UPDATED 26 JUN 25 SOLICITATION AMENDMENT DOC.pdf

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Section A - Solicitation/Contract Form

The following changes have been made:

INFORMATION FROM TO

Response Due Date 27 Jun 2025 01 Jul 2025

Miscellaneous text in this section has been modified to:

THIS SOLICITATION IS A 100% SMALL BUSINESS SET-ASIDE FOR WEB BASED SCHEDULING SYSTEMS.

NOTICE TO ALL OFFERORS: The Government anticipates awarding a firm, fixed price contract in response to quotes /proposals received to this solicitation. As a result, the contract's pricing will not be subject to any adjustment on the basis of the contractor's increased costs due to COVID-19 and/or inflationary causes experienced during contract performance.

Because a firm, fixed price contract places the maximum risk and full responsibility for all costs and resulting profit or loss on the contractor, offerors are advised to consider these risks when pricing their quotes/proposals.

1. This solicitation is for the procurement of Web Based Scheduling Systems in support of CNRNW Regional Dispatch Center AND CNRNW Fire & Emergency Services.

*Vendor provide proof of FEDRAMP authorization*MUST

It is anticipated that this solicitation will result in an award of a Firm, Fixed-Price Service type contract.

2. The entire solicitation shall be filled out, signed, and returned as part of your quote. See block 8 on page 1 of the solicitation for the closing date and time.

3. The deadline for submission of questions regarding the solicitation's terms, conditions, specifications, and/or the Statement of Work (SOW) / Performance Work Statement (PWS) is day prior to the solicitation closing date.1

All questions regarding this solicitation shall be submitted in writing via email to:

NAVSUP Fleet Logistics Center, Puget Sound

Regional Contracting Department

LT Gayle Mayani

E-Mail: gayle.n.mayani.mil@us.navy.mil

N0040625QS2950002

4. The Government intends to award to the responsible offeror whose offer provides the best value to the Government;

price, delivery lead times and past performance considered. Offers will be evaluated in accordance with FAR 13.106-2(b)

(3) to determine which response represents the "best" as a whole. The offer must conform to the solicitation. The Government reserves the right to award to other than the lowest price quote/offer in assessment of best value..

5. SINGLE AWARD FOR ALL ITEMS: Due to the interrelationship of supplies and/or services to be provided hereunder, the Government reserves the right to make a single award to the quoter whose quote is considered in the best interest of the government, price and other factors considered. Therefore, quoters who quote less than the entire effort specified herein may be determined to be unacceptable.

6. EXCEPTIONS: All bidders note all exceptions from the solicitation's MUST terms conditions, specifications, and/or the statement of work / performance work statement, if any. It will be assumed that any quote without mention of any exceptions will take no exception from all specifications, terms and conditions, clauses, or provisions within the solicitation."

7. The method of payment for this order will be by Government Purchase Card in accordance with FAR 52.232-36.

8. : Delivery Locations will be

CNRNW Regional Dispatch Center (CLINS 0001, 1001, 2001, 3001, 4001)

Attn: Sandra Woodard

1103 Ramirez De Arellano Dr.

Room 101B

Silverdale, WA 98315

CNRNW Fire & Emergency Services (CLINS 0002. 1002, 2002, 3002, 4002)

Attn: Eric Wentworth

610 Dowell Street

Building 17

Keyport, WA 98345

9. REQUIRED INFORMATION:

ADDITIONAL INFORMATON

Company Name: ______________________________________________

POC: ______________________________________________

Phone: ______________________________________________

Email: ______________________________________________

CAGE Code: ______________________________________________

UEI ______________________________________________

Business Size: ______________________________________________

For Supplies - Delivery (after receipt of order): ______________________________________________

GSA/BPA Contract # & expiration date (if applicable)) _______________________________________________

YOUR COMPANY MUST BE REGISTERED WITH **SAM** (SYSTEM AWARD FOR MANAGEMENT IN ORDER TO RECEIVE A

GOVERNMENT AWARD

****************THE FOLLOWING INFORMATION MUST BE PROVIDED******************

CERTIFICATION REGARDING ACTUAL MANUFACTURER (BUSINESS SIZE IDENTIFICATION)

10. The offeror certifies that it is ( ), is not ( ) the actual manufacturer of the item(s) covered by this solicitation/contract.

The following information is to be provided by offerors who are not the actual manufacturer:

Product/material you are b idding on: (specify for each line item)

CLIN Manufacturer's Name MFR Size Country of Origin

11. Defense Biometric Identification System (DBIDS):

Commander, Navy Installations Command (CNIC), has established the Defense Biometric Identification System (DBIDS) to improve management and force protection at Navy installations. https://dbids-global.dmdc.mil/home/. DBIDS is a standardized process for granting unescorted access privileges to vendors, contractors, suppliers, and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Visiting vendors may obtain daily passes directly from the individual Navy Installations by submitting identification credentials for verification and undergoing a criminal screening/background check. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment registration, backing vetting, screening, issuance of credentials through a designated independent contractor DBIDS service provider.

Questions form KTRs

Q&A

1. Could you confirm if there is flexibility on the start date, or whether full go-live functionality is expected immediately on July 18, 2025?

A: Start date/ Go live date is expected on July 18, 2025. This would be a follow-on contract to the current contract N0040624P0647 which expires 17 July 2025.

2. Can the deadline for submissions be extended by 5 business days?

A: Yes we are extending the deadline to 6/27.

3. How much has the CNRNW budgeted for this opportunity?

A: Budget is not information we can release.

4. What is the CNRNW's desired timeline for implementation?

A: Please see solicitation for the period of performance

5. What system is the CNRNW currently employing to fulfill these requirements?

A: This is a follow-on to N0040624P0647 for Aladtec system, however this is not a brand name or equal requirement, so any system meeting the criteria in the SOW is acceptable.

6. What is the CNRNW's timeline for selecting a system?

A: Please see the solicitation for the period of performance. We plan to select and implement before the start date.

7. Has the CNRNW seen demonstrations of systems prior to issuing this solicitation?

A: Yes, they are aware of different systems.

8. Does the support need to be 24/7 on-call available?

A: No

9. Do the daily backups need to be restorable in-application or by support?

A: By support

10. Is the customer able to provide an example of the report that is expected to be generated? What should the report format include?

A: The current application provides several canned reports and allows custom reports to be user generated.

11. Do any specific rules for certifications and hours need to be included? For example: a warning if a shift doesn't have at least two people with certification X? A: Yes

An override to allow there to be just one person with that certification? A: Yes

12. Is there any time recording devices required or simply the scheduling software?

A: No time recording

13. Can the delivery be made electronically if no physical devices are needed? Email or other channel?

A: Vendor is expected to transfer existing data from existing system into new system.

14. Is 41 the number of supervisory users who create and change the schedule and approve PTO?

A: 41 as of today, but I need to be able to assign access privileges as the number fluctuates.

15. CLINs x002 has a requirement for 24/7 scheduling for "stations" in addition to "workgroups" required by x001. In this context, what is meant here by "stations"?

A: Fire-stations

16. CLINs x002 has a requirement for "Electronic vehicle checks". Please explain what this feature is and how it works. Are there electronic devices that the scheduling software must connect with?

A: Daily inspection checklists for department vehicles that users fill out to ensure daily physical vehicle inspections occur and are documented

17. CLINs x002 has a requirement for tracking "licenses" in addition to the "certifications" required by x001. What specific information must be tracked for licenses? For certifications?

A: Dates earned/awarded

18. Both sets of CLINs require "Produce and archive detailed reports". Can the Government describe some of the reports that are required?

A: All reports the system provides.

19. Both sets of CLINs require "Send mass messages for employee recall". Can the Government describe how it wants this feature to behave?

A: Text & email, text only or email only.

20. CLINs x001 has 41 users and the base year of CLIN x002 has 215 users (option years of 250 users). How many users are licensed under the incumbent contract?

A: 226

21. Is it also 41+215 = 256 users?

Yes for Base year, Number increases for option years.

22. When migrating to the new scheduling software, will the transfer occur manually? When migrating to the new scheduling software, will the transfer occur manually?

A: No

23.Or will the Government expect the vendor to transfer the existing data from the existing system into the new system.

A:Yes

PUGET SOUND (FISCPS), 467 W STREET

BREMERTON, WA 98314-5100

UNITED STATES

GAYLE MAYANI, Email: gayle.n.mayani.mil@us.navy.mil Telephone: 360-476-9666 AdminBy:

SCD: PAS: