Attachment_7_Part_A_NMCARS_Change_13-12_-_Annex_9_Instructions_with_NAVAIR_Notes.docx

ANNEX 9 – GOVERNMENT-FURNISHED PROPERTY COMPLIANCE CHECKLIST

Per NMCARS 5245.103-73(i), the Government-Furnished Property Compliance Checklist is to be completed, signed and retained in the contract file with the Business Clearance Memorandum (BCM). An excel version of this sheet is available at:

http://www.secnav.navy.mil/rda/Pages/NMCARS.aspx.

Form Instructions: In addition to the instructions at the top of the form, the following instructions apply.

Row 1: Solicitation/Contract #. Insert the solicitation/contract number.

Row 2: Mod/TO/DO. Insert the modification number, delivery order (DO) number or task order (TO) number as appropriate. If the action is a modification of a DO or TO, insert the DO/TO number followed by the modification number.

Row 3: Program Name. A short description of the program name the GFP is supporting.

AIR-2.1: The Program Office Code is not required – the program name is required.

Row 4: Contracting Officer Name. Insert the contracting officer name.

Row 5: Program Manager (PM) Name. Insert the PM name.

Row 6: Period of Performance (POP) Start Date. Insert the POP start date.

AIR-2.1: If completing the checklist at the solicitation phase an estimated date is acceptable.

Row 7: Period of Performance End Date: Insert the POP end date.

AIR-2.1: If completing the checklist at the solicitation phase, estimated dates or “x” months after contract award are acceptable.

Row 8-16: Indicate if the clause was included in the Row 1 solicitation/contract number reported, as required by FAR and DFARS. Use the pull-downs on the right side of the right-hand column to fill the entries. Only the following phrases are to be used; Included, Not Included, Not Applicable (N/A). When “Not Included” is used, provide an explanation for the contract file as to why the required clause was not included in the solicitation, contract, modification, DO or TO.

AIR-2.1: Please do not type in a response, only select one of the drop down options. If further explanation is required, please provide the information in the blank column to the right of the drop down.

Row 17: Indicate that a written justification to provide GFP was provided by the requiring official and is included in the contract file per FAR 45.102(b) and PGI 245.103-70. Use the pull-downs on the right side of the right-hand column to fill the entries. Only use "N/A" if no GFP is planned.

AIR-2.1: Examples of when “N/A” would apply is a cost reimbursable contract with no planned GFP, or if per FAR 45.102(d) the property provided under contract for repair, maintenance, overhaul or modification is not subject to the written justification requirement.

Row 18: Indicate that the OSD form containing the GFP requirements has been completed and validated per PGI 245.103-72. Use the pull-downs on the right side of the right-hand column to fill the entries. Only use "N/A" if no GFP is planned.

AIR-2.1: If GFP is planned/provided and the OSD/DPAP form was not used, an explanation is required why the DFARS compliance was not met.

Row 19: Contracting officer signature/date. Sign and date form.

AIR-2.1: The Contracting Officer may elect to print the completed EXCEL checklist, sign, date and scan for placement in the contract file and for submission to NAVAIR_GFP_ CHECKLIST@navy.mil or apply an electronic signature as outlined below if Adobe Reader XI or Adobe Acrobat Pro is installed on your computer:

1. Save the completed (Rows 1-18 and 20) Annex 9 GFP Compliance Checklist document as a .pdf file.

2. Open the .pdf file in Adobe Reader XI or Adobe Acrobat Pro.

3. Enable all features.

4. At top, right side of screen click “More tools”.

5. At top, center of screen click to open “Certificates”.

6. Click on “Digitally Sign”.

7. Move your curser to Row 19 on the checklist.

8. Drag/draw your signature box in the space where the digital signature is desired.

9. A screen with your digital signature information will appear.

10. Review the various boxes:

Select “Enable Lock Document After Signing”.

11. Click “Sign”

12. A “Save” screen will appear. Decide if you want to replace existing file or save to new name.

13 A box requesting CAC PIN will appear. Fill in and click OK.

14. Your digital signature will appear on Row 19 of the PDF Annex 9.

Row 20: UIC. Insert UIC of the contracting officer.

image1.emf