21R0027 RFP Amendment.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is issued to provide the questions that w ere submitted and the answ ers to these questions and to update the Statement of

Work based upon the answ ers.

Admin POC: Shay Roadruck

Email: shay.roadruck@navy.mil

1. CONTRACT ID CODE PAGE OF PAGES

1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Jun-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0040621R0027

X 9B. DATED (SEE ITEM 11)

24-May-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Jun-2021

CODE

NAVSUP FLC PUGET SOUND

467 W STREET, 2ND FLR

ATTN: SHAY ROADRUCK

BREMERTON WA 98314

N00406 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0040621R0027

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SECTION SF30 - CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

5/4/2021

Procure Load Bank

1. General

a. The contractor shall provide one (1) load bank and transformer to the Industrial shop (S980, Bldg. 480) at US

Naval Ship Repair Facility and Japan Regional Maintenance Center (SRF-JRMC), Sasebo Japan.

b. The load bank shall be used with the transformer for post overhaul testing of Ship Service Diesel Generators

(SSDG) located aboard US Naval Vessels.

c. The load bank and transformer shall be one of the manufacturer's current production models which, on the date this solicitation is issued, has been designed, engineered and sold, or is being offered for sale through advertisements or manufacturer's published catalogs or brochures. Minor alterations to current production models to meet specifications listed are acceptable. Documentation illustrating all alterations to current production models must be provided with the contractor’s proposal.” Products such as a prototype unit, reproduction model, or experimental units do not qualify as meeting these requirements. And all material used in the construction shall be new.

d. The load bank and transformer shall be manufactured so that they function as designed when connected to the utilities at the facility.

e. The utilities that the Government will provide for energizing load bank and transformer are;

(1) Electrical power: 440 VAC, 60 Hz, 3 Phase

(2) Electrical power: 200 VAC, 60 Hz, 3 Phase or 1 Phase

f. Unless otherwise specified herein, the contractor shall furnish all labor, materials, transportation and supervision necessary to setup the load bank and transformer at the site. The contract is to include the operational testing, training for operators and maintenance personnel and all other requirements.

2. Reference. The contractor shall refer to the following standard documents to accomplish the work to the extent specified herein.

a. The code of federal regulations. (http://www.ecfr.gov/cgi-bin/ECFR?page=browse)

(1) 29 CFR 1910 - Occupational Safety and Health Standards

(2) 29 CFR 1926 - Safety and Health Regulation for Construction

(3) 40 CFR 261 - Identification and Listing of Hazardous Waste

b. Japan Environmental Governing Standard

(http://www.mod.go.jp/j/approach/chouwa)

(1) JEGS the latest version

c. International Electrotechnical Commission

(http://www.iec.ch/)

(1) IEC 60529 - Degrees of protection provided by enclosures (IP Code)

3. Specifications

a. The load bank shall be resistive/reactive load bank to test shipboard generators. The load bank and transformer shall be intended to operate in an outdoor marine industrial environment.

b. The load bank and transformer shall be portable and suitable for handling by flatbed trailer, forklift and crane.

c. The manual control system shall be mounted on the load bank where the operator can access easily to operate for increasing or decreasing kW and power factor, analog ammeter for each phase, and analog voltmeter with a selector switch for each phase.

d. The remote controller shall be provided with operational cables to the load bank to operate for increasing or decreasing kW and power factor, digital ammeter for each phase, and digital voltmeter. The controller shall be designed to use mechanical push buttons and/or switches, or a touch screen panel. Personal Computer (PC) control is unacceptable.

e. The cooling air shall be drawn into the element chamber through louvers located at low level in the side of the load bank enclosure, passed over the element cooling fins and exhausted vertically through grilles in the roof. Hot air shall not be exhausted horizontally in the side of the load bank enclosure.

f. The contractor shall provide one (1) load bank to meet following minimum requirements.

(1) Rated capacity: Minimum 6,250 kVA at 480 VAC, 60 Hz, 3 Phase, 0.8 Power factor

(a) Resistive rating: Minimum 5,000 kW

(b) Reactive rating: Minimum 3,750 kVAR

(2) Load testing capacity

(a) Voltage: 380-480 VAC 50/60 Hz, 3 Phase

(b) Voltage tolerance: +/- 5 percent

(c) Frequency tolerance: +/- 5 percent

(3) Minimum incremental load step at rated voltage

(a) Resistive resolution: 1 kW

(d) Reactive resolution: 1 kVAR

(4) Duty cycle: Rated for continuous operation

(5) Resistive element: Stainless steel finned elements, open wire wound configuration is not acceptable

(6) Reactor: Wire wound, iron core type, insulated to class F winding layers or equal.

