N00421-16-R-0054_IMM_RFP_AMEND_0002.docx

N00421-16-R-0054

Section A - Solicitation/Contract Form

GENERAL INFORMATION

Notes:

The NAICS code for this effort is 541330 – Engineering Services with a size standard of $38.5M.

1. Term task orders will be issued under this single award Indefinite Delivery Indefinite Quantity (IDIQ) contract. NAVAIR clause 5252.211-9503 LEVEL OF EFFORT (COST REIMBURSEMENT) (NAVAIR)(DEC 2012) will be included in applicable task orders.

2. This solicitation is, and the resulting contract will be, subject to the Service Contract Act (SCA) of 1965, as amended, and to FAR clause 52.222-41 SERVICE CONTRACT LABOR STANDARDS (MAY 2014), contained in Section I of this solicitation. The cost/price proposal shall demonstrate compliance with the minimum monetary wages and fringe benefits for service employees as specified in the Wage Determinations (provided as an attachment in Section J of this solicitation). The following Wage Determinations may be applicable for this effort:

a. WD 15-4279 (Rev.-3) revised 7/25/2017 for St. Mary’s county, Maryland

b. WD 15-4377 (Rev.-3) revised 7/25/2017 for Cumberland and Hoke counties, North Carolina

3. FAR clause 52.222-17 NONDISPLACEMENT OF QUALIFIED WORKERS (MAY 2014) requires successor contractors to give the right of first refusal to all qualified service employees (within the meaning of SCA) that were performing in the proposed positions under the predecessor contract. The Offeror’s proposal shall demonstrate compliance with FAR 22.12 and 52.222-17. If the offeror is proposing the incumbent workforce based on FAR 52.222-17 for SCA labor categories, the proposed employee should be identified as:

a. Current – if the Offeror is the incumbent contractor

b. Contingent – if the Offeror has a letter of intent in place with the employee

c. Prospective – if the Offeror does not know the identity of the incumbent employee

4. The Product Service Code (PSC) for this procurement is R706 – Support-Management: Logistics Support Services.

5. This contract will have a five (5)-year ordering period.

6. The contractor will be required to have a SECRET facility clearance and a SECRET clearance for personnel identified in Section C Statement of Work (SOW) paragraph 12.6. The contractor will not be permitted access to classified information until a final DD254 is incorporated as an attachment to the contract award.

Points of Contact:

Contract Specialist: Tonya J. Lakner Phone: 301-757-9752 E-mail: tonya.lakner@navy.mil

Contracting Officer: Sonya M. Carpenter Phone: 301-757-1343 E-mail: sonya.carpenter@navy.mil

Procuring Contracting Officer: Thomas W. Conrow Phone: 301-342-2186 E-mail: thomas.conrow@navy.mil

Amendment 0001: Questions and Answers as of 17 August 2017

1. Section L, Part A, 3.0 Proposal Content and Volumes, Page 85: The Proposal Organization and Page Count table provides a page limitation/recommendation of 5 pages for Volume 2, Past Performance. However, the RFP Past Performance Information Form (Attachment P1) consists of two pages. Since Offerors may submit five Prime references and two from each principal subcontractor, the page count could easily total 14 pages. To appropriately present an Offeror’s ability to perform, would the Government allow 15 pages for the Past Performance volume?

Government response: Yes, the number of pages are recommendations not limitations. Additional pages will be accepted.

2. Past Performance Information Form, Attachment P1: The Past Performance Information Form (Attachment P1) issued with the RFP is comprised of two pages. The ‘Contract Effort Description’ block only allows for eight lines of text before the scroll bar appears. When printed, anything beyond the first eight lines does not print, limiting the paper submission to only eight lines which also causes a discrepancy between the electronic and paper proposals. To alleviate this, is it acceptable for Offeror’s to export the PDF file to an MS Word file using the same information presented in Attachment P1? If this is not allowed, please provide a revised Attachment P1 that allows the comprehensive narrative and other fields, as appropriate, to print in its entirety.

Government response: Section L-1, Part A, Section 3.0 of the solicitations has been updated to provide some clarity on this issue and now contains the following:

As the Contract Effort Description box on Attachment P1, Past Performance Information Form, only allows for eight (8) lines of text, Offerors may choose one of two options to complete the form. Offerors may either fill in the information in the Contract Effort Description box of Attachment P1 - Past Performance Information Form, if the response is concise enough to fit within the limitations of the Attachment P1 - Past Performance Information Form. Or, Offerors may designate within the Contract Effort Description box "See Continuation Page" and then submit a second PDF or MS Word document up to one page in length for a total of 3 pages per Past Performance reference.

