Amendment 0002 and No. 28 from Amendment 0003) are associated with the same issue, but answered differently and appear to be in conflict with one another. Both answers are related to the Past Performance Attachment No. P4 and whether the offeror’s can reconstruct the Attachment P4 document into a MS Word document. The answer provided to Question 28 in Amendment 0003 seems to be more restrictive in nature and most likely will not allow the offeror’s to provide complete responses for the requested information. The answer to Question 10 under Amendment 0002 is the most flexible and will allow the respondents to provide complete answers. We are requesting clarification between the two previously provided answers.

Answer = Offerors shall provide the past performance reference information via the Government provided Attachment P4 in Adobe PDF format. Offerors may attach a one-page continuation sheet in MS Word to the Attachment P4 for additional information from the P4 where the text box may not allow for enough space. Offerors are reminded that the Government will also consider the information provided in Annex 1 (electronic copies of the Statement of Work/Performance Work Statement for each contract reference) in the evaluation of the past performance references.

32. Amendment 2 indicated a total page count of 20 pages for the past performance volume. Amendment 3 Q&A responses regarding page count are less clear. Please confirm we have 20 pages to address past performance in total (and we are not limited by individual reference).

Answer = The 20 page limit noted in Section L, Part A, parapgraph 3.0 is correct. The reference to page limits in Amendment 0003, question 28 is specific to the provision of a continuation page in addition to the Attachment P4. The page limit for the Past Performance volume is 20 pages, as noted in the table.

Section B - Supplies or Services and Prices

CPFF Labor

CPFF

Cost-Plus-Fixed-Fee (CPFF) Labor Ceiling for CLIN 0002 in accordance with the Statement of Work (SOW), Section 3.3.

FOB: Destination

MAX COST

FIXED FEE

TOTAL MAX COST + FEE

ODC

CPFF

Other Direct Costs (ODCs) Ceiling in accordance with the SOW.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

MAX COST

FIXED FEE

TOTAL MAX COST + FEE

Technical Data in Support of CLIN 0001

Technical Data in accordance with the Contract Data Requirements List(s) (CDRLs) at Exhibit A. Not Separately Priced.

MAX

NET AMT

CLAUSES INCORPORATED BY FULL TEXT

*TO BE SPECIFIED IN INDIVIDUAL TASK ORDER*

Section C - Descriptions and Specifications

STATEMENT OF WORK

STATEMENT OF WORK

The Surface/Aviation Interoperability Laboratory (SAIL) Research, Development, Test & Evaluation (RDT&E) Naval Air Warfare Center Aircraft Division (NAWCAD) 5.4

1.0 INTRODUCTION

This Statement of Work (SOW) defines the scope of engineering, technical, operator and logistics services in support of the Naval Air Warfare Center Aircraft Division (NAWCAD), Integrated Battlespace Simulation and Test (IBST) Department, Integrated Combat Environments (ICE) Division, Surface/Aviation Interoperability Laboratory (SAIL) Branch.

The SAIL is engaged in interoperable surface/aviation mission systems research, development, test and evaluation (RDT&E), fleet support, integration and interoperability testing. Experienced operators use actual ship and multi-mission helicopter systems in a national distributed network in support of battle group interoperability assessments.

The SAIL essentially functions as an operational U.S. Navy ship for aircraft in the Patuxent River MD area to test with and verify that the aircraft’s respective systems will be interoperable with shipboard systems before they are fielded and deployed. Historically, the SAIL has been closely linked with the SH-60B Light Airborne Multi-Purpose System (LAMPS) and MH-60R Multi-Mission Helicopter (MMH) programs. As such, SAIL maintains a considerable amount of related shipboard and airborne systems, but is now also a key test entity for numerous other aircraft including MQ-4C Triton, MQ-25 Stingray, P-8A Poseidon, EP-3E Aries, MQ-8B/C Fire Scout, F-35B/C Lightning II, F/A-18E/F Super Hornet, EA-18G Growler, E-2C/D Hawkeye, MV-22 Osprey, MH-60S Seahawk, UH-1Y Venom, and AH-1Z Viper.

