Combined_Synopsis.pdf

N00244-20-Q-0003

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Part 13 Simplified

Acquisition Procedures and 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items.

This announcement constitutes the only solicitation; a Request for Quotation (RFQ) is being requested and a written solicitation will not be issued. The Solicitation number is N00244-20-Q-0003. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 22020-01 and DFARS change notice 20191001. This solicitation is issued as full and open competition. NAICS Code 811310

Commercial and Industrial Machinery and Equipment Repair and Maintenance is applicable and business size is $8.0 million of dollars. The solicitation will start on the date this solicitation is posted and will end on 31

October 2019 9:00 AM Pacific Standard Time. A site visit is scheduled for the 29 October 2019. Arrange for a time to visit with the point of contact listed as follows:

Paul William Rangel

Galley Address: 10 Reeves street, Lemoore, California, 93245

Galley Phone # 559-998-4818

My personal #: 559-670-8308

Email: Paulwilliam.rangel@navy.mil

The award resulting from this solicitation will be a combination of a Firm Fixed Price (FFP) and Time and Material contract. It will be awarded as a competitive lowest price technically acceptable (LPTA) procurement under FAR

Part 13 and consist of a one-year base period with four option years that will be exercised at the discretion of the

Government.

Contractor must complete all Representations and Certifications found in the provisions listed below within their profile in the System for Award Management (SAM) at http://www.sam.gov to be considered for this solicitation.

Refer to clauses FAR 52.212-1, Instructions to Offerors - Commercial Items and FAR 52.212-2 Evaluation of

Commercial Items listed in this combined synopsis to ensure offer is submitted utilizing the guidance in FAR

52.212-1 and for the Contractor to understand how the offer will be evaluated through FAR 52.212-2.

Requirements

Line Item 0001: Naval Air Station Lemoore Food Service Maintenance and Repair (See Performance Work

Statement)

Line Item 0001 Preventative Maintenance – Firm-Fixed Price

Line Item 0002 Corrective Maintenance – Time & Materials

Line Item 0003 Material – Other Direct Cost (ODC) – Firm-Fixed Price

Qty. 12 months for 0001, Hours for 0002, and 1 Group for 0003.

Period of performance:

Begin Date End Date

Basic Year 15 Nov 2019 14 Nov 2020

Option Year 1 15 Nov 2020 14 Nov 2021

Option Year 2 15 Nov 2021 14 Nov 2022

Option Year 3 15 Nov 2022 14 Nov 2023

Option Year 4 15 Nov 2023 14 Nov 2024

Options: 4 Option Years

Delivery: FOB Destination.

Inspection and acceptance: At Destination by the Government.

Order/ Contract resulting from this solicitation will be a hybrid Firm Fixed Price (FFP) and Time &

Materials.

Statement of Work

COMMNANDER NAVY REGION SOUTHWEST (CNRSW)

NAVAL AIR STATION LEMOORE

1. GENERAL: This is a non-personal services contract to provide Preventive Maintenance (PM) and Corrective

Maintenance (CM) to Government Owned Galley and Mobile Food Truck Equipment located at Naval Air Station

(NAS) Lemoore OPS galley. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the

Contractor who, in turn is responsible to the Government.

1.1 Description of Services: The Contractor shall provide qualified personnel, equipment, supplies, tools, materials, supervision, and other items and non-personal services necessary to perform Preventive Maintenance (PM) and

Corrective Maintenance (CM) to Government Owned Galley Equipment and Mobile Food Truck Equipment as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: Galley equipment located in NAS Lemoore OPS Galley and Mobile Food Truck require preventive maintenance to keep them in good working order for military personnel use. The equipment also requires corrective maintenance when unscheduled repair is needed due to breakage or malfunction as they occur, or as detected (to occur) during PM performance. CNRSW does not have organic capability to provide services, and therefore, contractual support is necessary.

1.3 Objectives: The general objective of the contract is to maintain galley and mobile food truck equipment within manufacturer and Government specifications by having a scheduled preventive maintenance (PM), and the performance of corrective maintenance (CM). PM schedule shall also be used in identifying potential problems and rendering CM before the equipment becomes inoperable. CM will also be used for inoperable equipment deemed not beyond economical repair (BER) by the Contracting Officer Representative (COR).

1.4 Scope: The Contractor shall provide PM and CM to Government Owned Galley and Mobile Food Truck

Equipment located at Naval Air Station Lemoore as listed in Attachments 1 through 3 to ensure equipment are in good working order when needed.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

BEGIN DATE END DATE

BASIC YEAR 15 NOV 2019 14 NOV 2020

OPTION YEAR 1 15 NOV 2020 14 NOV 2021

OPTION YEAR 2 15 NOV 2021 14 NOV 2022

OPTION YEAR 3 15 NOV 2022 14 NOV 2023

OPTION YEAR 4 15 NOV 2023 14 NOV 2024

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on ensuring that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: No Preventive Maintenance (PM) will be scheduled or performed by Contractor during following Holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.4 Hours of Operation: The Contractor may schedule PM/CM services between the hours of 7 am through 4 pm

PST Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Naval Air Station

Lemoore OPS Galley and Mobile Food Truck.

