2.1.1 21R0027 RFP.pdf

SEE ADDENDUM

(No Collect Calls)

N0040621R0027 24-May-2021

b. TELEPHONE NUMBER

360-476-0776

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 24 Jun 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N004069. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SHAY L. ROADRUCK

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVSUP FLC PUGET SOUND

467 W STREET, 2ND FLR

ATTN: SHAY ROADRUCK

BREMERTON WA 98314

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

360-476-1115FAX:

TEL: 360-476-0776

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

334515

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF63

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N0040621R0027

Section Supplies or Services and Price

NOTICE TO OFFERORS

1. This solicitation is for the procurement of a load bank and transformer in support of SRF-JRMC Sasebo

Japan. It is anticipated that this solicitation will result in an award of a Firm, Fixed-Price Supply type contract.

2. The entire solicitation shall be filled out, signed, and returned as part of your quote. See block 8 on page 1 of the solicitation for the closing date and time.

3. The deadline for submission of questions regarding the solicitation’s terms, conditions, specifications, and/or the statement of work (SOW) is 5 days after the solicitation’s issue date.

4. Quotes will be evaluated in accordance with 52.212-2 – Evaluation – Commercial Items found in section M of this solicitation..

5. Delivery will be to Ship Repair Facility & Japan Regional Maintenance Center (SRF-JRMC) Sasebo, Japan.

6. See additional information for COVID-19 Instructions.

7. All questions in regards to this solicitation shall be submitted, via email, to the Purchasing Agent / Contract

Specialist (listed below):

Name: Shay Roadruck

Email: shay.roadruck@navy.mil

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each

LOAD BANK

FFP

BUILT IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and

Valuation, are applicable for this line item. The contractor shall provide DoD unique identificatio or a DoD recognized unique identification equivalent.

FOB: Destination

MILSTRIP: 1300899628

PSC CD: 6625

NET AMT

000101

PRE-FABRICATION APPROVAL DOCUMENTS

FFP

In accordance with part 8.a. Document Submission of the Statement of Work.

000102

OPERATIONAL TEST DOCUMENT

In accordance with part 8.b. Document Submission of the Statement of Work.

000103

INSTRUCTION MANUAL

In accordance with part 8.c. Document Submission of the Statement of Work.

000104

COMPLETION DOCUMENTS

In accordance with part 8.d. Document Submission of the Statement of Work.

0002 1 Each

TRANSFORMER

FFP

BUILT IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and

Valuation, are applicable for this line item. The contractor shall provide DoD unique identificatio or a DoD recognized unique identification equivalent.

FOB: Destination

0003 1 Each

TRAINING

FFP

TRAINING WILL BE CONDUCTED AT U.S. NAVAL SHIP REPAIR

FACILITY SASEBO JAPAN TO TRAIN OPERATORS OF THE LOAD BANK

AND TRANSFORMER IN ACCORDANCE WITH THE STATEMENT OF

WORK.

FOB: Destination

Section C - Descriptions and Specifications

STATEMENT OF WORK

5/4/2021

Procure Load Bank

1. General

a. The contractor shall provide one (1) load bank and transformer to the Industrial shop (S980, Bldg. 480) at US

Naval Ship Repair Facility and Japan Regional Maintenance Center (SRF-JRMC), Sasebo Japan.

b. The load bank shall be used with the transformer for post overhaul testing of Ship Service Diesel Generators

(SSDG) located aboard US Naval Vessels.

c. The load bank and transformer shall be one of the manufacturer's current production models which, on the date this solicitation is issued, has been designed, engineered and sold, or is being offered for sale through advertisements or manufacturer's published catalogs or brochures. Minor alterations to current production models to meet specifications listed are acceptable. Documentation illustrating all alterations to current production models must be provided with the contractor’s proposal.” Products such as a prototype unit, reproduction model, or experimental units do not qualify as meeting these requirements. And all material used in the construction shall be new.

d. The load bank and transformer shall be manufactured so that they function as designed when connected to the utilities at the facility.

e. The utilities that the Government will provide for energizing load bank and transformer are;

(1) Electrical power: 440 VAC, 60 Hz, 3 Phase

(2) Electrical power: 200 VAC, 60 Hz, 3 Phase or 1 Phase

f. Unless otherwise specified herein, the contractor shall furnish all labor, materials, transportation and supervision necessary to setup the load bank and transformer at the site. The contract is to include the operational testing, training for operators and maintenance personnel and all other requirements.