3. Past Performance Information Form, Attachment P1: The table on page 1 only includes lines for contract data associated with the Base period through Option 5. If a contract has more than 5 option periods, is it acceptable to add that information to Option 5 and annotate accordingly?

Government response: Yes, it is acceptable to add additional information and annotate as applicable.

4. Past Performance Information Form, Attachment P1: The ‘Contract Number, Task Order/Delivery Order, and Systemic Improvement’ fields in the Government-issued form contain pre-filled text. Please confirm that Offerors are permitted to delete this information.

Government response: Yes, that information may be deleted. It was provided as a sample only.

5. Section L, Part A, 2.0 Proposal Format, Page 85: Offerors are instructed to format their proposal response in Times New Roman 12 point Normal font. Some of the Government-issued RFP attachments are set to different fonts and sizes. Please confirm that these are excluded from the Times New Roman 12 point Normal font requirement.

Government response: Yes, the attachments set to different fonts and sizes are excluded.

6. Section L, Part A, 3.0 Proposal Content and Volumes, Page 85: The Proposal Organization and Page Count table on page 85 has a page limit/recommendation of 15 pages for the Understanding of the Work section. On pages 87-88, Offerors are instructed to provide a narrative of their understanding and capability encompassing three tasks and identified subtasks. Within the response, Offerors are instructed to provide a detailed step-by-step procedure and methodology; risks that may impact successful performance and mitigation actions; and an implementation plan to include manpower, quality control, and a quality assurance plan. To allow for a “complete” and “best value” response commensurate with Section M evaluation criteria, would the Government allow 20 pages for the Understanding of the Work section?

Government response: Yes, the number of pages are recommendations not limitations. Additional pages will be accepted.

7. Section L, Part A, 3.0 Proposal Content and Volumes, Page 85: The Proposal Organization and Page Count table on page 85 has a page limit/recommendation of 5 pages for the Management Approach, including the Transition Plan. The instructions on page 88-89 direct Offerors to address, in sufficient detail, seven (7) areas for the Management Approach and six (6) elements for the Transition Plan, “…as well as any additional elements deemed necessary by the Offeror.” To allow Offerors to provide a comprehensive response to the requirements, would the Government allow 15 pages for the Management Approach/Transition Plan?

Government response: Yes, the number of pages are recommendations not limitations. Additional pages will be accepted.

8. Section L, Part A, 3.0 Proposal Content and Volumes, Page 86: The Proposal Organization and Page Count table on page 86 indicates Section 3.0 for Annex 1, Past Performance Supporting Documents. Further, on page 85, Offerors are instructed to structure their proposal material “…such that its Volume/paragraph number matches Proposal Instructions Volume/paragraph number provided in Section L ‘Part B Specific Instructions’…” None of the instructions in Section L link this volume to Section 3.0. To comply with the requirements, would the Government please clarify the proper numbering for Annex 1?

Government response: The proposal organization and page count chart within Section L-1, Part A, Section 3.0 has been updated to reference Section 2.0 for Annex 1.

9. Section L, Part B, 3.0 Price/Cost Proposal, Page 91: Item (b) on page 91 instructs Offerors to submit a copy of Section B with the Contract Line Item (CLIN) and Sub-CLIN Unit Prices and the Total Prices filled in. However, there is no identification of hours or ODCs to propose per SLIN. For proposal purposes, should Offerors only complete CLIN 0001 and 0007 for Section B?

Government response: Yes, for proposal purposes only CLIN 0001 and CLIN 0007 will have pricing associated with them; therefore, only these two CLINs should be completed.

10. Section A, General Information, Page 2: Item (2) identifies Revision 1 for both Wage Determination locations, however, the Department of Labor website contains Revision 3 dated 07/25/2017. Please confirm that Revision 3 Wage Determinations should be used.

Government response: Yes, Rev 3 should be used. Section A, General Information, Item (2) has been updated, Section J, Attachment 01, Wage Determinations has been updated, and Section I, FAR Clause 52.222-42 Statement of Equivalent Rates for Federal Hires has been updated.

11. Section L, Part B, 3.0 Price/Cost Proposal, Page 91: The second paragraph in section 3.3, Price/Cost Information, states: “Proposed fully burdened labor costs may be subject to the NAVAIR labor tripwire identified in Section M.” Section M, pages 96-102, does not contain the NAVAIR labor tripwire information. Please clarify.

Government response: Section M has been updated to include the applicable tripwire information in Section 3.0 Price/Cost.

