Statement of Objectives Draft.docx

Statement of Objectives Office Furniture Reconfiguration Naval Supply (NAVSUP), Fleet Logistics Center Puget Sound (FLCPS) U.S. Naval Base Kitsap, Bremerton, WA

Contents

Statement of Objectives (SOO) Office Furniture

1.0 Project Background:

This SOO is developed to support NAVSUP Fleet Logistics Center Puget Sound (FLCPS) to meet the requirements of refurnishing three rooms at U.S. Naval Base Kitsap. FLCPS requests the design, purchase, and installation of new furniture to replace existing furniture. Work includes the breakdown and removal of existing furniture.

1.1. Place of Performance:

Furnishings, fixtures, and equipment will be purchased, delivered, unpacked, assembled and installed in the U.S. Naval Base Kitsap at:

NAVSUP FLCPS

Building 467, 4th Floor Rooms 414, 414A, and 414 Administrative Bremerton, Washington

1.2 Government POC:

The Government Primary point of contact is:

LSCS Saturino Rivera Phone: (360) 476-7413 Email: saturnino.g.rivera.mil@us.navy.mil.

Back up POC: The backup point of contact is:

CDR Dirk Sonnenberg Phone: (360) 476-6396 Email: dirk.c.sonnenberg.mil@us.navy.mil)

2.0 Objective

Contractor to provide all labor, material, equipment, and supervision to perform various office furniture related services including consultation (design, measure and verify space), disassembly and assembly and installation of furniture and two taller partition walls. Services shall include removal and disposal of existing office furniture, install office partition walls to temporarily create two executive office spaces, and install minimum 65 workstations (estimated 45 full desks “L” shaped, 20 general workstations and two executive workstations).

This procurement is for the design and installation of furniture as stated in this SOO. There is no construction components intended. All furniture will be installed without the alteration of real property.

2.1 Innovation

Requirements indicated are not intended to limit innovative service delivery of the Contractor. The government will consider variations from the Description of Requirement, if the proposed change is within the schedule and meets the objectives for the project, and results in an improved outcome. The design goal should be to functionally install as many General workstations as possible and incorporating flexible workstations in remaining areas. See paragraphs in section 6.3 for descriptions of general and flexible workstations.

2.2 Necessary Components:

The contractor shall provide all components, hardware, and parts necessary for proper assembly, installation, and operation, even though certain items may not be specifically described in the specifications. This includes all fittings, couplers, brackets, adaptors, and panel connectors, etc.

2.3 New and Unused:

All materials shall be new, unused, produced from current production components, and shall be delivered ready for use. Installed components should be from the manufacturer's current parts catalogue.

2.4 Electrical, IT (data lines), phone lines:

2.4.1 All electrical, data and communication lines shall be installed in accordance with commercial standards and comply with base requirements.

2.4 Delivery:

FOB Destination –The contractor is responsible to make sure the goods are delivered to the final destination (i.e. worksite).

Prior to delivery of goods, the contractor shall produce an itemized list of the Bill of Materials (BOM), as well as a cut-sheet or data sheet with clear details of each item. Partial delivery of items is not acceptable. If the contractor receives partial delivery the Contractor shall be responsible for all costs of storing and securing all items until remaining shipment has arrived. The Contractor appointed Project Manager shall coordinate delivery of shipping containers with designated Government Surveillance Officer.

2.5 Trash:

The Contractor shall provide temporary trash containers at project site for debris and packing materials. The Contractor shall remove from the work site, all equipment, tools, unsecured materials, and contractor generated trash, at the end of each workday. All areas shall be left in a neat and clean condition, including removal of any debris generated in the performance of daily work. Debris and packaging material shall be disposed of into the Government designated dumpster(s). The Contractor shall always ensure the work site is maintained in a safe condition for laborers, staff, and visitors.

2.6 Performance of Work on Government Premises:

Current rules and regulations applicable to the premises, where the work will be performed, shall apply to the contractor and its employees. These regulations include, but are not limited to, presenting valid identification for entrance to the base, smoking restriction and safety procedures as outlined in the site regulations.