(7) Cooling fans: Drive motor protection shall be equivalent to IP55 in accordance with IEC 60529

(8) Manual control system

(a) Type: Built-in

(b) Operation load: Activated by manually

(c) Quantity: 1EA

(9) Remote controller

(a) Type: Hand-held, portable

(b) Operation load: Activated by manually

(c) Quantity: 1EA with carrying case

(d) Lead cable: 1EA at 10 meter length

(e) Extension cable reel: 1EA at 50 meter length

(10) Dimensions

(a) Enclosure: Weather proof, ISO style container housing

(b) Fork pockets: App. 4.5”(H) x 12”(W), 80” separation

(c) Unit size: App. 8’(W) x 20’(L) x 9.5’(H) or smaller

(d) Unit weight: Maximum of 40,000 LBS

(11) Accessories

(a) Load cable: 61EA at 25’ length with terminal lugs on both ends, Size 4/0 AWG, rated 600V, capable of using for 4,000kw SSDG load testing

(b) Open door alarm: Sensed to each access door

(c) Live load beacon: 1EA

g. The contractor shall provide one (1) transformer to meet following minimum requirements. The transformer shall be used with the equipment in order to test higher voltage generators rated to 4,160V.

(1) Rated capacity: Minimum 6,250 kVA at 480 VAC, 60 Hz, 3 Phase

(2) Voltage rating

(a) Primary voltage: 4,160 VAC

(b) Secondary voltage: 440-480 VAC

(3) Impedance

(a) 5.75% +/-7.5%

(4) Dimensions

(a) Enclosure: Weather proof, ISO style container housing or square tube frame cage

(b) Fork pockets: App. 4.5”(H) x 12”(W), 64”-80” separation

(c) Lifting point: 4EA

(d) Unit size: App. 20’(W) x 8’(L) x 8.5’(H) or smaller

(e) Unit weight: Maximum of 40,000 LBS

(5) Accessories

(a) Load cable: 7EA at 100’ length with terminal lugs on both ends, Size 4/0 AWG, rated 5kV, capable of using for 4,000kw SSDG load testing

4. Lifting plan

a. Lifting plan for the load bank and transformer itself, and all attachments, required for transportation, set up and operation shall be provided with drawing and calculation.

b. If a lifting eye bolt is used as a lifting point, the thread shall be inch size.

c. All lifting points shall have a “LIFT HERE” label. “LIFT HERE” label shall be engraved or printed.

d. “Weight of equipment and CG (Center of Gravity) or Balance Point” shall be identified on the label plate.

5. Operational test

a. Operational test shall be conducted to see if it meets the specifications of the load bank and transformer. The contractor shall conduct operational test at the manufacturer’s facility before delivery and provide the test results to the Government.

b. Tests will be scheduled at least fifteen (15) working days in advance through the Government Contracting

Office. The Government will have the option to attend and witness each test. Even if the test is failed, the contractor shall present to the Government along with written reports providing actions taken to correct problems discovered during testing. The Government requires written testing history after fabrication.

c. Retests accomplished after corrections shall also be presented to the Government in the same format as original test results indicating “RETEST” on the form. The Government will attend the retest of any initially failed operational test.

6. Functional test

a. The contractor shall conduct functional test for the load bank and transformer to verify that all controls and cooling fans are operated normally, there is no shipping damage and accessories meet the requirements after delivery.

b. The contractor shall provide a field supervisor to direct setup for on-site functional test at SRF-JRMC Sasebo.

c. The Government will provide crane service for unloading the load bank and transformer at site.

d. The Government will provide electric power to energize the load bank and transformer for set up.

e. The unloading crane service and utilities for the equipment will be ready upon delivery. 25 days after contract award the Contractor must contact Technical Point of Contact (TPOC) and copy Administering Contracting Officer to notify them of estimated shipment date to ensure timely scheduling of an unloading crane and utilities for equipment to be ready upon delivery.

7. Training

a. Training shall be conducted in the operation of the load bank and transformer after the functional test is completed.

b. Training for operators shall be performed by Original Equipment Manufacturer (OEM) authorized personnel in

Japanese. A translator may be utilized in the event that the trainer is not fluent in Japanese.

c. The training for operators to learn the function, preparation, safety operation and daily maintenance will be performed at no load.

d. The training shall be for eight (8) operators and shall not be less than one (1) consecutive, eight (8) hour workdays, between 8:00 am and 16:45 pm excluding any federal holidays.

8. Document submission

a. Pre-Fabrication Approval documents

(1) The contractor shall submit the following documents regarding the load bank and transformer to the TPOC and copy to the Administering Contracting Officer for review and approval before the start of work, no later than twenty-five (25) working days after contract award. Government technical review will be completed and returned with comments within ten (10) working days after receipt from the contractor.

