N00421-16-R-0054_IMM_RFP.docx

N00421-16-R-0054

Section A - Solicitation/Contract Form

GENERAL INFORMATION

Notes:

The NAICS code for this effort is 541330 – Engineering Services with a size standard of $38.5M.

1. Term task orders will be issued under this single award Indefinite Delivery Indefinite Quantity (IDIQ) contract. NAVAIR clause 5252.211-9503 LEVEL OF EFFORT (COST REIMBURSEMENT) (NAVAIR)(DEC 2012) will be included in applicable task orders.

2. This solicitation is, and the resulting contract will be, subject to the Service Contract Act (SCA) of 1965, as amended, and to FAR clause 52.222-41 SERVICE CONTRACT LABOR STANDARDS (MAY 2014), contained in Section I of this solicitation. The cost/price proposal shall demonstrate compliance with the minimum monetary wages and fringe benefits for service employees as specified in the Wage Determinations (provided as an attachment in Section J of this solicitation). The following Wage Determinations may be applicable for this effort:

a. WD 15-4279 (Rev.-1) revised 2/9/2017 for St. Mary’s county, Maryland

b. WD 15-4377 (Rev.-1) revised 1/31/2017 for Cumberland and Hoke counties, North Carolina

3. FAR clause 52.222-17 NONDISPLACEMENT OF QUALIFIED WORKERS (MAY 2014) requires successor contractors to give the right of first refusal to all qualified service employees (within the meaning of SCA) that were performing in the proposed positions under the predecessor contract. The Offeror’s proposal shall demonstrate compliance with FAR 22.12 and 52.222-17. If the offeror is proposing the incumbent workforce based on FAR 52.222-17 for SCA labor categories, the proposed employee should be identified as:

a. Current – if the Offeror is the incumbent contractor

b. Contingent – if the Offeror has a letter of intent in place with the employee

c. Prospective – if the Offeror does not know the identity of the incumbent employee

4. The Product Service Code (PSC) for this procurement is R706 – Support-Management: Logistics Support Services.

5. This contract will have a five (5)-year ordering period.

6. The contractor will be required to have a SECRET facility clearance and a SECRET clearance for personnel identified in Section C Statement of Work (SOW) paragraph 12.6. The contractor will not be permitted access to classified information until a final DD254 is incorporated as an attachment to the contract award.

Points of Contact:

Contract Specialist: Tonya J. Lakner Phone: 301-757-9752 E-mail: tonya.lakner@navy.mil

Contracting Officer: Sonya M. Carpenter Phone: 301-757-1343 E-mail: sonya.carpenter@navy.mil

Procuring Contracting Officer: Thomas W. Conrow Phone: 301-342-2186 E-mail: thomas.conrow@navy.mil

CLAUSES INCORPORATED BY REFERENCE

Section B - Supplies or Services and Prices

B-1 ESTIMATED RATES

B-1 ESTIMATED AND NEGOTIATED LABOR RATES

This language is designed for use in conjunction with H-2 Issuance of Orders Using Streamlined Procedures NAVAIR 5252.216-9540 (Variation) (May 2017). For purposes of estimating and establishing a labor cost ceiling for each task order, the following composite rates will be used. These rates are estimates, and invoicing will be based on actual costs incurred. Ceiling for Other Direct Costs will be priced in accordance with the Government Estimate. Orders crossing multiple years will be estimated by the Government using the composite rates for each year in proportion to the period of performance of the order. Orders estimated with periods of performance beyond the five-year ordering period, in accordance with FAR 52.216-22 “Indefinite Quantity (Oct 1995)” and/or corresponding to an extension utilizing FAR 52.217-8 “Option to Extend Services (Nov 1999)”, will be priced utilizing the composite rates found in the column with subheading “Utilizing 52.216-22 or 52.217-8.”

Manager/Operations Manager*

General and Operations Manager*

Logistician*

Supply Technician, SCA

Administrative Assistant, SCA

Shipping/Receiving Clerk, SCA

Warehouse Specialist, SCA

* Indicates Key Personnel (1 Person) ** Dates to be adjusted at contract award

Labor to Support IMM

CPFF

Integrated Material Management (IMM) Labor Ceiling for CLINs 0002-0005, SOW Paras. 3.1-3.1.6 FOB: Destination

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Labor to Support IMM CLIN 0001

Labor; Operations and Maintenance (O&M) Funding - SOW Paras. 3.1-3.1.6

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Labor to Support IMM CLIN 0001

Labor; Procurement Funding - SOW Paras. 3.1-3.1.6

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Labor to Support IMM CLIN 0001