SAIL also maintains and operates Roadhawk, which encompasses actual MH-60R Seahawk avionics subsystems, packaged in a mobile tractor/trailer combination. SAIL personnel travel from coast-to-coast supporting U.S. Navy ship combat systems checks for a variety of recurring events, including: Combat System Ship Qualification Trials (CSSQTs); post-construction combat systems checkouts; and after major combat systems upgrades. In addition, Roadhawk is often used at NAVSEA laboratories to test new combat system baselines before they are fielded.

SAIL is a major player in fleet technical demonstrations and exercises including Naval Innovative Science & Engineering (NISE) experimentation, Annual Naval Technology Exercises (ANTX), Netted Sensors (NS), and Fleet Tactical Grid (FTG) experiments. An anticipated growth area is supporting Joint Capability Technology Demonstrations (JCTDs) by providing an integration environment to check performance and interoperability of component technologies. SAIL assets are frequently used during Live, Virtual, and Constructive (LVC) events involving network connections with remote NAVAIR, NAVSEA, and SPAWAR laboratories.

1.1 SCOPE

This contract will provide engineering, technical, operational, test and logistics services in support of the SAIL efforts related to Joint and Navy research and development (R&D) programs; systems integration; simulation and stimulation systems development, test planning and conduct; command, control, communications, computers, intelligence, surveillance, and reconnaissance (C4ISR) systems interoperability; and, technology demonstration programs.

Support for necessary facilities testing and laboratory equipment, installed avionics and ship combat systems maintenance is also required, which includes purchase of necessary hardware, software, services, repairs, etc. The material and equipment purchases required includes for SAIL to conduct its mission, include complex Command, Control, Communications, Computers, Intelligence, Surveillance, and Reconnaissance (C4ISR) and Combat Systems (CS) equipment, miscellaneous material (cabling, connections, hardware, etc.) and contracted services needed for day-to-day operation (e.g., Tech. Assistant, Repair Specialist). All material purchases are contingent on Government authorization, as the Government has final acceptance authority for all products and services.

1.1 The scope of this contract includes experienced engineering, technical, operator, analysis and logistics services in the following technology areas:

· Acoustic Warfare Systems (AWS)

· Airborne Information Processing Systems (IPS)

· Analog and Digital Communication Systems

· Automatic Identification Systems (AIS)

· Antenna Systems

· Avionics Science and Technology

· Configuration Management (CM)

· Common Data Links (CDL)

· Cross Domain Information Systems

· Cyber Warfare

· Data Handling and Display Systems

· Electro Optic (EO) and Infrared (IR) Systems

· Electronic Warfare (EW) Systems

· Ground Based Information Processing Systems

· Imagery and Video Systems

· Logistics

· Multi-Level Security Information Systems

· Navigation Systems

· Networks

· Network Centric Warfare (NCW)

· Radio Frequency (RF) Sensor Systems

· Radar Systems

· Satellite Communications

· Software Development

· Ship Information Processing Systems

· Ship Electronic Systems Science and Technology (S&T)

· Tactical Data Links (TDL)

· Tactical Data Processing Systems

· Unmanned Airborne Systems (UAS)

· Ground Station Command and Control (C2)

· Payload Command and Control (C2)

· Unmanned Airborne Vehicles (UAV)

· Unmanned Ground Vehicles (UGV)

· Unmanned Surface Vehicles (USV)

· Unmanned Undersea Vehicles (UUV)

· Wireless Communications Science and Technology

1.1.2 The services to be provided under this contract shall be performed by experienced personnel and are categorized into the following functional service areas that are further defined in section 3.3 below:

· Engineering, Systems Engineering, and Process Engineering Services

· Modeling, Simulation, Stimulation and Analysis Services

· Software Engineering, Development, Programming and Network Services

· Configuration Management Services

· Information System (IS), Information Assurance (IA) and Information Technology (IT) Services

· Interoperability, Test and Evaluation, Trials Services

· Logistics Services

· Fleet Services

· Program Services

· Administrative Services

2.0 APPLICABLE DOCUMENTS

2.1 In the performance of this contract, the most current version of the applicable documents listed below shall be used. Additional documentation (e.g., Commercial Standards, newly developed specifications) may be required in support of systems interoperability, integration or development. Unless otherwise specified, the latest revision level and date for each specification, standard, procedure, and instruction cited within this SOW, or provided in support of programs initiated during the period of performance, shall be utilized. However, nothing in this document supersedes applicable laws and regulation unless a specific exemption has been obtained.

