Amendment_3.docx

N00421-15-R-0030

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The standard size code has changed from $14,000,000 to $38,500,000.

The following have been modified:

GENERAL INFORMATION

Contract Specialist:

Sharina Miller, AIR-2.5.1.4.12 Phone: 301-737-7591 Email: sharina.miller@navy.mil

Contracting Officer:

Frank Douglass, AIR-2.5.1.4.2 Phone: 301-737-7556 Email: frank.douglass@navy.mil

(1) This acquisition is a 100% Small Business Set-Aside that will result in placement of a single award Indefinite Delivery/Indefinite Quantity (ID/IQ) contract. Both completion and term task orders will be issued under this single award task order contract. NAVAIR clause 5252.211-9503 LEVEL OF EFFORT (COST REIMBURSEMENT) (NAVAIR) (DEC 2012) will be included in term task orders. The prime contractor must perform at least 50% of the cost of contract incurred for personnel with its own employees for each period of performance in accordance with FAR clause 52.219-14.

(2) The Product/Service Code (PSC) for this procurement is R425.

(3) The resulting ID/IQ contract will have an ordering period of five years.

(4) This contract will have Cost Plus Fixed Fee (CPFF) and Cost Reimbursement (COST) non-fee bearing line items. CPFF CLINs are 1001, 1002, 1003, 1004, 1005, and 1006. COST CLINs are 2001, 2002, 2003, 2004, 2005, 2006, 3001, 3002, 3003, 3004, 3005, and 3006.

(5) Not Separately Priced (NSP) CLIN is 4001.

(6) Funding for CLINs will be added incrementally at the SubCLIN (SLIN) level.

(7) The contractor will be required to have a SECRET facility clearance within sixty (60) days of award and a SECRET clearance within sixty (60) days of award for the key personnel identified in Paragraph 11.6 of the Performance Based Statement of Work in Section C. The contractor will not be permitted access to classified information until a final DD254 is incorporated as an attachment to the contract award.

Amendment 1:

1. The SOW has been revised to include Logistics Analyst in the personnel qualifications in 11.0.

2. Section L Volume 2 has been revised to remove the 10 page narrative requirement for Workforce.

Amendment 2:

1. Added paragraph 9.6 Navy Marine Corps Intranet (NMCI) to Section C.

2. Removed resume requirement for key labor category – Logistics Analyst, Sr. for the Base Year in Section C Paragraph 11.6. Additionally, a note was added stating that this will be a requirement in the task order.

3. Revised Section C Paragraph 11.9 to include SCA Codes to applicable labor categories

4. Revised Section H to add Clause 5252.245-9500 and NMCI language.

5. Revised Section L-1, Part A 3.0 Proposal Content and Volumes to increase Volume 3 (Past Performance) to 20 pages.

Amendment 3:

1. Corrected the standard size code in Sections A and L to $38.5M.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

PROPOSAL INSTRUCTIONS

L –1 CONTENT OF PROPOSALS

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

This solicitation effort utilizes NAICS code 541330, which has a small business size standard of $38.5M. This solicitation is being issued as a 100% Small Business Set-Aside.

The Offeror is required to submit sufficient information concerning the following areas to enable Government personnel to fully ascertain capabilities of the Offeror to perform the requirements. The proposal must be sufficient in detail and scope to permit evaluation and provide the evaluators a clear understanding of the Offeror’s capability to meet or exceed the defined elements as required by the solicitation. All proposals must clearly and convincingly demonstrate that the Offeror has a thorough understanding of the requirements and associated risks; is able, willing and competent to devote the resources necessary to meet the requirements; and has valid and practical solutions for all requirements and potential risk areas. Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror has the burden of proof to demonstrate compliance with all the evaluation factors and or subfactors identified in this solicitation. The Offeror is advised that the Government may incorporate into the final contract any portions of the Offeror’s proposal deemed beneficial to the Government. With the exception of the Cost/price volume, no cost or pricing information should appear in any volume. Alternate proposals are not acceptable.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. The Offeror is responsible to present enough information to allow the Government to evaluate the proposed work effort, support, and approach, as well as the cost/price proposal without opening discussions. Statements that the prospective Offeror understands, or can and/or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in a rating of unacceptable.

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or subfactor clearly may be considered a deficiency. There is no need to repeat information in more than one volume if an overlap exists; the detailed information must be included in the most logical place and summarized and referenced in other areas. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

The Offeror is expected to comply with all requirements of the RFP. The Government advises the Offeror that taking exception or deviating from any term or condition of the RFP may make an offer unacceptable, and the proposal unawardable, unless the RFP expressly authorizes such an exception or deviation with regard to that specific term or condition. The Government may consider any exception or deviation to any term or condition of the RFP that is not expressly authorized by the RFP to be a deficiency.

Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least 10% of the proposed total cost/price (excluding the Offeror’s profit/fee), for the contract. “Team member” is defined as those entities that make up a joint venture or any other partnership or teaming arrangement formed for the purpose of responding to this solicitation. “Critical team member” is defined as one of the entities of the Offeror that perform a critical function (Critical function refers to any task that will be performed by key personnel) in the performance of the resulting contract, whether it is technical or financial, and/or that have important roles in any high or medium risk areas identified in the Offeror’s proposal.

Questions: Offerors may submit questions requesting clarification of solicitation requirements by emailing the Contract Specialists at Sharina.Miller@navy.mil and rhonda.garcia@navy.mil and the Contracting Officer at frank.douglass@navy.mil. It is requested that all questions be received within 10 calendar days of the date this solicitation is issued. No phone calls will be accepted.

2.0 PROPOSAL FORMAT

Written proposals must be formatted using a Times New Roman 12 pt normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. When foldout pages are used they must not exceed 11 x 17 inches and will be counted as 1 page. Drawings may be provided separately and may be any size but should be folded to approximately 8.5 x 11 inch standard size and will count as 1 page. Graphs shall be presented in no smaller than a 10 pt font and should contain a grid, which allows values to be read directly from the graph to the same accuracy that a 10 x 10 to the ½ inch grid provides. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented.

The Offeror will provide one complete copy of the written proposal to the Procuring Contracting Officer (PCO) as electronic files fully compatible with Microsoft Office 2007 and for information not supported by MS Office products, with the latest Adobe Acrobat reader on a CD-ROM. The Offeror will ensure that the Cost/Price Volume is provided on a separate CD-ROM. Each CD-ROM is to be labeled for content and the Offeror’s name. If a discrepancy exists between the original paper copy of the proposal and the disk copy, the paper copy will take precedence.

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its paragraph number/letter is identical to the Proposal Instructions paragraph number to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, book, section, and element, etc., in the Offeror’s proposal.

3.0 PROPOSAL CONTENT AND VOLUMES

Each volume of the proposal shall be submitted as one original and additional copies as specified in the table below. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. All volumes of the original proposal shall be delivered to the address provided in Section 4.0 prior to the closing date/time stated in this solicitation. Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards page limit. Page limitations for Annexes, if any, are specified below. The authorized Annexes are summarized in the table below. Proposal pages beyond the specified maximum limit will not be reviewed as part of the evaluation. Offerors are strongly encouraged to use tabs and dividers within volumes in order to facilitate ease of review.

Understanding of the Work

Workforce

Management Plan

40 pages

20 pages for Key Personnel Resumes (2 pages pe Resume)

20 pages 1 Original/ 3 Copies

Each volume shall contain the following information:

4.0 PROPOSAL SUBMISSION

Clearly mark all packages with the solicitation number. The submission date for all Volumes and Annexes shall be no later than the date and time specified in Block 9 of Standard Form 33 of the RFP.