12. Section C, Para 12.2, Experience and Education Level Definitions, Page 21: The substitution chart indicates that a Master’s Degree can be substituted for a “Bachelor’s Degree plus 4 years additional work experience.” Since there is also a Bachelor’s Degree substitution of 6 years’ additional work experience, is it correct to assume that a candidate without a degree would require 10 years of additional work experience in lieu of a Master’s degree?

Government response: Yes, 10 years of additional work experience would be required in lieu of a MS.

Amendment 0002: Questions as of 24 August 2017

13. The DOL Wage Determinations (WDs) incorporated in Section J of the solicitation (15-4279 Rev. 1 Maryland, St. Mary’s and 15-4377 Rev. 1 North Carolina, Cumberland) has been revised. Will the solicitation be amended to incorporate the revised WDs which are DOL WDs 15-4279 Rev. 3 for Maryland, St. Mary’s and 15-4377 Rev. 3 for North Carolina, Cumberland?

14. Section B of the solicitation require offerors to propose dollar amounts for labor CLINs 0002 through 0005 and ODC CLINs 0008 through 0011 based on Government funding types. However, the solicitation does not provide a breakdown of the Government’s intended allotment of funding types for these CLINs. Please clarify.

15. Section B identify the ODC Ceiling CLIN as CLIN 007 yet Attachment P6 of the solicitation identify the ODC CLIN as CLIN 0008. Please clarify.

16. Attachment P3 states offerors are to see Attachment XX to determine what information is required for the “Individual Designator” column. However, the solicitation does not provide an Attachment XX. Please provide instructions as to what information is required to complete the “Individual Designator” Column.

17. Section L, paragraph 3.0 page limitation chart specifies only 5 pages for the Management Plan. To address the solicitation requirements in sufficient detail, request the Government consider increasing the page limit for the Management Plan to 20 pages?

18. Section C, paragraph 12.6 states that “at task order award” the key/non-key personnel identified in this paragraph shall have obtained an interim or Secret Clearance. Since the Government will only issue a contractor an interim or Secret Clearance after award of the contract when the DD254 is finalized and since the Government states there will be a 30 day transition period after award of the contract, will the contracting officer consider revising the clearance requirement to require the contractor to obtain an interim or Secret Clearance “by the task order performance start date”?.

19. Section C, paragraph 5.2.1 states “All vehicles shall be operated in accordance with NAWCAD and site-specific processes and requirements.”. However, the solicitation does not provide vehicle operation requirements/instructions/policies regarding NAWCAD or site-specific vehicle operations. Since this will be a requirement of the contract, could the Government provide offerors the NAWCAD and site-specific vehicle requirements referred to in Section C, paragraph 5.2.1?

20. Request that the Government clarify the period of performance start date for the awarded contract. Section F identify the period of performance start date as 24 April 2018 and Section L identify the anticipated award date as 24 April 2018. Yet Section L, paragraph 1.0 (paragraph B) states the Government anticipates a 30-day transition period after the contract award date.

29. L- [1] CONTENT OF PROPOSALS, PART A GENERAL INSTRUCTIONS, PART B SPECIFIC INSTRUCTIONS, 3.0 PROPOSAL CONTENT AND VOLUMES, Proposal Organization and Page Count: Workforce/Personnel Qualifications/Key Personnel

• The volume is restricted to 5 pages. However, the resumes are limited to 2 pages each. Based on the number of resumes required a 2 page allocation would exceed the maximum number of pages for the volume. Please clarify if the resumes are included in the 5- page limitation for the volume.

31. 3.0 VOLUME 3: PRICE/COST PROPOSAL

32. Will the government consider a 10 business day extension to the stated submission deadline to allow for sufficient time to incorporate all of the questions and answers?

33. Can the government confirm which competitive acquisition strategy will be used to award the contract (Best Value/Tradeoff or Low Priced Technically Acceptable)?

34. Can the government confirm that the 384,000 hours estimated for CLIN 0001 are the total hours estimated for 40 FTEs through the 5 year ordering period?

35. Can the government confirm if the contractor is responsible for purchasing any inventory materials? Or will the government purchase all materials for inventory?

36. Can the government provide historical information on outsourced services utilized by contractor for this requirement?

37. Referencing Section 3.3 Price/Cost Information on pages 92 and 93 of 102 of the solicitation:

a) What will be the technical evaluation of a bidder that submits a proposal with the statement “that its Accounting System has not been approved by DCMA”?

b) If all other evaluation factors are superior to other bidders, can such a bidder receive an award for this solicitation?

