HEEWJ_Draft_RFP.docx

N0042118R0009

Section A - Solicitation/Contract Form

SECTION A INFORMATION

POINTS OF CONTACT

(1) This acquisition is a full and open competition that will result in placement of a Single-Award Indefinite Delivery, Indefinite Quantity (IDIQ) contract.

(2) The Product/Service Code (PSC) for this procurement is V121 TRANSPORTATION/TRAVEL/RELOCATION - TRANSPORTATION: AIR CHARTER.

(3) The resulting IDIQ contract will have a Four-Year and 364-Day ordering period; however, any task order issued shall not have a period of performance that extends past the final day of the ordering period of this contract.

(4) The Contractor will be required to have a SECRET Facility clearance upon award. Security clearance requirements are identified in Section C – Performance-Based Work Statement (PBWS), and Attachment (1) – DD Form 254.

Section B - Supplies or Services and Prices

Electronic Attack Stand Up Capability

FFP

See CLIN description Section C FOB: Destination

NET AMT

Stand Off Jamming Stand Up Capability

NET AMT

Target Banner Tow Stand Up Capability

NET AMT

Electronic Attack (EA) Services

NET AMT

Stand Off Jamming (SOJ) Services

NET AMT

Target/Banner Tow (TBT) Services

NET AMT

Monthly Fixed Operating Cost

NET AMT

Lot

Administrative / Technical Data

Not Separately Priced.

NET AMT

NTE $1,000,000.00

Modifications to Incorporate GFP

NET AMT

NOTE 1: CLIN 0009 – The Offeror shall show its burdens and profit for this CLIN. The burden and profit shall be established in Section B for use on future task orders.

NOTE 2: The Government reserves the right to realign funding across CLINs 0001-0006 and 0009 within the total contract ceiling amount.

Section C - Descriptions and Specifications

SECTION C

CLIN DESCRIPTIONS

CLIN 0001 - EA Stand Up Capability For use when performing aircraft modifications, completion of NAVAIR Interim Flight Clearances (IFCs), and operational validation of required EA capabilities in accordance with (IAW) the Performance-Based Work Statement (PBWS). Charges must be limited to costs that will occur during stand up only to meet the requirement of a mission ready EA aircraft.

CLIN 0002 –SOJ Stand Up Capability For use when performing aircraft modifications, completion of NAVAIR IFCs, and operational validation of required SOJ capabilities IAW the PBWS. Charges must be limited to costs that will occur during stand up only to meet the requirement of a mission ready SOJ aircraft.

CLIN 0003 – TBT Stand Up Capability For use when performing aircraft modifications, completion of NAVAIR IFCs, and platform operational validation of required TBT capabilities IAW the PBWS. Charges must be limited to costs that will occur during stand up only to meet the requirement of a mission ready TBT aircraft.

CLIN 0004 - EA Services For use when performing EA services in support of CAS for the locations identified below in Appendix C of the PBWS. Services shall be provided on a per Task Order basis. EA service costs (charged by the flight minute) shall include mission flight time and all flight support costs, e.g. ferry operations, weather and navigation services, maintenance, installation and removal of Government Furnished Property (GFP), Government provided mission equipment, Contractor Furnished Equipment (CFE) and any other operating costs not outlined in the monthly fixed operating costs CLIN 0007.

CLIN 0005 - SOJ Services For use when performing SOJ services in support of CAS for the locations identified below in Appendix C of the PBWS. Services shall be provided on a per TO basis. SOJ service costs (charged by the flight minute) shall include mission flight time and all flight support costs, e.g. ferry operations, weather and navigation services, maintenance, installation and removal of GFP, Government provided mission equipment, CFE and any other operating costs not outlined in the monthly fixed operating costs CLIN 0007.

CLIN 0006 – TBT Services For use when performing TBT services in support of CAS for the locations identified below in Appendix C of the PBWS. Services shall be provided on a per TO basis. TBT service costs (charged by the flight minute) shall include mission flight time and all flight support costs, e.g. ferry operations, weather and navigation services, maintenance, installation and removal of GFP, Government provided mission equipment, CFE and any other operating costs not outlined in the monthly fixed operating costs CLIN 0007.

CLIN 0007 - Monthly Fixed Operating Costs For use to capture fixed monthly operating costs for EA, SOJ and TBT. Monthly fixed costs shall include labor, meetings with the Government, Contractor hangar space, insurance, training requirements, material, and any other recurring operating costs not attributable to other CLINs. This CLIN shall commence upon issuance of an Interim Flight Clearance for all capabilities (EA, SOJ, and TBT).

CLIN 0008 – Administrative / Technical Data The Contractor shall provide technical and administrative data in accordance with Section C and CDRL Exhibit A.

CLIN 0009 – Modifications to Incorporate GFP and Government provided mission equipment not previously defined. For use to incorporate additional capabilities with GFP/Government provided mission equipment kits as required.

PERFORMANCE-BASED WORK STATEMENT (PBWS)

Distribution Statement A: Approved for Public Release Distribution Unlimited

1.0 Purpose

This PBWS defines the performance requirements and tasking to provide Contractor Owned and Contractor Operated (COCO) aircraft and personnel to support training for shipboard and aircraft squadron weapon systems operators and aircrew.

2.0 Scope

The Naval Air Systems Command (NAVAIRSYSCOM) Program Manager Air (PMA-226) Contracted Air Services (CAS) program provides COCO aircraft to the Department of the Navy (DoN) Fleet and Test customers. These aircraft are used to simulate a wide variety of airborne threats to train and test/evaluate shipboard and aircraft squadron weapon systems operators and aircrew on how to counter potential enemy Electronic Warfare (EW) and Electronic Attack (EA) operations in today’s Electronic Combat (EC) environment. This support is provided in a variety of venues, from basic “schoolhouse” Air Intercept Control (AIC) training to large multinational exercises or small, single unit training exercises, including target/banner tow missions. Locations include multiple Continental United States (CONUS) sites and foreign and remote operating bases Outside the Continental United States (OCONUS). For the purpose of this PBWS the terms "CONUS along with OCONUS" are used interchangeably with "worldwide", and potential operating locations are identified in Appendix C of this PBWS. Aircraft shall operate from bases on the East Coast, West Coast, or from any operating site worldwide during periods of authorized deployment. High Endurance Electronic Warfare Jet (HEEWJ) Capabilities may include customers from other Department of Defense (DoD) agencies and services, non-DoD Government agencies, and Foreign Military Sales (FMS) customers.

For clarity, all references to the Federal Aviation Regulation in this PBWS will be by reference to Title 14, Code of Federal Regulations (CFR) and abbreviated with the acronym “14 CFR”. References to the Federal Acquisition Regulation will be abbreviated with the acronym “FAR”. When the requirements of this PBWS exceed the minimum requirements of 14 CFR, this PBWS takes precedence. Definitions contained in 14 CFR apply to all situations and conditions relating to flight operations, aircraft maintenance, and flight crew certifications.

3.0 Applicable Documents

The Contractor shall utilize and adhere to the following documents, and updates or revisions thereto, in satisfying the performance requirements of this PBWS.

Applicable Document References:

(a) CFR Title 14, Aeronautics and Space (14 CFR)

(b) DoD 5500.7R Joint Ethics Regulation (JER)

(c) National Security Agency (NSA) Central Security Service (CSS) Policy Manual 3-16

(d) DoD 4140.25-M, Volume 2, "DoD Management of Bulk Petroleum Products, Natural Gas, and Coal, Chapter 16 Government Fuel Card Program Management Office DoD Fleet Card, Air Card and Sea Card

(e) Defense Contract Management Agency (DCMA) INST 8210.1C Change 1, April 5, 2017, Contractor’s Flight and Ground Operations

(f) Federal Aviation Administration (FAA) Advisory Circular (AC) 91-91 Maintaining Public Aircraft

(g) NAVAIR Instruction (NAVAIRINST) 13034.1F – NAVAIR Airworthiness and Cybersafe Process Manual

(h) United States Code (USC) Title 49 Part 830 Notification and Reporting of Aircraft Accidents or Incidents and Overdue Aircraft, and Preservation of Aircraft Wreckage, Mail, Cargo and Records

(i) 32 CFR 766 dtd 1970 Use of Department of the Navy Aviation Facilities by Civil Aircraft

(j) Air Force Instruction (AFI) 10-1001 Civil Aircraft Landing Permits

(k) AFI 10-1002 Agreement for Civil Aircraft Use of Air Force Airfields

(l) FAA AC 00-1.1B Public Aircraft Operations (PAO)

(m) HEEWJ Capabilities Interface Reference Document (IRD)

(n) DD Form 1149C Requisition and Invoice/Shipping Document Jan 2016

(o) DoD 5220.22-M National Industrial Security Program Operating Manual (NISPOM)

(p) 48 CFR 252.204–701(a) Safeguarding Covered Defense Information and Cyber Incident Reporting

(q) DoD Manual (DoDM) 5200.01 (DoD Information Security Program: Controlled Unclassified Information (CUI)) Vol. 4 (enclosure 3 pages 11-18)

(r) DoD Instruction (DoDI) 5230.24 (Distribution Statements on Technical Documents)

(s) Homeland Security Presidential Directive-12 (HSPD-12) August 27, 2004

(t) Secretary of the Navy (SECNAV) M-5510.36 October 6, 2006

(u) National Security Decision Directive (NSDD) 298 OPSEC Directive

(v) DoD Instruction 4715.4 Environmental Compliance at Installations Outside the United States

(w) FAA Order 8300.16 Major Repair and Alteration Data Approval/with Change 1 dated 12/7/15

(x) MIL-STD 704F DoD Interface Standard: Aircraft Electric Power Characteristics (12Mar2004)

(y) Military Standard (MIL-STD) 8591 Airborne Stores, Suspension Equipment and Aircraft-Store Interface (Carriage Phase), has been changed to a Design Criteria Standard

4.0 Requirements

The Contractor shall provide FAA certified aircraft and personnel capable of providing the services outlined below The Contractor shall utilize Government Furnished Property (GFP) and Government provided mission equipment in accordance with Attachment (4) in Section J and Contractor Furnished equipment to meet the HEEWJ requirements. GFP and Government provided mission equipment will be identified at the TO level. The Contractor shall ensure every HEEWJ flight has a pilot that holds, at minimum, a commercial, instrument flight rated pilot certificate with appropriate category and class ratings and type rating for the aircraft IAW 14 CFR. All Contractor actions in execution of the contract shall be compliant with DoD 5500.7R JER.

4.1.1 Electronic Attack Services

1. AIC services The Contractor shall operate its aircraft under the direction of mission controllers or pre-exercise instructions. The Contractor’s aircraft and personnel shall be capable of flying profiles simulating a blue force intercepting aircraft through bearing/range/altitude calls or act as red forces that get intercepted or take appropriate actions to avoid being intercepted.

i. Air Defense and EW presentations The Contractor shall operate its aircraft to provide Air Defense and EW presentations. Air Defense and EW presentations are typically flown at all altitudes, under direct control, with supporting aircraft carrying AST pods and/or Digital Radio Frequency Memory (DRFM) jammers. EW presentations typically consist of a kill chain assessment pass, starting by simulating a medium altitude threat and escort jammer, then simulating a missile launch and low altitude fly out at targeted vessels. Services continue by rotating through AST codes and exposing operators to EW jamming equipment as defined in this PBWS in support of Opposing Force (OPFOR). Air defense presentations shall work below or above the radar horizon, with the aircraft simulating threats interacting with the training audience through various stages of Rules of Engagement (ROE) including missile fly outs. The Contractor’s similar aircraft shall fly in close formation. The Contractor’s dissimilar aircraft shall fly in a loose tactical wing formation.

ii. Communications relay services The Contractor shall operate its aircraft to provide Communications relay services. Communications relay services are used to enable shore based communications with the at-sea training audience. The aircraft typically flies a medium altitude cap at max endurance. The Contractor shall perform airborne encrypted and unencrypted Ultra High Frequency (UHF) communications relay to include voice and data utilizing Government provided mission equipment systems (e.g. System for Naval Target Control (SNTC)). The Contractor shall have the ability to handle, store and load Crypto Key Material (KEYMAT) as required in accordance with the NSA CSS Policy Manual 3-16.

iii. Test and Evaluation Services The Contractor shall operate its aircraft to provide Test and Evaluation services. Test and Evaluation services are used to evaluate the continued effectiveness of production assets by other than Commander Naval Air Forces (CNAF). Other users include, but are not limited to, NAVAIRSYSCOM, Naval Sea Systems Command (NAVSEASYSCOM), Naval Research Lab (NRL), United States Air Force (USAF), and Non DoD Government agencies.

4.1.2 Stand Off Jamming (SOJ) Services

i. DRFM Jamming The Contractor shall operate its aircraft to provide DRFM Jamming. DRFM services are typically flown at medium/high altitudes, under direct control, with aircraft carrying AST/ALE pods and/or DRFM jammers. DRFM services must provide jamming support to the strike aircraft on the same bearing line to the training audience.

ii. Air Defense and EW presentations The Contractor shall operate its aircraft to provide air defense and EW presentations. Air defense and EW presentations are typically flown at all altitudes, under direct control, with supporting aircraft carrying AST/ALE pods and/or DRFM jammers. EW presentations typically consist of a kill chain assessment pass, starting by simulating a medium altitude threat and escort jammer, then simulating a missile launch and low altitude fly out at targeted vessels. The Contractor shall provide the services by rotating through AST codes and exposing operators to EW jamming. The Contractor shall provide air defense presentations which work below or above the radar horizon, with the aircraft simulating threats by interacting with the training audience using various stages of ROE including missile fly outs.

iii. Communication Intrusion The Contractor shall operate its aircraft to provide communication intrusion. Communication intrusion is an inherent part of air defense and scenario training. The mission commander shall run voice or mechanical communication intrusion on blue training nets as directed while maintaining tactical situational awareness and monitoring safety nets for a cease-buzzer call. The Contractor shall provide communication intrusion which includes vocal misinformation and meaconing of blue forces.

iv. Communications Relay Services The Contractor shall operate its aircraft to provide communication relay services. Communications relay services are used to enable shore based communications with the at-sea training audience. The aircraft typically flies an extended mission, medium altitude cap at max endurance. The Contractor shall perform airborne encrypted and unencrypted UHF communications relay to include voice and data utilizing Government provided mission equipment systems (e.g. SNTC). The Contractor shall have the ability to handle, store and load Crypto KEYMAT as required in accordance with the NSA CSS Policy Manual 3-16.

v. Own Force Monitoring (OFM) services The Contractor shall operate its aircraft to provide OFM services. OFM missions shall be flown at any time, at all altitudes, under direct control, and may include an AST/ALE pod. The mission commander shall use all sensors to detect and locate blue forces as the training audience operates in various states of Emission Control (EMCON). The Contractor’s OFM aircraft must fly below the controller’s radar horizon as part of the profile to help isolate signals and geolocate the training audience.

4.1.3 Target/Banner Tow (TBT) Services

i. Target Tow services The Contractor shall provide target tow services. The Contractor shall provide four tow reels. The tow reels must be either RM-30A/A1 or MTR-101, and be operationally staged on the East Coast base (two (2) tow reels) and on the West Coast base (two (2) tow reels). The aircraft must carry and deploy GFP targets, cable and material, and cartridges.

ii. Banner Tow services The Contractor shall provide banner tow services. The aircraft must carry and deploy GFP banners, cables, material and cartridges. Each banner is laid out with associated cable (takeoff launch towline) and is paid out upon aircraft takeoff. Upon completion of the banner tow mission, the banner is dropped by the aircraft at a pre-determined location.

iii. Target towing and banner towing systems must be FAA approved for carriage and operation.

The Contractor shall obtain and maintain a Class 1.4 Explosive license through the Bureau of Alcohol, Tobacco, Firearms and Explosives (BATFE).

4.1.4 Aircraft Mission Profiles

The aircraft mission profiles below are representative of typical operations conducted in a training environment. The Contractor shall provide aircraft capable of meeting the mission criteria provided below and IAW aircraft requirements in PBWS Appendix D and Attachment (2), IRD. Specific training scenarios are subject to change based on the mission profiles at the request of the customer.

Aircraft Mission Profiles (STANDARD DAY)

For Drag Count calculations: Aircraft in proposed mission configuration including an AST-9 pod on each wing.

NOTE: EA equipped aircraft must be capable of flying in tactical wing formation for escort missions.

For Drag Count calculations: Aircraft in proposed mission configuration including an AST-9 pod on each wing.

For Drag Count calculations: Aircraft in proposed mission configuration including a RM-30A/A1 or MTR-101.

For Drag Count calculations: Aircraft in proposed mission configuration including associated hardware/banner.

4.1.4 Simultaneous Presentations

4.1.5.1 East Coast

The Contractor shall be capable of providing a minimum of seven simultaneous presentations on the East Coast. The Contractor’s aircraft may be reconfigurable for any mission. At the Government’s discretion, these presentations may be:

i. up to six EA and one SOJ, or

ii. up to five EA, one SOJ, and one Target or Banner Tow, or

iii. up to four EA, one SOJ, and two Target or Banner Tow.

4.1.5.2 West Coast

The Contractor shall be capable of providing a minimum of five simultaneous presentations on the West Coast. The Contractor’s aircraft may be reconfigurable for any mission. At the Government’s discretion, these presentations may be:

i. up to four EA and one SOJ, or

ii. up to three EA, one SOJ, and one Target or Banner Tow, or

iii. up to two EA, one SOJ, and two Target or Banner Tow.

4.2 Contract Administration

4.2.1 Contractor’s Progress, Status and Management Report (CDRL A001) The Contractor shall track flight minutes, summary information and detachment data associated with each corresponding CLIN and other data as outlined in CDRL A001.

4.2.2 Post Award Conference (PAC)

The Contractor shall host a PAC with the Government no later than 30 days after contract award at the Contractor’s location. The PAC agenda must be established following contract award and is intended to orient both Government and Contractor personnel with contract requirements, schedule, and baseline expectations. The PAC must be conducted IAW FAR Subpart 42.5.

4.2.3 Program Management Reviews (PMR) and Report, Record of Meeting / Minutes (CDRL A002)

The Government will schedule and conduct PMRs on a semiannual basis at NAVAIRSYSCOM PMA-226, Cherry Point, North Carolina, the Contractor’s facility, or other locations as directed by the Contracting Officer’s Representative (COR).

The Contractor shall attend all PMRs with appropriate personnel to make a presentation consisting of the following:

i. Overview of the work accomplished to date or since last review, the projected plan of action for completion of contract effort, and handout material documenting presentations.

ii. Identification and discussion of problems encountered, if any, and action taken to resolve the problems.

iii. Identification and discussion of issues, risks and the Contractor’s plan of action for mitigation.

The Contractor shall also:

i. Address its experience working as a team with the other CAS Contractors and the Government, identifying opportunities, successes and areas needing improvements.

ii. Record meeting minutes and actions.

4.2.4 Contractor Management Plan (CDRL A003)

The Contractor shall provide a Contractor Management Plan (MP) within 30 days of contract award that describes the Contractor’s organization, management procedures and modification schedules that are established for the initiation, monitoring, control and completion, test and verification, and reporting of contractual requirements to complete the tasks outlined in this PBWS and IAW CDRL A003.

4.2.5 Fixed Rate Fuel Management

4.2.5.1 Fuel and Fuel Chits (CDRL A004)

This is a “dry” contract. The Government will provide access to fuel at United States Government (USG) bases and civil fields. The Government will provide appropriate fuel cards for each of the Contractor’s aircraft. All fuel purchased by the Contractor should be obtained from a military base whenever possible. Whenever “into plane” (Government rate) fuel needs to be obtained from a civilian airport, the Contractor shall record the circumstances and justification IAW the DoD 4140.25-M. Commercial non “into plane” fuel must only be used by exception with Scheduling Officer (SO) or COR advance approval.

i. The Contractor shall not use any Government provided fuel for any flight other than those scheduled under this contract.

ii. The Contractor shall provide Fuel Chits, which track all fuel consumption and provide fuel receipts, flight logs, and Fuel Reports to the Government IAW CDRL A004.

iii. During all flight operations, the Contractor shall provide daily usage data via email to the COR and Government Flight Representative (GFR).

4.2.5.2 Fuel Card Training

The Contractor shall complete fuel card training IAW DoN Consolidated Card Program Management Division (DoN CCPMD) at least 30 days before first flight. All users of the AIR cards (pilot’s/flight commander’s/aircraft commander’s/crew chiefs) must perform DoN role-based refresher training every 2 years. Common Access Cards (CAC) are required to register for training via the CCPDM website. For Contractors new to this site, the Contractor shall register its CAC the first time to access the site. The CCPMD training system uses the email associated with the Contractor’s CAC when registering completion of training to get a certificate. All Contractor fuel card users shall:

i. Register the CAC at: https://www.navsup.navy.mil/registration

ii. Register for and complete the Card User Certification Course via CCPMD home portal - https://my.navsup.navy.mil/webcenter/portal/ccpmd and select Air Card or go directly to Air Card training at https://my.navsup.navy.mil/webcenter/portal/ccpmd_ac/Training

iii. Complete the Online Certification

iv. Print the Certificate of completion and provide a copy to the COR within 5 working days, to be kept on file.

v. Contract users shall sign a Card User Statement of Understanding (SOU) after conducting training and provide a copy to the COR within 5 working days.

4.2.6 Reserved

4.2.7 Mishap Response Plan (MRP) for Accidents and Incident Reporting

As required by DCMA INST 8210.1C Change 1, the Contractor shall report all aircraft accidents and incidents to include all air, ground mishaps and Occupational Safety and Health Administration (OSHA)/Safety violations, IAW its GFR approved MRP, Ground Operations Procedures (GOP) and Flight Operations Procedure (FOP). The Contractor shall immediately contact the local base Commanding Officer or Command Duty Officer or the officer conducting the exercise, as applicable and the COR. Leaving a voicemail alone is not sufficient. PMA-226 incident reporting phone numbers will be provided at award. Accident/Damage reports, at a minimum must be marked FOR OFFICIAL USE ONLY (FOUO) or classified IAW the appropriate security classification guide.

4.2.8 Waiver Requests

Each aircraft used in the performance of this contract must be operated and maintained IAW 14 CFR and its NAVAIR Interim Flight Clearance (IFC). If, in the performance of this contract, for any reason a contract requirement cannot be met, the Contractor shall notify the Procuring Contracting Officer (PCO) and the COR, and obtain approval from the GFR, prior to conducting operations. The waiver request must cite the specific requirement that cannot be adhered to IAW DCMA INST 8210.1C Change 1.

4.3 Aircraft Certification, Maintenance Practices and Operating Procedures

Aircraft must be certified, maintained and operated IAW 14 CFR and its NAVAIR IFC, with particular attention to the following areas:

4.3.1 FAA Airworthiness and Related Substantiation Data (CDRL A005)

Aircraft must possess a current FAA Airworthiness Certificate and be certified to fly in actual and forecasted icing conditions. Former military aircraft, regardless of source, must meet the original design standards for forecasted icing condition. The Contractor shall provide a copy of each of the airworthiness certificates for review within 15 days of contract award and as generated or requested (CDRL A005). The Contractor shall comply with all Airworthiness Directives (AD) and service bulletins for mission effectiveness.

4.3.1.1 FAA Standard Airworthiness Certificates

For aircraft with FAA Standard Airworthiness Certificates, the Contractor shall maintain the aircraft IAW 14 CFR. The Contractor shall secure FAA approval for each change to the configuration that is not defined in the aircraft’s Airworthiness Certificate before the change is used in support of this contract. For each such modification, the Contractor shall secure and provide the valid FAA-approved data within 15 days of contract award and as generated or requested (CDRL A005). Modifications related to powered systems may be certified for captive carriage only by the FAA.

4.3.1.2 FAA Special Certificates

For aircraft with FAA Special Certificates, the Contractor shall provide the Program Letter (PL) submitted to the FAA for application of the airworthiness certificate used in support of this contract or latest PL associated with the current airworthiness certificate. Under this certificate, the aircraft must be maintained IAW the operating limitations issued as part of that certificate. For each subsequent aircraft modification deviating from the FAA issued certificate, the Contractor shall secure and provide an updated FAA airworthiness certification, and associated operating limitations (CDRL A005), before the modification is used in support of this contract. Where the modification is a Major Change, as defined by 14 CFR, the Contractor shall provide the PL and secure the FAA's determination regarding the need for a new or amended certificate.

4.3.1.3 NAVAIR Airworthiness

i. All aircraft under this contract require a NAVAIR issued IFC (See NAVAIRINST 13034.1F). The Contractor shall provide airworthiness substantiation data IAW this PBWS, CDRL A005 and as required by NAVAIR.

ii. The Contractor shall notify the COR of any proposed changes to the aircraft configuration, FAA certificate status, or operating limitations and procedures so an assessment of the changes can be made and modified IFC issued, if warranted. In addition, the Contractor shall provide airworthiness substantiation data IAW CDRL A005.

5.0 Operational Requirements

5.1 Mission Planning

The normal schedule for flight operations is Monday through Friday, 0600 to 2000 local time. However, flight operations may be scheduled and conducted at any time, 24 hours a day, seven days a week. The weekly schedule, provided by Fleet Area Control and Surveillance Facility (FACSFAC)s, will identify when operations are required outside the normal operating schedule or are of longer duration than 14 hours per day and is typically published on Wednesday, on the week prior to the execution week. When this weekly schedule is published, the Government will provide the Contractor a 24-hour advance notice for any change to the tasking and issue an update to the weekly schedule. To meet emergent demands, the Contractor may be asked to provide services with less than 24-hour notice during home base operations.

If an aircraft has deployed and is currently on a detachment (away from home base), the Government will provide at least 18 hours’ notice before redeploying to another site. During periods of intensive test operations or major exercises, flight operations may run in excess of 14 hours a day, seven days a week for up to four weeks. When detachments (greater than 7 days), high tempo operations or extended fly days are anticipated, the Government will notify the Contractor via email at least 14 business days in advance. Scheduled and planned maintenance requirements that may preclude aircraft availability should be coordinated as far in advance as possible with the SO.

Pilot mission briefs are held prior to mission execution and will include detailed information for mission profile execution. The Contractor shall coordinate ground and flight crew daily schedules as necessary to meet the operational tasking of the SO.

5.1.1 Scheduling Officer Communications with Contractor

i. The Contractor shall designate a Contracting Representative (CR) to coordinate with the SO.

ii. The designated SO for East Coast TOs is the CAS Office at FACSFAC Virginia Capes (VACAPES) and the designated SO for West Coast TOs is the CAS Office at FACSFAC San Diego, which covers Pearl Harbor operations.

iii. The designated SO for PMA-226 Test and Evaluation (T&E) TOs is the PMA-226 T&E SO at Naval Air Station (NAS) Patuxent River, Maryland.

iv. The SO and CR will communicate as often as required, but not less than once per month, to develop short and long range schedules and identify potential aircraft scheduled maintenance. This scheduling includes planned operations and required mission support personnel. Special scheduling arrangements or considerations may be made to ensure Contractor’s maintenance requirements.

v. The Government reserves the right to cancel or not schedule flight services on any given day of detachment operations.

5.1.2 Authorization of Flight Operations

All flight operations must be authorized through the SO and communicated to the CR by the designated FACSFAC VACAPES or FACSFAC San Diego representative.

5.1.3 Released by the Government

When all flights for detachment operations have been completed, the SO via the designated FACSFAC VACAPES or FACSFAC San Diego representative will notify the CR, via email, that the deployment is complete. Following this notification, the CR shall complete and implement arrangements to return the aircraft, personnel, and equipment to the home base.

5.2 Basing

5.2.1 Permanent Basing

The Contractor shall permanently operate aircraft from home bases on the West Coast and the East Coast and from any operating site worldwide during periods of deployment. Appendix C of this PBWS provides a representative listing of potential operating sites.

5.2.2 West Coast Basing

The Contractor shall establish a permanent base for the aircraft within 150 NM of San Clemente Island, Naval Auxiliary Landing Field (KNUC) Tactical Air Navigation (TACAN) for operations. If the facility that the Contractor selects does not have a Government fuels contract, the Contractor shall be approved for fuel only up to the Government contract fuel rate.

5.2.3 East Coast Basing

The Contractor shall establish a permanent base for the aircraft within 150 NM of location: Latitude N36’ 00” and Longitude W75’ 30” for operations. If the facility that the Contractor selects does not have a Government fuels contract, the Contractor shall be approved for fuel only up to the Government contract fuel rate.

5.3 Mission Coordination

5.3.1 Mishap Prevention and Aviation Safety Program

The Contractor shall establish and maintain an Aviation Safety and Mishap Prevention Program and ensure it is reviewed by all crewmembers on an annual basis IAW DCMA INST 8210.1C Change 1.

5.3.2 Aviation Safety Official

i. The Contractor shall designate an Aviation Safety Official with specific duties and responsibilities defined in accordance DCMA INST 8210.1C Change 1.

ii. The Contractor shall establish and maintain an Operational Risk Management (ORM) Program, IAW DCMA INST 8210.1C Change 1 and the MRP. Per DCMA INST 8210.1C Change 1, the Contractor shall establish and execute written procedures for responding to an aviation incident or accident as part of the MRP. The Contractor shall deliver all Accident and Incident reports to PMA-226 per its MRP. In addition to safety and reporting requirements outlined in PBWS paragraphs 4.2.7, 5.3.1, 5.4 and 6.4.1, the MRP must establish policies, responsibilities, and actions to be initiated if any aircraft becomes overdue from its active Flight Plan. The Contractor shall conduct an exercise of the MRP on an annual basis. In addition to the requirements of DCMA INST 8210.1C Change 1, the Contractor shall also establish procedures which conform to USC Title 49 Chapter 8 Part 830 National Transportation Safety Board (NTSB)

5.3.3 Transient Military Aircraft

When in support of scheduled missions, aircraft provided under this contract are considered transient military aircraft and not subject to landing fees at DoD controlled airfields.

5.3.4 Civil Aircraft Landing Permits

The Contractor shall submit DD Form 2400 - Civil Aircraft Certificate of Insurance, DD Form 2401-Civil Aircraft Landing Permit and DD Form 2402-Civil Aircraft Hold Harmless Agreement, IAW 32 CFR 766, to the COR. These agreements must be kept current during the entire ordering period under the contract. Landing permits will be submitted by PMA-226 for landing at USN, United States Marine Corps (USMC) and USAF airfield facilities worldwide, i.e. all CONUS/OCONUS, without restriction, to include the purchase of USG fuel, and support services on a not-to-interfere basis. USAF landing permits will comply with AFI 10-1001 Civil Aircraft Landing Permits and AFI 10-1002 Agreement for Civil Aircraft Use of Air Force Airfields.

5.3.5 Maintenance Program

The Contractor shall maintain aircraft used in the performance of this contract IAW 14 CFR, its NAVAIR IFC, and this PBWS.

The Contractor shall manage remaining fatigue life to allow the aircraft to be safely operated throughout the ordering period of the contract and provide fatigue life status as part of configuration management in the MP (CDRL A003).

The Contractor shall provide a list all categories of parts with OEM defined life limits, and define in the MP, the path for replacing those parts on/before the required dates (CDRL A003).

5.3.6 Aeronautical Regulations

The Contractor shall abide by all FAA PAO procedures IAW FAA AC 00-1.1B and local military flying directives (including foreign Government requirements). The Contractor shall only utilize aircraft that possess current FAA Airworthiness Certifications and will require NAVAIR IFC prior to conducting PAO. The Contractor shall operate and maintain the aircraft IAW 14 CFR, and its NAVAIR IFC unless a waiver is granted in accordance with this PBWS paragraph 4.2.8.

5.3.7 General Deployments

The Contractor shall deploy as directed by the Government. To deploy means to operate aircraft, personnel and required support equipment in a location other than from its home base. While deployed, the Contractor shall be capable of supporting its aircraft. Potential deployments sites are outlined in Appendix C of this PBWS.

5.3.7.1 Detachment Operations

Detached operations are temporary, forward deployed operational basing of aircraft to conduct specific missions/tasking, CONUS or OCONUS. Detached operations can be conducted at a civilian or military airfield that the SO and CR have determined to be the best suitable airfield to meet the mission requirements for the duration of the ordered services. Final approval for the detachment sites remains with the SO and/or COR depending on the event. Considerations include runway length, density altitudes for the time of year, refueling capacity, anticipated turnaround services and proximity to operations.

The Contractor shall plan, schedule, ship, and deploy its personnel and equipment, including all required GFP, Government provided mission equipment, and CFE to perform the mission. The SO will provide a minimum of 14 business days’ notice prior to deployments. The SO will release a pre-detachment message to the Contractor for major Fleet exercises lasting up to 30 days to ensure coordination of requirements, services, and accommodations. Any Contractor requested aircraft or aircrew substitutions during a scheduled deployment, to include transit to and from the deployment base, shall be entirely at Contractor expense.

5.3.7.2 Communication and Navigation Capability

The Contractor shall ensure that all aircraft are equipped with the applicable communication and navigation capability to operate in the U.S. National Air Space IAW 14 CFR. In addition, tasking requirements will require aircraft to deploy worldwide. The Contractor shall ensure that aircraft are equipped, as applicable, to operate in foreign nation airspace, to complete the required training exercise. The Contractor shall comply with other FAA, International Civil Aviation Organization (ICAO), or foreign nation equipment pre-requisites, and shall be solely responsible to provide such equipment.

5.3.7.3 Equipment Installer or Maintainer

The Contractor shall provide maintenance personnel to install, remove, maintain and monitor GFP and Government provided mission equipment IAW individual TOs, through the life of the contract.

The Contractor shall install and uninstall pods and internal equipment IAW corresponding Interface Control Documents (ICD’s) and approved methods as outlined in the Contractor’s approved GOP/FOP documents. Refer to Attachment (2), IRD for a description of GFP and Government provided mission equipment.

The Contractor may be required to perform maintenance of equipment outside the normal operating schedule or a longer duration than 14 hours per day. The Contractor shall provide continued maintenance of GFP and Government provided mission equipment beyond the 14-hour work day in accordance with individual TOs.

5.4 Performance Metrics

The Contractor shall establish, implement, and monitor its policies and procedures, including appropriate guidance related to Ground and Flight safety standards in its GOP, FOP IAW DCMA INST 3710.1C Change 1.

This performance-based requirement includes performance metrics outlined in the Attachment (3), Quality Assurance Surveillance Plan (QASP). The Contractor’s performance will be assessed IAW the Attachment 3, QASP.

5.5 Personnel Requirements

The Contractor shall ensure that all personnel performing HEEWJ operations have required training and any necessary qualifications IAW DCMA INST 8210-1C Change 1, to meet the requirements and perform the missions, as outlined in this PBWS. All personnel working in an operational capacity (e.g., aircrew) or on U.S. or Foreign Government military installations shall be readily identifiable as contract employees through appropriate attire and badges while performing services under this contract.

5.5.1 Contractor Representative

The Contractor shall designate a Contractor Representative (CR) who is available to provide scheduling support 24 hours a day, seven days a week, to include rapid response after duty hours. Scheduling discussions shall be conducted between the SO and CR. Finalized schedules shall be written and provided via email between the SO and CR.