2. Reference. The contractor shall refer to the following standard documents to accomplish the work to the extent specified herein.

a. The code of federal regulations. (http://www.ecfr.gov/cgi-bin/ECFR?page=browse)

(1) 29 CFR 1910 - Occupational Safety and Health Standards

(2) 29 CFR 1926 - Safety and Health Regulation for Construction

(3) 40 CFR 261 - Identification and Listing of Hazardous Waste

b. Japan Environmental Governing Standard

(http://www.mod.go.jp/j/approach/chouwa)

(1) JEGS the latest version

c. International Electrotechnical Commission

(http://www.iec.ch/)

(1) IEC 60529 - Degrees of protection provided by enclosures (IP Code)

3. Specifications

a. The load bank shall be resistive/reactive load bank to test shipboard generators. The load bank and transformer shall be intended to operate in an outdoor marine industrial environment.

b. The load bank and transformer shall be portable and suitable for handling by flatbed trailer, forklift and crane.

c. The manual control system shall be mounted on the load bank where the operator can access easily to operate for increasing or decreasing kW and power factor, analog ammeter for each phase, and analog voltmeter with a selector switch for each phase.

d. The remote controller shall be provided with operational cables to the load bank. The controller shall be designed to use mechanical push buttons and/or switches, or a touch screen panel. Personal Computer (PC) control is unacceptable.

e. The cooling air shall be drawn into the element chamber through louvers located at low level in the side of the load bank enclosure, passed over the element cooling fins and exhausted vertically through grilles in the roof. Hot air shall not be exhausted horizontally in the side of the load bank enclosure.

f. The contractor shall provide one (1) load bank to meet following minimum requirements.

(1) Rated capacity: Minimum 6,250 kVA at 480 VAC, 60 Hz, 3 Phase, 0.8 Power factor

(a) Resistive rating: Minimum 5,000 kW

(b) Reactive rating: Minimum 3,750 kVAR

(2) Load testing capacity

(a) Voltage: 380-480 VAC 50/60 Hz, 3 Phase

(b) Voltage tolerance: +/- 5 percent

(c) Frequency tolerance: +/- 5 percent

(3) Minimum incremental load step at rated voltage

(a) Resistive resolution: 1 kW

(d) Reactive resolution: 1 kVAR

(4) Duty cycle: Rated for continuous operation

(5) Resistive element: Stainless steel finned elements, open wire wound configuration is not acceptable

(6) Reactor: Wire wound, iron core type, insulated to class F winding layers or equal.

(7) Cooling fans: Drive motor protection shall be equivalent to IP55 in accordance with IEC 60529

(8) Manual control system

(a) Type: Built-in

(b) Operation load: Activated by manually

(c) Quantity: 1EA

(9) Remote controller

(a) Type: Hand-held, portable

(b) Operation load: Activated by manually

(c) Quantity: 1EA with carrying case

(d) Lead cable: 1EA at 10 meter length

(e) Extension cable reel: 1EA at 50 meter length

(10) Dimensions

(a) Enclosure: Weather proof, ISO style container housing

(b) Fork pockets: App. 4.5”(H) x 12”(W), 80” separation

(c) Unit size: App. 8’(W) x 20’(L) x 8.5’(H) or smaller

(d) Unit weight: Maximum of 40,000 LBS

(11) Accessories

(a) Load cable: 61EA at 25’ length with terminal lugs on both ends, Size 4/0 AWG, rated 600V, capable of using for 4,000kw SSDG load testing

(b) Open door alarm: Sensed to each access door

(c) Live load beacon: 1EA

g. The contractor shall provide one (1) transformer to meet following minimum requirements. The transformer shall be used with the equipment in order to test higher voltage generators rated to 4,160V.

(1) Rated capacity: Minimum 6,250 kVA at 480 VAC, 60 Hz, 3 Phase

(2) Voltage rating

(a) Primary voltage: 4,160 VAC

(b) Secondary voltage: 440-480 VAC

(3) Impedance

(a) 5.75% +/-7.5%

(4) Dimensions

(a) Enclosure: Weather proof, ISO style container housing or square tube frame cage

(b) Fork pockets: App. 4.5”(H) x 12”(W), 64”-80” separation

(c) Lifting point: 4EA

(d) Unit size: App. 20’(W) x 8’(L) x 8.5’(H) or smaller

(e) Unit weight: Maximum of 40,000 LBS

(5) Accessories

(a) Load cable: 7EA at 100’ length with terminal lugs on both ends, Size 4/0 AWG, rated 5kV, capable of using for 4,000kw SSDG load testing

4. Lifting plan

a. Lifting plan for the load bank and transformer itself, and all attachments, required for transportation, set up and operation shall be provided with drawing and calculation.

b. If a lifting eye bolt is used as a lifting point, the thread shall be inch size.

c. All lifting points shall have a “LIFT HERE” label. “LIFT HERE” label shall be engraved or printed.

d. “Weight of equipment and CG (Center of Gravity) or Balance Point” shall be identified on the label plate.

5. Operational test

a. Operational test shall be conducted to see if it meets the specifications of the load bank and transformer. The contractor shall conduct operational test at the manufacturer’s facility before delivery and provide the test results to the Government.

b. Tests will be scheduled at least fifteen (15) working days in advance through the Government Contracting

Office. The Government will have the option to attend and witness each test. Even if the test is failed, the contractor shall present to the Government along with written reports providing actions taken to correct problems discovered during testing. The Government requires written testing history after fabrication.

c. Retests accomplished after corrections shall also be presented to the Government in the same format as original test results indicating “RETEST” on the form. The Government will attend the retest of any initially failed operational test.

6. Functional test

a. The contractor shall conduct functional test for the load bank and transformer to verify that all controls and cooling fans are operated normally, there is no shipping damage and accessories meet the requirements after delivery.

b. The contractor shall provide a field supervisor to direct setup for on-site functional test at SRF-JRMC Sasebo.

c. The Government will provide crane service for unloading the load bank and transformer at site.

d. The Government will provide electric power to energize the load bank and transformer for set up.

e. The unloading crane service and utilities for the equipment will be ready upon delivery. 25 days after contract award the Contractor must contact Technical Point of Contact (TPOC) and copy Administering Contracting Officer to notify them of estimated shipment date to ensure timely scheduling of an unloading crane and utilities for equipment to be ready upon delivery.

7. Training

a. Training shall be conducted in the operation of the load bank and transformer after the functional test is completed.

b. Training for operators shall be performed by Original Equipment Manufacturer (OEM) authorized personnel in

Japanese. A translator may be utilized in the event that the trainer is not fluent in Japanese.

c. The training for operators to learn the function, preparation, safety operation and daily maintenance will be performed at no load.

d. The training shall be for eight (8) operators and shall not be less than one (1) consecutive, eight (8) hour workdays, between 8:00 am and 16:45 pm excluding any federal holidays.

8. Document submission

a. Pre-Fabrication Approval documents

(1) The contractor shall submit the following documents regarding the load bank and transformer to the TPOC and copy to the Administering Contracting Officer for review and approval before the start of work, no later than twenty-five (25) working days after contract award. Government technical review will be completed and returned with comments within ten (10) working days after receipt from the contractor.

(a) Sketch of equipment configuration

(b) Dimension for each component

(c) Connection among main components

(d) Equipment function and capacity

(e) Accessories list

(f) Other requirement for operation

(g) Work schedule

(2) Regarding above (a) through (e), the contractor can submit catalog materials for the approval with TPOC’s consent if subject to a commercial off the shelf item.

b. Operational test document

The contractor shall submit the item and procedure of the operational test to TPOC and copy to the

Administering Contracting Officer for review and approval before ten (10) working days of the operational test.

The Government technical review will be completed and returned with comments within five (5) working days after receipt from the contractor.

c. Instruction manual

(1) The contractor shall submit the Instruction manual to TPOC and copy to the Administering Contracting

Officer for review and approval before delivery. The Government technical review will be completed and returned with comments within ten (10) working days after receipt from the contractor.

(2) Instruction manual shall include the following contents.

(a) Safety guidance (Warnings and Cautions)

(b) Equipment specification (name/capacity/function)

(c) Product drawing

(d) Wiring diagram

(e) Operation

(f) Lifting procedure

(g) Maintenance and Inspection (Item/cycle/Description)

(h) Troubleshooting

(i) Parts List

(j) Set up information

(3) The contractor can submit catalog materials with adding necessary portion for the approval with TPOC’s consent if subject to a commercial off the shelf item.

(4) Instruction manual shall be written in English and Japanese. The contractor shall submit one (1) paper copy in English, three (3) paper copies in Japanese and one (1) CD/DVD media containing a PDF version of the instruction manual.

d. Completion documents

The contractor shall submit the following completion documents by three (3) paper copies in Japanese and one (1) paper copy in English and one (1) CD/DVD media containing a PDF version of the instruction manual when the load bank and transformer are delivered.

(1) Approved instruction manual

(2) Result of operational test

(3) SDS (Safety Data Sheets) for all hazardous material

(4) Certification that equipment contains no detectable PCBs at the time of shipment

(5) Warranty sheet for a minimum of one year

9. General Safety, Environmental and Equipment Requirements

a. All machine parts, components, mechanisms, and assemblies furnished on the unit shall comply with all specific requirements of “ OSHA Safety and Health Standard (29CFR1910), General Industry “ that are applicable to the equipment itself and the generator itself. Cover, platforms, guard rails, belt guards, and other safety devices shall be provided for all parts of equipment that present safety hazard. The safety devices shall not interfere with the operation or maintenance of the equipment. The safety device shall be removable to facilitate inspection, maintenance and repair of the parts.

b. Noise generated by the workplace shall be excluded in determining compliance of the load bank with transformer for the 104dB and 140 dB (Impact) requirements.

c. The equipment specified herein shall be in compliance with the applicable OSHA regulations and installed in accordance with applicable NFPA requirements.

d. The equipment shall be designed and constructed so that during the operation, service, transportation and storage conditions described herein including final disposal, the equipment will comply with Environmental

Protection Agency (EPA) and Occupational Safety and Health Agency (OSHA) and local environmental agency restrictions for materials classified as hazardous to the environment in effect on the date of the contract.

e. The contractor shall provide written certification from the manufacturer(s) that the load bank and transformer contain no detectable PCBs. A PCB label plate, engraved or etched, containing PCB certification information shall be permanently affixed to the equipment in the vicinity of the manufacturer’s identification plate.

10. TPOC – Provided at contract award

Defense Biometric Identification System (DBIDS) for vendor base access

Vendor’s requesting base access must go to the following website and register: http://dbids.dmdc.mil/#!/. Vendor’s must request for base access as soon as possible after receiving award to ensure that all employees base access request(s) are approved before the start of the contract’s period of performance.

COVID-19 INFORMATION

Information for Contractor Employees Seeking to Enter Japan

1. The following is provided for the information of contractors to the U.S. Navy whose employees need to enter

Japan to perform contract requirements. The information is current as of April 4, 2020. While the information is believed to be accurate, policies and procedures are continuing to change on a regular basis.

2. In response to the COVID-19 outbreak, the Government of Japan has banned the entry of non-Japanese citizens into Japan who have visited a number of listed countries within the immediately preceding 14 days. The United

States is one of the listed countries. See https://www.japan.travel/en/coronavirus/ for a list of the current restrictions. Notwithstanding the list, Japan is permitting individuals to enter Japan who are covered by the Status of

Forces Agreement (SOFA) between the U.S. and Japan. The SOFA covers employees of contractors to the U.S.

Navy who are U.S. nationals, are not ordinarily resident in Japan, whose presence in Japan is at the official invitation of the United States Government, and who are in Japan solely for official purposes in connection with the

U.S. armed forces.

3. Japan is allowing contractor employees within the scope of the SOFA to enter Japan so long as two conditions are met: First, travelers are not permitted to use public transportation from the initial point of entry to Japan, including domestic air travel. Second, the incoming traveler must be placed in a Restriction of Movement (ROM) status under U.S. control for the initial 14 days after they arrive in Japan.

4. All contractor personnel arriving in Japan should utilize the process outlined in the attached USFJ Instruction to ensure they are recognized as members of the civilian component under Article 1.b. of the SOFA. The process requires that a contractor contact the contracting officer for the contract on which its employee will perform in Japan prior to the employee traveling to Japan. Contact is made through the Synchronized Pre-deployment and

Operational Tracker (SPOT) system. The contractor will provide information to the contracting officer about the traveling employee. Following review, the contracting officer will issue the contractor a Letter of Authorization

(LOA). The incoming contractor employee will hand carry a copy of the LOA and show it to the Japanese immigration authority at the port of entry as evidence of SOFA status. Contractors who do not have current access to SPOT should contact their contracting officer for information about accessing SPOT.

5. It is essential that contractors carefully manage each trip into Japan by a contractor employee to ensure that both of the conditions above are fully met. It is suggested that the best way for personnel to arrive in Japan for travel to Misawa, Iwakuni/Sasebo, or Okinawa is via the PATRIOT EXPRESS. This will allow for uninterrupted travel http://dbids.dmdc.mil/#!/ https://www.japan.travel/en/coronavirus/ to their final destination. If going to Sasebo or to any base in Okinawa other than Kadena AB, travel from Iwakuni or Kadena AB will need to be by private conveyance or GOV. If a traveler headed outside the Kanto Plain arrives via commercial air, they will need to use government transportation to Yokota AB or NAF Atsugi and then do onward movement by milair - or do their 14 day ROM and then travel to their final destination by commercial transport. For personnel arriving on the Kanto Plain, they can travel via PATRIOT EXPRESS or by commercial air.

However, travel from the airport to their place where they will satisfy the ROM requirement will need to be by private conveyance or GOV.

6. Some travelers have had difficulty with airlines allowing the travelers to get on flights or with Japan’s Ministry of Health allowing the SOFA persons to avoid quarantine in the immediate vicinity of the airport of initial arrival in Japan. Ensuring that each contractor employee has a copy of the SPOT LOA documenting their SOFA status should minimize these issues. Japan’s Ministry of Foreign Affairs issued a letter of 1 April 2020 describing the two conditions that must be met for those covered by the SOFA to be allowed access to Japan. A copy is attached. In addition to the LOA, it may be helpful for incoming contractor employees to bring a copy of the 1 April 2020 letter with them. The letter sets the conditions that apply for entrance but, by itself, doesn’t establish that the holder of the letter is covered by the SOFA. The separate LOA is necessary to confirm that the employee is covered by the SOFA. The letter of 1 April 2020 includes representation that US Forces Japan will provide transportation from an airport of port of entry to a US Forces japan facility. The letter should not be understood as changing the terms or conditions of any existing contract to require that the U.S. Navy or U.S. Government provide contractor employees transportation where that transportation is not otherwise addressed in the relevant contract.

7. This memo is intended to provide current information for contractors whose employees need to enter Japan to perform contract requirements. Nothing in the memo should be understood to change the terms or conditions of an existing contract. Any such changes must be made by an authorized contracting officer.

Attachments:

1. USFJI 64-100, Contract Performance in Japan (25 Oct 2019)

2. Letter of April 1, 2020, Ministry of Foreign Affairs of Japan

The following are the requirements for entry into Japan as of 2 November 2020 that Contractors shall comply with.

See Section 3 for Pre-departure requirements and Section 4 for procedures upon arrival in Japan.

1. IN UPDATE TO REF F, THE PURPOSE OF THIS MESSAGE IS TO

PROVIDE UPDATED POINT OF CONTACT INFORMATION TO SYSCOMS, WARFARE

CENTERS AND CONTRACTING ACTIVITIES RESPONSIBLE FOR THE COORDINATION

OF SHIP REPAIR AND MODERNIZATION EFFORTS IN JAPAN.

2. GUIDANCE ISO DOD AND INTERNATIONAL RESTRICTIONS AS A RESULT OF

COVID-19 MITIGATION ACTIONS. SRF-JRMC IS UTILIZING THE FUNCTIONALITY

OF THE REGIONAL MAINTENANCE AND MODERNIZATION COORDINATION OFFICE

(RMMCO) IDENTIFIED IN REFS (A) AND (B) TO MANAGE THESE UNIQUE TRAVEL

REQUIREMENTS.

3. ANY PERSONNEL SUPPORTING SRF-JRMC MAINTENANCE AND MODERNIZATION

SHALL COMPLY WITH THE GUIDANCE PROVIDED OR RISK DENIAL OF ENTRY TO

JAPAN AND/OR COMMANDER FLEET ACTIVITIES YOKOSUKA (CFAY) OR

COMMANDER FLEET ACTIVITIES SASEBO (CFAS). DUE TO COVID-19

RESTRICTIONS, ENTRY REQUIREMENTS TO JAPAN IN SUPPORT OF MISSION

ESSENTIAL MAINTENANCE/MODERNIZATION IN WHICH SRF-JRMC SERVES AS

THE NAVAL SUPERVISORY AUTHORITY (NSA) ARE AS FOLLOWS (PRE-DEPARTURE):

A. PERSONNEL MUST HAVE A VALID PASSPORT FOR THE INTENDED PERIOD

OF STAY IN JAPAN.

B. APPROVAL MUST BE OBTAINED THROUGH TRAVEL TRACKER INDIVIDUAL

ANTI-TERRORIST PLAN (TT/IATP) VIA THE IATP.PACOM.MIL WEBSITE. THIS

REQUIRES LEVEL 1 ANTI-TERRORIST AND SURVIVAL, EVASION, RESISTANCE,

AND ESCAPE (SERE) TRAINING BE ACCOMPLISHED VIA

JKODIRECT.JTEN.MIL/ATLAS2/PAGE/LOGIN/LOGIN.JSF WEBSITE; AND A

PERSONNEL RECOVERY MISSION SOFTWARE (PRMS) SUBMISSION THROUGH

PRMSGLOBAL.PRMS.AF.MIL.

C. APPROVAL MUST BE OBTAINED THROUGH AIRCRAFT AND PERSONNEL

AUTOMATED CLEARANCE SYSTEM (APACS) FOR ENTRY TO INDOPACOM AOR. (FOR

SRF-JRMC SPONSORED WORK, SEA21 WILL PROVIDE O7 APPROVAL. ALL OTHER

SPONSORS WILL OBTAIN O7 LEVEL APPROVAL VIA THEIR COC).

HTTPS:APACS.MILCLOUD.MIL

D. PERSONNEL MUST CONTACT THE SRF-JRMC YOKOSUKA, SASEBO AND CVN

RMMCO OFFICES AT DIST-RMMCO-YOKOSUKA(AT)SRF.NAVY.MIL,

DIST-RMMCO-SASEBO(AT)SRF.NAVY.MIL, OR

DIST-CVN76-RMMCO(AT)SRF.NAVY.MIL RESPECTIVELY, FOR ARRIVAL

PREPARATIONS AND VERIFICATION OF REQUIREMENTS.

E. FOR THOSE WITHOUT A COMMAND ACCESS CARD (CAC), BASE ACCESS

REQUESTS MUST BE THROUGH THE YOKOSUKA SECURITY OFFICER

MR. SEAEN DANYIS AT SEAEN.DANYUS(AT)SRF.NAVY.MIL OR THE SASEBO

SECURITY OFFICER MR. ANTONIO QUIJANO AT

ANTONIO.QUIJANO(AT)SRF.NAVY.MIL CONSISTING OF:

1. VISIT REQUEST LETTER ON COMPANY LETTERHEAD

2. INSTALLATION ACCESS REQUEST FORM

3. LETTER OF AUTHORIZATION (LOA) OR ORDERS

4. SECNAV 5512-1

5. COLOR COPY OF TRAVELERS PASSPORT

6. USFJ FORM 27

F. A PRE-DEPARTURE HEALTH SCREENING OF ALL TRAVELERS WILL BE

ACCOMPLISHED ICW RMMCO PRIOR TO BEING PERMITTED TO COMMENCE

TRAVEL.

G. UPON RMMCO VERIFICATION THAT ALL TRAVEL REQUIREMENTS ARE

MET, SRF-JRMC WILL ISSUE A SERIALIZED GOVERNMENT OF JAPAN (GOJ)

APPROVAL LETTER TO ACCOMPANY ALL OTHER REQUIRED DOCUMENTS, TO

INCLUDE; LETTER OF AUTHORIZATION (LOA) OR ORDERS AS PROOF OF SOFA

STATUS AND VALID PASSPORT. THESE DOCUMENTS WILL BE PRESENTED TO

JAPANESE IMMIGRATION OFFICIALS UPON ARRIVAL AT PORT OF ENTRY.

CURRENT AUTHORIZED PORT OF ENTRIES INCLUDE COMMERCIAL AIRPORTS AT

TOKYO (NRT OR HND) AND MILAIR VIA YOKOTA AND OTHER LOCATIONS

APPROVED BY C7F OR CPF.

4. UPON COMMENCING TRAVEL, THE FOLLOWING POST-DEPARTURE

REQUIREMENTS ARE IN EFFECT:

A. TRANSPORTATION FROM THE PORT OF ENTRY TO CFAY OR CFAS WILL

BE COORDINATED THROUGH THE RMMCO OFFICE. RMMCO OFFICE WILL PROVIDE

GOVERNMENT TRANSPORTATION INFORMATION ONLY. TRANSPORTATION WILL

BE VIA GOVERNMENT TRANSPORTATION AND SHALL NOT INCLUDE USE OF PUBLIC

TRANSPORTATION BETWEEN PORT OF ENTRY AND LOCAL RESTRICTION OF

MOVEMENT (ROM) BASE (CFAY OR CFAS). IT IS THE TRAVELERS

RESPONSIBILITY TO UTILIZE GOVERNMENT TRANSPORTATION FROM PORT OF

ENTRY TO CFAY OR CFAS.

B. TRAVELERS WILL BE TESTED FOR COVID-19 UPON ENTERING JAPAN

AND ARE HIGHLY RECOMMENDED TO BE TESTED FOR COVID VIRUS WITHIN

72 HOURS PRIOR TO TRAVELING. TRAVELERS WHO ARE FOUND POSITIVE FOR

COVID-19 MUST BE PREPARED FOR:

1. ISOLATION FOR A MINIMUM OF 14 DAYS WITHIN CFAY

BARRACKS OR DESIGNATED QUARANTINE FACILITY.

2. ROOM CLEANING CHARGE UP TO $1000.

3. CASH OR ELECTRONIC FUNDS TRANSFER TO ALLOW FOR

PURCHASING OF FOOD AND INCIDENTALS.

C. TRAVELERS WILL ENTER A 14 DAY ROM PERIOD ON BASE

(CFAY OR CFAS) AND WILL NOT BE ALLOWED TO UTILIZE PUBLIC

TRANSPORTATION. DAILY SELF HEALTH CHECKS WILL COMMENCE UPON

ENTRY INTO JAPAN. TRAVELERS SHOULD INCLUDE A PERSONAL THERMOMETER

FOR TAKING DAILY TEMPERATURE READINGS. THE DAILY HEALTH CHECKS WILL

BE REPORTED TO THE APPROPRIATE RMMCO OFFICE OR ON-SITE SPONSOR. IN

THE EVENT A TRAVELER SHOWS INDICATION OF INFLUENZA LIKE ILLNESS

(ILI), SRF-JRMC RMMCO OFFICE WILL COORDINATE FURTHER HEALTH

ASSESSMENT REQUIREMENTS WITH THE LOCAL MILITARY TREATMENT FACILITY

(MTF).

D. UPON COMPLETION OF THE 14-DAY ROM PERIOD, THE RMMCO OFFICE

WILL COORDINATE THE BASE CHECK IN PROCESS. ENTRY ON TO

COMMANDER FLEET ACTIVITIES YOKOSUKA OR SASEBO WILL REQUIRE:

1. CAC (IF GOVERNMENT EMPLOYEE)

2. REGISTRATION IN DBIDS IS CRITICAL TO ENSURE BASE ACCESS

PRIORITY ISO MISSION ESSENTIAL TASKING IN CASE BASE HPCON LEVEL

CHANGES.

3. VISIT REQUEST VIA JPAS FOR SHIPBOARD ENTRY.

4. GOVERNMENT ORDERS (IF GOVERNMENT EMPLOYEE) OR LETTER

OF AUTHORIZATION (IF CONTRACTOR EMPLOYEE). THESE DOCUMENTS SHOULD

INDICATE MISSION ESSENTIAL NATURE OF WORK.

5. SATISFACTORY DAILY SELF HEALTH CHECK.

E. COMMENCE WORK THROUGH WORK COMPLETION PERIOD. DAILY HEALTH

SCREENINGS WILL BE REQUIRED TO BE CONDUCTED BY EACH TRAVELER AND

REPORTED TO THEIR RESPECTIVE ONSITE LEAD OR SPONSOR, AND REPORTED TO

THE RMMCO OFFICE. ADDITIONAL SCREENINGS BY BASE OR SHIP PERSONNEL

ARE LIKELY AND MAY INCLUDE TEMPERATURE CHECKS. FACE MASKS ARE

MANDATORY TO BE WORN AT ALL TIMES WHILE ON BASE (CFAY OR CFAS), AND

HIGHLY ENCOURAGED TO BE WORN OFF BASE. IF AT ANY TIME A TRAVELER

SHOWS INDICATIONS OF ILI, THEY SHOULD RETURN OR REMAIN AT THEIR

TEMPORARY LODGING AND REPORT STATUS TO THEIR RESPECTIVE ONSITE

LEAD OR SPONSOR, TO BE REPORTED TO THE RMMCO OFFICE.

F. UPON COMPLETION OF WORK, TRAVELERS SHALL REPORT AND CHECKOUT

WITH THE RMMCO OFFICE TO VERIFY ANY ADDITIONAL PERMISSIONS REQUIRED

FOR EXITING JAPAN.

5. ADDITIONAL REQUIREMENTS:

A. IAW REF A, ALTERATION INSTALL TEAM (AIT)S ARE REQUIRED TO

START RMMCO CHECK-IN PROCESS PRIOR TO ARRIVAL IN JAPAN. RMMCO

YOKOSUKA POCS ARE MR. STEVEN FARRIS AND MR. RICHARD PETERS,

DSN (315)243-0994, EMAIL: DIST-RMMCO-YOKOSUKA(AT)SRF.NAVY.MIL.

RMMCO SASEBO POCS ARE MR. THOMAS BUCK AND MR. LEONARDERIC MANALO,

DSN (315)252-6602/2805, EMAIL: DIST-RMMCO-SASEBO(AT)SRF.NAVY.MIL.

RMMCO CVN POCS ARE MR. RENATO DACUMOS,

RENATO.DACUMOS(AT)SRF.NAVY.MIL, DSN (315)243-2282, AND

MS. SARAH BROWN, SARAH.BROWN.CTR(AT)SRF.NAVY.MIL, DSN (315)243-2290,

OR DIST-CVN76-RMMCO(AT)SRF.NAVY.MIL.

B. IAW REF C, COUNTRY CLEARANCE REQUESTS ARE TO BE SUBMITTED A

MINIMUM OF 30 DAYS PRIOR TO TRAVEL.

C. ANY TRAVELER ENTERING CFAY OR CFAS IS SUBJECT TO DEBARMENT

FROM BASE AND REVOCATION OF VISIT CLEARANCE IF FOUND IN VIOLATION

OF ROM AND OR LIBERTY REQUIREMENTS.