1.6.6 Type of Contract: The government will award a combination of a Firm Fixed Price (FFP) and Time &

Materials (T&M) contract for PM and CM services respectively.

1.6.7 Security Requirements: UNCLASSIFIED

1.6.7.1 Base Access: The Contractor shall maintain proper security protocol in accordance with all base regulations.

Security approval for all Contractor personnel will be obtained through base security office. Identifications furnished for approved employees shall be returned to the COR by the Contractor immediately when such employees are no longer employed under this contract. The Contractor is responsible for ensuring that all Contractor personnel obtain the proper identification for base access through the Defense Biometric Identification System (DBIDS) credentialing process. The government will not provide escorts to Contractor personnel for base access.

1.6.8 Special Qualifications: The Contractor is responsible for ensuring all employees possess and maintain current

California Refrigeration License, Rational Training Certificate (Combination Ovens) and Kitchen Equipment

Maintenance and Repair Certification during the execution of this contract.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other

Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the government views the

Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: ensure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. An appointment letter issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.11 Alternate Contracting Officer Representative (ACOR) Alternate Contracting Officer Representative (ACOR) may be identified and appointed to perform duties in the absence of the COR. ACOR will perform the same functions as the COR and will be designated in writing by the Contracting Officer.

1.6.12 Technical Assistant (TA). Technical Assistants (TA) are assigned on-site to provide technical assistance and support to the COR in the administration of the contract. TA may assist the COR in executing assigned inspection and monitoring duties. However, TAs may not provide any technical direction or clarification directly to the

Contractor. TA is not authorized to take any action, either directly or indirectly, that could result in a change in the cost/price, quantity, quality, place of performance, delivery schedule, or any other terms or conditions of the contract.

1.6.13 Point of Contact:

NAS Lemoore OPS Galley

860 Franklin Boulevard

Lemoore, CA 93246

POC: SH2 Daviyon Whisonant

Email: daviyon.whisonant@navy.mil

Telephone: 559-99894817

1.6.14 Key Personnel: None

1.6.14 Other Direct Costs. This category includes travel cost as result of providing CM services from Contractor facility to Government facility and back.

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. BER EQUIPMENT. Beyond-economic-repair-equipment - inoperable equipment for which repair cost is estimated to exceed acquisition cost by 25% or more.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. CORRECTIVE MAINTENANCE (CM). Unscheduled repair required to restore equipment to operational condition within manufacturer predetermined tolerances and limitations. CM evolves from equipment failure or indications of equipment degradation. CM includes, but not limited to adjustment, alignment, and/or replacement of malfunctioning part or component.

2.1.6. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the

Performance Work Statement.

2.1.7. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

mailto:daviyon.whisonant@navy.mil

2.1.8. EMERGENCY SITUATION. Equipment malfunction that may cause complete shutdown of galley operation.

2.1.9. MAINTENANCE. Set of actions taken to ensure that equipment perform their intended function when required.

2.1.10 PERIODICITY. Frequency of performance of Manufacturer prescribed maintenance service for the specific equipment; expressed in Monthly (M), Quarterly (Q), Annually (A), and Every Other Month (EOM).

2.1.11. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.12. PREVENTIVE MAINTENANCE (PM). Scheduled maintenance performed on equipment to keep it in good working condition and operating within manufacturer predetermined tolerances and limitations. PM may include inspection, cleaning, lubricating, calibrating, adjusting or replacing “Bench Stock” – i.e. nuts, bolts, screws, electrical fittings, refrigerant gases, solder and/or flux, oil grease, cleaning supplies.

2.1.13. QUALITY ASSURANCE. The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.14. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.15. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.16. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the Subcontractor.

2.1.17. WORK DAY. Monday through Friday except Holidays;

2.1.18. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

BER Beyond Economical Repair

CM Corrective Maintenance

COR Contracting Officer Representative

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense

FAR Federal Acquisition Regulation

KO Contracting Officer

NLT No-Later -Than

ODC Other Direct Costs

PM Preventive Maintenance

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Plan

TA Technical Assistant

TE Technical Exhibit

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: NONE

3.2 Facilities: PM and CM services shall be performed at Government facilities where equipment are located.

3.3 Utilities: The Government will provide basic utilities to include electrical power and water for tools needed for contract performance. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish PM or CM maintenance.

3.4 Equipment: NONE

3.5 Materials: NONE

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials. The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.3 The Contractor is required to notify PCO when 75% of the ceiling contract cost is reached during the contract period of performance.

5. SPECIFIC TASKS:

5.1 Contractor Contract Acceptance.

5.1.1 Initial Inspection of Equipment. The Contractor shall perform the initial inspection of all equipment at each galley location listed in Attachments 1 through 3 within 30 days after contract award date. The inspection result shall be submitted to the COR in the form of Equipment Status Report – Initial described as follows:

5.1.1.1 Equipment Status Report. The Contractor shall provide results of the equipment evaluation/analysis in the form of a report to the Contracting Officer’s Representative (COR) within 5 days after the initial inspection period.

The report shall identify the equipment by location (galley), serial, and model number, operable or not operable, required parts and labor, if necessary, to restore equipment to working condition as specified in the manufacturer’s manual.

5.1.1.2 Government Action. The COR will provide a written response within 15 days from receipt of the report. The

Government reserves the right to determine if replacement or recommended repairs will be accomplished.

Equipment determined to be beyond economical repair (BER) will be deleted from Attachments 1 through 3 and shall not be included in the PM schedule. Government reserves the right to replace the equipment (with similar function/capacity equipment) removed from list as result of contract acceptance inspection result during the life of the contract at no additional cost. Repair of equipment determined eligible for repair shall be accomplished in accordance with the requirements set forth in the manufacturer manual.

5.1.1.3 PM Schedule. The Contractor shall submit to the COR a written PM schedule for all the equipment listed in

Attachments 1 through 3 within thirty (30) days after contract award. The schedule shall address following:

equipment location, description, manufacturer, model name/#, quantity, periodicity, and PM schedule date.

5.1.1.4 Addition and deletion of equipment during POP. There will be no change in the Firm Fixed Price portion of the contract during POP for as long as the change is within plus or minus five percent (i.e. ± 5%) of the total number of pieces of equipment in specific galley recorded at the time of contract award. Government replacement of equipment will be performed one for one of similar form, fit, and function – e.g. remove one oven, add one oven of similar size and capacity with the one removed. Additional equipment may be added to increase productivity as long as the addition is within five percent of the total number of galley equipment.

5.2 Basic Services. The Contractor shall provide fully qualified and accredited technicians to provide PM and CM services as required in this PWS. PM is performed as scheduled, while CM may be performed during PM performance, it may also be performed during separate visit as requested by the COR. PM and CM shall be performed with the main objective of having ALL equipment to be in operational status when needed.

5.2.1 Preventive Maintenance (PM). PM shall be performed as scheduled for each piece of equipment listed in

Attachments 1 through 3 in accordance with prescribed government manuals/instructions/ directives and individual equipment manufacturer manuals to keep them in good working order.

5.2.1.1 PM Frequency. PM Schedule as shown in Table 1 below:

Table 1 - PREVENTIVE MAINTENANCE (PM) SCHEDULE

Equipment Type Periodicity (Frequency)

Convection Oven Monthly, Quarterly

Combi Ovens Monthly, Quarterly

Fryers Monthly, Quarterly

Steam Kettles Monthly, Annually*

Electric Kettles Monthly, Annually

Tilt, Skillets Monthly, Quarterly

Mixer Quarterly

Soup Wells Quarterly

Heat Lamps Quarterly

Dish Machines (Except Leased Machines) Monthly, Quarterly

Cook and Hold (Warming Cabinets) Monthly, Quarterly

Disposal Quarterly

Slicers Quarterly

Griddles Monthly, Quarterly

Range’s Monthly, Quarterly

Grills Monthly, Quarterly

Ice Machines/Ice Dispensers Monthly, Quarterly

Reach in Coolers Every other month

Reach in Freezer Every other month

Milk Coolers Every other month

Cold Rails (Including Salad Bar) Every other month

Notes:

1. Equipment calibration will be performed during the PM schedule.

2. For steam kettles, in addition to the scheduled PM, hydrostatic testing will be performed once a year.

3. Attachments 1 thru 3 show periodicity abbreviations as follows:

M – MONTHLY; EOM – EVERY OTHER MONTH; Q – QUARTERLY; A - ANNUALLY

5.2.1.2 Equipment Operating and Maintenance Parameters. PM shall be conducted to maintain equipment operating in accordance with NAVMED P-5010-1, Tri-Service Food Code and Food Service Management NAVSUP P-486 operating parameters. Strict compliance with these guidelines is mandatory to avoid the transmission of disease producing microorganisms, infectious disease, and growth of harmful bacteria or development of toxins formed by bacteria. As such, the Contractor shall ensure that equipment being serviced during PM are set at Table 2 and 3

(below) temperature operation parameters.

Table 2 – Operating Temperatures of Refrigerated Equipment

Refrigerated Equipments Operating Temperature

Freezers 0° or Below

Dairy Box 32° 34° F

Chilled Bulk Storage Refrigerators 32° 38° F

Thaw Box – Refrigerators 32° 38° F

Reach –in Refrigerators 32° 41° F

Refrigerated Display Cabinets 32° 41° F

Milk Dispensers 32° 41° F

Table 3 – Dishwashing Equipment

Equipment Nomenclature Wash Rinse Final Rinse

Dish Washing Machine 150° - 160° 160° - 180° 180° - 194°

Pots and Pans Washing Machine 150° - 160° N/A 180 – 194°

5.2.2 Corrective Maintenance (CM). CM is repair service required to restore equipment to its good working condition and operating within Government and Manufacturer predetermined tolerances and limitations. The

Government predetermined equipment tolerances and limitations supersede the Manufacturer. Services shall be completed within three (3) working days, unless, as determined by COR, is not feasible due to event or situation beyond the control of the Contractor. In such a case, Contractor shall provide a reasonable target date of completion for COR approval. If in the COR opinion that provided target date will create emergency situation (see definition), and the Contractor refused to change proposed target date to an earlier date COR deemed necessary to prevent emergency situation, the Government reserves the right to enter into a contract with another Contractor to complete the CM. CM performance shall be performed on equipment when triggered by one of the following:

5.2.2.1 Routine COR request. Contractor shall provide a written cost estimate for all repairs within 2 business days from the date request is submitted by COR. The cost estimate shall include equipment description, number of hours required to effect the repair and the associated labor cost, replacement parts name and cost, and the grand total cost of the CM. CM shall be performed no more than three (3) working days from date cost estimate is approved by the

COR. All cost estimates for CM or repairs must be approved by the COR. Communication will be by Email for routine requests.

5.2.2.2 CM requirement identified during PM. When CM requirement is identified on an equipment undergoing PM service, CM shall be performed by the Contractor to the equipment as long as: (a) it can be performed during normal working hours (see section 1.6.4), and (b) can be accomplished without deviating from the original scheduled equipment PM (i.e. all equipment originally scheduled are serviced). When CM cannot be completed during the PM day for whatever reason, additional time for a separate visit maybe communicated to the COR for approval.

Otherwise, the CM may be continued during the next scheduled PM day (where the equipment is located). COR approval is not required when required CM is discovered during performance of scheduled PM and ONLY when there is no associated additional cost to the Government. All other CM requiring parts and/or labor cost must be approved by the COR.

5.2.2.3 Emergency COR request. Under emergency situation, CM shall be performed within one (1) working day

(24 hours) from date request is communicated by the COR and received by the Contractor. Cost estimate as described in 5.2.2.1 above may be performed via phone conversation between COR and Contractor, but confirmed and approved via Email before CM performance.

5.2.2.4 The Contractor shall provide a CM report of performed CM services to the COR within 2 business days following CM of inoperable or malfunctioning equipment. A CM equipment log will be utilized and maintained by the Contractor to record all services rendered.

5.2.3 Parts. The Contractor shall acquire brand new OEM only parts needed to complete performance of CM using the most economic means to ensure equipment is repaired with minimal downtime. Re-conditioned or re-furbished components or parts may be used if can be shown that use of such component or part is customary commercial practice - subject to COR approval. Fair and reasonable pricing shall be demonstrated to the COR by showing that price is within plus or minus 5% of Commercial item pricing. Proof of Commercial item pricing can be from:

Internet sources to include manufacturer, distributor and other reseller website, or any other sources where price is shown to Government buyers and/or the general public; manufacturer pricing schedule. All procurement of replacement parts must be approved by the COR.

5.2.4 Reports and Deliverables. The Contractor shall provide written documentation of any performed PM and CM service in a written report to the COR within 2 business days following performance. A repair equipment log will be utilized and maintained by the Contractor to indicate all services rendered. See Technical Exhibit 2.

6. APPLICABLE PUBLICATIONS. Government will have available at each galley the Original Equipment

Manufacturer (OEM) Manuals, NAVMED P-5010-1 Tri-Service Food Code, and NAVSUP P-486, Food Service

Management.

6.1. The Contractor must abide by, but not limited to: NAVSUP P-486, Food Service Management; and NAVMED

P-5010-1. (The NAVMED instruction may be found on website http://navalmedicine.med.navy.mil.) Specific instructions as follows:

6.1.2 DISHWASHING AND POTS AND PANS MACHINES: Must operate IAW NAVMED P-5010-1, Tri-

Service Food Code.

6.1.3 MANUAL DISHWASHING: (Backup equipment) IAW NAVMED P-5010-1.

6.1.4 REFRIGERATED STORAGE EQUIPMENT, REFRIGERATED DISPLAY CABINETS, AND MILK

DISPENSERS: Maintain temperatures IAW NAVMED P-5010-1.

6.1.5 BULK AND ICE DISPENSING MACHINES: Monthly cleaning at a minimum shall be accomplished IAW

NAVMED P-5010-1.

Attachment/Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

7.3. Attachment 1 List of Equipment for Lemoore OPS Galley and Mobile Food Truck.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Performance Threshold Method of Surveillance

1. Equipment status 5.2 95% Operational Monthly Inspection by TA or COR

2. Preventive Maintenance 5.2.1 PM performance on 100% of the equipment*

Monthly inspection by TA or COR

3. Corrective Maintenance 5.2.2 95% of equipment is repaired within 3 working days **

100% Inspection by the

TA or COR when completed

4. Response Time for Emergency COR request (i.e After Normal Working Hours and Weekends)

5.2.2.2 95% Within 24 Hours of the

Notification by TA or COR

100% inspection by TA of

COR

100% Inspection by COR

*Situations that are beyond the control of the Contractor that prevent PM performance to an equipment will not count against the 100% requirement (e.g. un-scheduled base closure, acts of nature, etc.).

**Delay caused by parts availability will not count against the Contractor provided the situation is communicated to the COR the day of the knowledge of the situation, and the COR is also provided the target of CM completion.

TECHNICAL EXHIBIT 2

Schedule of Deliverables

Deliverable Frequency # of Copies Medium Format Submit To

Quality Control Plan

(QCP)

PWS 1.6.1

Submit with proposal package on or before

Solicitation

Close date

1 Original

MS Word or MS Excel

Spreadsheet

KO

Equipment Status

Report –

PWS 5.1.1.1

NLT 35 Days

After Contract award

1 Original and 1

Copy

COR with copy to

PM Schedule-

PWS 5.1.1.3

30 Days After

Contract

Award

1 Original and 1

Copy

COR with copy to

CM Cost Estimate

PWS 5.2.2.1/5.2.2.2

Within 2 business days upon receipt of routine CM request from

1 Original Email COR

CM Cost Estimate

PWS 5.2.2.3

Within 24 hours upon receipt of emergency CM request from

1 Original Email COR

CM Report/Log

PWS 5.2.2.4

2 Working Days

After CM performance

1 Original MS Word or MS Excel

TECHNICAL EXHIBIT 3

Equipment List

NAS Lemoore OP'S GALLEY

Description Make Model # Serial # Extra Info

Convection Oven Imperial ICVE2 11218106 Kitchen (top)

Convection Oven Imperial ICVE2 11218106 Kitchen (bottom)

Convection Oven Imperial ICVE2 11218206 Kitchen (top)

Convection Oven Imperial ICVE2 11218206 Kitchen (bottom)

Convection Oven Imperial ICVE2 11217906 Galley (top)

Convection Oven Imperial ICVE2 11217906 Galley (Bottom)

Smart oven Rational SCC WE 62G G62SH16052519794 Kitchen (top right)

Smart oven Rational SCC WE 62G G62SH16062521333

Kitchen (bottom right)

Smart oven Rational SCC WE 62G G62SH16052519797 Kitchen (top left)

Smart oven Rational SCC WE 62G G62SH16052519795

Kitchen (bottom left)

Steam Kettle Vulcan VGLT 40

AP-1050136-2DD-

1159 Right side

Steam Kettle Vulcan VGLT 40 463010484 Middle

Steam Kettle Vulcan VGLT 40 463010486 Left side

Steam Kettle Vulcan VGLT 40 463010485 Next to ovens

Ice Machine Manitowoc S570 990921463 Left side

Ice Machine Manitowoc S570 31020720 Right side

Grill Vulcan HEG 72D CF-100609F06

Grill Lang 172T GT1720816A0013

Grill

Columbia

Imperial CFETG-72-E 4567812

Pot Washer Hobart UW50 85-1066393

Garbage Disposer In-Sink-Erator SS750-13 12059102671 Pot Wash Room

Refrigerator Traulsen G20010 T42811G10 2 door

Refrigerator Traulsen G20010 S-T34103C10 2 door

Refrigerator Traulsen 3R S-15258101 3 door

Mixer Hobart L800 M-31-1249-474

Mixer Vollarth MIX1020 S-G52-00334747

Steam Table RANDELL RAN HTD-4S S-W28888111

Steam Table RANDELL RAN HTD-4S S-W288881-1-3

Steam Table RANDELL RAN HTD-4S S-W288881-1-4

Steam Table Duke E6CBPG-M 5111179

Microwave Amana RCS10DSE 1405611336

Dishwasher Ecolab ES-6600 07F222877

Salad Bar East Volrath 36436 B311-00511240-002

Salad Bar West Volrath 36436

B311-005112400-

Cold Plate East Volrath 36426 B313-00509474-002 Middle/ east

Cold Plate West Volrath 36426 B313-00509474-001 Middle/ west

Cold Plate East Volrath 36426 G214-00877195-001

Cold plate West Volrath 36426 G214-00877195-002

Soup Steam Table Piper products 11-D-T-RU-120 30772 East side

Soup Steam Table Piper products 11-D-T-RU-120 30773 West side

Walking reefer Trenton

TPLP106MAS1BR

6E 149236922 Food truck

Walking freezer Trenton

TPLP105MAS1BR

6E 139430555 Food truck

Walking reefer Russell AA2670B-AE

E15G007257840040

01 Bread and Dairy

Walking reefer Trenton

TPLP209MAS1BR

6E 149236342 FFV

Walking freezer Russell AE16-46B-DE

E15G007257840020

Ozonated water generator MVP group WMS BTE100067

End

This solicitation documents and incorporates provisions and clauses in effect through the latest FAC and DFARS

Change Notice. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions.

The clauses may be accessed in full text at these addresses: https://www.acquisition.gov

Post Award Contract Administration will be performed by NAVSUP Fleet Logistics Center San Diego, Code 240.

Payment: The US Navy anticipates using Wide Area Workflow (WAWF) to pay invoices IAW DFAR 252.232-

7003 and DFARS 252.232-7006.

Requests for technical and or contractual clarification are to be submitted in writing. TECHNICAL QUESTIONS

ARE TO BE SUBMITTED VIA EMAIL to E-mail: nelson.arias@navy.mil received no later than 28 October 2019

9:00:00 AM Pacific Standard Time. Answers to questions will be provided in the form of an amendment to this solicitation.

THE FOLLOWING PROVISIONS AND CLAUSES ARE APPLICABLE AND ARE HEREBY

INCORPORATED INTO THE SOLICITATION BY REFERENCE AND BY FULL TEXT.

It is the responsibility of the interested contractors to obtain copies of the necessary provisions and or clauses that are required as a part of this solicitation. Required clauses/provisions that are not submitted may render a quote not to be accepted by the Government.

The following Clauses are applicable:

FAR 52.212-1, Instructions to Offerors - Commercial Items; NOTE: This provision must be reviewed completely. It contains the guidelines for submission of your quotation.

Proposals must be submitted to Contract Specialist, Nelson Arias, on or before the solicitation closing time and date.

Offerors must comply with the detailed instructions in this solicitation for the format and content of the proposals.

Proposals that do not comply may be considered unacceptable and may render the Offeror ineligible for award.

The proposal shall not contain classified information. The company name of the Offeror shall appear at the top of each page. The words “Source Selection Information - See FAR 3.104” shall appear at the bottom of each page.

The Offeror must state explicitly whether or not any exceptions are taken to the terms and conditions of the solicitation. If so, the Offeror should list, and provide its rationale, for any such exception. Any comments or exceptions to the specifications, terms and/or conditions must be addressed in this section and may form the basis for an Offeror to be considered ineligible for award. Alternate proposals are not authorized and will be rejected.

https://www.acquisition.gov/

Each initial offer should contain the Offeror's best terms from a price and technical standpoint. It is the Offeror’s responsibility to ensure that there are no discrepancies presented within the information contained in its offer.

Potential Offerors are hereby notified that in the event there are discrepancies within the information received by the

Government, or in comparison to Government information provided in the solicitation, the Government reserves the right to apply its judgment to resolve such discrepancies during the evaluation of the proposals without conducting discussions.

Offerors are advised to submit proposals that are complete and clear in all respects without a need for additional explanation or information. Offerors are cautioned against general, vague, or insubstantial statements that prevent or render difficult the concise evaluation of the proposal. The proposal must be sufficient and complete to demonstrate how the Offeror proposes to comply with the contract requirements. Brochuremanship is not desired; clarity and completeness are essential. Offerors are cautioned against re-stating the Performance Work Statement (PWS) requirements in its proposal, particularly with regard to technical requirements and must state how all of the Request for Proposal (RFP) and PWS requirements will be met. Statements such as “the Offeror understands” and “the

Offeror shall/can comply,” along with responses that paraphrase the RFP, are inadequate. The use of phrases such as

“standard practices” (with a specific Government reference or industry reference) does not indicate that an Offeror understands the requirements and will likely result in a diminished evaluation rating (i.e. unacceptable). Data, even though previously submitted, or presumed to be known (i.e., previous projects performed for the Government), must be submitted with the Offeror’s proposal in order to ensure that it will be considered as part of the Offeror's proposal. Although the Government reserves the right to use data in its possession and from other sources, Offerors cannot assume other data will be considered. Offerors are hereby notified that the Government may contact references submitted by Offerors and may use information in Government files or from other sources to verify information provided in the Offeror's proposal.

Proposal Format and Content: All offers must be submitted in 3 volumes as follows:

Volume I -Technical Capabilities and Experience (Do Not Include Pricing Info)

Volume II - Past Performance (Do Not Include Pricing Info)

Volume III - Price

Each Volume shall include an initial title page with the following information:

• The item nomenclature and solicitation number of the request for proposal;

• The full company name of the Offeror;

• The address of the Offeror; and

• Contractual Point of Contact, including title, telephone number, fax number, email address.

Volume I –Technical Capability

Volume I of the written proposal is the Technical Volume and shall consist of the following sections: Technical

Capabilities. No cost or pricing information shall be included in any part of the Technical Volume. The Government requires the information described below in order to evaluate the offeror’s ability to perform. Failure to adequately address any of the required information may constitute a “material omission,” precluding further consideration for award.

Volume II – Past Performance

Past Performance shall be evaluated based on the submission of past performance data supplied by the Offeror, the

Government’s verification of that data (including information separately provided), and review of any other pertinent information.

The government shall evaluate the Offeror’s past performance performed within the past 5 years which is similar in scope, magnitude, and complexity to that detailed in the Performance Work Statement. Offerors who present similar contracts should provide a detailed explanation demonstrating the relevance of the contracts or efforts to the requirements of the solicitation. Offerors may submit performance data regarding current contract performance as long as: a minimum of one year of performance has been completed as of the closing date of this solicitation.

If the Offeror possesses no relevant past performance, it must affirmatively state this fact in the Past Performance

Information Form. Each Offeror shall demonstrate relevant past performance or affirmatively state that it possesses no relevant past performance. If the Offeror does neither of the foregoing, the proposal may not be eligible for award.

Volume III – Price. Price proposal shall include following:

1) Firm Fixed Price proposal for Preventive Maintenance (PM)

Notes:

a) Price proposal shall be developed using Table 1 – Preventive Maintenance (PM) Schedule, the corresponding equipment list (attachments 1 – 3), and offeror’s proposal for replacement parts, supplies, and labor requirement for each PM.

b)Labor category contemplated to perform under this contract is 23110-Appliance Mechanic (Department of Labor SCA Directory of Occupations). If proposed category is different, provide justification, cross reference, and or source of the category.

2) Time and Material (T&M) price proposal for Corrective Maintenance (CM). T&M cost elements are LaborHour and Other Direct Cost (ODC). ODC is further broken down to Repair Parts Cost and Travel. Breakdown as follows:

a. CM Labor-Hour – Fixed hourly rate that includes wages, over-head, general and administrative expenses and profit (see FAR Clause 52.216-31), multiplied by the Estimated Yearly Labor Hours in Table

1 below.

(DO NOT USE ANY OTHER LABOR HOURS, OTHER THAT WHAT IS ON TABLE 1 FOR CM LABOR-

HOUR PRICE PROPOSAL.)

Table 1 – Estimated CM Labor Hours

Galley Location CM Estimated Yearly

Labor Hours

Naval Air Station Lemoore 60

b. CM Other Direct Cost (ODC

i. Repair Parts Cost. Repair parts cost is reimbursable cost subject to limitations delineated in the PWS. For proposal

(and evaluation) purposes, offeror shall use the Estimated Repair Parts Cost from Table 2 below corresponding to the galley location. To these parts cost, offeror may add its material handling cost if applicable. These amounts will serve as contract ceiling for material reimbursement under the T&M portion of the contract for parts cost and material handling cost – see note.

Table 2 – Estimated Repair Parts Cost per Year per Location

Galley

Location

Total Repair Parts

Basic

Total Repair Parts

Option 1

Total Repair Parts

Option 2

Total Repair Parts

Option 3

Total Repair Parts

Option 4

NAS Lemoore $17,000.00 $17,340.00 $17.686.80 $18,040.54 $18,401.35

Note: Material handling (e.g. shipping and handling charges) for parts may be included in the reimbursable parts cost but the percentage to parts price will be identified in the proposal and be established in the contract (see PWS

5.2.3 “Additional material handling charges is set at no more than xx% of cost of parts.”). This same % will be used to determine the proposed costs on Table-2 above. For example, using the NAS Lemoore BASIC of $17,000.00: if material handling proposed is 5% of purchase cost of price, then NAS Lemoore BASIC will then be $17,850.00 (i.e.

$17,000.00 x 5% = $850.00 then $17,000 + $850.00 = $17,850.00). This same computation shall be used to all proposed Total Repair Parts cost to include BASIC, Options 1 and 2.

The material handling costs shall include only costs clearly excluded from the labor-hour rate. Material handling costs may include all appropriate indirect costs allocated to direct materials in accordance with the contractor’s usual accounting procedures (FAR 16.601(c)(3).

ii. Travel Cost. Similar to Repair Parts Cost, travel cost reimbursement shall include only costs clearly excluded from the labor-hour rate. It shall also be limited to Joint Travel Regulations policies to include the “12 hour rule”– i.e. perdiem is not payable for “travel of 12 or fewer hours.” All Contractor travels for CM performance shall be for

12 or fewer hours, and overnight stay is not authorized. Travel cost proposal shall use the number of trips in Table 3 below to arrive at proposed yearly travel cost for the specific galley location. The per-trip price shall also be identified in the Pricing Summary (see 4 below).

Table 3 – Estimated Annual Travel Trips per Location

A B C

Galley Location Corrective Maintenance

(CM) Trips Per Year Per Trip Price Total Travel

NAS Lemoore 5

Note: JTR may be accessed at https://www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf

3) Offeror’s use of estimated numbers and costs in Tables 1, 2, and 3 above is for offer evaluation only, and does not bind the Government to its use or inclusion in the resulting contract.

4) Pricing summary for the entire effort (i.e. base year plus 4 Option Year periods) shall be included in the following format:

Base Year OPTION 1 OPTION 2

Galley Locations

PM

(FFP) CM (T&M) TOTAL

PM

(FFP) CM (T&M) TOTAL

PM

(FFP) CM (T&M) TOTAL

LABOR PARTS TRAVEL LABOR PARTS TRAVEL LABOR PARTS TRAVEL

NAS

Lemoore

TOTAL

OPTION 3 OPTION 4 OPTION 5

Galley Locations

PM

(FFP) CM (T&M) TOTAL

PM

(FFP) CM (T&M) TOTAL

PM

(FFP) CM (T&M) TOTAL

LABOR PARTS TRAVEL LABOR PARTS TRAVEL LABOR PARTS TRAVEL

NAS

Lemoore

TOTAL

PARTS HANDLING CHARGE TO COST OF PARTS (%)

- SEE PWS 5.2.3

% TOTAL PM (FFP) = $

CM PER TRIP PRICE ($/TRIP) $ TOTAL CM (T&M) = $

*GRAND TOTAL (PM + CM) = $

*Note that the GRAND TOTAL for the entire effort will be the final number to be used for price evaluation.

SITE VISIT INSTRUCTION

https://www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf

The purpose of scheduled site visit is to provide prospective offerors opportunity to inventory and examine equipment to be placed under the contract resulting from this solicitation.

For the date of site visit, coordinate with the Point of Contact (POC) before the scheduled visit to assist in checking in prospective offerors.

Ensure to follow base access procedures and bring valid documentation for entering Naval Air Station Lemoore. The

POC will coordinate access. Ensure to submit request to attend the scheduled site visit to POC no later than 09:00 am PST 29 October 2019.

Contractors without RAPID GATE/DBIDS pass need to bring two (2) forms of identification. Submit request to attend the scheduled site visit to POC no later than 12 pm PST 29 October 2019.

Schedule and POC information as follows:

Location Date Time Point of Contact

NAS Lemoore Tuesday, October 29, 2019

TBD

Paul William Rangel

Galley Address: 10 Reeves street, Lemoore, California, 93245

Galley Phone # 559-998-4818

Personal #: 559-670-8308

Email: Paulwilliam.rangel@navy.mil

FAR 52.212-2 Evaluation of Commercial Items;

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(I) TECHNICAL CAPABILITY

(II) PAST PERFORMANCE

(III) PRICE

Offerors' proposals will be evaluated first under Factor (i) above, which represents MINIMUM acceptable criteria

(see Table 1 below). Under this factor, products offered will be determined to be either technically acceptable or unacceptable. Failure to meet the minimum criteria for this factor will render the offer to be technically unacceptable and to not be considered for award. See paragraph (b) below.

Table 1 - Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation. (See note below.)

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Note: To “clearly” show proposal meets minimum requirement, it must address all requirements as described in

Factor I – TECHNICAL CAPABILITY Sub-Factors (1) and (2) located in “Additional Instructions to Offeror” provision.

Only those Offers that meet the minimum requirements established by Factor (I) will be further evaluated under

Factors (II) and (III). Factor (II) shall then be evaluated with acceptable or unacceptable rating (see Table 2 below).

Any unacceptable rating will render an offer disqualified and be dropped from further competition.. Factor (III) – price shall be evaluated using following formula. FFP + T&M = GTOTAL; lowest GTOTAL will be awarded the contract.

Definition:

FFP = Firm Fixed Price

T&M = Time and Materials

GTOTAL = Grand Total = Base Year + 2 Option Years

NOTE: See provision “Additional Instruction to Offerors” for estimated number of CM hours, estimated Repair

Parts cost per year, and number of travel (trips) per year.

A combination of a single firm fixed-price and time and materials contract will be awarded with no discussion to the lowest price offer that are rated acceptable in Factors (I) and (II).

Table 2 – Past Performance Evaluation Ratings

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)).

Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

At the discretion of the Contracting Officer, the Government intends to evaluate proposals and award a contract without discussions with offerors. Each initial offer should, therefore contain the Offeror's best terms from both a price and technical standpoint.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

52.204-7 System for Award Management

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

52.204-13 SAM Maintenance

52.204-16 Commercial and Government Entity Code Reporting

52.204-17 Ownership or Control of Offeror

52.204-18 Commercial and Government Entity Code Maintenance

52.204-23…