1) Ship Processor Operational Program and Avionics Operational Program Interface Design Specification (IDS), 84-31, (Series).

2) NAST Avionics System Specifications, LAMPS MK III, SH-60B, FI-23.0.

3) MH-60R Weapon System Manual, A1-H60RA-NFM-010. (Series)

4) MH-60R Test and Evaluation Master Plan No. 189-05 (Series)

5) Waveform Specification for the Standard Common Data Link (CDL) (Series). Specification Number 7681990

6) MMH WSSA Ship/Air Interoperability Test Procedures and Data Sheets

7) Logistics Management Information, MIL-PRF-49506

8) Software Requirements Specification for LAMPS MK III Shipboard Processor Operational Program, AN/SQQ-28 (V) SDPU, NUWC, (Series)

9) Interface Design Specification for LAMPS MK III with Ship NTDS (76-49), (Series).

10) LAMPS MK III Data Link System Operability Specification (Confidential); IBM Document NO. 6953625; (Series)

11) Procurement Specification for Radio Terminal Set AN/SRQ-4 (U) Production (Confidential); IBM Document No. 62273010000H; (Series)

12) Procurement Specification for Radio Terminal Set AN/ARQ-44 (U) Production (Confidential); IBM Document No. 6226501P; (Series)

13) AN/SQQ-89 (V) Functional Baseline for ASW System Integration; NAVSEA PMS-411-SPS-001E SCN 4, (Series)

14) INSURV Instruction 13100.1D; (Series); INSURV Aircraft Trials

15) FTEGINST 5213.1 (Series); Flight Test and Engineering Report Writing Guide,

16) EKMS-1 Phase 4, (Series)

17) OPNAVINST 4790.4D Series; Ships’ Maintenance and Material Management (3-M) Manual, (Series)

18) NAVAIRINST 3960.4B, Project Test Plans for Tests of Air Vehicles, Weapons, and Installed Systems, (Series)

19) LAMPS MK III Weapon System Information Manual, A1-H60BB-NFM-010, (Series)

20) MIL-HDBK-454A, General Guidelines for Electronic Equipment, (Series)

21) NAVAIRINST 3960.2C, Test and Evaluation, (Series)

22) NAVAIRINST 4130.1C, Naval Air Systems Command Configuration Management Policy, (Series)

23) NAVAIRINST 4355.19C, Systems Engineering Technical Review Process, (Series)

24) LAMPS MK III EW Operators’ Handbook, (Series)

25) Department of Defense Directive, DODD 8500 (Series)

26) NAVSUP Instruction 4440.179A Report of Discrepancy (ROD) Manual

27) SECNAV M-5239.1 DoN Information Assurance Program; Information Assurance Manual

28) SECNAV M-5329.2 DoN Cyberspace Information and Cybersecurity Workforce Management and Qualification Manual

29) Navy IA Pub 5239-02 --Terms, Abbreviations, and Acronyms

30) CJCSI 6211.02 (series) --Defense Information System Network (DISN): Policy Responsibilities and Processes of 31 July 2003

31) CJCSI 6212.01 (series) --Interoperability and Supportability of Information Technology and National Security Systems

32) CJCSI 6250.01(series) --Satellite Communications

33) CJCSI 6215.01 (series) --Policy for Department of Defense Voice Networks

34) DoDD 8100.1--Global Information Grid (GIG) Overarching Policy

35) DoDD 8500.1--Information Assurance

36) DoDI 8500.2--Information Assurance Implementation

37) DoDI 8510.bb--DoD Information Assurance certification and Accreditation Process (DIACAP) (DRAFT)

38) DoDI M-8510.1--DoD Information Technology Security Certification and Accreditation Process (DITSCAP) Application Manual

39) DoDI 5200.40, “DoD IT Security Certification and Accreditation (C&A) Process (DITSCAP),” 30 Dec 1997