Offeror shall submit proposals via United States Postal Service or through a commercial carrier using the address provided below. Offeror shall not submit proposals by facsimile or electronically via email.

Naval Air Warfare Center Aircraft Division Code: Sharina Miller AIR-2.5.1.4.12 22299 Exploration Drive, Suite 301 Lexington Park, MD 20653

Hand carried proposals may be delivered to the address above, attention Sharina Miller and/or Frank Douglass.

5.0 PROPOSAL PACKAGING

The Offeror shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible, grouping like volumes to the maximum extent possible. Each container shall be single person portable. One container shall include all Original Proposal volumes including the original/signed documents submitted as part of Volume 1 Executive Summary.

Each box should include a packing slip detailing the contents to include the volume number, title, and copy number. Also, each box should be stamped or marked “For Official Use Only” and “Source Selection Information – See FAR 2.101 and 3.104”.

6.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

7.0 SOLICITATION CHANGES

For any changes and additional information for the solicitation please go to website:

http://www.navair.navy.mil/doing_business/open_solicitations

PART B SPECIFIC INSTRUCTIONS

1.0 VOLUME 1: EXECUTIVE SUMMARY

Note: This volume shall not contain any reference to cost or price aspects of the offer.

The purpose of the Executive Summary is to provide the evaluators with an overview of the Offeror’s proposal and strategy. The Offeror shall include the following in this volume:

i. Offeror Summary Table: The Offeror shall complete the table below. The Offeror should include all subcontractors and team members who will be involved with the performance or management of the contract and list all sites where the work will be performed. If a teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship.

Contractor Name (Indicate Prime, Team Member or Sub)

2.0 VOLUME 2: TECHNICAL

Note: This volume shall not contain any reference to cost or price aspects of the offer.

2.1 UNDERSTANDING OF THE WORK

2.1.1 Statement of Work Approach

2.1.1.1 Provide a written narrative of the offeror’s proposed understanding and capability to perform the requirements of the Performance Based Statement of Work (PBSOW). The narrative shall include, the elements set forth below:

2.1.1.1.1 Provide a description of the approach and methodology which would be used in accomplishing tasks for the following PBSOW paragraphs (including all subparagraphs): 3.1-Technical Support, 3.3-Systems Engineering, 3.6-System Level Procurement Package Development, and 3.9-Operational Site Maintenance

2.2.1.1.2 Identify any areas that may impact successful performance

2.2 WORKFORCE

Note: The Performance Based Statement of Work (PBSOW) in Section C outlines key labor categories under this contract.

The following definitions apply to section 2.2.1: A "contingent hire" is an individual who has committed, under a signed letter of intent, to being employed by the offeror if the offeror is awarded the task order. A "prospective hire" is defined as a position that has been identified, but an actual person has not been identified to meet the requirements.

2.2.1 Key Personnel Resumes.

2.2.1.1 For any proposed Key Personnel provide a resume of the work assignments, training, etc., that demonstrates the experience and specialized qualifications of each key person proposed. Resumes shall contain, at a minimum, the following information:

· Employee name

· Years of employment experience in chronological order including narrative description of duties and responsibilities

· Current position, title and employer

· Educational history

· Institution name, degree or certification earned, and year for all degrees or certifications earned

· Current level of security clearance and status (final, interim, or pending)

2.2.1.2 The Government may check educational background to verify degrees or certifications received.

2.2.1.3 All contingent key personnel hires shall have a letter of intent submitted under Volume 4. The letter of intent is a separate written agreement signed by the potential employee(s) to work for the offeror effective at contract award. Subcontractors and team members shall provide this information either separately or included in the prime contractor’s submission of this document. All key personnel shall meet the minimum labor category qualifications in Section C.

2.3 MANAGEMENT PLAN

2.3.1 Overall Management Approach: Offerors shall address in sufficient detail the following:

2.3.1.1 management and resources to support the technical requirements of the solicitation and ability to function as a viable and productive partner with the Government;

2.3.1.2 proposed management roles of the offeror’s proposed workforce for this contract;

2.2.1.3 proposed lines of responsibility, authority, and communication through which the tasks will be managed;

2.3.1.4 procedures to be taken to ensure quality and cost control; and

2.3.1.5 processes for managing the contract from start to finish, including the role of the offeror’s contract personnel in product/process quality and how these functions are accommodated in the acquisition and overhead structures.

2.3.1.6 description of task order processing plan ( proposing labor mix, lead times for proposal submittal)

2.3.1.7 recruitment and retention plan for key personnel

2.3.2 Usage of Teaming, Personnel, and Subcontractors: Offerors shall present in sufficient detail the following:

2.3.2.1 Subcontract Management Plan. Prime Contractor shall detail how the subcontractors will be managed to ensure cohesive integration into the overall management approach;

2.3.2.2 description of the integration of the teaming partners into the overall management approach

2.3.2.3 how and why selected subcontractor(s) were chosen, which knowledge and skills the offeror will be acquiring through each subcontract, and the level of subcontract effort expected;

2.3.2.4 how the offeror will maintain control during the performance of work; and

2.3.2.5 what percentage of the total proposed contract value represents subcontract awards to small business concerns.

2.3.3 Qualification/Recruitment/Retention: Offerors shall present in sufficient detail their qualification/recruitment/retention procedures.

2.3.4 Small Business (SB) Utilization Strategy: All offerors (large businesses and small businesses) shall address their strategies for utilizing SB concerns in the performance of this contract, whether as a JV, teaming arrangement, or subcontractor. SB offerors may meet this requirement using work they perform themselves. This strategy is separate from, but shall be consistent with, the SB Subcontracting Plan, if such a plan is required. The Small Business Utilization Strategy and corresponding SB Subcontracting Plan (if applicable) shall demonstrate a minimum of twenty-three percent (23%) of the total proposal value being performed by SB concerns. In describing its SB Utilization Strategy for this solicitation, the Offeror shall, as applicable:

2.3.4.1 Describe its approach to identifying SB Concerns;

2.3.4.2 Describe the extent of participation of SB Concerns on this contract, including a detailed description of the supplies and services for each SB Concern subcategory, and the complexity and variety of the work SB Concerns are to perform. For each SB Concern specifically identified in the proposal, provide the SB Concern's CAGE Code, or if the SB Concern is not registered in the System for Award Management, as a minimum provide evidence of self-certification as a SB Concern. Where possible, provide documentation regarding enforceable commitments to utilize

2.3.4.3 What percentage of the total proposed contract value represents subcontract awards to small business concerns each SB Concern;

3.0 VOLUME 3: PAST PERFORMANCE

3.1 The offeror shall submit up to eight (8) summaries of past performance similar in size, scope, and/or complexity which are ongoing or were completed within the last five (5) years for itself and its principal subcontractors and critical team members, if any. Commercial contracts may be included. At least three (3) of these summaries should be efforts that were performed by the prime contractor. These summaries shall provide the following:

· Contract Number/Delivery Order Number

· Contract Type

· Procuring Agency

· Program Name

· Total Contract Cost

· Brief description of work performed

· Period of Performance

· Valid name, phone number, and email address of Contracting Officer and Contracting Officer’s Representative

· Brief description of performance in delivering quality services in each of the following areas: 1) meeting technical requirements, i.e., the quality of technical performance, e.g., performing analysis, design, testing, etc., 2) meeting schedule requirements, i.e., schedule performance, e.g., on time or late delivery, modification of original schedules and reasons for any changes, etc., 3) controlling contract cost, i.e., cost performance, e.g. within contract cost, under contract cost, over contract cost, and reasons for any overruns, etc., and 4) managing the contracted effort, i.e., program management, e.g. cooperation with customer, subcontract management.

· Demonstrate the relevancy of the Offeror’s, and if applicable, the Offeror’s principal subcontractors’ or critical team members’ systemic improvements. For each past performance problem identified, describe the status of the systemic improvement efforts and, where applicable, demonstrate the impact that the systemic improvement effort had on resolving the problem such that it would not reoccur.

3.2 For contracts that have Contractor Performance Assessment Reports (CPARs) that are more than 12 months old, the offeror will complete items numbered 1 through 8 on page 1 of the Past Performance Questionnaire Package for Services (Attachment P5) and forward it to the contract customer’s Program Manager to address only the items numbered 9 to 15 on page 1. For all contracts identified which do not have CPARs, the offeror will complete items numbered 1 through 8 on page 1 of the Past Performance Questionnaire Package for Services (Attachment P5) and forward the 2 pages to that contract customer’s Technical Point of Contact (TPOC) or Contracting Officer’s Representative (COR). All questionnaires shall be forwarded with enough lead-time so that responses can be received by the Government concurrent with the closing date of the solicitation. The offeror shall send past performance package submittal instructions to the customers. This submittal information is provided at the top of the questionnaires to facilitate the offeror’s effort in meeting these instructions. The offeror is not required to conduct follow-up actions with regard to this questionnaire. The Government will make its best effort to ensure that the customers have received and will respond to the questionnaires. The Government may send any other questionnaires as necessary. FOR CONTRACTS THAT ARE CURRENTLY IN THE CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS), AND FOR WHICH ANNUAL REPORTING HAS BEEN PERFORMED, DO NOT SEND THE PAST PERFORMANCE QUESTIONNAIRE FOR SERVICES TO THE CUSTOMER. FOR CONTRACTS THAT HAVE BEEN COMPLETED AND THE FINAL CPAR HAS BEEN FINALIZED IN CPARS, DO NOT SEND THE PAST PERFORMANCE QUESTIONAIRE FOR SERVICES TO THE CUSTOMER.

3.3 Offerors are advised that the Government may independently obtain and evaluate past performance data and actual accomplishment data, by way of the Past Performance Information Retrieval System (PPIRS); Past Performance Questionnaires (PPQs); Federal Awardee Performance and Integrity Information System (FAPIIS); Electronic Subcontract Reporting System (eSRS); other databases; interviews with Program Managers, Contracting Officers, Fee Determining Officials, the Defense Contract Management Agency (DCMA), or other individuals; as well as, or in addition to, all recent and relevant past performance data provided by the Offeror. The Government reserves the right to contact, or elect not to contact, any or all of the sources provided by the offeror. Therefore, it is incumbent upon the Offeror to explain the relevance of any past performance data provided. Furthermore, the Government does not assume the duty to search for data to explain or remedy any inconsistencies it finds in the information provided by the offeror. The burden of providing thorough and complete past performance information remains with the offeror.

3.4 If the offeror does not have any past performance, it shall provide an affirmative statement stating it has no past performance.

3.5 Offerors shall provide written consent from their principal subcontractors and critical team members in Volume 1 that will allow the Government to coordinate their past performance issue(s) with the prime offeror. If offerors do not submit such written consent, then the Government will address any past performance issues directly with the subcontractor and the offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any subcontractors that do not provide such written consent, provide a point of contact (name, address, phone number, and email address) with whom the Government may coordinate these issues and obtain any responses as needed.

4.0 VOLUME 4: COST/PRICE. Offerors must propose identical labor mix at the IDIQ level in accordance with the Grand Totals for labor categories in the table in Section 2.0, Labor Categories and Labor Hours, under L-2 Government-Furnished Information.

4.1 Volume Content:

(a) This Volume shall contain the information requested below and shall include a copy of Section B with the Contract Line Item (CLIN) and Sub-CLIN Unit Prices and for evaluation purposes, the Total Prices filled in (Supplies and/or Services and Prices and/or Costs) using the estimated quantities value in the solicitation and the instructions below. Section B prices shall be provided separately in one digital data copy in MS Office 2007 Excel format on CD-ROM media. Offerors shall submit their cost/price proposal utilizing the CLIN Breakout Spreadsheet (Attachment P6). The offeror shall submit a fully completed Attachment P6. The Attachment P6 spreadsheet shall be formatted on letter size (8.5 X 11) paper. The proposal shall be unprotected and unlocked, with formulae intact to show mathematical operations.

(b) All cost/price and cost/price supporting information shall be contained in section B and the cost/price proposal. No price or pricing information shall be included in any other technical volume, including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their cost/price proposal.

4.2 Ground Rules and Assumptions:

(a) As this is a competitive acquisition with adequate price competition anticipated, any cost/price documentation requested shall not be certified cost or pricing data in accordance with FAR 15.406-2. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors and may conduct negotiations with the Offeror, pursuant to FAR Part 15.403-4, in order to ensure a reasonable and realistic cost/price. Further, in accordance with DFARS 215.371-3(b)(2) if a single offer is received, at the Contracting Officer’s discretion, certified cost or pricing data may be required to be submitted subsequent to proposal receipt. By submitting an offer, the Offeror acknowledges the requirement to provide additional cost or pricing information and certify the data prior to award if/when requested by the Government.

(b) The cost of general purpose items required to conduct normal business operations will not be considered allowable Other Direct Charges. The following types of general purpose costs required to conduct normal business operations are not directly reimbursable: the cost and associated costs for telephones and telephone charges (except for project-related telephone charges for performance of this contract which, per contractor's DCAA-approved accounting system, may be directly reimbursed under communication expenses), modems, typewriters, reproduction machines, word processing equipment, personal computers, computer software, Internet access charges, facsimile machines, commercial carrier charges, pagers, and other general purpose office equipment and office supplies.

(c) The Offeror shall provide sufficient information to support its cost/price as well as an explanation of all ground rules and assumptions that affect the cost/price estimates. Any apparent imbalances in the pricing, high or low proposed prices/costs as compared to historical data, or any other anomalies should be fully explained. Topics to be addressed include, investments, programmatic variables (e.g., inflation/escalation, location, make/buy decisions, prime/subcontractor relationships, and business base concerns), etc.

4.3 Cost/price Information:

4.3.1 Regardless of the type of CLINs (e.g., CPFF, CPIF, CPAF or FFP) under the solicitation, offeror shall fully disclose the build-up of cost/price of each CLIN.

4.3.2 When completing Attachment P6, the offeror (e.g., prime vendor) shall not utilize any fully burdened hourly rates when pricing the labor of its employees.

4.3.3 Subcontractors and team members shall provide their own Attachment P6 delineating the build-up of rates to the Government.

4.3.4 In preparing the cost/price proposal, the offeror shall ensure the submittal is easy to understand and includes the following:

4.3.4.1 Reasonableness and Consistency between the Technical and Cost/Price Volumes. Demonstrate that the unit prices and the total proposed price/cost are reasonable, realistic, and commensurate with the work required by the solicitation and the technical and management approaches identified in the Technical Volume of the proposal. Show traceability with the CLINS, the SOW, proposed effort, proposed manning levels, and the costs/prices. Refer to specific sections in the Technical Volume as needed to illustrate the consistency between the Cost/Price Volume and the Technical Volume. The Offeror shall explain any inconsistency between promised performance and cost/price, as well as any appearance of unbalanced pricing, in the proposal.

4.3.4.2 Provide a narrative that addresses any assumptions made during the preparation of the cost/price proposal and discuss the basis for the cost elements listed below:

4.3.4.2.1 Direct labor rates by category. The offeror and proposed subcontractors are required to submit labor rates for proposed individuals. The offeror and proposed subcontractors shall provide payroll verification for currently employed proposed personnel and contingent offer letters outlining salary information for contingent hires. Verification of direct labor rates shall be provided for current employees; this could consist of, for example, screen-captures (or equivalent) from the offeror’s payroll system or a form containing the title, direct labor rate and a signed certification by an authorized representative of the company. Offerors retain discretion with respect to the documentation provided to substantiate the direct labor rates of current employees; however, the Government must be able to calculate the employee’s current hourly rate based on the information provided. If any of the rates utilized by the offeror or any subcontractors differ from the payroll verification, a justification shall be provided for the difference. For any prospective hires, provide information to substantiate the rates proposed. If composite or category averages are proposed, provide a breakdown of how rates are developed. Offerors shall also indicate the number of hours subject to uncompensated overtime. Finally, as applicable, provide a narrative to describe the use of uncompensated overtime.

4.3.4.2.2 Escalation on labor. Offerors, including subcontractors, shall address escalation for all labor categories, and shall provide rationale for the specific escalation rate used. Offerors that do not include escalation, or an explanation as to why it was not included, may be considered unrealistically low and may have their proposals adjusted upwards by the Government for cost realism purposes.

4.3.4.2.3 Indirect costs (i.e. Overhead, Fringe Benefits, General & Administrative (G&A), etc.), including a description of pools to which indirect rates are applied. If available, the offeror and proposed subcontractors shall provide the most current DCAA Provisional Billing Rate Approval Letter, DCAA Final Billing Rate Approval Letter, and/or DCAA Forward Pricing Rate Agreement or Recommendation (FPRA/FPRR). If DCAA has not reviewed the rate information for an offeror or one of its subcontractors, the offeror shall submit a detailed justification of the proposed indirect rates, including details regarding the basis of estimate that may be helpful to the Government in conducting cost realism analysis. If any of the rates utilized by the offeror or any subcontractors differ from the DCAA information, a justification shall be provided for the difference, including any supporting cost data (i.e, budget information). Finally, prime contractors and all subcontractors shall provide the last three (3) years of actual indirect information.

4.3.4.2.4 When the offeror or any subcontractor elects to claim Cost of Money (COM) as an allowable cost, the offeror shall submit a DD Form 1861 and show the calculations of the proposed amount.

4.3.4.2.5 Profit/Fee: The offeror and subcontractors shall identify profit/fee rates and total amounts proposed and identify the various cost elements to which the profit/fee is being applied. Profit, Base, Award, and Incentive fee rates, as applicable in Section B, shall be clearly distinguishable. Profit/Fee shall not be applied to ODCs. Profit/fee shall be compliant with the limitations outlined in the NAVAIR Savings Clause, 5252.215-9512.

4.3.4.2.6 Other Direct Costs (ODCs) by specific cost element (i.e. Travel, and Material). Offerors shall utilize the Not-To-Exceed (NTE) amounts provided by the Government in Section L-2, paragraph 1.0 for ODC CLINs. If it is the contractor’s accounting practice to apply (and invoice for) burdens with regards to ODCs, then the contractor shall propose the ODC NTE amount plus the applicable burdens.

4.3.4.2.7 Any other information needed to explain the offeror’s or subcontractor’s estimating practices.

4.3.4.3 Limitation on Subcontracting: This requirement is being set-aside for the small business or the 8(a) program. Provide a breakout to demonstrate how the prime contractor will perform at least 50% of the cost of contract incurred for personnel with its own employees for each period of performance in accordance with FAR clause 52.219-14. Cost of contract incurred for personnel includes direct labor cost, overhead that has only direct labor as its base, and the small business's General and Administrative (G&A) rate multiplied by the labor cost.

4.3.5 If subcontractors are proposed, provide the same information required for the prime contractor. The cost/price proposal shall be unprotected and unlocked, with formulae intact to show mathematical operations.

4.3.6 As this requirement contains cost type CLINs, the offeror shall also provide documentation verifying that it has a DCAA approved Cost Accounting System or state that its Cost Accounting System has not been approved by DCAA, pursuant to the requirement at FAR 16.301-3(a)(3). It is the prime contractor’s responsibility to ensure that each subcontractor with a proposed cost-reimbursement subcontract type has an adequate accounting system. If a subcontractor does not have an adequate accounting system, they should be priced on a Firm-Fixed-Price (FFP) or Time-and-Materials (T&M) basis. The prime contractor shall provide a list of all subcontractors by name and shall specify the type of subcontract (i.e., CPFF, FFP, T&M, etc.). For those subcontractors who will be priced on a cost-type basis, documentation verifying possession of a DCAA approved Cost Accounting System shall be provided.

4.3.7 If the contractor requires the use of consultants in its proposal, the consultant cost shall be captured under the appropriate labor CLIN rather than the ODCs CLIN. The proposed consultants are required to submit a cost/price proposal. The cost/price proposal shall have formulae intact to show mathematical operations.

4.3.8 The offeror shall complete and submit Attachment P7, detailing the fully burdened labor rates for all prime contractor and subcontractor personnel.

4.3.9 The offeror shall provide a professional employee compensation plan in accordance with FAR 22.1103.

4.4 Other Costs

The Offeror shall identify additional costs that would be incurred that have not been identified in the solicitation and describe in detail the performance that would cause these costs. Also, describe any assumptions with regard to Government actions (e.g., providing resources, whether it be equipment or people) that enabled the proposed price/cost to be lower and identify the amount by which it is lower.

5.0 VOLUME 5: EXCEPTIONS, DEVIATIONS AND WAIVERS

In this Volume, the Offeror must certify that it contains all exceptions, deviations, and waivers that the Offeror takes from the provisions of the solicitation and its applicable documents. An “exception” is where an Offeror states it will not comply with a requirement, usually involving contract terms and conditions. A “deviation” is where an Offeror states it will not comply with a requirement but proposes an alternative to meet the intent of the requirement, usually involving a specification. A “waiver” is where an Offeror requests authorization for the Government to accept an item, which will depart from, specified requirements, but would nevertheless be considered suitable. Exceptions, deviations, and requests for waivers may cause proposals to be considered deficient. An assumption or condition shall not be considered an exception, deviation, or request for waiver as defined herein.

Provide a detailed description for each exception, deviation, or request for waiver, as applicable. The Offeror shall indicate the Offeror’s difficulty with the applicable requirement and the Offeror’s proposed solution. The Offeror shall specifically identify the portion of the solicitation and the Offeror’s proposal which are affected. If there are no exceptions, deviations or waivers, the Offeror is permitted to state this in Volume 1, rather than providing a separate document as Volume 5.

L-2 Government-Furnished Information

1.0 Other Direct Costs (ODCs). The Government's estimate for travel and material for the prime and all subcontract efforts, unburdened, is listed below. With respect to the CLIN structure in Section B, it is estimated that approximately 77% of this effort will be funded with WCF, 10% will be funded with O&M, 9% will be funded with RDT&E , 2% will be funded with OP, 1% will be funded with SCN, and 1% will be funded with FMS.

WCF

O&M

RDT&E

OP

SCN

FMS

TOTAL

WCF

O&M

RDT&E

OP

SCN

FMS

TOTAL

2.0 Labor Categories and Labor Hours

2.1 The Government estimate is 844,800 hours for the entire work effort. A work-year is defined as 1920 hours exclusive of holidays and leave.

WCF

OM

RDT&E

OP

SCN

FMS

TOTAL

OM

RDT&E

OP

SCN

FMS

TOTAL

OM

RDT&E

OP

SCN

FMS

TOTAL

OM

RDT&E

OP

SCN

FMS

TOTAL

OM

RDT&E

OP

SCN

FMS

TOTAL

GRAND TOTALS:

28 Feb 2018 1 Mar 2018- 28 Feb 2019

28 Feb 2021

SUBTOTAL