(a) Sketch of equipment configuration

(b) Dimension for each component

(c) Connection among main components

(d) Equipment function and capacity

(e) Accessories list

(f) Other requirement for operation

(g) Work schedule

(2) Regarding above (a) through (e), the contractor can submit catalog materials for the approval with TPOC’s consent if subject to a commercial off the shelf item.

b. Operational test document

The contractor shall submit the item and procedure of the operational test to TPOC and copy to the

Administering Contracting Officer for review and approval before ten (10) working days of the operational test.

The Government technical review will be completed and returned with comments within five (5) working days after receipt from the contractor.

c. Instruction manual

(1) The contractor shall submit the Instruction manual to TPOC and copy to the Administering Contracting

Officer for review and approval before delivery. The Government technical review will be completed and returned with comments within ten (10) working days after receipt from the contractor.

(2) Instruction manual shall include the following contents.

(a) Safety guidance (Warnings and Cautions)

(b) Equipment specification (name/capacity/function)

(c) Product drawing

(d) Wiring diagram

(e) Operation

(f) Lifting procedure

(g) Maintenance and Inspection (Item/cycle/Description)

(h) Troubleshooting

(i) Parts List

(j) Set up information

(3) The contractor can submit catalog materials with adding necessary portion for the approval with TPOC’s consent if subject to a commercial off the shelf item.

(4) Instruction manual shall be written in English and Japanese. The contractor shall submit one (1) paper copy in English, three (3) paper copies in Japanese and one (1) CD/DVD media containing a PDF version of the instruction manual.

d. Completion documents

The contractor shall submit the following completion documents by three (3) paper copies in Japanese and one (1) paper copy in English and one (1) CD/DVD media containing a PDF version of the instruction manual when the load bank and transformer are delivered.

(1) Approved instruction manual

(2) Result of operational test

(3) SDS (Safety Data Sheets) for all hazardous material

(4) Certification that equipment contains no detectable PCBs at the time of shipment

(5) Warranty sheet for a minimum of one year

9. General Safety, Environmental and Equipment Requirements

a. All machine parts, components, mechanisms, and assemblies furnished on the unit shall comply with all specific requirements of “ OSHA Safety and Health Standard (29CFR1910), General Industry “ that are applicable to the equipment itself and the generator itself. Cover, platforms, guard rails, belt guards, and other safety devices shall be provided for all parts of equipment that present safety hazard. The safety devices shall not interfere with the operation or maintenance of the equipment. The safety device shall be removable to facilitate inspection, maintenance and repair of the parts.

b. Noise generated by the workplace shall be excluded in determining compliance of the load bank with transformer for the 104dB and 140 dB (Impact) requirements.

c. The equipment specified herein shall be in compliance with the applicable OSHA regulations and installed in accordance with applicable NFPA requirements.

d. The equipment shall be designed and constructed so that during the operation, service, transportation and storage conditions described herein including final disposal, the equipment will comply with Environmental

Protection Agency (EPA) and Occupational Safety and Health Agency (OSHA) and local environmental agency restrictions for materials classified as hazardous to the environment in effect on the date of the contract.

e. The contractor shall provide written certification from the manufacturer(s) that the load bank and transformer contain no detectable PCBs. A PCB label plate, engraved or etched, containing PCB certification information shall be permanently affixed to the equipment in the vicinity of the manufacturer’s identification plate.

10. TPOC – Provided at contract award

Defense Biometric Identification System (DBIDS) for vendor base access

Vendor’s requesting base access must go to the following website and register: http://dbids.dmdc.mil/#!/. Vendor’s must request for base access as soon as possible after receiving award to ensure that all employees base access request(s) are approved before the start of the contract’s period of performance.

SECTION SF30 - CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

Question 1: For CLIN 0001 – Will digital power meter, which is able to provide much more detailed instrumentation and additional information, acceptable?

Answer 1: Yes, digital meters are acceptable for remote controller. We are removing para. 3.c and changing para 3.d of the SOW.

Question 2: For CLIN 0001 – The height of our Resistive Reactive container is 9.5’. Is this acceptable?

Answer 2: Yes, height requirement relaxed to allow 9.5’ acceptability. Para 3.f.(10).(c) of SOW updated.

Question 3: For CLIN 0002 – What are the +- deviation taps required for 4160V side?

Answer 3: 2 x 2.5% +- is acceptable.

Question 4: For CLIN 0002 – Can you confirm a secondary voltage of 480V is sufficient? It is noted as 440-480V on the document. It is my understanding the secondary voltage should match the load bank voltage rating of 480V.

Answer 4: 480V is sufficient. The secondary voltage will match the load bank, which can be loaded at 380-480V.

http://dbids.dmdc.mil/#!/

Question 5: For CLIN 0002 – With a transformer container of this size, it is common to have 4.16kV switchgear with a protection relay, and also Low voltage isolators. Is this required for this transformer or a combination of only

MV switchgear?

Answer 5: It is required to have common protection circuit for this transformer. Switchgear with a protection relay and also Low voltage isolators are acceptable.

(End of Summary of Changes)