2.1.2 21R0024 0001 RFP Amendment 1.pdf

N0005221RC0032C

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment to update the Statement of Work in Section C and to add Questions and Answ ers section to Section C.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Jun-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N0040621R0024

X 9B. DATED (SEE ITEM 11)

19-May-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Jun-2021

CODE

NAVSUP FLC PUGET SOUND

467 W STREET, 2ND FLR

ATTN: BROOKE BUTCHER

BREMERTON WA 98314

N00406 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0040621R0024

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

QUESTIONS AND ANSWERS

1) Q: Are 60’ modules acceptable? This would mean each 120’ module will be made up of two 60’ pieces, can you clarify this is the intent?

A: Four 15’ X 60’ sections would be acceptable as long as it supports the scope of the contract in regards to weights and such that would be sitting on it.

The following have been modified:

STATEMENT OF WORK

Navy Region Northwest Bangor, Port Operations, Code N31, requests to purchase two (1ea) 15’X 120’ concrete floats new. Four 15’ X 60’ sections would be acceptable as long as it supports the scope of the contract in regards to weights and such that would be sitting on it. Contractor to provide new concrete monolithic type floats to replace current steel floats. These types of concrete floats are formed by the interconnection of modules consisting of polystyrene foam billets that are fully encased with concrete. Concrete floats will include, utility trenches for large shore power cables, float to float connection points, rub strips, mooring cleats and bitts, D-rubber, and piling collars.

Concrete floats must have the capability to connect together to form long extended mooring configurations up to 600 foot or more in length.

I. Concrete float size:

A. 15 ft. wide X 120 ft. long

B. Freeboard: 30” inches C. Able to support Sea state 4

Range Means

0 Calm Calm (Glassy) 0 0 1 Smooth <1 Calm (Rippled) 0-0.1 (0-1) 0.05

2 Slight 1-3 Smooth (Miniwaves) 0.1-0.5 (1-2) 0.3

3 Moderate 3-5 Slight 0.5-1.25 (2-4) 0.875 4 Rough 5-8 Moderate 1.25-2.5 (4-8) 1.875 5 very Rough 8-12 Rough 2.5-4.0 (8-13) 3.25 6 High 12-20 Very Rough 4.0-6.0 (13-20) 5 7 Very High 20-40 High 6.0-9.0 (20-30) 7.5 8 Mountainous 40+ Very High 9.0-14.0 (30-45) 11.5 9 Confused Phenomenal >14.0 (45+) >14.0

Hydrographic World Meteorological Organization

Signigicant Wave Height meters (feet)Desciption

Code Term

Height of waves, feet

II. Fabrication specs for the concrete floats:

A. Precast Concrete Float Requirements:

1. Concrete mooring floats shall be monolithic style sections fabricated in modules corresponding to the nominal length, widths, and geometric cross sections. All forces and loads imposed on the float system shall be borne by the concrete float structure. The use of longitudinal whalers to support structural loads or to interconnect the float units will not be accepted.

2. Concrete floats to be manufactured from a durable crack proof concrete, suitable for salt water usage. Contractor to include the concrete’s durability spec.’s, expected performance in salt water environments and through the local freeze/thaw cycles, as well as the ability of the mixture and structural design to minimize crack formation and propagation by using at a minimum, 150-pound concrete at 5000 PSI.

3. All corners of concrete shall be eased with chamfers or rounding. Transitions between thick and thin concrete sections or between horizontal and vertical sections shall be eased with chamfers.

4. Float sidewalls shall be full-depth concrete, leaving no portion of the sidewall floatation exposed to damage.

5. Cement shall be Normal weight Portland cement type II, in accordance with ACI 318, ACI 357R and ASTM C94, for strength, durability, serviceability, cold weather, and exposure to the marine environment.

6. Float top surfaces shall be crowned for positive drainage, struck off, and steel troweled after the initial set. Edges shall be finished with a 3/8-inch radius edger. The walking surface of the float shall be given a final course "broom" finish by texturing to the longitudinal centerline of the float. All float tops and exposed surfaces shall be treated with an approved concrete sealant after curing and drying. The walking surface of the concrete floats shall be crowned and shall be flush with the adjacent floats.