Labor; Working Capital Fund (WCF) Funding - SOW Paras. 3.1-3.1.6

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Labor to Support IMM CLIN 0001

Labor; Non-Department of Defense (DOD) Funding - SOW Paras. 3.1-3.1.6

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Data in Support of Labor; CLIN 0001

COST

SOW Paras. 3.1-3.1.6. Not Separately Priced

ESTIMATED COST

Other Direct Costs (ODCs)

Travel and Material in support of CLIN 0001; ODC Ceiling for CLINs 0008-0011, SOW Paras. SOW Paras. 3.1-3.1.6

ESTIMATED COST

ODCs to Support IMM CLIN 0007

ODCs; Operations and Maintenance (O&M) Funding

ESTIMATED COST

ODCs to Support IMM CLIN 0007

ODCs; Procurement Funding

ESTIMATED COST

ODCs to Support IMM CLIN 0007

ODCs; Working Capital Fund (WCF) Funding

ESTIMATED COST

ODCs to Support IMM CLIN 0007

ODCs; Non-Department of Defense (DOD) Funding

ESTIMATED COST

CLAUSES INCORPORATED BY FULL TEXT

Section C - Descriptions and Specifications

STATEMENT OF WORK

DESCRIPTION:

Items 0001, 0002, 0003, 0004, and 0005 – The contractor shall provide services in accordance with (IAW) and within scope of the Section C Statement of Work (SOW) of the basic contract and as detailed in the individual task order SOW.

Items 0007, 0008, 0009, 0010, and 0011 – The contractor shall provide travel and material IAW NAVAIR clause 5252.232-9509 TRAVEL APPROVAL AND REIMBURSEMENT PROCEDURES (OCT 2013) and the H-1 RESTRICTION ON THE DIRECT CHARGING OF MATERIAL NAVAIR 5252.242-9515 (Variation) (MAY 2017) respectively and within the scope of the Section C SOW of the basic contract as detailed in the individual task order SOW.

Item 0006 – The data to be furnished hereunder shall be IAW the Exhibit A, DD Form 1423, Contract Data Requirements Lists (CDRLs) and within scope of the Section C SOW of the basic contract as detailed in the individual task order SOW.

STATEMENT OF WORK

INTEGRATED MATERIAL MANAGEMENT (IMM)

STATEMENT OF WORK (SOW)

1.0 INTRODUCTION.

The Naval Air Warfare Center Aircraft Division (NAWCAD) Patuxent River, St. Inigoes, Special Communications Mission Solutions (SCMS) Division (AD-4.11.4) is engaged in the design, development, integration, test and evaluation, installation, fielding, certification, maintenance, life-cycle and logistics support of communications and electronic (C-E) systems/subsystems. These systems are provided to users within the Navy, Army, Air Force, Joint Special Operations Forces (SOF), and other DoD or Government agencies in order to fulfill urgent or emerging mission requirements. Most of SCMS Division efforts are in support of multiple quick-reaction projects in response to sponsor requirements which are usually of short duration. SCMS Division utilizes approximately 10 prepositioned Field Technical Units (FTU) located both within the Continental United States (CONUS) and Outside the Continental United States (OCONUS) positioned for rapid response support to various warfighting components around the globe. These locations are used to receive, manage, inspect, control and issue preposition stock to reduce downtimes and improve Turn-Around-Time (TAT) for repairs/replacement of failed items. SCMS Division has a requirement to procure centralized supply support services including the augmentation of all existing logistics, storage and asset management practices. Due to SCMS Division’s operational tempo and expanding responsibilities, centralization of material management is key to eliminate inefficiencies and redundancies. SCMS Division provides procurement, storage, delivery, asset-management, life-cycle sustainment and a full range of other logistics services for supporting approximately 75 SCMS Division projects. These projects are developmental, production and operational in nature and are funded with Procurement, Operations and Maintenance (O&M), Non-DoD and Working Capital Fund (WCF) type funds.

1.1 Scope. The contractor shall provide expert support management services to perform and apply a supply chain management approach to all centralized SCMS Division supply support and material handling functions. The contractor shall provide centralized management and physical warehouse space and related services for complete asset management, storage, as-needed procurement support, receipt, issuance and delivery, and final disposal services, to include database management of all material and equipment in custody. A manager shall be assigned to employ supply chain management methods, practices and procedures to provide oversight, analysis and coordination of the efforts and coordinate directly with SCMS Division Government Technical Point of Contact (TPOC), as well as other contractors supporting SCMS Division activities when requested. The contractor organization shall be comprised of personnel with firsthand experience and knowledge in warehouse processes and operations, inventory management and material handling, training and procurement support.

2.0 APPLICABLE DOCUMENTS.

3.0 TECHNICAL REQUIREMENTS.

The contractor shall accomplish work as specified in the scope and paragraphs 3.1.1 through 3.1.6. Performance of this work shall be measured in accordance with the Contract Surveillance Plan (CSP). Services require performance at the contractor’s provided facilities, at Government facilities, and at other locations as designated by the Government.

Funding Appropriations (PROC, O&M, WCF, Non-DOD)

3.1 Integrated Material Management. The contractor shall employ supply chain management methods, practices and procedures to assist the Government in determining requirements of goods and services, assist in their procurement, and provide support services for material and equipment receipt, storage, issuance, and final disposal.

3.1.1 Receiving/Warehouse/Shipping. The contractor shall maintain and manage all material receiving, warehousing and shipping for the SCMS Division communication equipment. The contractor shall manage all receiving efforts, ensuring proper preservation and integration support for SCMS materials and equipment. The contractor shall provide material receipt notification to an appropriate Government TPOC within 24 hours of all initial material receipt transactions and notify the Government of any defects, damage, and/or receipt discrepancies (CDRL A001).

The contractor shall configure warehouse layouts to preserve storage capacities and maintain efficient functionality associated with a secure, safe ingress and regress of materials and store material. The contractor shall perform semi-annual wall to wall inventories for all warehoused items, report results to the Government POC and resolve discrepancies found (CDRL A002), conduct quarterly sample inventories and prepare reports in support of NAWCAD Audit Readiness and asset visibility initiatives (CDRL A003), and generate a report of excess inventory upon completion of an SCMS project as directed by the Government POC (CDRL A004).

Additionally, the contractor shall manage all shipping efforts, ensuring proper preservation and integration support for SCMS Division materials and equipment. For international shipping the contractor shall be registered in the automated AESDirect and follow applicable regulations set forth in the International Traffic in Arms Regulations (ITAR).

The following table provides an estimate of where Full Time Equivalents (FTEs) will be located in support of this requirement. This table does not dictate where the Manager/Operations Manager and Administrative Assistant FTEs are required to be located, and shall be located at the contractor’s discretion. Staffing is needed at a minimum of 4 facilities aboard the St. Inigoes installation (indicated by Building number in the table) and one government provided facility on Willows Road, Lexington Park. Additionally, the contractor shall be required to interface with the St. Inigoes’ central processing facility (Bldg 8115). Responsibilities include sorting received material and identifying final disposition location for AD-4.11.4 to deliver.

Lexington Park, MD Willows Road Government Owned

St. Inigoes Bldg 8105 On-site at Webster Field Annex

St. Inigoes, Bldg 8185 On-site at Webster Field Annex

St. Inigoes, Bldg 8300 On-site at Webster Field Annex

St. Inigoes, Bldg 8137 On-site at Webster Field Annex

TBD – Per Task Order

TBD – Per Task Order

TBD – Per Task Order

Contractor Discretion

Contractor Discretion

*Estimated square footage

3.1.1.1 The contractor shall provide, maintain and manage sufficient warehouse space in the Fayetteville, NC area to conduct centralized storage functions, support the demilitarizing process with Defense Logistics Agency Disposition Services (DLADS) at Fort Bragg, and interface with the SCMS Fayetteville FTU for testing of equipment for reutilization purposes. The facility location shall satisfy the daily technical and management operations of the contract, within a reasonable driving distance from Fort Bragg, and will serve as an SCMS Division Government off-site logistics location.

The SCMS Division’s overall requirement for this facility is to manage the processing and storage of C-E equipment, systems, and sparing stock for multiple distinct projects, providing space to test, dismantle, and certify equipment for reutilization. The current annual transactions are approximately 3,000 receipts and 12,000 shipments. 60% of received transactions are warehoused for no more than 30 days, 30% of received transactions are warehoused between 31 to 60 days, and 10% of received transactions are warehoused for more than 61 days. The current facility contains assembly, vehicular access, test and storage space, as well as attendant office space for the following anticipated FTE’s:

Currently, the warehouse space used for these purposes is 50,000 square feet. A transition of equipment and operations is required no later than thirty (30) days after contract award (see paragraph 5.1.1). Facilities can be new or existing buildings but must meet current North Carolina state and federal commercial building codes. Additionally, the contractor shall provide:

3.1.1.1.1 Appropriate compartmentalization to group and segregate warehouse by designated projects that can be easily reconfigured and constructed as storage requirements dictate.

3.1.1.1.2 Sufficient space to accommodate a simulated field environment set-up for operation and testing of deployable C-E equipment, including antenna suites (SATCOM, HF, UHF) with satellite dishes, towers and broadcast systems, and other motorized equipment and systems.

3.1.1.1.3 Overhead loading dock doors to accommodate the requirement for ingress and regress capabilities of tractor trailers and other logistic service suppliers to include self-propelled, mounted or transported trailers and towed or pushed entry of heavy or oversized vehicles, trailers, equipment or systems.

3.1.1.1.4 Sufficient on/off load ramp rated at a minimum of 6 tons that can be utilized by forklifts and/or vehicle platforms.

3.1.1.1.5 Appropriate number of forklifts and a cargo van that shall be rated at no less than 5 tons each for offload, movement, lifting, positioning, and on-load of equipment and material.

3.1.1.1.6 Appropriate level of perimeter security and monitoring of intrusion systems.

3.1.1.1.7 Fire and smoke detection and sprinkler systems required by North Carolina state annual inspection and certification.

3.1.1.1.8 Appropriate level of climate control for protection of sophisticated electronics systems and to ensure safe performance of duties by employees and user organization personnel throughout the year.

3.1.1.1.9 Sufficient level of exterior perimeter fencing to protect 100 percent of the perimeter grounds with entrances appropriately secured or manned to control access to grounds and facilities.

3.1.1.1.10 Obtain a Department of Defense Activity Address Code (DODAAC) in order to receive military shipments at the facility.

Per the contract DD254, facilities shall: be cleared to the Secret level and have controlled access work areas; cleared to house Crypto Controlled Cryptographic Items (CCI) products and unclassified Key Storage Devices (KSD-64A); and will be required to meet all requirements to establish Communication Security (COMSEC) and Selective Availability Anti-Spoofing Module (SAASM) custodian accounts on the premises.

All property must be tagged as Contractor Furnished Equipment (CFE) assets. All CFE assets must have the COR's approval prior to connecting to any Government network.

3.1.2 Procurement Support. The contractor shall conduct market research to identify commercial and National Stock Number (NSN) procurement sources for equipment and hardware requirements that could be for systems of a developmental, production, or operational purpose. Contractor personnel must be able to gain access to and successfully complete formal training in Navy Enterprise Resource Planning (N-ERP) to perform the functions of Military Purchasing and Requisitioning. The contractor shall develop approaches to support Government TPOC procurement requirements, identify equipment and parts availability, optimum procurement avenue considering availability and delivery times and prioritize workload effectively. The contractor shall determine critical success factors, and recommend inputs to internal approaches to policy and strategy related to the roles associated with the NSN procurement program; oversee the execution and performance of all NSN procurement support for the SCMS Division. Additionally, the contractor shall provide expertise and knowledge in the development and implementation for an auditable material transition program and assist the General and Operations Manager in the analysis of project reviews.

3.1.3 Data Asset Management. The contractor shall utilize Government provided material inventory and tracking databases to track item name, nomenclature, warranty data, item location, item value, item sponsor and any information (data) deemed necessary by the Contracting Officer’s Representative (COR). Specifically, the contractor shall:

a. Maintain the accuracy of the data and the database. Responsibilities include controlling user access, roles and storage sites, overseeing all data corrections/deletions and providing ideas on enhancing database capabilities;

b. Create and maintain Government material, inventory, tracking and maintenance database training manuals and provide training and technical support for all FTUs and users. The contractor shall train personnel in proper data entry to reduce supply chain errors resulting from erroneous data;

c. Conduct monthly data analyses on transactions per SCMS Division warehouse locations; and

d. Establish metrics for successful and efficient completion of assignments through identification of performance standards and acceptable quality levels in order to improve processes and save costs. Quantifiable cost savings may include a reduction in manpower or reduction in errors. Metrics shall include, at a minimum:

i. Material Receipt Transactions

ii. Material Delivery Transactions

iii. Shipping request processing time

iv. IUID Request/Processing Totals

v. Total Value of Inventory

e. The contractor shall develop and deliver quarterly reports on established metrics (CDRL A005).

3.1.4 Item Unique Identification (IUID) Management. The contractor shall provide IUID management and support for all SCMS Division projects. The purpose of the SCMS Division IUID process is to establish and maintain an approach to facilitate IUID implementation, management, and compliance that will be compatible with parallel activities and higher command policies, regulations and supporting processes. The contractor shall provide support to manage requests, enter, update and complete the creation and certification of all IUID data using the Government’s automated IUID tracking systems, business rules and policies, and create IUID marking labels with a Government provided tool. Verify IUID marking labels meet industry standards; maintain government provided database of registered items; ensure markings are removed for disposition; and verify after registration prior to tagging.

