Draft CRYO SERVICES PWS (25MAR2024).docx

1.0 Introduction.

This Performance Work Statement (PWS) provides for support of cryogenic services to support flight operations at airfield installations required by Commander, Naval Air Force, U.S. Pacific Fleet, San Diego, CA and Commander, Naval Air Force, U.S. Atlantic Fleet, Norfolk.

The contract resulting from this Performance Work Statement is a "non-personal services contract" as defined in FAR 37.101. It is, therefore, understood and agreed that the contractor and/or the contractor's employees and subcontractors (1) shall perform the services specified herein as independent contractors, not as employees of the Government; (2) shall be responsible for their own management and administration of the work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints attendant to the performance of this contract; (3) shall be free from supervision or control by any Government employee with respect to the manner or method of performance of the services specified; but (4) shall, pursuant to the Government's right and obligation to inspect, accept, or reject the work, comply with such general direction of the Contracting Officer, or the duly authorized representative of the Contracting Officer, as is necessary to ensure accomplishment of the contract objectives.

The contractor must ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet the performance standards for those tasks and comply with all Federal, State, DoD, Navy, and station/base regulations, instructions, guidelines, policy, and codes. All employees must be able to read and understand English (be literate) to the extent they can understand and follow oral instructions/directions, read and understand instructions, directives, regulations, operating procedures, detailed written orders, and training materials, and be capable of writing in English to compose required detailed reports. All employees must be capable of performing basic numeric operations (addition, subtraction, multiplication, and division) and the use of numbers as they relate to ledgers, logs, forms, meters, gauges, and measuring devices and other instruments as may be used during the receipt, handling, inventory and issue of cryogenic products.

2.2 Employment Standards:

All employees or persons who may be hired to represent, perform on behalf of, or work under the management of the contractor must comply with all Federal, State, DOD, Navy, and station/base regulations, instructions, guidelines, and policy regarding employment at and entry to base facilities. The contractor must ensure that they meet the requirements of employment and conform to the rules regarding, but not necessarily limited to, security, clearance, identification policy, vehicle registration and operation of a POV on station, medical assistance, the use of the exchange and military facilities, and other local rules, guidance, or prohibitions that may apply to their entrance to and activity or employment on station.

2.3 Security Clearance and Installation Access Requirements:

Contractor personnel performing work under this contract are not required to have or maintain a security clearance. All hardware/software, system data, information and spaces are unclassified.

Records and reports are listed in paragraph 4.0 of this work statement. The contractor shall submit accurate and complete documents within the required timeframes. Documents held or generated by the contractor must be open and readily available for inspection, review, and audit for the duration of the contract and any subsequent and contiguous contract periods. The contractor must submit reports to the appropriate agency for compliance with Federal, state, and local requirements. In addition, special reports may be requested for audits, inspections, reviews, and research.

2.5 Phase-out

The contractor shall cooperate with the Government and successor contractor to ensure an orderly transition of responsibilities to include conducting joint inventories of Government- furnished property, permitting observation of performance, permitting access to incumbent contractor personnel for recruitment purposes, and to otherwise ensure the continuity and consistency of the services required by this contract. Phase-out services required beyond the last period of full performance shall be furnished pursuant to FAR Clause 52.237-3, CONTINUITY OF SERVICES, when directed by the Contracting Officer.

2.6 Government Property, Equipment and Facilities

The Government will provide necessary office space, office furniture, common hand tools, telephone, and access to ABO Analyzer and fax machine/scanner, when required to perform requirements of this services contract. The contractor must provide all administrative supplies and office equipment necessary to undertake the administrative and records keeping functions required by the contract except forms, software, or equipment specified as being provided by another source. Lost, damaged, destruction or theft (LDD&T) of Government property shall be reported to the COR not later than one (1) workday after discovery utilizing DD Form 200.

2.7 Joint Property Inventory

At contract turnover, the Outgoing and Incoming contractor and the COR will conduct a joint inventory of all on-site furnished facilities, systems, equipment, supplies, and other property. They will jointly validate the list of facilities and equipment to be utilized by the contractor for the contract performance period. An inventory listing signed by the contractor must be provided to the COR within 10 days of the contract start date.

2.8 Annual Inventory

The contractor must account for all properties, maintain records, and submit a report of on-site property in the custody of the contractor annually on the anniversary date of the contract start date. The report must be forwarded to the COR not later than 30 days after contract award. The contractor's report must provide a complete inventory of on-site furnished property under its custody. The contractor must identify all property deleted and received since the preparation of the last inventory and provide copies of source documents.

2.9 Disposition of Property

The contractor must request disposition instructions from the COR for property. See FAR 52.245-1.

Cryogenics Storage and Distribution Operations: Cryogenic storage and distribution operations are defined as the receipt, storage and handling, and issue of cryogenic products, liquid oxygen (LOX), liquid nitrogen (LN2), and gases, to authorized customers. The contractor must be fully responsible for performing all cryogenic bulk handling, quality, accounting, and administrative functions, and safeguarding the facilities, equipment, and products under its care.

3.1.1 Accounting Report:

The contractor must log the receipt of bulk LOX / LN2 and issue of LOX / LN2 products to authorized customers for the duration of the contract. Receipt of bulk LOX / LN2 shall include date, time, quantity and type product. Issue of LOX / LN2 shall include date, container drop off time, pick up notification time, customer name, customer activity/command, quantity and type product. The receipt and issue log shall outline receipt and issue data for the month and cumulative data for the fiscal year. The report shall be forwarded to the COR NLT the 10th of each calendar month.

3.1.2 Authorized Cryogenics Customers:

Appendix A identifies the customer organizations authorized for the issue of LOX / LN2 products under this contract.

3.2 Cryogenics Quality Surveillance and Control

The contractor must obtain LOX samples and perform quality surveillance testing using the government provided ABO Analyzer. The contractor shall contact the COR if samples fail to meet standards or the on-station ABO analyzer is not in service. The government is responsible for transportation of samples to/from the Cryogenics Compound to/from off compound testing facilities. The contractor must maintain a log of samples drawn and tested or submitted to an outside laboratory for testing, and the test results. Copies of the test result forms must be maintained on file and available to the COR on request for the duration of the contract.

Performance standard:

Incentive: A monthly rating score will be assessed on the Monthly Assessment Form. A score of Excellent will be assessed if each month the samples and documentation are accurate and up to date, zero major discrepancies discovered and less than three (3) minor discrepancies discovered during COR spot checks or Quality Assurance Inspections. A score of Unsatisfactory will be assessed if LOX samples are not tested or documented as required, and/or a major discrepancy affecting product quality is discovered.

3.3 Cryogenic Services Operating Hours:

Appendix A identifies the Cryogenic Service hours required at each site.

3.3.1 Down days / Rescheduling:

From time to time, the Government may decide or be forced to close all or part of the Government installation or Facility in response to an unforeseen emergency or other occurrence such as a furlough. Sample emergencies include, but are not limited to, adverse weather such as snow or flood, an act of God such as a tornado or earthquake, or a base disaster such as a natural gas leak or fire. The contractor shall be officially dismissed upon notification of installation or facility closure. The contractor shall promptly secure all government furnished property appropriately and evacuate in an expedient but safe manner.

If a closure of the installation or facility results in lost service hours, the COR may reschedule tasks to a later date. This will be coordinated through the contractor prior to being worked.

3.4 Product Issue Response Time:

The contractor shall issue LOX / LN2 products to authorized customers within two (2) hours from the time a customer’s LOX / LN2 container is received at the cryogenics facility for servicing by the contractor. Customers will transport LOX and/or LN2 containers to the cryogenics facility forservicing and return when notified by the contractor that the customers container is ready for pick up. Issue response times in excess of two (2) hours must be fully and accurately recorded and explained in the cryogenics accounting log.

Performance Standard: LOX / LN2 products are issued to customers within two (2) hours of the customer’s container being transported to the cryogenics facility.

Incentive: A monthly rating score will be assessed on the Monthly Assessment Form. A score of Excellent will be assessed if over 50% of the customers were issued cryogenic products within 90 minutes and zero customers waited longer than two (2) hours. A score of Unsatisfactory will be assessed if product issue to 10% or more of the customers exceeded two (2) hours.

3.5 Cryogenics Safety Plan:

The contractor must provide a detailed plan outlining the cryogenic systems applicable to the contracted locations, product handling characteristic, and the policy, procedures, and actions necessary to maintain a safe working environment. The plan, a compendium of references, local laws, and regulations applicable to the products stored and handled, Safety Data Sheets, and guidelines regarding the safe handling of such products must be maintained and updated over the course of the contract.

3.6 Workload:

Appendix A identifies historic LN2 / LOX usage information for each site.

The contractor must be responsible for the pick-up of all trash and debris within and around the cryogenic facility under its control and must dispose of all such trash and debris in local area containers/dumpsters. The Navy will dispose of the trash and debris placed within the containers/dumpsters provided.

3.9 Training Plan:

The Contractor must provide a comprehensive plan outlining training and objectives. The plan must list course and subject titles of materials to be used, a brief description of the subject, identify training sources, establish the frequency of training, and detail the method of monitoring plan compliance and record keeping. Training required by Federal, DoD, Navy, state, local references and laws, must be included.

3.10 Accident/Incident Reporting:

All duty related accidents and incidents which contract personnel are responsible or involved in must be reported to the COR immediately or, depending on the severity and circumstances, as soon as practical. All accidents and incidents must be fully documented and a copy of all initial draft and final accident/incident reports forwarded to the COR by the next workday.

3.11 Security Plan:

The contractor must provide a detailed Security Plan and identify their responsibilities for maintaining the security of Navy facilities, including contingency procedures for power outages, inoperative automated equipment, data processing, and computer systems, as well as any contractor furnished equipment, tools, and materials. The plan must outline policy, guidance, and procedures regarding facility access controls, lock and key controls, and force protection measures.

3.12 Heightened Security:

The contractor must comply with Commander Navy Region policies to ensure mission accomplishment during heightened security postures at naval installations. To provide continuity of operations, the contractor must designate cryogenic services employees as essential personnel.

3.13 Tank/Equipment Maintenance (FRCSW DET El Centro, FRCSW DET NASNI, FRCW DET Pt Mugu, FRCW DET China Lake, FRCSE DET Jacksonville, FRCMA DET Patuxent River):

The Navy will be responsible for maintenance and repair of storage tanks, MNGG, Oxygen and Nitrogen Bottle Headers, and LAU-7/LAU-138 charging racks. The contractor must visually inspect the exterior of storage tanks on a reoccurring basis and notify the COR in writing when excessive mold, dirt and rust are discovered.

3.14 Tank/Equipment Maintenance (FRCW DET Fallon): The contractor shall perform the below scheduled inspections when initiated by FRCW DET Fallon Production Control and document completion on the pre-printed Maintenance Action Forms provided. Technical publications, tools and replacement parts necessary to perform inspections will be provided.

3.14.1-ANALYZER, AVIATORS BREATHING OXYGEN (ABO)

MODEL A/E26T-3A, P/N 3964AS100-2, S/N CPM052, IMRL 4300024981

· IAC WITH NAVAIR 17-600-767-6-2:

· 14-Day Inspection:

· Instrument Verification (Card 1.0); 1.0 hour

· 56-Day Inspection:

· FTIR Desiccant Inspection/Replacement (Card 2.0); 1.5 hours

· Vacuum Pump Oil Level (Card 3.0); 1.0 hour

· 182-Day Inspection:

· Bulk Purity Analyzer Filter Replacement (Card 4.0); 0.5 hours

3.14.2-1000/2000 GALLON OXYGEN/NITROGEN CRYOGENIC SERVICE SYSTEMS

MODEL A/F26A-9 1598AS100-2 (1000 GALLON NITROGEN), S/N QQS1003, IMRL 4300028822

MODEL A/F26A-8 1678AS100-1 (2000 GALLON OXYGEN), S/N QQR2005, IMRL 4300028820; S/N QQR2017, IMRL 4300028821

· IAC WITH NAVAIR 19-600-262-6-2:

· 28-Day Inspection:

· Base & Enclosure (Cards 1-1.1); 0.8 hours

· Electrical System (Card 2); 0.8 hours

· 91-Day Inspection:

· Converter System Assembly (Card 3); 0.4 hours

· 720-Day Inspection:

· Calibration (Card 4); 0.5 hours

· 1825-Day Inspection:

· Relief Valves (Card 5); 0.5 hours

3.14.3-CRYOGENIC SERVICE SYSTEM

A/F26A-1, P/N 160021-3, S/N 30081-1, IMRL 4300028823

· IAC WITH NAVAIR 19-600-206-6-2:

· 28-Day Inspections:

· Base & Enclosure (Card 1); 0.3 hours

· Plumbing (Card 2); 1.5 hours

· Electrical System (Card 3); 0.4 hours

· Vacuum Indicator (Card 4); 0.5 hours

· 91-Day Inspections:

· Electrical (Card 5); 0.3 hours

· Converter System Assembly (Card 6); 0.5 hours

· Functional Check (Card 7); 1.0 hour

· 182-Day Inspections:

· Plumbing Components (Card 8); no time given

· Indicators/Controls (Card 9); 2.8 hours

· 365-Day Inspections:

· Lubrication (Card 10); 0.4 hours

3.14.4-AIR-NITROGEN PURIFIER

P/N 67A274D77, S/N 104039, IMRL 4300017552

· IAC WITH NAVAIR 19-25D-20:

· Table 4-1, page 4-2

· Daily, during operation:

· Leakage test, operational check, visual inspection of system

· 12-month Interval:

· Calibration of gauges

· *NOTE: the time it takes to perform each test, check, and inspection is not listed in the technical manual and varies

3.14.5-MOBILE NITROGEN GAS GENERATORS

A/E26U-6A, P/N 3757AS100-2 (S/N TZX-032, IMRL 4300029477; S/N TZX-FA3, IMRL 4300029483)

· IAC WITH NAVAIR 19-600-183-6-2:

· 100-Hour Interval:

· Feed Air Compressor Inspection/Replacement (Card 1); 0.3 hours

· Oxygen Monitor Verification (Card 2); 0.5 hours

· 500-Hour Interval:

· Replace oil and oil filter (Cards 3-3.1); 0.5 hours

· Inspect/Replace Feed Air Compressor Drive Belts (Card 4); 0.5 hours

· Inspect/Replace Moisture Separator Filters (Card 5); 0.5 hours

· 720-Hour Interval:

· Corrosion and Lubrication Inspection (Cards 6-6.1); 1.0 hour

· 1000-Hour Interval:

· 5th-Stage Piston Assembly Replacement (Card 7); 1.0 hour

· Heat Exchanger, Piping, and Hose Inspections (Cards 8-8.1); 0.5 hours

· Post Carbon Filter Differential Pressure Inspection (Card 9); 0.3 hours

· 2000-Hour Interval:

· 4th-Stage Compression Assembly Replacement (Card 10); 1.0 hour

· 2nd-Stage Compression Assembly Replacement (Card 11); 1.0 hour

· 3000-Hour Interval:

· 3rd-Stage Compression Assembly Replacement (Card 12); 1.0 hour

· 1st-Stage Compression Assembly Replacement (Card 13); 1.0 hour

· Post Desiccant Filter and Carbon Tower Filter Replacement (Card 14); 1.0 hour

· 5000-Hour Interval:

· Relief Valve Replacement (Card 15); 1.0 hour

3.14.6-GUIDED MISSLE COOLANT RECHARGING UNIT

GCU-30/E, P/N 8431336, S/N 137, IMRL 0020192585

· IAC WITH AIR FORCE TO 35D18-5-1:

· SECTION V, pages 5-2 and 5-3, Table 5-2

· 7-Day Inspection:

· Clean air line filter

· 60-Day Inspections:

· Cleanliness, corrosion

· Loose connections, line or hose damage

· Operational check

· Replace desiccant cartridge

· 180-Day Inspection:

· Calibrate gauges

· 360-Day Inspection:

· Air Cycling Valve

Appendix A

1. Cryogenic Service Hours:

Federal Holidays excluded

Federal Holidays excluded

excluded

excluded

0600-1600

0600-1500 Mon – Thur (Flex Week)

Mon-Thur (Non Flex Week)

Fri (Non Flex Week) Weekends and Federal Holidays excluded

Federal Holidays excluded

excluded

excluded

2. Annual Cryogenic Throughput:

3. FRCSW DET PT Mugu Cryogenic Facility and Authorized Customer information:

Fleet Readiness Center Southwest Detachment Point Mugu (FRCSW DET PT Mugu)

Location / Bldg

(MNGG) 1

NAWS PT MUGU TENANT SQUADRONS

Gulfstream

MK-58,

Hawker Hunter

4. FRCSW DET NASNI Cryogenic Facility and Authorized Customer information:

Fleet Readiness Center Southwest Detachment North Island

Location / Bldg

NAS NORTH ISLAND TENANT SQUADRONS

5. FRCSW DET El Centro Cryogenic Facility and Authorized Customer information:

Fleet Readiness Center Southwest Detachment El Centro (FRCSW DET El Centro)

Location / Bldg

Gallon

(MNGG)

NAF EL CENTRO TENANT SQUADRONS

CSFWP DET El Centro

6. FRCMA Patuxent River Cryogenic Facility and Authorized Customer information:

Fleet Readiness Center Mid-Atlantic Patuxent River (FRCMA Patuxent River)

(Serial Number – 2193)

Number – 5420, 5421, 5431)

23638-6)

NAS PATUXENT RIVER TENANT SQUADRONS

7. FRCW DET China Lake Cryogenic Facility and Authorized Customer information:

Fleet Readiness Center West Detachment China Lake (FRCW DET China Lake)

Gallon

Gallon

(Serial Number – 2193)

Number – 5420, 5421, 5431)

23638-6)

20174 / Range

NAWS CHINA LAKE TENANT SQUADRONS

8. FRCSE Jacksonville Cryogenic Facility and Authorized Customer information:

Fleet Readiness Center Southeast Jacksonville (FRCSE Jacksonville)

gallon

(MNGG)

NAS JACKSONVILLE TENANT SQUADRONS

9. FRCW DET Fallon Cryogenic Facility and Authorized Customer information:

Fleet Readiness Center West Detachment Fallon (FRCW DET Fallon)

Gallon

(MNGG)

NAS FALLON TENANT SQUADRONS

10. FLC SD DET Lemoore Cryogenic Facility and Authorized Customer Information:

Fleet Logistics Center San Diego DET Lemoore (FLC SD DET Lemoore)

Gallon

(MNGG)

NAS LEMOORE TENANT SQUADRONS