2.7 Building Utilities:

Do not interrupt building utility services without the prior written approval from the Government representative. Arrange for outages for power connections with Government Representative providing three (3) days’ notice prior to the date of connection. No work on energized circuits will be allowed during installation or any time during performance of work under this BPA order; all circuits shall be appropriately de-energized and locked to prevent electrocution

3.0 Government Furnished:

3.1.1 The Government shall not provide any service or materials.

3.1.2 120V electrical outlets will be available for the contractors’ tools that require electricity or need charging.

4.0 Configuration of Office Spaces-Overview

The project involves approximately 6,327 Square Feet (SF) of office space, housing approximately 65 persons employees. (See drawing Exhibit)

4.1 Executive Work Offices – 414 Admin

4.1.1 Two Executive Office Spaces will be created in 414 Admin. The design shall consider the need for Privacy for the two executive officers occupying this space.

4.1.2 Installed partition walls are required to create two executive office spaces in Room 414 Admin. The partition walls are required to provide noise reduction between the two newly created office spaces. The walls required to create the executive office space will be taller to provide added privacy. Please note that on site measurements are critical due to the location of overhead fire sprinkler system. Clearance between the partition walls and sprinkler system is required to maintain the systems functionality in the event of a fire.

4.1.3 Design and install two executive L-Shape workstations with adjustable height stand up desks. Drawers, storage, and desktop power outlets required; desks should be larger than the full desk workstations listed below).

4.1.4 Workstations will provide storage and task lighting.

4.1.5. Existing copier, printers, shredders, fax machines are to remain in the areas and must be accommodated in the design.

4.1.6 Two Executive chairs are required for this office space.

4.2 General Workstations- Room 414 and 414a

4.2.2 Full desks

A. An estimated 45 full size desks:

i. L-Shape workstations with adjustable height stand up desks

ii. a minimum of 60 inches outer length

iii. a minimum of 24 inches of depth

iv. Given the limitations presented by the facility’s large unmovable columns, exact measurement may vary.

v. 36 inches of surface workspace parallel from the outer edge

vi. Desks shall be wired to wall junction boxes and have a minimum of 6 outlets per desk. Customer to arrange for Naval Facilities to inspect and approve prior to connections.

vii. Desks must have internal wire runs covered by cloth material on the outside.

viii. Dividers between desks and workstations must be a minimum of 48 inches tall when measured from the ground. Dividers may be opaque glass or other material.

ix. Tackable sound reduction materials will be required in the open work area of room 414, preferably on the support columns. Interior surfaces may include Wall Covering that reduces sound and is tackable and Upholstered in a color to be selected during final design stage.

x. Materials will be a simple tackable install and not require the alteration of real property.

4.2.3 Estimated 20 Flex Workstations/Desks

A. Twenty Desks/Workstation(s):

i. Workstations can be part of a single table/desk or multiple basic Desks/Workstations

ii. Each desk/workstation shall be wide enough space to fit one laptop with an external monitor and keyboard, and a mouse.

iii. Each desk/workstation shall be wired to wall junction boxes and have a minimum of 6 outlets per desk.

iv. Desks/Workstation(s) must have internal wire runs covered by cloth material on the outside.

v. Dividers between desks and workstations must be a minimum of 48 inches tall when measured from the ground. Dividers may be opaque glass or other material.

vi. Sound reduction materials will be required in the open work area of room 414, preferably on the support columns. See para 6.3.2

4.3 Coffee Break Area

i. one counter with adequate room for 3 small refrigerators (these can be measured at the site visit) and multiple styles of coffee makers.

5.0 PROJECT DECSRIPTION

5.1 Provide on-site management, coordination, and technical assistance by a project manager working with the Government representative throughout the installation phase. Also provide continuous on-site management (supervision) at any time furniture is being installed and delivered.

Contractor shall provide two copies of each of the following:

5.1.1 Planned Installation Drawings

5.1.2 Installation Instructions

5.1.3 Material list for final installed systems with part numbers.

5.2 At least one (1) week prior to beginning of delivery and installation, the contractor's representative, supervisor, and representatives of the installation crew must provide the following information to FLCPS POC:

5.2.1 Company Name, Address, Telephone Number

5.2.2 Supervisor's name

5.2.3 Name of each individual installer.

5.2.4 Listings of vehicle requests for base access and vehicle registrations and comprehensive car insurances

5.2.5 Professional U.S. Driver’s License.

5.3 The Contractor will be responsible for confining the crew and work to the designated project areas. Contractor will also be responsible for ensuring that the installation personnel are identifiable and provide continuous on-site management (supervision) any time furniture is being installed and delivered.

6.0 Phase II: INSTALLATION

6.1 Pre-Installation Conference: The Contractor along with installation personnel (Project Manager and Senior Installer) and other representatives designated by the Contractor shall communicate with the designated the Contracting Officer, Government Surveillance Representative and client representatives prior to proceeding with the installation to review.

• Planned approach for each installation phase.

• Coordination required with all building trades and movers,

• Responsibility of each building trade and the movers.

• Elevator availability and other access concerns

6.2 At least thirty (30) days prior to beginning of delivery and installation, the contractor's representative, supervisor, and representatives of the installation crew must provide the following information to

• Government Surveillance Representative Company Name, Address, Telephone Number

• Supervisor's name and social security number

• Name and social security number of each individual installer.

• Provide the number of Project Managers and installers

• Copy of contract award and its duration

• Listings of vehicle requests for base access and vehicle registrations and comprehensive car insurances

• Professional U.S. Driver’s License

6.3. Provide on-site management, coordination, and technical assistance by a project manager working with the Surveillance Officer throughout the installation phase. Also provide continuous on-site management (supervision) at any time furniture is being installed and delivered.

6.4 Furniture Installation Tasks:

Install all new components and accessories necessary to complete all workstations in accordance with the approved final installation plans and the manufacturer's specifications. Installation services include, but are not limited to, the following:

6.5.1 Coordination of project phasing and scheduling with client representatives.

6.5.2 In the instance of delays during any phase of the installation, not the fault of the Government, actual damages costs will be determined and recouped.

6.5.3 The most current installation schedule signed by the successful offeror and the client will provide the basis for determining delays.

6.5.4 Assume responsibility for storage costs incurred for any items not delivered in accordance with the signed schedule.

6.5.5 Receive, unload and transport all product pieces to the staging and installation areas. Unpack all pieces and inspect the product for damage.

6.5.6 Plan and organize component staging to expedite each phase of the installation.

6.5.7 Verify conformance with design documents. Provide immediate notice to the Government representative for any layouts that vary from approved installation documents.

6.5.8 Install furniture panels in accordance to the manufacturers’ specifications, in a rigid manner, straight and plumb, utilizing a laser level to insure that the tops of all panels across each floor are even.

6.5.9 Adjust all components to insure that all products are leveled, aligned, and cleaned to insure secure function and operation according to Manufacturer's recommendations.

6.5.10 Touch-up all nicks and scratches on the furniture that occurs during installation.

6.5.11 Clean or replace all fabric that may be marred or torn during installation, and remove all loose threads.

6.5.12 Install field applied components (such as grommets for work surfaces, printer paper slot attachments to work surfaces of suspended drawers or adjustable keyboard trays) and install components and accessories that are part of the systems furniture according to the Manufacturer recommendations.

6.5.13 Obtain client's approval for all required cuts into the work surfaces, and their locations, are subject to the prior approval of the client's representative.

6.6 Upon Completion of Installation: When installation of systems/modular furniture is substantially complete, perform the following tasks:

6.6.1 Protect all warranties by immediately correcting all omissions, mistakes, or damage.

6.6.2 Review installation with the Government representative.

6.6.3 Prepare a punch list of any problems that must be corrected.

6.6.4 Ensure that the installation conforms to the requirements of the Uniform Accessibilities Standards (UFAS).

6.6.5 Unless directed otherwise by the Government representative, remove from the project site any defective product or material that has been delivered to the site in error.

6.6.6 Correct all minor deficiencies and make all minor adjustments as required for life safety within seventy- two (72) hours after completing the installation in each area. Replace all damaged or missing products by means that will eliminate or minimize installation delay. Assume replacement costs, including communications, shipping, and installation.

6.6.7 Correct all other punch list items, to the satisfaction of the client within ten (10) working days after completing the furniture installation.

6.6.8 Provide a professional installation that is square, plum, and properly aligned with adjoining furniture, resulting in a securely interconnected and securely attached cluster of components.