3.1.5 Hazardous and Controlled Material Management. The contractor shall be responsible for issuing, accounting for, handling, safeguarding and transporting Dangerous Goods and Controlled Material. The contractor may be required to purchase Hazardous Material (HAZMAT) for the Government and shall comply with HAZMAT procedures and policies. The contractor shall maintain all current certifications for Dangerous Goods in Transportation that meet the requirements of 49 Code of Federal Regulations (CFR) 172.704, International Air Transport Association (IATA) Subsection 1.5, Recurrent and Air Force Manual 24-204 (IP), Initial Military AirLift Processes and Requirements (and all updated revisions). Additionally, the contractor shall maintain all certifications for Hazardous Waste Operations and Emergency Response (HAZWOPER) when requested by Occupational Safety and Health Administration (OSHA) 29 CFR 1910.120(q) (8), OSHA 29 CFR 1910.1200, and National Environmental Policy Act.

3.1.6 Defense Logistics Agency Disposition Services (DLADS) Support. The contractor shall be responsible for serving as the primary SCMS Division disposition support from all SCMS warehouse locations. The contractor shall serve as principal SCMS Division coordinator for DLADS turn-in actions equipment and systems processed through the Fort Bragg DLADS activity. As the principal coordinator, the contractor shall prepare equipment and systems for DLADS turn-in, prepare all associated turn-in documentation required for disposition, perform all related Government material tracking database entries, and plan, coordinate, and conduct transport activities associated with receipt and turn-in of equipment from all SCMS locations to DLADS, Fort Bragg, NC.

The contractor shall provide semiannual report documenting all materials identified for disposal during the current reporting period (CDRL A006).

4.0 OVERALL REPORTS.

4.1 Contractor's Progress, Status, and Management Report. (CDRL A007)

4.2 Financial Progress Report. (CDRL A008)

4.3 Workforce Report. (CDRL A009)

4.4 Report/Minutes, Record of Meeting – Trip/Meeting Report. (CDRL A011)

4.5 Segregation of Costs and Invoice Report. (CDRL A012)

5.0 FACILITIES/PROPERTY.

5.1 Contractor-Furnished Facilities/Property. The contractor shall provide all equipment and office/facility furnishings to support the SOW requirements for contractor-site requirements. The Government does not intend to assume responsibility to retain the facility or take control of the title after the contract is completed. It is anticipated that the cost of the facilities will be proposed as an indirect charge to the Government, and the facility may not be located on Government property. Additionally, the contractor shall deliver material in between the Fayetteville, NC warehouse facility, Fort Bragg, SCMS Division and FTU facilities.

5.1.1 The contractor shall be responsible for the relocation of material from the existing location to the proposed location within 30 days. This transition period will include scheduling the required moving vehicles, inventorying, updating government inventory database, packing, removing, and loading of the existing 50,000 square feet of material. The transition is estimated to involve the movement of approximately 17,115 line items of various shapes and sizes of systems, subsystems and equipment. The final inventory list will be provided at award. Items may include, but are not limited to, nuts, washers, bolts, generators, HMMWVs, antennas, antenna masts, truck platform parts and equipment, various sizes of transit cases and other miscellaneous C-E systems, subsystems and equipment. The contractor shall be responsible for providing the milestone schedule and transition sequence of events to meet a required 30 day transition period to the COR (CDRL A013).

5.1.1.1 Material Costs/Other Direct Costs (ODCs). The contractor shall provide material, equipment, shipping services, and supplies for warehouse management. The contractor shall lease or purchase equipment, miscellaneous supplies, and services required in support of this effort. Examples would be Material Handling Equipment (MHE), dunnage, and commercial packing supplies. The contractor shall get COR preauthorization for all material procurements and only those material expenses having prior COR approval will be reimbursed to the contractor.

5.2 Government Furnished Property (GFP). The contractor shall have a Government-approved property accountability system and a person designated as the point of contact at the contractor’s facility. The Government will provide limited office space to the contractor at the Government provided facilities listed in SOW paragraph 3.1.1. These shared spaces shall be provided with lights, power, and climate control when required. If the contractor chooses to alter the work area in any manner, they shall secure prior approval from the COR and shall be responsible for the cost of any modifications approved. The contractor shall provide all office/facility furnishings and equipment. The contractor shall ensure that all Government property assigned will be operated and maintained in accordance with all applicable regulations.

5.2.1 Government Vehicles. The contractor shall be required to operate Government owned and leased vehicles and civil engineering support equipment (CESE) in performance of tasking in the SOW. Government-owned and leased vehicles that the contractor will use include general purpose passenger carrying vehicles, special-purpose vehicles, forklifts, and tactical vehicles. All vehicles shall be operated in accordance with NAWCAD and site-specific processes and requirements. The contractor shall ensure that all vehicles and Material Handling Equipment (MHE) operators are licensed and certified in accordance with federal and state operator requirements. The Government intends to provide the following list of Government vehicles for use in supporting the SOW within thirty (30) days after contract award.

Owner

PAX

Owner

GSA

Owner

Lexington Park, MD Willows Road

St. Inigoes, MD Bldg 8185 Forklift, 4000 lb capacity

X

St. Inigoes, MD Bldg 8185 ¾ Ton heavy duty 4x4 pickup truck-Government

X

St. Inigoes, MD Bldg 8137

St. Inigoes, MD Bldg 8137

St. Inigoes, MD Bldg 8300

St. Inigoes, MD Bldg 8300

St. Inigoes, MD Bldg 8105 Forklift, propane, 6000 lb capacity

X

St. Inigoes, MD Bldg 8105

Other than what has been listed above, the contractor shall provide all transportation needed to meet delivery and pick-up requirements of Government received materiel in support of the SOW requirements. The cost of transportation vehicles supporting SOW requirements for the contractor to conduct its normal business operations must obtain COR’s approval.

5.2.2 When operating these vehicles the contractor shall ensure the individual operators are compliant with the following:

a. Possession of a current and valid operator’s license;

b. Compliance with all state and federal laws pertaining to operating motor vehicles;

c. Compliance with NAWCAD command policies when operating a vehicle (i.e., no cell phone use, stopping at runway crossing, etc.);

d. Use the most cost-effective means to fuel vehicles (i.e., NAWCAD fuel farms);

e. Operation of the vehicles and CESE in a safe manner and in accordance with the vehicle/equipment user/operator manual;

f. Compliance with OSHA requirements for operating forklifts aboard military installations

5.2.3 The contractor shall perform normal operator maintenance such as checking and maintaining air pressure in tires and fluids such as engine oil, radiator coolant, power steering, and transmission. The contractor shall report any damage observed on the vehicle/equipment, and shall notify the Government TPOC of any need for service or repair of the Government owned or leased vehicles.

5.2.4 The contractor shall report any known or realized accidents involving the Government owned or leased vehicles to the Government TPOC. If the contractor is involved in an accident while operating a Government owned or leased vehicle, they shall notify the Government TPOC, the Contracting Officer, and the COR within 24 hours and shall provide an accident report using Standard Form 91, Motor Vehicle Accident Report, and Form 94, Statement of Witness Report, within 48 hours.

5.2.5 When operating the vehicle/equipment, the contractor shall utilize the Government Fleet Card, the GSA Card, or the Smart Card, depending upon the particular vehicle/equipment and whether the use is on base or off base, for fueling and maintenance services. Contractor use of the Fleet Card will be in accordance with the requirements and regulations contained in the Fleet Card Program Internal Operating Procedure (IOP) for Appropriate Technical Representative and the NAVSUPINST 4200.98A. When operating the vehicle the contractor shall be responsible for any costs associated with violations such as speeding tickets, parking tickets, reckless driving, and any damage caused to the vehicle as a result of vehicle code violations. The contractor shall be responsible for reimbursing the Government for any unauthorized charges made by the contractor, its employees, and subcontractors on the Fleet Card.

6.0 MATERIAL AND TRAVEL.

6.1 Incidental Material. Incidental Material will be required in the performance of this contract. The Government shall reimburse the contractor for allowable material costs, exclusive of fee, incurred by the contractor in performance of this contract in accordance with the H-1 Restriction of the Direct Charging of Material clause. The contractor will need a material funding allocation to provide sufficient funding for both the prime and all subcontract’ immediate material commitments.

6.2 Travel. Local and long distance, domestic, and international travel (CONUS and OCONUS) may be required for this effort. The Government will reimburse the contractor for allowable travel costs, exclusive of fee, incurred by the contractor in accordance with the Department of Defense Joint Travel Regulations and travel clauses set forth by this contract. The contractor is responsible for making all travel arrangements for its personnel. A trip report shall be delivered in accordance with CDRL A011.

6.2.1 Representative locations OCONUS include: Germany. OCONUS travel must be in accordance with the OCONUS travel clauses set forth by this contract.

6.2.2 Representative locations CONUS include: Fayetteville, NC; Chesapeake, VA; San Diego, CA; and St. Inigoes, MD.

7.0 ACCESS TO GOVERNMENT PHYSICAL LOCATIONS AND INFORMATION TECHNOLOGY (IT).

All contractor personnel with access to unclassified information systems, including e-mail, shall have, at a minimum, a favorable National Agency Check (NAC). The contractor shall coordinate with the COR all IT network or website access requirements after award of the contract and shall be in accordance with the latest DOD policies and the SCMS Research, Development, Test and Evaluation (RDT&E) Network Standard Operating Procedures (SOP) (Attachment 04).

7.1 Contractor Facility Access. In accordance with Attachment 04, employees requiring access to various DoD resources (i.e. RDT&E Network, DoD websites and networks) from a contractor facility are mandated by DoD policies to use government-approved Public Key Infrastructure (PKI's) along with an appropriate hard key (i.e. Smart Card). Defense Information Systems Agency (DISA) will be the primary source for these certificates.

7.2 Government Facility Access. The Government will provide Common Access Cards (CAC’s) for employees that require physical access to Government facilities. The contractor Manager/Operations Manager is responsible for notifying the COR when an employee who has been issued a CAC leaves the company or transfers to another contract. In the case of an employee who no longer works for the company, the contractor shall collect the CAC and turn it over to the COR or their specified recipient within two (2) working days of the employee’s departure.

7.2.1 SAAR-N: All contractor personnel requiring access to Government Information Technology (IT) systems shall have an approved System Authorization Access Request (SAAR-N) Form OPNAV 5239/14 (Rev Sep 2011) on file, and complete required Annual Information Awareness Training. New employees must submit their SAAR forms within thirty (30) days of their first day of work. Instructions for processing the SAAR-N forms are available at: http://www.cnrc.navy.mil/publications/Forms/OPNAV_5239_14_SAAR_N.pdf. SAAR-N forms shall be submitted to the COR, Government TPOC, or to the assigned government Trusted Associate Sponsorship System (TASS) Trusted Associate.

7.2.2 Command Access Cards (CAC) / Local Badges: Contractor CACs and facility specific identification badges will be issued by the Government to on-site contractor personnel and shall be visible at all times while personnel are at the Government site. The contractor shall furnish all requested information required to facilitate issuance of identification. All CACs and identification badges issued to contractor employees shall be returned to the Government Security Department at the Government site following completion of the contract, relocation or termination of an employee, or upon request from the Contracting Officer’s Representative. The Government will provide the contractor access to Government facilities, as required, for performance of tasks under this contract.

7.2.3 Contractor-owned equipment will be permitted connection to NAVAIR/DoD networks in order to carry out the performance of this contract. Upon contract award, the contractor shall provide all government site employees’ desk top computers to conduct daily work that meets all of the hardware, software and standard architecture set forth in the Attachment 04. Portables are only allowed for web access, desktop computers are required for direct connection to the SCMS RDT&E LAN. Desktop computers shall have sufficient memory, hard disk space, a network interface card, CAC Readers and the capability of running a full range of standard software including current versions of Microsoft Windows Operating System and Microsoft Office Professional. All Contractor-owned hardware or software shall meet DoD 8500.2 IA Controls. Technical support from the manufacturer of contractor-owned hardware and software must be available. All contractor-owned desktop computers provided for Government facility access will be submitted for re-imaging and validation scanning prior to allowing connection to the RDT&E LAN. Approval is required by COR and SCMS Network Information Site Security Officer prior to connection. All connected desktops will be subject to continuous monitoring.

8.2 Investigative Requirements.

8.2.1 All contractor personnel must be eligible to perform Non-Critical Sensitive work as defined by SECNAV M-5510.30. Contractor personnel who will be working from a Government site, or have IT access requirements must have a favorably adjudicated Tier-3 investigation from the Office of Personnel Management. The contractor shall submit a request for personnel security investigation to the Government Security Office. The Government Security Office shall initiate the Contractor’s Electronic Questionnaire for Investigations Processing (eQIP) and shall do a preliminary screening of the contractor’s eQIP for suitability and derogatory information. The contractor employee shall provide all requested information pursuant to the Privacy Act of 1974. The Government Security Office may deny the contractor access to Government facilities and information and may prohibit the contractor from performance of sensitive duties for failure to provide requested information or when derogatory or adverse information is present on the Contractor’s eQIP, in such cases, the contractor employee may not perform on the contract.

8.2.2 When required, contractor personnel shall maintain security clearance eligibility commensurate with the level of classification of the work performed as annotated in the Contract’s DD-254, Contract Security Specification. The contractor is responsible for ensuring that all personnel receive the requisite investigation and are favorably adjudicated in accordance with DoD-M 5220.22, National Industrial Security Program Operating Manual. Contractor employees who fail to meet security clearance requirements may not access classified information or perform sensitive duties. In such cases, the contractor employee may not perform on the contract.

8.3 DD Form 254. Overarching security requirements and contractor access to classified information shall be as specified in the Department of Defense Contract Security Classifications, DD Form 254 (Attachment 02). The DD Form 254 requires a SECRET facility with SECRET level of safeguarding required within 30 days after contract award. As work is performed, the contractor shall require access to the following:

8.3.1 COMSEC information

8.3.2 For Official Use Only (FOUO) Information

8.3.3 Receive and generate classified material

8.3.4 Fabricate, modify, or store classified hardware

8.3.5 Use the services of Defense Technical Information Center (DTIC) or other secondary distribution centers

8.3.6 Require a COMSEC account

8.3.7 Authorized to use the Defense Courier Service (DCS) and will be required to use the DCS for delivery of all COMSEC and Secret Information

8.4 Operations Security (OPSEC). The contractor shall prepare an OPSEC plan for Government review in accordance with (CDRL A010). The contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of controlled unclassified and classified information and to control distribution of controlled unclassified and classified information in accordance with the National Industrial Security Program Operating Manual (NISPOM) and DoDM 5200.01, Information Security Manual. The DoD Contract Security Classification Specification, DD Form 254, defines program specific security requirements. All controlled unclassified information shall be appropriately identified and marked as For Official Use Only (FOUO) in accordance with DoDM 5200.01, Information Security Program: Controlled Unclassified Information (CUI) Volume 4 (enclosure 3) and DoD 5400.7-R (Freedom of Information Act Regulation) (Chapter 3). All contractor facilities shall provide an appropriate means of storage for controlled unclassified and classified documents, equipment, and materials in accordance with OPSEC requirements.

8.4.1 FOUO information generated and/or provided under this contract shall be marked and safeguarded as specified in DoDM 5200.01 (DoD Information Security Program: Controlled Unclassified Information (CUI)) Vol. 4 (enclosure 3 pages 11-17) available at http://www.dtic.mil/whs/directives/corres/pdf/520001_vol4.pdf and DoD 5400.7-R, Freedom of Information Program Chapter 3 (pages 31-42) available at http://www.dtic.mil/whs/directives/corres/pdf/540007r.pdf.

8.4.2 All controlled unclassified technical information shall be appropriately identified and marked with the distribution statement identified on the source document or as directed by the COR.

during Normal Working Hours (NWH). NWHs are usually 8.5 hours (including a 30-minute lunch break), from 0730-1600 each Monday through Friday (except on Federal holidays). Some supported Government offices have flexibility to start as early as 0600/0630 and end as late as 1800 Monday - Friday. Services and staffing shall be provided for each office at least 8 hours per day.

9.2.1 The contractor, with notification to the COR, may allow its employees to work a Compressed Work Schedule (CWS). Any contractor that chooses to allow its employees to work a CWS schedule in support of this task order agrees that any additional costs associated with the implementation of the CWS schedule vice the standard schedule are unallowable costs under this task order and will not be reimbursed by the Government. Furthermore, all contractors shall comply with the requirements of the Fair Labor Standards Act (FLSA) and particularly with Section 7 regarding compensatory overtime.

New Year's Day, January 1 Martin Luther King's Birthday, the third Monday in January President's Birthday, the third Monday in February Memorial Day, the last Monday in May Independence Day, July 4 Labor Day, the first Monday in September Columbus Day, the second Monday in October Veteran's Day, November 11 Thanksgiving Day, the fourth Thursday in November Christmas Day, December 25

The contractor is permitted to observe the above Holidays in accordance with its corporate policy.

9.2.2 Installation closure: When Federal employees are officially excused from work due to a holiday or a special event, severe weather, a security threat, or any other Government facility related problem that prevents Federal personnel from working at the Government facility, contractor personnel assigned to work at that facility performing non-mission essential work in support of such Federal employees shall follow their parent company's policies While generally contractor personnel may not perform work on-site at a Government facility without supervision from Federal personnel, in very limited circumstances, work being performed by contractor personnel may be deemed mission essential and performance of such mission essential work may be authorized to continue at the Government facility despite the facility being otherwise closed for normal operations. The circumstances permitting work being performed by contractor personnel to be deemed mission essential are extremely limited and generally only apply to performance of efforts related to public health, safety, or matters related to national security. The cognizant Contracting Officer must concur with any determination that work being performed by contractor personnel is mission essential.

9.2.3 Overtime: Overtime cannot be charged directly to the contract unless first approved in writing by the Chief of the Contracting Office.

12.1 The following defines the minimum labor category education, experience, clearance requirements and the functional descriptions for each labor category. The Contractor shall be responsible for employing personnel having at least the minimum level of education and training, experience, and security clearance as stated herein. Functional descriptions are set forth in paragraph 12.5 by labor category.