B. Concrete reinforcement:

1. Contractor shall maintain the minimum concrete steel reinforcement requirements as indicated in

ACI 357R-84 Section 4.5.6.

2. Welded wire fabric shall be in accordance with ASTM A185 and shall be galvanized. Welded wire fabric or wire mesh will not be accepted for use as primary reinforcement. Wire mesh shall be new, clean, and shall be ordered in flat sheets.

3. All reinforcing steel shall be from new billet and conform to ASTM A615, Grade 60 for deformed bars and shall be galvanized in accordance with ASTM A767. Lap all reinforcing bars a minimum of 12 inches at the joints and splices.

4. Reinforcement steel shall be epoxy coated and shall conform to the requirements of ASTM A767 and ASTM A143. Bars shall be galvanized after fabrication. Tie all steel bars with galvanized ties.

5. All reinforcing shall have a minimum concrete cover in accordance with ACI 357R-84.

C. Structural steel

1. All structural steel and structural steel fabrication, including but not limited to, pile guides, plates, and shapes shall be in accordance with ASTM A36 or ASTM A572. Cold formed hollow structural sections shall be in accordance with ASTM A500, Grade B. All steel fabrications and components shall be hot-dipped galvanized after fabrication in accordance with ASTM Al23.

2. Steel fabrication shall be performed in accordance with AISC S335.

3. Fasteners for rub strips: Bolts shall conform to ASTM A307 or A36 as applicable, with ASTM

A563 hex nuts and flat washers. Malleable iron washers are required in all cases (except economy head bolts) where the bolt heads or nuts would otherwise bear directly on the rub strip. Locking nuts shall be heavy hex head and self-locking type. All bolts, nuts, washers, etc. shall be hot-dipped galvanized in accordance with ASTM Al53.

4. Bolts for float connections and metal fabrications shall be ASTM A325 and shall be hot dip galvanized after fabrication in accordance with ASTM A153.

5. All structural bolts, including utility mounting and cleat bolts shall be through-bolted in concrete, unless otherwise noted and explained on the contractors drawings, and shall be capable of developing their full allowable strength without causing damage to the concrete float. Provide plate washers on all nut-bearing surfaces. All bolt heads beating on exposed concrete surfaces shall be recessed flush with the adjacent concrete. Bolts shall be economy head type and have a neoprene or polyethylene washer between the head of the bolt and the concrete. Epoxy grouted or cast-in inserts shall not be used for structural connections between floats. Primary connection bolts shall be a minimum of 3/4-inch diameter.

D. Float Internal componets

1. Vendor shall use expanded Polystyrene core foam or approved equal. Float inner cores shall be filled from side wall to side wall with closed-cell corrosion proof, expanded rigid cellular polystyrene foam in accordance with ASTM C578.

2. Float Structural Section shall be either inverted channel or box based. Where inverted channel sections are utilized, the sides and bottom of the float, shall be sealed with a spray applied and cured, durable compound suitable for use to protect polystyrene foam in marine environments and that provides appropriate durability and design life.

3. Float material surfaces not protected by concrete, shall be sealed in accordance with applicable Federal, and State criteria. These exposed float material surfaces shall be sealed with a spray applied and cured, durable compound suitable for use to protect polystyrene foam in marine environments and that provides appropriate durability and design life. Sealant shall be continued a minimum of 6 inches up the sidewall of the float.

E . Float Connection points

1. Steel fabrications and connections shall be designed by the Float Supplier. Steel fabrications and associated connections to the concrete floats shall be designed to develop the full capacity of the pertinent structural member connected.

2 . Float connections (Connecting one float to another) shall be noiseless and non-wearing. Float connections shall be designed to distribute loads based on the relative flexibility of the specified piles and supplier designed f l o a t assembly. Connection designs shall consider joint rotation effects so that contact, abrasion or subsequent damage between unprotected float elements does not occur due to wave and live load effects. Floats with special loading, direct load (DL) and/or live load (LL) shall have similar freeboard as adjacent floats with no such loading such that no residual stresses or tilting when the floats are interconnected. Walking surfaces of the floats shall be flush with adjoining float units.

3. Primary connection bolts for float unit to unit assembly shall be a minimum of 3/4-inch diameter.

All other bolts shall be a minimum of 5/8-inch diameter.

F. Cleats and Bitts

1. Install 7” bitts with 18” crossbars-placed every 20 feet on the shipboard side of the float.

Bitts to be strong enough to moor vessels of the following size:

a. 109’ long, 33’ Wide, and weigh 400 Tons.

2. Install heavy-duty, galvanized cleats every 6 feet on the shipboard side of the float.

a. Cleat connections within the concrete floats shall be designed by the Supplier for working loads specified. The applied load shall be applied at 6 inches above the finished deck, parallel to the deck surface and normal to the direction of the float element. The working cleat loads are as follows:

18-inch cleat= 13,000 pounds (cleat and thru-bolts) 15-inch cleat= 10,000 pound (cleat and thru-bolts)

b. Concrete reinforcement to support cleats shall meet requirements defined in procurement drawings, utilizing a minimum of two rebar hairpins designed to withstand 1.5 times the cleat working loads defined above without damage to concrete. Cleat bolts shall shear prior to concrete damage. The concrete reinforcement load demands are as follows:

18-inch cleat= 20,000 pounds (concrete) 15-inch cleat= 15,000 pound (concrete)

G. Piling collars/Moorage attachments

1. Floats to include piling collars to facilitate the install of the concrete floats to the pier. The piling collars/moorage attachments-(the way the concrete floats are attached to the pilings) shall be manufactured to transfer working horizontal loads, acting in any direction, between the float, the mooring and the piling itself, with due consideration to the dynamic nature of the load and the resulting fatigue and wear on the connecting surfaces.

2. Piling collars shall be portable, detachable, and adjustable, within the individual concrete float.

Float may be moved to different locations where the piling configuration may be different. Piling collars shall be non-rigid with a flexible collar, and may be made with a two-part collar assembly that includes a chain mechanism and a flexible collar. These may be needed so the floats can travel easily up and down the pilings during extreme tidal changes. The piling collars should also be maintenance free.

H. Utility Trenches

1. Floats to include Utility trenches with metal covers to facilitate electrical cables and hoses.

Suggested size to be 2’ foot wide X 1’ foot deep to accommodate large shore power cables, and hoses.

2. Trenches shall have a type of non-skid cover to prevent slippage in wet or icy weather conditions.

Suggest that the trenches run port to stbd across the float. Exact locations to be determined, after the contractor has been selected. All steel plate used shall have a 1/4 – inch minimum thickness.

I. D-rubber fendering

1. Floats to have 6-inch D-rubber fendering on the shipside of the float.

a. Size: Height 6”, Base width 6 ¾”. Color: black

b. Compound: EPDM, Durometer: 70=/-5, J. Contractor Site Visits Government representative will perform at least two contractor site visits to ensure requirements are met.

Site visits to be scheduled with contractor after contract award. Site visits required before initial concrete pour and after final pour.

K. Pictures of Construction Phases Pictures shall be provided, in jpeg format, to the government representative for the following milestone points:

1. Prior to the initial, pour (specifically the framing).

2. After the initial pour and any follow-on (for the consistency of the mix).

3. After the cement has cured (to check for cracks)

4. The attachment of the fittings (spacing, positioning, and quantity as specified in the SOW).

5. The launch (to observe integrity and the height of the freeboard- how high out of the water it sits will affect the boats that moor).

III. Design load criteria for the Concrete floats

A. Provide float units, connections and pile restraints capable of withstanding design loading criteria indicated below:

Freeboard: 30-inches on all floats under dead loads.

Dead Load: Dead loads shall consist of the float system, rub strips, and piling collars, and all other attached appurtenances. Under all Dead Loads, all exposed elements of utilities and the float connection system such as connecting hardware, cleat hardware, and rub strips shall be greater than or equal to 6-inches above the water surface.

Concentrated Load: 400 lbs., distributed over 144-square inches, placed anywhere on floats.

When 400 lb. concentrated load is applied at 1-foot from the outer end of the float, the end of the float shall lose less than 4-inches of freeboard at time of installation and less than 6-inches after five years of operation.

When 200 lbs. is applied on one outer comer of the float, there shall be no more than 2-inches in freeboard differential.

Wind Load: 85 mph basic wind speed (3-second gust), 70 mph fastest mile, IBC exposure. Apply wind load on exposed over-water vessel profiles. Consider both end and side loading conditions and sheltering effects.

Design wave: 1.5 feet in height, with varying wavelengths corresponding to wave periods of 2 seconds.

Design pressure for current: 3.0 pounds per square foot

Impact Load: Forward velocity of 1.0 knots, vessel berthing angle of 10 degrees for largest boat normally using slip, striking at the end of a finger or end of a main float.

Level Tolerances: The deck of the float system shall be within the following level tolerances for the life of the system:

Maximum transverse tilt angle for floats: 3 degree Maximum longitudinal slope for floats: 1-inch per 20-feet Maximum vertical and horizontal differential between adjacent floats at any point across the float connection: 1-inch

IV. Requirements A. The contractor shall provide the Government with their Quality Assurance / Quality Control Plan B. Contractor shall provide PCI (Precast/ Pre-stressed Concrete institute) Certification C. Request that potential bidders provide drawings of the concrete floats that they will be providing.

Drawings to include:

a. Overall view of the float. Plan view, Side view, and top views

b. View of the Piling collars/Moorage attachments

c. View showing the locations of the bitts, cleats, trenches, D-rubber

d. View of how the floats will connect together

V. Delivery

A. Delivery will be via water through the Hood Canal to Port Operations, Naval Submarine Base

Bangor waterfront.

VI. Additional Information Defense Biometric Identification System (DBIDS) for vendor base access Vendor’s requesting base access must go to the following website and register:

http://dbids.dmdc.mil/#!/. Vendor’s must request for base access as soon as possible after receiving award to ensure that all employees base access request(s) are approved before the start of the contract’s period of performance.

SUPTXT203.1106-1 (3-18) CONTRACTOR SUPPORT THROUGH THE

ABILITYONE PROGRAM

NAVSUP Fleet Logistics Center Puget Sound may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition.

Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during the course of its contract performance. The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support contractor personnel in order to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the AbilityOne Program support contract. Offerors may execute their own Non-Disclosure Agreement with the AbilityOne Program (AbilityOne contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the Surveillance Official for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the AbilityOne Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP Fleet Logistics Center Puget Sound contract.

SUBTXT204-9400 (1-18) Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD;

Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance of the performance start date.

Definition of “productive”:

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. Completed EQIP (Electronic Investigation)

d. All contractor resource(s) must have an active JPAS profile.

e. Common Access Card (CAC)

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbursement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access to the functional/system side of Enterprise Resource Planning (ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY ( IT) SYSTEMS

In accordance with (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information System Security Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation.

When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s CSM and ISSM/IAM upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Cyber Awareness training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative.

Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL

PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR

PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product) Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission) Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the CSM upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s ISSM/IAM. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Cyber Awareness training, and maintain a current requisite background investigation.

Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM);

Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing.

Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL

PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE

DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a US citizen or a US permanent resident with a minimum of 3 years of legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

SF-85 Questionnaire for Non-Sensitive Positions Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission) Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your CSM and ISSM/IAM for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

Service Contract Reporting (SCR), Per NMCARS 5237.102-90:

“The contractor is required to completely fill in all required data fields using the following web address: https://sam.gov/SAM/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September

30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://sam.gov/SAM/.

Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria.

Select View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a Service

Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information: • Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount). • Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

7. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service Contract page where you can create other SCRs or edit an existing SCR.

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