The CR shall coordinate with the SO on all formal requests for HEEWJ services. The CR shall schedule and assign Contractor aircraft and crews in response to Government requirements. The CR shall interface between the Government and the Contractor and shall:

i. Identify a point of contact for all contract coordination with the SOs located at the locations listed below. No on-site CRs are required.

a) FACSFAC VACAPES, Virginia Beach, Virginia

b) FACSFAC San Diego, California

c) PMA-226 T&E SO, Patuxent River, Maryland

ii. Develop short and long term flight hour and travel plans to assist the Government, when required, in determining the most effective and efficient operations of aircraft.

iii. In coordination with the SO, maintain close liaison with current and future supported units to ensure effective operational continuity, obtain detailed mission information and identify potential operational concerns.

iv. In coordination with the SO, the CR shall provide Contractor flight crews with comprehensive mission information.

v. Be familiar with applicable exercises in the confidential Fleet Exercise Publication (FXP) and Allied Exercise Publication (AXP) series publications (to be provided after contract award) and in turn, ensure that Contractor flight crews are familiar with these exercises and other required regional operational procedures as determined by the supported units.

vi. During operations, CR or senior pilot, shall:

a) Ensure attendance of pilots at required procedure and mission briefings.

b) Ensure Contractor aircraft launch in sufficient time to arrive at designated stations on time.

c) Coordinate all maintenance, servicing, logistics, crew transportation, Contractor personnel briefings, security clearances/vehicle. registrations, and equipment/facility custodial functions in support of Contractor operations.

d) Provide a synopsis of flight hours and sorties completed to the SO and a designated PMA-226 representative, as required.

e) Provide comprehensive post mission debriefs and other feedback as required or requested to the SO, supported units, or other Government agencies to assist in future effective and efficient utilization of Contractor assets.

5.5.2 Additional Aircrew Requirements

The Contractor aircrew shall operate aircraft IAW the aircraft’s FAA Airworthiness Certificate 14 CFR requirements, and NAVAIR IFC. In addition, regardless of aircraft type, the aircrew shall comply with the requirements below.

5.5.2.1 Provision for the Embarkation of USG Personnel

The Contractor shall make provisions for USG personnel (to include Government support Contractors) on flights. USG personnel will be authorized by the assigned GFR prior to flight IAW DCMA INST 8210.1C Change 1.

5.5.2.2 Scheduling

The Contractor shall utilize a closely monitored scheduling system that evaluates operational risks, experience levels of crewmembers, and ensures the proper pairing of aircrews on all flights. The scheduling system must include an established "flight duty time" program for aircrews, carefully managed to ensure proper crew rest IAW DCMA INST 8210.1C Change 1.

5.5.2.3 Mission Commander and Special Mission Operator

The Contractor shall provide a Mission Commander (MC) and a Special Mission Operator (SMO) as aircrew for all SOJ missions. The aircrew shall be able to operate aircraft EW equipment as identified in the IRD, to include programming and operating DRFM jammers. The MC shall be prepared to relay aircraft instructions, and to conduct blue force communications jamming, communications intrusion and meaconing operations.

6.0 Government Oversight

The GFR or a designated Government representative will perform periodic inspections of the Contractor’s operations. The purpose of these inspections is to evaluate the Contractor’s compliance with contract requirements related to aircraft operations, including compliance with the requirements from 14 CFR and DCMA INST 8210.1C Change 1 as delineated in this PBWS. Periodic inspections will be applicable to the prime Contractor and any subcontractors operating in support of the contract.

Upon Government request, the Contractor shall provide the GFR the following documentation for review: pilot records, including pilot certificates, logbooks, effective date and class of medical certificates, the date and results of the last flight review and instrument proficiency check, and any other pertinent information to determine compliance with the PBWS requirements, IAW 14 CFR and DCMA INST 8210.1C Change 1.

6.1 Contractor Procedures

Per the 14 CFR the Contractor shall develop, implement and enforce its procedures, identifying and correcting deficiencies and address all GOPs and FOPs IAW CDRL A005. If the Contractor references documents, such as existing company procedures, and operating instructions in these procedures, all documents referenced shall be provided by the Contractor and approved by the GFR. If the Contractor possesses a 14 CFR, Part 121 or Part 135 operating certificate, the associated FAA-approved Part 121 procedures may be used to satisfy the applicable portions of the GOP and FOP after approval by the GFR. The Contractor shall make the GOP, FOP and other procedures available to the Government IAW this PBWS (CDRL A005). The GOP and FOP must adhere to DCMA INST 8210.1C Change 1.

The Contractor shall not begin flight operations until the procedures have been approved in writing by the GFR.

The Contractor shall ensure its GOP and FOP are reviewed at least every 12 months, IAW DCMA INST 8210.1C Change 1. The Contractor shall provide recommended changes to the GFR for approval.

6.2 Aircraft Maintenance Records

The Contractor shall make requested data available to the GFR upon request.

6.3 FAA Inspection and Reviews

The Contractor shall notify the GFR of, and make available for review, the results of any FAA inspection or review of the Contractor’s operations or any action taken by the FAA against the Contractor that are PAO specific in the Contractor’s Progress, Status and Management Report (CDRL A001).

6.4 Aircraft Maintenance Management Team

The Contractor shall support all NAVAIR Aircraft Maintenance Management Team (AMMT) evaluations of the Contractor maintenance program IAW DCMA INST 8210.1C Change 1. This review will occur at a minimum every two years, and will be in addition to any reviews conducted by the GFR.

6.4.1 Hazard Reports and Engineering Investigations (EI)

In the event that a potential hazard is identified as being associated with the operation or a material issue associated with GFP, the Contractor shall notify the GFR to determine if further investigation is warranted in mitigating risks associated with potential future exposure. The Government will provide support or oversight if an EI is required.

7.0 Training

The Government will provide the designated Pilots in Command (PICs),…