CLAUSES INCORPORATED BY FULL TEXT

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF

WORK/PERFORMANCE WORK STATEMENT.

NAVSUP FLC Puget Sound may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during the course of its contract performance. The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset

Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support contractor personnel in order to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the AbilityOne Program support contract.

Offerors may execute their own Non-Disclosure Agreement with the AbilityOne Program (AbilityOne contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the Contracting Officer's Representative (COR) for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the

Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the

AbilityOne Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP FLC Puget Sound contract.

Section D - Packing and Marking

PREPARATION FOR DELIVERY

COMMERCIALLY PACKAGED ITEMS

(a) Preservation, packaging, and packing shall be in accordance with ASTM-D-3951 (most current edition), "Standard for Commercial Packing." The unit pack quantity that applies to items under this contract is "Industry

Standard".

(b) Prohibited Packing Materials. The use of asbestos, excelsior, loose fill polystyrene, newspaper or shredded paper (all types including waxed paper, computer paper and similar hydroscopic or non-neutral material) is prohibited.

(c) Non-Manufactured Wood Packing. All non-manufactured wood utilized in wood pallets and wood containers shall be heat treated to a minimum core temperature of 56 degrees centigrade for 30 minutes and certified by an accredited agency recognized by the American Lumber Standards Committee (ALSC). Refer to https://www.aphis.usda.gov/aphis/ourfocus/planthealth/import-information/wood-packaging-material for wood packing policy, enforcement regulations and accredited agencies. Non-coniferous (hardwood) and manufactured wood, such as particleboard and plywood, are exempt from this requirement.

https://www.aphis.usda.gov/aphis/ourfocus/planthealth/import-information/wood-packaging-material

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

000101 N/A N/A N/A N/A

000102 N/A N/A N/A N/A

000103 N/A N/A N/A N/A

000104 N/A N/A N/A N/A

0002 Destination Government Destination Government

0003 Destination Government Destination Government

CLAUSES INCORPORATED BY REFERENCE

52.246-15 Certificate of Conformance APR 1984

Section F - Deliveries or Performance

TRACEABLE FREIGHT

The Contractor shall assume all responsibility for shipment to the specified destination. Shipment must be via a fully traceable commercial freight method. Traceable freight means that the shipment is registered upon shipment with an identifying number. The number is for location of the shipment at any point in transit, including final destination, and verifies shipment arrival at the specified destination. If a shipping method does not provide traceability as defined above, it shall not be used.

52.247-34 F.O.B. Destination NOV 1991

Section G - Contract Administration Data

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of

Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-

7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting

Officer.

https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the

Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC ____

Issue By DoDAAC ____

Admin DoDAAC** ____

Inspect By DoDAAC ____

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert

“See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the

DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition

Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s

WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section I - Contract Clauses

52.203-3 Gratuities APR 1984

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-13 System for Award Management Maintenance OCT 2018

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.222-29 Notification Of Visa Denial APR 2015

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011

52.223-6 Drug-Free Workplace MAY 2001

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.242-13 Bankruptcy JUL 1995

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services

JAN 2021

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of

Terrorism

MAY 2019

252.211-7008 Use of Government-Assigned Serial Numbers SEP 2010

252.222-7002 Compliance With Local Labor Laws (Overseas) JUN 1997

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013

252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017

252.225-7002 Qualifying Country Sources As Subcontractors DEC 2017

252.225-7005 Identification Of Expenditures In The United States JUN 2005

252.225-7012 Preference For Certain Domestic Commodities DEC 2017

252.225-7041 Correspondence in English JUN 1997

252.225-7043 Antiterrorism/Force Protection Policy for Defense

Contractors Outside the United States

JUN 2015

252.225-7048 Export-Controlled Items JUN 2013

252.225-7976 (Dev) Contractor Personnel Performing in Japan. (DEVIATION

2018-O0019)

AUG 2018

252.227-7015 Technical Data--Commercial Items FEB 2014

252.227-7037 Validation of Restrictive Markings on Technical Data SEP 2016

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7008 Assignment of Claims (Overseas) JUN 1997

252.232-7010 Levies on Contract Payments DEC 2006

252.233-7001 Choice of Law (Overseas) JUN 1997

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.243-7002 Requests for Equitable Adjustment DEC 2012

252.244-7000 Subcontracts for Commercial Items JAN 2021

252.246-7006 Warranty Tracking of Serialized Items MAR 2016

252.246-7008 Sources of Electronic Parts MAY 2018

252.247-7023 Transportation of Supplies by Sea FEB 2019

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services--

Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-

Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the

Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM)

(https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [] will, [] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds

"will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [] does, [] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered…