PERFORMANCE WORK STATEMENT.pdf

PERFORMANCE WORK STATEMENT

Service Contract Title: Annual Inspection, Testing, and Maintenance of firefighting gear & tools

Order Type: Firm Fixed Price (FFP) Service-Type Purchase Order

1. Description of Services / Introduction:

The objective of this project is to develop and deliver comprehensive Annual Inspection, Test, and Maintenance (ITM) for tools and equipment of the Fire and Emergency Services (F&ES).

The scope of work outlines the key deliverables, timelines, and technical requirements for the project. Unless otherwise specified hereinafter, the contractor shall furnish all labor, material, equipment, transportation and supervision necessary to provide all the maintenance.

2. Purpose:

In accordance with the regulations listed below, tools and equipment require periodic inspection, testing, and maintenance to ensure the operations and training of F&ES.

2.1 DoD Instruction 6055.05 F&ES Program, Section 6

2.2 Fire Apparatus Pump Test – NFPA1911. Chapter 22

2.3 SCBA Test w/t dynamic & hydraulic – NFPA1981. Chapter 8

2.4 Ladder Test – NFPA1932, Chapter. 7

2.5 Gauge Calibration – NFPA25. Chapter 8

2.6 Powered rescue tool – NFPA 1960. Chapter 22.6

2.7 Rescue tool – NFPA1937 Chapter 7.2

2.8 Air Bag Inspection – NFPA1936.Chapter6

2.9 PPE Inspection – NFPA1851, Chapter 6

3. Specific Task Explanation:

MAINTENANCE OF PUMP TEST REQUIRED IN ACCORDANCE WITH NFPA1910

Chapter 22 FOR -

Two (2) Fire Apparatus (Engine-1 & Engine-2), each test shall include -

3.1 Vacuum test

3.2 Capacity test 150 pounds pump pressure (100% for 20 minutes)

3.3 Capacity test 200 pounds pump pressure (70% for 20 minutes)

3.4 Capacity test 250 pounds pump pressure (50% for 20 minutes)

3.5 Overload test (165 PSI) 5 minutes)

Note: Each test shall be followed with the list

3.6 Gauge accurate

3.7 Primer operation

3.8 Oil leaks

3.9 Gate valve leak

3.10 Throttle operation

3.11 Transfer valve operation

3.12 Engines overheat

3.13 Drain valve

3.14 Equipment meets NFPA 1910

3.15 AFFF system operation

Cavitation develops

4.0 The SCBA Dynamics Testing Shall include, in accordance with NFPA 1981 Chapter 8, the following -

4.1 Airflow Performance Test.

4.2 Environmental Temperature Tests.

4.3 Vibration Test.

4.4 Fabric Flame Tests.

4.5 Fabric Heat Tests.

4.6 Thread Heat Test.

4.7 Accelerated Corrosion Test.

4.8 Particulate Test.

4.9 Facepiece Lens Abrasion Test.

4.10 Nonelectronic Communications Test.

4.11 Heat and Flame Test.

4.12 Facepiece Carbon Dioxide Content Test.

4.13 EOSTI Independent Activation Test.

4.14 EOSTI Recognition Test.

4.15 HUD Wiring Connection Strength Test.

4.16 HUD Low Power Source Visual Alert Signal Test.

4.17 HUD Visibility Test.

4.18 HUD Obscuration Test.

4.19 HUD Disabling Glare Test.

4.20 Cylinder Refill Breathing Performance Test.

4.21 RIC UAC System Fill Rate Test.

4.22 Breathing Air Cylinder and Valve Assembly Retention Test.

4.23 Cylinder Connections and Accessibility Test.

4.24 Heat and Immersion Leakage Tests.

4.25 Supplementary Voice Communications System Performance Test.

4.26 Low Power Capacity Test.

4.27 Emergency Breathing Safety System Cold Temperature Performance Test.

4.28 Lens Radiant Heat Test.

4.29 Elevated Temperature Heat and Flame Resistance Test.

4.30 Strength of Interface Between Facepiece and Second Stage Regulator Test.

5.0 MAINTENANCE Of Ladder Testing – in accordance with NFPA 1932 Chapter 7

5.1 Load Tests.

All test loads shall be applied equally across the beams of the ladder and 406 mm (16 in.) each side of the lengthwise center inclusive and as follows:

5.2 If free weights are used, the test load shall be applied in increments consistent with safety and ease of handling to a flat test surface resting on the beams.

5.3 If a test fixture is used with a dynamometer, the test fixture shall be designed to apply the test load over the required area in a manner that allows a load shift to a weak beam and does not restrain the load directionally.

5.4 All test loads shall include the weight of the test surface.

6.0 Metal and Fiberglass Ground Ladders.

Metal and fiberglass ground ladders shall be tested as follows:

6.1 The ladder shall be loaded with a preload of 159 kg (350 lb) that shall remain in place for at least 1 minute to “set” the ladder prior to the completion of the rest of the test.

6.2 The preload shall be removed, and the distance between the bottom edge of each beam and the surface upon which the ladder supports are placed shall be measured at the lengthwise center of the ladder.

6.3 The ladder shall be loaded with a test load of 227 kg (500 lb) that shall remain in place for 5 minutes.

6.4 The test load shall be removed and the ladder allowed to rest for up to 5 minutes, unless it recovers sooner.

6.5 The distance between the bottom of each beam and the surface upon which the ladder supports are placed shall be measured at the same spot that the measurements were taken.

6.6 Differences in measurements taken in 6.2 and 6.5 shall not exceed those values shown in Table 6.0.

6.7 There shall be no visible permanent change or failure of any hardware.

6.8 Any ladder that exceeds the allowable difference in horizontal bending test recovery, has visible permanent change, or has failure of any hardware shall be removed from service.

7.0 Test Procedure for Roof Hooks.

If the ladder is equipped with roof hooks, the roof hooks shall be tested as follows:

7.1 Variations of the specific roof hook testing method depicted in 7.2 through 7.6 shall be permitted provided they are consistent with the intent of this test method, are acceptable to the authority having jurisdiction, and provide equivalent results.

7.2 The ladder shall be positioned for testing as follows and shall be tested as shown in Figure 7.2.

The ladder shall be hung solely by the roof hooks, with the hooks supported only by the points of the hooks, in a vertical position from a fixture that is capable of supporting the entire test load and weight of the ladder.

7.3 The ladder shall be secured in such a manner as to retain the ladder in the test position to prevent injury to test personnel if the hooks fail during the test.

7.4 A test load of 454 kg (1000 lb) in weight increments that are consistent with safety and ease of handling shall be placed over as many rungs as needed.

7.5 The test load shall be applied for a minimum of 1 minute.

7.6 After removal of the test load, there shall be no permanent deformation.

7.7 If there is any indication of permanent deformation, the ladder shall be removed from service.

8.0 Test Procedure for Extension Ladder Hardware.

If the ladder is an extension ladder, the hardware shall be tested as follows:

8.1 Variations of the specific extension ladder hardware testing method depicted in 8.2 through 8.6 shall be permitted provided they are consistent with the intent of this test method, are acceptable to the authority having jurisdiction, and provide equivalent results.

8.2 The ladder shall be positioned and tested as shown in Figure 7.2.3 with the ladder extended by a minimum of one rung beyond the bedded position.

8.3 A test load of 454 kg (1000 lb) in weight increments that are consistent with safety and ease of handling shall be placed on the rungs of the fly section.

8.4 The test load shall be applied for a minimum of 1 minute.

8.5 Ladders shall sustain this test load with no failure of the hardware and no permanent deformation or other visible damage to the structure.

8.6 If there is any failure of the hardware, indication of permanent deformation, or other visible damage, the ladder shall be removed from service.

9.0 Service Testing Requirements for Folding and Multipurpose Ladders.

All folding and multipurpose ladders shall be service tested as follows:

9.1 The ladder shall be unfolded and extended to its maximum straight length, placed in a flat horizontal position, and supported 150 mm (6 in.) from each end of the ladder as shown in Figure 7.4(a) for a folding ladder or Figure 7.4(b) for a multipurpose ladder.

9.2 The supports shall be high enough that the ladder does not touch the floor or other surface during the test.

9.3 The ladder shall not be tied, strapped, or otherwise fastened to the supports.

9.4 All test loads shall be applied equally across the beams of the ladder and 203 mm (8 in.) each side of the lengthwise center inclusive.

9.5 If free weights are used, they shall be applied in increments consistent with safety and ease of handling to a flat test surface resting on the beams.

9.6 If a test fixture is used with a dynamometer, the test fixture shall be designed to apply the load over the required area in a manner that allows a load shift to a weak beam and does not restrain the load directionally.

9.7 All test loads shall include the weight of the test surface.

10.0 MAINTENANCE OF GAUGE CALIBRATION in accordance with NFPA 25 Chapter

Scope of Work - Gauge

NFPA 25 (2020), 8.3.3.5.2

Gauges, transducers, and other devices, with the exception of flow meters, used for measurement during the test shall be calibrated a minimum of annually to an accuracy level of 1 percent.

NFPA 25 states that pump test gauges must be calibrated annually and be within 1% accuracy, unlike system gauges which have a 5-year requirement at a 3% accuracy.

10.1 Hose test gauge

10.2 Flow test gauge

10.3 Ladder test gauge

10.4 Pump external master gauge

10.5 Pitto test gauge for pump test

11.0 MAINTENANCE OF POWER TOOL in accordance with NFPA 1960 Chapter 22.6

Scope of Work – Compressor

11.1 Inspect oil level/pressure

11.2 Inspect air pressure gauges

11.3 Calibrate CO Monitor/moisture Indicator

11.4 Change purification filters

11.5 Change 0-rings

11.6 Service Auto-drain

11.7 Lubricate motor/engine

11.8 Inspect on-off button/emergency stop

11.9 Inspect fill whips

11.10 Inspect muffler, reservoir and drain

11.11 Inspect regulators

11.12 Inspect doors, panels, and frame

11.13 Inspect piping fittings and monitor for air leaks

11.14 Insure head bolts at proper torque

11.15 Inspect and clean cooling fans

11.16 Service Final Separator

11.17 Clean compressor

11.18 Air sample (optional, but recommended)

12.0 Scope of Work - Hydraulic service

Power unit

12.1 Visual inspection of unit

12.2 Spark plug – gap and clean; replace if needed

12.3 Check/change air filter

12.4 Inspect recoil rope and handle

12.5 Inspect electric cord and connector

12.6 Inspect hoses for wear and damage

12.7 Check hydraulic fluid level

12.8 Run unit & check for proper orientation/carburetor

12.9 Check pump output flow & pressure

12.10 Operate dump valve & check for proper handle position

12.11 Change engine oil

12.12 Check pump shaft seal & engine seal

13.0 Spreader / Cutter / Combi / Rabbit Tool

13.1 Visual inspection of tool

13.2 Inspect arms/tips/blades for wear & damage

13.3 Inspect hoses and connections for wear & damage

13.4 Inspect shaft seal & piston rod

13.5 Inspect control valve

13.6 Operate tool and observe speeds

13.7 Visual inspection of chain and shackles

13.8 Remove pivot pins, link arms and blades, clean & lube

13.9 Replace decals as required

13.10 Torque main bolt to spec

14.0 MAINTENANCE OF AIR LIFTING BAG INSPECTION in accordance with NFPA 1936 Chapter 6

Scope of Work - Inspection and maintenance of air bag

INSPECTION.

a. While the lift bag is still wet with the cleaning solution, inflate to 30 psi and check for air bubbles denoting a leak(s) including system quick connect safety couplings. Except for air leakage from between the air inlet fitting and the male nipple, replace rather than attempt to repair a leaking lift bag. If air leakage is detected from around the male nipple threads, proceed as follows:

i. Deflate the lift bag.

ii. Disconnect the quick connect safety coupling from the lift bag male nipple.

iii. Unscrew the lift bag left-handed male nipple by inserting a 3/16” hex key into the hex socket located in the air inlet hole of the fitting and rotating it clockwise. Be sure to hold the air bag over the inlet fitting stationary.

iv. Clean the interfacing threads and inspect the male nipple for visual damage. If damaged, discard. If not damaged, install back into the inlet fitting by turning it counterclockwise. The nipple is to be torqued to 84 in.*lbs (7 ft.*lbs).

v. Reconnect the lift bag to an air source, re-inflate to 30 psi and recheck for air leaks. If none are found, deflate the lift bag, disconnect the quick connect coupling and install the tethered protective cap over the male nipple in preparation for storage.

b. After a lift bag is clean and dry, all surfaces should be thoroughly inspected for cuts, abrasion, air bubbles and bulges (ply separation), and other similar damage.

c. Remove all debris from the surface. Minor surface cuts and abrasion can be repaired with rubber cement and should not be considered a problem unless they are deep enough to expose the Kevlar reinforcement layer.

d. Inspect hose assemblies for cuts, cracks, crimps and brittleness. Inspect the hose quick connect safety coupling and nipple for secureness of attachment and burrs, nicks, corrosion and other similar damage that would prevent a leak proof interconnection. Install a G2 safety inline relief valve onto each hose end and turn the shut off knob cw(off). Apply 30 psi to the system and use a soapy water cleaning solution to check for air leaks (bubbles) around the quick connect safety couplings. Replace the couplings if bubbles are detected.

e. Refer to the separate instruction manuals provided with the G2 pressure regulator and G2 controllers to inspect these components.

f. If during the last three (3) months the MAXIFORCE® G2 Air Lifting Bag System and accessories have not been used for training or actual operational functions, they should be field tested to ensure they do not leak and are fully operational in preparation for their next use.

15.0 MAINTENANCE OF PPE INSPECTION in accordance with NFPA 1851 Chapter 6

15.1 Advanced inspection and any necessary testing shall be performed by the element manufacturer, a manufacturer-trained organization, a verified organization, or a verified

ISP.

15.2 The member(s) of the organization who has received training in the advanced inspection of the ensembles or ensemble elements shall be responsible for performing, managing, or coordinating advanced inspections or the advanced inspection process.

15.3 Advanced inspections of all protective ensemble elements that are issued shall be conducted annually and whenever a routine inspection determines potential damage.

15.4 The findings of the advanced inspection shall be documented.

15.5 The advanced inspection shall include, at a minimum, the inspections specified in

15.1

15.6 All separable layers of the garment elements shall be individually inspected for the following:

a. Soiling

b. Contamination

c. Physical damage to all layers, such as the following:

d. Rips, tears, cuts, and abrasions

e. Damaged or missing hardware

f. Thermal damage (charring, burn holes, melting, discoloration of any layer)

g. Loss of moisture barrier integrity as indicated by any of the following:

h. Rips, tears, cuts, or abrasions

i. Discoloration

j. Thermal damage

k. Evaluation of system fit and coat/trouser overlap

l. Loss of seam integrity and broken or missing stitches

m. Loss of material physical integrity [e.g., ultraviolet (UV) or chemical degradation] as evidenced by discoloration, significant changes in material texture, loss of material strength, loss of liner material, and shifting of liner material

n. Loss of wristlet elasticity, stretching, runs, cuts, or burn holes

o. Reflective trim integrity, attachment to garment, reflectivity, or damage

p. Label integrity and legibility

q. Hook and loop functionality

r. Liner attachment systems

s. Closure system functionality

t. Accessories for compliance with 4.2.3

u. Correct assembly and size compatibility of shell, liner, and DRD

16.0 Government Functions and Duties

Necessary information about the equipment and tools shall be provided in advance to ensure the contractor can adequately prepare for their performance –

16.1 Collaboration with the government customer service representative is required for effective performance.

16.2 The Government shall provide directives and regulations applicable to the contractor.

17.0 Quality Assurance:

The Technical Point of Contact (TPOC), designated and assigned by the U.S. Government, will execute a Quality Assurance Surveillance Plan (QASP) on regular basis at the location of job site to ensure an accurate performance of the contract. Deviations from the contract will be communicated to the Contracting Officer (KO) and the contractor to resolve the discrepancy.

18.0 Specific Skills Sets Required:

Maintenance work is provided by Manufacture certified technician in accordance with the latest edition of National Fire Protection Association (NFPA) codes and standards.

18.1 Upon completion of the inspection, test, and maintenance of each equipment and tool, the contractor shall submit the results report and/or certificate to the TPOC within 14 days.

18.2 If additional times is required, the contractor shall inform and coordinate with the TPOC to adjust the submission deadline.

18.3 Also, the contractor shall verify all conditions before commencement of work.

19.0 Deliverables:

None.

20.0 Personnel Security Requirements:

The contractor(s) performing the service must hold a valid passport and all necessary licenses and certifications. They must also be eligible for entry into the Republic of Korea (ROK).

Additionally, administrative procedures required by the Korean government for conducting business may apply.

21.0 Hours of Operations:

Time of service: 08:00 to 17:00, Monday through Friday excluding Korea legal holidays.

In the urgent case, contractor shall work on Saturday, Sunday and/or Holidays.

i. New Year’s Day

ii. Lunar New Year’s Days (Lunar Calendar)

iii. Independence Movement Day

iv. Labor Day

v. Children’s Day

vi. Buddha’s Birthday (Lunar Calendar)

vii. Memorial Day

viii. Liberation Day

ix. Chu-Sok (Lunar Calendar)

x. National Foundation Day

xi. Hangul Day

xii. Christmas Day

xiii. Employee Union’s Foundation Day

xiv. National Election Day

xv. Any temporary or alternate holiday designated by the Korean government

b. Exact dates vary from Year to Year

c. Operation hours are from 08:00 to 11:00 and 12:00 to 17:00.

d. Areas to be performed are Chinhae, in Korea.

22.0 Government Furnished Property, Material, and Services:

Not applicable.

23.0 Place of Performance:

Areas to be performed are Chinhae in South Korea.

24.0 Travel:

If the contractor is traveling from Continental United States (CONUS), travel arrangements will be required, along with administrative procedures required by the Local Government.

25.0 Period of Performance:

This task order will be for a full year’s performance commencing from task order award for 365 days and then every year for additional one year will be decided by related departments (SEE

SCHEDULE).

Base Year with Optional 4 years.

Base Year: 30 SEP 2025 through 29 SEP 2026 Option Year I: 30 SEP 2026 through 29 SEP 2027 Option Year II: 30 SEP 2027 through 29 SEP 2028 Option Year III: 30 SEP 2028 through 29 SEP 2029 Option Year IV: 30 SEP 2029 through 29 SEP 2030

26.0 Other Requirements:

26.1 The contractor shall furnish all other material required in the performance of this work.

26.2 The Government shall not be responsible for damage to the contractor’s supplies, materials, or equipment or for the contractor employee’s personal belonging brought onto the grounds due to fire, theft, accident, or other disaster.

26.3 The contractor shall be responsible for any permit or fees associated with transporting and movement of furnishings.

26.4 Pre-Performance Conference: Prior to commencing work, the Contractor shall meet in conference with the CFAC F&ES representative at location to discuss and develop mutual understandings relative to scheduling and administering the work.

26.5 Activity Regulations: Obey activity regulations, including fire, traffic, safety, energy conservation, security, and environmental regulations. Personnel employed at the activity shall keep within the limits of the work (and avenues of ingress and egress) and shall not enter any restricted areas unless required to do so and are cleared for such entry. Wear hard hats, with the Contractor’s name prominently displayed, in designated hard hat areas. The contractor’s hours for the contractor’s work shall conform to para.” Work Schedule” of this specification.

26.6 Examination of Premises: Offerors or quoters are expected to satisfy themselves as to the general and local conditions that may affect the cost of the performance of the work to the extent that such information is reasonably obtainable. It is considered impractical to determine, without inspection, the exact nature of the work and site conditions under which the work is to be performed.

26.7 Existing Work: Protect existing work, which is to remain in place, be reused, or remain the property of the Government. Repair items which are to remain, and which are damaged during performance of the work to their original condition or replace with new. Repair, reinforcement, or structural replacement shall have CFAC F&ES representative approval. All work of this nature shall be performed at the contractor’s expense and shall be performed as directed by the CFAC F&ES representative. At the completion of all operations, existing work shall be in a condition equal to or better than that which existed before the work started.

26.8 Temporary Work: Unless otherwise indicated, all existing objects which interfere with new work shall be removed temporarily and reinstalled upon completion of new work.

26.9 Clean-up: All debris in work areas shall be cleaned up daily or more frequently as necessary. Construction debris may be temporarily located in an approved location; however, garbage accumulation must be removed each day.

26.10 Disposal: All rubbish resulting from the work under this contract shall be disposed of by the contractor at his expense off U.S. Government property and at approved facilities for such disposal in accordance with ROK Law, Environmental Governing Standards (KEGS), and local regulations.

26.11 Fire Protection: The Contractor shall not be permitted to use heat or spark producing equipment and tools and heated products within hazardous area, except approved by the CFAC F&ES representative. The contractor shall be fully responsible to prevent life and fire hazards. No smoking is allowed except in designated area.

26.12 Public Safety: Whenever the contractor’s operations create a condition hazardous to traffic or to public, the contractor shall furnish at his/her expense and without cost to the government, such flagmen and guards as necessary to give adequate warning to the public of any dangerous conditions to be encountered, and the Contractor shall furnish, erect, and maintain such fence, barricades, lights, signs and other devices as are necessary to prevent accidents and avoid damage or injury to the public.

27.0 Registration:

Non-Status of Forces Agreement (SOFA) sponsored personnel without Department of Defense (DoD) ID Card must register with CFAC Security.

28.0 Invoicing:

28.1 The Contractor shall submit an invoice by year or by service unit. If this day is a federal holiday, the invoice will be submitted on next business day.

28.2 It is the Contractor’s responsibility to ensure that all invoices are submitted in a timely manner.

29.0 DBIDS Notice:

Contractor will be required to obtain / retain a Defense Biometric Identification System (DBIDS) card. Prior to being offered the contract, the individual will be required to pass a background check and all other requirements for a DBIDS card. Further information regarding DBIDS can be found at <https://www.cnic.navy.mil/om/dbids.html>.

4. Points of Contracts:

*PROVIDED AT AWARD*