38. Page 2, Section A - Solicitation/Contract Form, General Information Notes, Paragraph 3: Offeror to classify proposed SCA labor categories as Current, Contingent or Prospective. Page 97, Part M, Section 2.0 – Evaluation Process states the evaluation for Technical Factors considers the potential for disruption of schedule, increase in costs, degradation of performance, etc… Will Offeror proposals be evaluated differently in consideration of proposed labor category classifications?

39. Page 13 and 14, Statement of Work, Section 3.0 Technical Requirements, Paragraph 3.1.1.1 requires Offerors to provide a contractor provided warehouse in the Fayetteville, NC area.

a) Do Offerors need to include a proposed facility in their proposal?

b) If not, how will the government evaluate Offeror proposals in regards to technical risk?

40. Page 13, Statement of Work, Section 3.0 Technical Requirements, Paragraph 3.1.1.1 and sub-paragraphs presents very specific requirements of the contractor provided warehouse in the Fayetteville, NC area. Does the incumbent contractor currently provide warehouse space in the Fayetteville, NC area that meets all of the requirements set forth in the solicitation, including perimeter fencing to protect 100 percent of the perimeter grounds?

41. Page 13, Statement of Work, Section 3.0 Technical Requirements, Paragraph 3.1.1.1 presents a table showing 4 FTEs being located at the contractor provided warehouse in the Fayetteville, NC area. Are the 4 FTEs detailed in the table included in the table on pages 12 and 13 that is part of Paragraph 1.1?

42. Page 14, Statement of Work, Section 3.0 Technical Requirements, Paragraph 3.1.1.1.10 requires the warehouse in the Fayetteville, NC area be cleared to the Secret level and be cleared to house Crypto controlled Cryptographic Items.

a) Does this requirement need to be in place at the start of the contract?

b) Can this requirement be obtained during the 30 day transition period?

43. Page 14, Statement of Work, Section 3.0 Technical Requirements, Paragraph 3.1.1.1.10 requires all property be tagged as Contractor Furnished Equipment assets and all of these assets must have the COR’s approval prior to connecting to any government network. Please confirm tagging of assets does not include items such as storage racks, furniture and ancillary items.

44. Page 15, Statement of Work, Section 5.0 Facilities/Properties, Paragraph 5.1 states, “It is anticipated that the cost of facilities will be proposed as an indirect charge to the Government…”.

a) How else might Offerors propose to capture the cost of Contractor Furnished Facilities?

b) Would the government allow the cost to be captured as an ODC?

45. Page 16, Statement of Work, Section 5.0 Facilities/Properties, Paragraph 5.1.1 addresses the 30 day transition period for relocating material from the existing location to the proposed warehouse location.

a) What is the largest item in terms of size and weight the contractor will be required to move?

b) What is the total size and weight that the contractor will be required to move?

46. Page 17, Statement of Work, Section 5.0 Facilities/Properties, Paragraph 5.2.1 requires to provide all transportation needed to meet delivery and pick-up requirements of Government received material in support of the SOW requirements.

a) So that Offerors may include the correct size vehicle in their proposal, what is the largest item in terms of size and weight the contractor will be required to move?

b) What size vehicle is currently being used by the incumbent?

47. Page 17, Statement of Work, Section 5.0 Facilities/Properties, Paragraph 5.2.5 provides that the contractor shall utilize the Government Fleet Card, the GSA Card or the Smart Card for fueling and maintenance services.

a) Will the government provide such a card for contractor provided vehicle(s)?

b) If not, how frequently are pickup and deliveries made to facilities in and around PAX River? In and around Fort Bragg?

c) What is average distance per day the contractor should anticipate driving at each location?

48. Page 17, Statement of Work, Section 6.2 Travel, Paragraph 6.2 provides that CONUS and OCONUS travel may be required for this contract. Subsequent paragraphs provide potential destinations of travel.

a) Can the government provide historical data on the frequency and destination of travel under the incumbent contract?

b) If so, please provide the historical travel data.

49. Page 18, Statement of Work, Section 7.0, Access to Government Physical Locations and Information Technology, Paragraph 7.2.3 requires the contractor to provide all government site employees’ desk top computers to conduct daily work.

a) Is the requirement for one desktop computer per employee?

b) If so, will the government provide office space cited in Paragraph 5.2 be sufficient for this requirement?

c) If not, how many desktop computers is the incumbent currently providing their employees?

50. Page 20, Statement of Work, Section 9.0, Workplace and Schedule, Paragraph 9.1 states, “Although, currently not planned, it is possible that within the performance of this contract, approximately 38% of the planned hours could be required to be performed at Government provided facilities and will be detailed via individual task orders.” The table on pages 12 and 13 that is part of Paragraph 1.1 provides an estimate of where FTEs will be located in support of the requirement. The estimated number of FTEs has approximately 53% of the level of effort being performed at Government provided facilities.

a) Although the solicitation states a shift in percentage of work is not anticipated, if it does happen will it be due to:

i. A transition of personnel from Government facilities to contractor owned facilities

ii. Additional work requirements being performed at contractor owned facilities necessitating new hires?

iii. Or a downsizing of the level of effort at Government provided facilities?

51. Page 20, Statement of Work, Section 9.0, Workplace and Schedule, Paragraph 9.2 Paragraph 9.2.1 provides that the contractor may allow its employees to work a Compressed Work Schedule (CWS). Paragraph 9.2.2 on page 21 states, “While generally contractor personnel may not perform work on-site at a government facility without supervision from Federal personnel …”.

a) Do the various commands being supported by this requirement work a CWS?

b) Do the Federal personnel currently “supervising contractor personnel” at government facilities work a CWS?

52. Page 90, Content of Proposal, Part B Specific Instructions, Volume 2, Past Performance requires the Offeror to submit written consent from its principal subcontractor(s) that will allow the Government to coordinate any past performance issues directly with the Offeror. Such consent is normally executed through a formal letter. Will the government allow for a letter of consent to coordinate past performance issues to be included in the Past Performance volume and not count towards the page limit?

53. Page 95, Content of Proposal, Part B Specific Instructions, Volume 3, Price/Cost Proposal, Paragraph 3.7.3 list the incumbent subcontractor as Global Services Corporation. Is Global Services Corporation eligible to submit a proposal to this solicitation as a prime contractor?

54. Attachment 1, IMM Wage Determinations, list the Department of Labor Wage Determinations incorporated into the task order as:

15-4279, Rev 1 dated 2/09/2017 for St. Mary’s County, MD 15-4377, Rev 1 dated 1/31/2017 for Cumberland County, NC These Wage Determination Schedules have been replaced with more current ones available at www.dol.gov. Furthermore, The Department of Labor issued an all agency memorandum on 25 July regarding the 2017 Service Contract Act Health and Welfare Benefit that changes the payment amount significantly effective 1 August 2017. Please incorporate the correct Wage Determination Schedules into the solicitation.

55. Will the government extend the solicitation deadline and the deadline for questions to to allow small business team respondents more time to prepare a response and query the government for critical details?

56. When will government host a real-time Q&A session so that small business teams can pose questions in an interactive environment that will allow questions and answers to be fully discussed?

57. What will be the government payment terms on invoices submitted by the awarded contractor?

58. Will the government provide accelerated payment terms for the small business that earns the award for this contract?

59. Please explain the intent for section “C. Workforce/Personnel Qualifications/Key Personnel” (solicitation page 89 of 102). One phrase in this section states “No prospective hire may be proposed...” and seems to indicate that Key Personnel must be current employees. However, since an earlier sentence in this section refers to the submission of “proposed current or contingent Key Personnel”, clarification is requested regarding the requirements for Key Personnel.

60. Section L-1, Part B, Paragraph 3.3, Price/Cost Information, Page 91: Section B-1 on page 4 requires Composite Fully Burdened Rates be submitted for each labor category for each contract period. In addition, Section L-1 requires Attachment P3 be completed to also provide Fully Burdened Rates for all personnel for each performance period. Since Attachment P3 appears to be related to the individual trip wires which has been superseded with the $300,000 trip wire, it is recommended the Government remove the requirement to submit Attachment P3.

61. Section M, Part B, 2.0 Past Performance, Page 99. To substantiate past performance, Offerors are permitted to submit no more than five Past Performance Information Forms as the prime contractor and two forms from each principal subcontractor, and/or two for each JV team member. Given the evaluation criteria on page 99, if an offeror has three prime contractor past performances reflecting ratings of Very Relevant; Relevant; and Somewhat Relevant, would it be more favorable to only submit information for the one Very Relevant contract? Conversely, would submitting past performance for these same three contracts of varying relevance be a stronger predictor on future success as opposed to just one ‘Very Relevant’ contract? In other words, would the ‘Relevant’ and ‘Somewhat Relevant’ PP ratings be averaged with the ‘Very Relevant’ rating, thereby lowering an offeror’s overall past performance rating as compared to just submitting one ‘Very Relevant’ contract?

62. It is respectfully requested the Government extend the due date by one week to September 19, 2017 to allow Small Business Offerors ample time to prepare a comprehensive response.

CLAUSES INCORPORATED BY REFERENCE

Section B - Supplies or Services and Prices

B-1 ESTIMATED RATES

B-1 ESTIMATED AND NEGOTIATED LABOR RATES

This language is designed for use in conjunction with H-2 Issuance of Orders Using Streamlined Procedures NAVAIR 5252.216-9540 (Variation) (May 2017). For purposes of estimating and establishing a labor cost ceiling for each task order, the following composite rates will be used. These rates are estimates, and invoicing will be based on actual costs incurred. Ceiling for Other Direct Costs will be priced in accordance with the Government Estimate. Orders crossing multiple years will be estimated by the Government using the composite rates for each year in proportion to the period of performance of the order. Orders estimated with periods of performance beyond the five-year ordering period, in accordance with FAR 52.216-22 “Indefinite Quantity (Oct 1995)” and/or corresponding to an extension utilizing FAR 52.217-8 “Option to Extend Services (Nov 1999)”, will be priced utilizing the composite rates found in the column with subheading “Utilizing 52.216-22 or 52.217-8.”

Manager/Operations Manager*

General and Operations Manager*

Logistician*

Supply Technician, SCA

Administrative Assistant, SCA

Shipping/Receiving Clerk, SCA

Warehouse Specialist, SCA

* Indicates Key Personnel (1 Person) ** Dates to be adjusted at contract award

Labor to Support IMM

CPFF

Integrated Material Management (IMM) Labor Ceiling for CLINs 0002-0005, SOW Paras. 3.1-3.1.6 FOB: Destination

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Labor to Support IMM CLIN 0001

Labor; Operations and Maintenance (O&M) Funding - SOW Paras. 3.1-3.1.6

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Labor to Support IMM CLIN 0001

Labor; Procurement Funding - SOW Paras. 3.1-3.1.6

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Labor to Support IMM CLIN 0001

Labor; Working Capital Fund (WCF) Funding - SOW Paras. 3.1-3.1.6

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Labor to Support IMM CLIN 0001

Labor; Non-Department of Defense (DOD) Funding - SOW Paras. 3.1-3.1.6

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Data in Support of Labor; CLIN 0001

COST

SOW Paras. 3.1-3.1.6. Not Separately Priced

ESTIMATED COST

Other Direct Costs (ODCs)

Travel and Material in support of CLIN 0001; ODC Ceiling for CLINs 0008-0011, SOW Paras. SOW Paras. 3.1-3.1.6

ESTIMATED COST

ODCs to Support IMM CLIN 0007

ODCs; Operations and Maintenance (O&M) Funding

ESTIMATED COST

ODCs to Support IMM CLIN 0007

ODCs; Procurement Funding

ESTIMATED COST

ODCs to Support IMM CLIN 0007

ODCs; Working Capital Fund (WCF) Funding

ESTIMATED COST

ODCs to Support IMM CLIN 0007

ODCs; Non-Department of Defense (DOD) Funding

ESTIMATED COST

CLAUSES INCORPORATED BY FULL TEXT

Section C - Descriptions and Specifications

STATEMENT OF WORK

DESCRIPTION:

Items 0001, 0002, 0003, 0004, and 0005 – The contractor shall provide services in accordance with (IAW) and within scope of the Section C Statement of Work (SOW) of the basic contract and as detailed in the individual task order SOW.

Items 0007, 0008, 0009, 0010, and 0011 – The contractor shall provide travel and material IAW NAVAIR clause 5252.232-9509 TRAVEL APPROVAL AND REIMBURSEMENT PROCEDURES (OCT 2013) and the H-1 RESTRICTION ON THE DIRECT CHARGING OF MATERIAL NAVAIR 5252.242-9515 (Variation) (MAY 2017) respectively and within the scope of the Section C SOW of the basic contract as detailed in the individual task order SOW.

Item 0006 – The data to be furnished hereunder shall be IAW the Exhibit A, DD Form 1423, Contract Data Requirements Lists (CDRLs) and within scope of the Section C SOW of the basic contract as detailed in the individual task order SOW.