40) CNO N614/HQMC C4--Navy-Marine Corps Unclassified Trusted Network Protection (UTN-Protect) Policy, Version 1.0, 31 October 2002”

41) Program Management Air (PMA) 299 Ship Air Upgrade (SAU) 07000 Interface Design Specification

42) IBST Security Standard Operating Procedure (SOP v3.2 (July 22, 2013)

43) Clinger-Cohen Act (CCA) of 1996

44) DoDI 5000.2 – Defense Acquisition System

45) SECNAV M-5000.2C – Acquisition and Capabilities Guidebook

46) NAVTESTWINGLANTINST 3710.1

3.0 REQUIREMENTS

3.1 GENERAL REQUIREMENTS

3.1.1 Compatibility - The Contractor shall maintain the capability to prepare documents and software packages compatible with the Government IT environment through the security classification of SECRET. The current operating environment required for this contract includes:

Microsoft Windows 10 Microsoft Project 2010 Microsoft Office Professional Plus 2010 Microsoft Visio 2010 Adobe Acrobat XI (reader) Internet access

The Contractor shall maintain the ability to interface with and transfer data to and from requiring office software applications and their upgraded versions. The Contractor shall ensure that all media are virus free when delivered. The Contractor shall be capable of Internet and LAN communications with the SAIL. Contractor personnel shall be capable of maintaining real-time communications, both voice and data transfer capabilities, with the SAIL during working hours whether at Contractor work site or on travel.

3.1.2 Work Location and Facilities

3.1.2.1 Work location: Approximately one-hundred percent (100%) of work will be performed on-site at NAWCAD SAIL (Naval Air Station (NAS) Patuxent River, Building 2641) and surrounding area within the compound, as well as various travel locations as needed to support test requirements. The Government will provide the Contractor access to Government facilities, as required, for performance of tasks under this contract. Contractors performing on-site support will be provided access to workspaces, telephones, printers, facsimile machines, copy machines, shredders, computers, and network access including web servers and applicable databases or other applications necessary to carry out assigned tasks.

3.1.3 Contract Reporting. The Contractor shall provide the following documentation.

3.1.3.1 Monthly Funds Status Reports: The Contractor shall provide a monthly funds status report in accordance with (IAW) Contract Data Requirements List (CDRL) A001.

3.1.3.2 The Contractor shall provide the following deliverables in accordance with the CDRLs specified below. Electronic submission is acceptable to the extent specified in the applicable CDRL.

3.1.4 Work schedule to include Compressed Work Schedule (CWS), overtime, holidays, and installation closure.

3.1.4.1 Work schedule: The Contractor shall provide the required services and staffing coverage during normal working hours. Normal working hours are usually 8.5 hours (including a 30-minute lunch break), from 0730 to 1600 each Monday through Friday (except on the legal holidays specified in paragraph 3.1.4.1.2). Some supported Government offices have flexibility to start as early as 0600/0630 and end as late as 1800, Monday–Friday. Tasking may occasionally require personnel to work outside normal working hours.

3.1.4.1.1 Compressed Work Schedule (CWS): CWS is an alternative work schedule to the traditional five 8.5 hour workdays (which includes a 30-minute lunch) worked per week. Under a CWS schedule, an employee completes the following schedule within a two-week period of time: eight weekdays are worked at 9.5 hours each (which includes a 30-minute lunch), one weekday is alternately worked as 8.5 hours (which includes a 30-minute lunch) and one weekday is not worked by the employee. The result is 80 hours worked every two weeks, with 44 work hours one week and 36 work hours the other.

If the Contractor chooses to allow its employees to work a CWS schedule in support of this contract, any additional costs associated with the implementation of the CWS schedule vice the standard schedule are unallowable costs under this contract and will not be reimbursed by the Government. Additionally, the CWS schedule shall not prevent contractor employees from providing necessary staffing and services coverage when required by the Government. Due to the criticality of their tasking, it may not be feasible for key contractor personnel to work a CWS schedule even if the remaining employees are permitted to do so.

3.1.4.1.2 Holidays: The Government observes the following holidays:

New Year’s Day, January 1 Martin Luther King’s Birthday, the third Monday in January President’s Birthday, the third Monday in February Memorial Day, the last Monday in May Independence Day, July 4 Labor Day, the first Monday in September Columbus Day, the second Monday in October Veteran’s Day, November 11 Thanksgiving Day, the fourth Thursday in November Christmas Day, December 25

With the exception of the events in section 3.1.4.1.3 below, the Contractor is permitted to observe the above Holidays in accordance with its corporate policy.

3.1.4.1.3 Installation closure: When Federal employees are officially excused from work due to a holiday or a special event, severe weather, a security threat, or any other Government facility related problem that prevents Federal personnel from working at the Government facility, contractor personnel assigned to work at that facility performing non-mission essential work in support of such Federal employees shall follow their parent company’s policies.

While generally contractor personnel may not perform work on-site at a Government facility without Federal personnel present, in very limited circumstances, work being performed by contractor personnel may be deemed mission essential and performance of such mission essential work may be authorized to continue at the Government facility despite the facility being otherwise closed for normal operations. The circumstances permitting work being performed by contractor personnel to be deemed mission essential are extremely limited and generally only apply to performance of efforts related to public health, safety, or matters related to national security. The cognizant Contracting Officer must concur with any determination that work being performed by contractor personnel is mission essential.

3.1.4.1.4 Overtime: Overtime is authorized under this contract, provided COR approval is obtained in advance of each occurrence. The total cost for overtime over the life of the contract, including the base and option periods, cannot exceed the amount specified in clause 52.222-2 unless first approved in writing by the Chief of the Contracting Office.

3.1.4.1.5 Telework: The Contractor may allow its employees to telework on a case by case basis depending on the nature of support provided by the Contractor’s employee. Department of Defense Instruction 1035.01 of 4 April 2012 may be used as a guide for determining situations where teleworking is feasible. The Government reserves the right to prohibit telework where the Contracting Officer determines that the requirements of the agency, including security requirements, cannot be met if telecommuting is permitted.

3.1.5 Other Direct Costs: The COR approval shall be obtained prior to the purchase of any material or travel expenses.

3.1.5.1 Travel: Travel will be allowable only when it is essential to the performance of the tasks detailed in Sections 3.3. Contractor personnel shall travel as required when necessary to provide needed tasks through off-site meetings; training; conferences; design, installation, integration, maintenance, or system test; and to support field experiments, tests, evaluations, or events. As part of this travel, contractor personnel may be required to travel within the Continental United States (CONUS), Outside the Continental United States (OCONUS), or serve onboard ships and/or aircraft for extended periods of time. Planning for, approval of and reimbursement for travel performed shall be in accordance with NAVAIR Clause 5252.232-9509 Travel Approval and Reimbursement Procedures, the Federal Acquisition Regulation (FAR), the Defense Federal Acquisition Regulation Supplement (DFARS), and applicable Department of the Navy regulations and instructions. The COR shall approve all travel performed in support of this contract prior to the commencement of the travel. Travel may include general and administrative expenses, but shall not include profit. Temporary travel to other locations in support of program tasking is occasionally required. Temporary travel locations may include: Dahlgren, VA; Washington DC; Norfolk, VA; Mayport, FL; and San Diego, CA. This list is not all inclusive, as locations may change over the life of the contract. Travel authorization request shall be prepared and submitted for COR approval 30 days in advance of the required travel date, when possible, but no less than five business days prior to travel. Upon completion of each travel, the Contractor shall submit a trip report detailing the Contractor’s contribution to the meeting/work and related that contribution to the progress of a particular task. Trip Reports shall be submitted IAW CDRL A009.

3.1.5.2 Material: Prior written approval of the COR shall be required for all purchases of materials. Any material provided by the Contractor is subject to the requirements of NAVAIR Clause 5252.242-9515 Restriction on the Direct Charging of Material, the FAR, DFARS, and applicable Department of the Navy regulations and instructions. All materials not depleted during the performance of this contract shall become Government property upon completion of this contract. The Contractor shall transfer all materials not depleted to the COR by way of Material Inspection and Receiving Report (DD Form 250). Other Direct Charges may include general and administrative expenses but shall not include profit.

The costs of general purpose business expenses required for the conduct of the Contractor’s normal business operations are not an allowable direct cost in the performance of this contract.