STATEMENT OF WORK

INTEGRATED MATERIAL MANAGEMENT (IMM)

STATEMENT OF WORK (SOW)

1.0 INTRODUCTION.

The Naval Air Warfare Center Aircraft Division (NAWCAD) Patuxent River, St. Inigoes, Special Communications Mission Solutions (SCMS) Division (AD-4.11.4) is engaged in the design, development, integration, test and evaluation, installation, fielding, certification, maintenance, life-cycle and logistics support of communications and electronic (C-E) systems/subsystems. These systems are provided to users within the Navy, Army, Air Force, Joint Special Operations Forces (SOF), and other DoD or Government agencies in order to fulfill urgent or emerging mission requirements. Most of SCMS Division efforts are in support of multiple quick-reaction projects in response to sponsor requirements which are usually of short duration. SCMS Division utilizes approximately 10 prepositioned Field Technical Units (FTU) located both within the Continental United States (CONUS) and Outside the Continental United States (OCONUS) positioned for rapid response support to various warfighting components around the globe. These locations are used to receive, manage, inspect, control and issue preposition stock to reduce downtimes and improve Turn-Around-Time (TAT) for repairs/replacement of failed items. SCMS Division has a requirement to procure centralized supply support services including the augmentation of all existing logistics, storage and asset management practices. Due to SCMS Division’s operational tempo and expanding responsibilities, centralization of material management is key to eliminate inefficiencies and redundancies. SCMS Division provides procurement, storage, delivery, asset-management, life-cycle sustainment and a full range of other logistics services for supporting approximately 75 SCMS Division projects. These projects are developmental, production and operational in nature and are funded with Procurement, Operations and Maintenance (O&M), Non-DoD and Working Capital Fund (WCF) type funds.

1.1 Scope. The contractor shall provide expert support management services to perform and apply a supply chain management approach to all centralized SCMS Division supply support and material handling functions. The contractor shall provide centralized management and physical warehouse space and related services for complete asset management, storage, as-needed procurement support, receipt, issuance and delivery, and final disposal services, to include database management of all material and equipment in custody. A manager shall be assigned to employ supply chain management methods, practices and procedures to provide oversight, analysis and coordination of the efforts and coordinate directly with SCMS Division Government Technical Point of Contact (TPOC), as well as other contractors supporting SCMS Division activities when requested. The contractor organization shall be comprised of personnel with firsthand experience and knowledge in warehouse processes and operations, inventory management and material handling, training and procurement support.

2.0 APPLICABLE DOCUMENTS.

3.0 TECHNICAL REQUIREMENTS.

The contractor shall accomplish work as specified in the scope and paragraphs 3.1.1 through 3.1.6. Performance of this work shall be measured in accordance with the Contract Surveillance Plan (CSP). Services require performance at the contractor’s provided facilities, at Government facilities, and at other locations as designated by the Government.

Funding Appropriations (PROC, O&M, WCF, Non-DOD)

3.1 Integrated Material Management. The contractor shall employ supply chain management methods, practices and procedures to assist the Government in determining requirements of goods and services, assist in their procurement, and provide support services for material and equipment receipt, storage, issuance, and final disposal.

3.1.1 Receiving/Warehouse/Shipping. The contractor shall maintain and manage all material receiving, warehousing and shipping for the SCMS Division communication equipment. The contractor shall manage all receiving efforts, ensuring proper preservation and integration support for SCMS materials and equipment. The contractor shall provide material receipt notification to an appropriate Government TPOC within 24 hours of all initial material receipt transactions and notify the Government of any defects, damage, and/or receipt discrepancies (CDRL A001).

The contractor shall configure warehouse layouts to preserve storage capacities and maintain efficient functionality associated with a secure, safe ingress and regress of materials and store material. The contractor shall perform semi-annual wall to wall inventories for all warehoused items, report results to the Government POC and resolve discrepancies found (CDRL A002), conduct quarterly sample inventories and prepare reports in support of NAWCAD Audit Readiness and asset visibility initiatives (CDRL A003), and generate a report of excess inventory upon completion of an SCMS project as directed by the Government POC (CDRL A004).

Additionally, the contractor shall manage all shipping efforts, ensuring proper preservation and integration support for SCMS Division materials and equipment. For international shipping the contractor shall be registered in the automated AESDirect and follow applicable regulations set forth in the International Traffic in Arms Regulations (ITAR).

The following table provides an estimate of where Full Time Equivalents (FTEs) will be located in support of this requirement. This table does not dictate where the Manager/Operations Manager and Administrative Assistant FTEs are required to be located, and shall be located at the contractor’s discretion. Staffing is needed at a minimum of 4 facilities aboard the St. Inigoes installation (indicated by Building number in the table) and one government provided facility on Willows Road, Lexington Park. Additionally, the contractor shall be required to interface with the St. Inigoes’ central processing facility (Bldg 8115). Responsibilities include sorting received material and identifying final disposition location for AD-4.11.4 to deliver.

Lexington Park, MD Willows Road Government Owned

St. Inigoes Bldg 8105 On-site at Webster Field Annex

St. Inigoes, Bldg 8185 On-site at Webster Field Annex

St. Inigoes, Bldg 8300 On-site at Webster Field Annex

St. Inigoes, Bldg 8137 On-site at Webster Field Annex

TBD – Per Task Order

TBD – Per Task Order

TBD – Per Task Order

Contractor Discretion

Contractor Discretion

*Estimated square footage

3.1.1.1 The contractor shall provide, maintain and manage sufficient warehouse space in the Fayetteville, NC area to conduct centralized storage functions, support the demilitarizing process with Defense Logistics Agency Disposition Services (DLADS) at Fort Bragg, and interface with the SCMS Fayetteville FTU for testing of equipment for reutilization purposes. The facility location shall satisfy the daily technical and management operations of the contract, within a reasonable driving distance from Fort Bragg, and will serve as an SCMS Division Government off-site logistics location.

The SCMS Division’s overall requirement for this facility is to manage the processing and storage of C-E equipment, systems, and sparing stock for multiple distinct projects, providing space to test, dismantle, and certify equipment for reutilization. The current annual transactions are approximately 3,000 receipts and 12,000 shipments. 60% of received transactions are warehoused for no more than 30 days, 30% of received transactions are warehoused between 31 to 60 days, and 10% of received transactions are warehoused for more than 61 days. The current facility contains assembly, vehicular access, test and storage space, as well as attendant office space for the following anticipated FTE’s:

Currently, the warehouse space used for these purposes is 50,000 square feet. A transition of equipment and operations is required no later than thirty (30) days after contract award (see paragraph 5.1.1). Facilities can be new or existing buildings but must meet current North Carolina state and federal commercial building codes. Additionally, the contractor shall provide:

3.1.1.1.1 Appropriate compartmentalization to group and segregate warehouse by designated projects that can be easily reconfigured and constructed as storage requirements dictate.

3.1.1.1.2 Sufficient space to accommodate a simulated field environment set-up for operation and testing of deployable C-E equipment, including antenna suites (SATCOM, HF, UHF) with satellite dishes, towers and broadcast systems, and other motorized equipment and systems.

3.1.1.1.3 Overhead loading dock doors to accommodate the requirement for ingress and regress capabilities of tractor trailers and other logistic service suppliers to include self-propelled, mounted or transported trailers and towed or pushed entry of heavy or oversized vehicles, trailers, equipment or systems.

3.1.1.1.4 Sufficient on/off load ramp rated at a minimum of 6 tons that can be utilized by forklifts and/or vehicle platforms.

3.1.1.1.5 Appropriate number of forklifts and a cargo van that shall be rated at no less than 5 tons each for offload, movement, lifting, positioning, and on-load of equipment and material.

3.1.1.1.6 Appropriate level of perimeter security and monitoring of intrusion systems.

3.1.1.1.7 Fire and smoke detection and sprinkler systems required by North Carolina state annual inspection and certification.

3.1.1.1.8 Appropriate level of climate control for protection of sophisticated electronics systems and to ensure safe performance of duties by employees and user organization personnel throughout the year.

3.1.1.1.9 Sufficient level of exterior perimeter fencing to protect 100 percent of the perimeter grounds with entrances appropriately secured or manned to control access to grounds and facilities.

3.1.1.1.10 Obtain a Department of Defense Activity Address Code (DODAAC) in order to receive military shipments at the facility.

Per the contract DD254, facilities shall: be cleared to the Secret level and have controlled access work areas; cleared to house Crypto Controlled Cryptographic Items (CCI) products and unclassified Key Storage Devices (KSD-64A); and will be required to meet all requirements to establish Communication Security (COMSEC) and Selective Availability Anti-Spoofing Module (SAASM) custodian accounts on the premises.

All property must be tagged as Contractor Furnished Equipment (CFE) assets. All CFE assets must have the COR's approval prior to connecting to any Government network.

3.1.2 Procurement Support. The contractor shall conduct market research to identify commercial and National Stock Number (NSN) procurement sources for equipment and hardware requirements that could be for systems of a developmental, production, or operational purpose. Contractor personnel must be able to gain access to and successfully complete formal training in Navy Enterprise Resource Planning (N-ERP) to perform the functions of Military Purchasing and Requisitioning.