PT_MUGU_CRYO_PWS.pdf

Performance Work Statement for

CRYOGENICS SERVICES

at

Fleet Readiness Center Southwest Detachment Point Mugu, Naval Base Ventura County NAS Point Mugu, CA, 93042

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1.0 GENERAL INFORMATION

The contract resulting from this Performance Work Statement is a "non-personal services contract" as defined in FAR 37.101. It is, therefore, understood and agreed that the contractor and/or the contractor's employees and subcontractors (1) shall perform the services specified herein as independent contractors, not as employees of the Government; (2) shall be responsible for their own management and administration of the work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints attendant to the performance of this contract; (3) shall be free from supervision or control by any Government employee with respect to the manner or method of performance of the services specified; but (4) shall, pursuant to the Government's right and obligation to inspect, accept, or reject the work, comply with such general direction of the Contracting Officer, or the duly authorized representative of the Contracting Officer, as is necessary to ensure accomplishment of the contract objectives.

This document identifies Fleet Readiness Center South West Detachment Pt Mugu (FRCSW DET Pt Mugu) requirements for cryogenic services. The services are performed on a daily basis in support of FRCSW

DET Pt Mugu, tenant and transient aircraft. The Pt Mugu cryogenic facility is located in building area 348 and consists of the following facilities and equipment:

RPUID Facility number

Building Name Size/Qty Unit of

Measure

1033SF 348 CRYOGENIC FACILITY

1033SF 348 Tank, Liquid Oxygen (LOX), 2000 Gallon (1

EACH)

USG

1033SF 348 Tank, Liquid Nitrogen (LN2), 2000 Gallon (2

EACH)

USG

1033SF 348 Oxygen Bottle Header (Non ABO)

1033SF 348 Oxygen Bottle Header

1033SF 348 Nitrogen Bottle Header

2000SF

348 Bottle Storage Area, Covered and attached to building 348.

1033SF 348 LAU-7/LAU-138 charging rack

1033SF 348 Mobile Nitrogen Gas Generator (MNGG) 1

1033SF 348 Mobile Nitrogen Gas Generators (MNGG) 2

2.0 MANAGEMENT AND ADMINISTRATION

2.1 Knowledge and Skills:

The contractor must ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet the performance standards for those tasks and comply with all Federal, State, DoD, Navy, and station/base regulations, instructions, guidelines, policy, and codes. All employees must be able to read and understand English (be literate) to the extent they can understand and follow oral instructions/directions, read and understand instructions, directives, regulations, operating procedures, detailed written orders, and training materials, and be capable of writing in English to compose required detailed reports. All employees must be capable of performing basic numeric operations (addition, subtraction, multiplication, and division) and the use of numbers as they relate to ledgers, logs, forms, meters, gauges, and measuring devices and other instruments as may be used during the receipt,

- 3 -handling, inventory and issue of cryogenic products.

2.2 Employment Standards:

All employees or persons who may be hired to represent, perform on behalf of, or work under the management of the contractor must comply with all Federal, State, DOD, Navy, and station/base regulations, instructions, guidelines, and policy regarding employment at and entry to base facilities.

The contractor must ensure that they meet the requirements of employment and conform to the rules regarding, but not necessarily limited to, security, clearance, identification policy, vehicle registration and operation of a POV on station, medical assistance, the use of the exchange and military facilities, and other local rules, guidance, or prohibitions that may apply to their entrance to and activity or employment on station.

2.3 Security Clearance and Installation Access Requirements:

Security clearances are not required for this contract. Installation access requirements do apply for all employees assigned to perform requirements on site. The contractor shall coordinate with the installation security manager to obtain access credentials for employee(s) assigned to the cryogenics facility.

2.4 Records and Reports

Records and reports are listed in paragraph 4.0 of this work statement. The contractor shall submit accurate and complete documents within the required timeframes. Documents held or generated by the contractor must be open and readily available for inspection, review, and audit for the duration of the contract and any subsequent and contiguous contract periods. The contractor must submit reports to the appropriate agency for compliance with Federal, state, and local requirements. In addition, special reports may be requested for audits, inspections, reviews, and research.

2.5 Phase-out

The contractor shall cooperate with the Government and successor contractor to ensure an orderly transition of responsibilities to include conducting joint inventories of Government-furnished property, permitting observation of performance, permitting access to incumbent contractor personnel for recruitment purposes, and to otherwise ensure the continuity and consistency of the services required by this contract. Phase-out services required beyond the last period of full performance shall be furnished pursuant to FAR Clause

52.237-3, CONTINUITY OF SERVICES, when directed by the Contracting Officer.

2.6 Government Property, Equipment and Facilities

The Government will provide necessary office space, office furniture, telephone, and access to fax machine/scanner, when required to perform requirements of this services contract. The contractor must provide all administrative supplies and office equipment necessary to undertake the administrative and records keeping functions required by the contract except forms, software, or equipment specified as being provided by another source. Lost, damaged, destruction or theft (LDD&T) of Government property shall be reported to the Technical Point of Contact (TPOC) not later than one (1) workday after discovery utilizing DD Form 200.

2.7 Joint Property Inventory

At contract turnover, the Outgoing and Incoming contractor and the TPOC will conduct a joint inventory of all on-site furnished facilities, systems, equipment, supplies, and other property. They will jointly validate the list of facilities and equipment to be utilized by the contractor for the contract performance period. An inventory listing signed by the contractor must be provided to the TPOC within

10 days of the contract start date.

2.8 Annual Inventory

The contractor must account for all properties, maintain records, and submit a report of on-site property

- 4 -in the custody of the contractor annually on the anniversary date of the contract start date. The report must be forwarded to the TPOC not later than 30 days after contract award. The contractor's report must provide a complete inventory of on-site furnished property under its custody. The contractor must identify all property deleted and received since the preparation of the last inventory and provide copies of source documents.

2.9 Disposition of Property

The contractor must request disposition instructions from the TPOC for property. See FAR 52.245-1.

3.0 REQUIREMENTS

3.1 Cryogenic Storage and Distribution

Cryogenics Storage and Distribution Operations: Cryogenic storage and distribution operations are defined as the receipt, storage and handling, and issue of cryogenic products, liquid oxygen (LOX), liquid nitrogen (LN2), and gases, to authorized customers. The contractor must be fully responsible for performing all cryogenic bulk handling, quality, accounting, and administrative functions, and safeguarding the facilities, equipment, and products under its care.

3.1.1 Accounting Report:

The contractor must log the receipt of bulk LOX / LN2 and issue of LOX / LN2 products to authorized customers for the duration of the contract. Receipt of bulk LOX / LN2 shall include date, time, quantity and type product. Issue of LOX / LN2 shall include date, container drop off time, pick up notification time, customer name, customer activity/command, quantity and type product. The receipt and issue log shall outline receipt and issue data for the month and cumulative data for the fiscal year. The report shall be forwarded to the TPOC NLT the 10th of each calendar month.

3.1.2 Authorized Cryogenics Customers:

The below table identifies the customer organizations authorized for the issue of LOX / LN2 products under this contract.

Squadron Type Aircraft Number

VR-55, Minutemen C-130T, Hercules 5

VAW112, Golden Hawks E-2C, Hawkeye 4

VAW113, Black Eagles E-2C, Hawkeye 4

VAW116, Sun Kings E-2C, Hawkeye 4

VAW117, Wallbangers E-2C, Hawkeye 4

VX-30, Bloodhounds RP-3A, Orion 4

C-130T, Hercules 5

S-3, Viking 3

Phoenix Air (Contract)

EMB-120,

Gulfstream

Atac (Contract) F-21, KFIR 4

MK-58, Hawker

Hunter

L-39, Albatros 2

Carona Leasing Bell-206 1

Cessna-208 2

Bell-407 2

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Firescout MQ-8C, UAV 7

VTUAV MQ-8B, UAV 4

Coast Guard MH-65, Dolphin 2

Air Terminal / Visiting

Aircraft

Various Transient

FRCSW DET Pt Mugu N/A N/A

Base Medical/Dental N/A N/A

Base Fire Department N/A N/A

3.2 Cryogenics Quality Surveillance and Control

The contractor must obtain LOX samples and perform quality surveillance testing or forward samples to the appropriate facility for testing in the event the on-station ABO analyzer is not in service. The contractor must maintain a log of samples drawn and tested or submitted to an outside laboratory for testing, and the test results. Copies of the test result forms must be maintained on file and available to the

TPOC on request for the duration of the contract.

Performance standard:

a. LOX samples are tested as required, documentation logs are accurate and up to date.

b. Zero major discrepancies discovered affecting product quality during random spot checks by the

TPOC or formal inspections conducted by FRCSW DET Pt Mugu Quality Assurance

Incentive: A monthly rating score will be assessed on the Monthly Assessment Form. A score of

Excellent will be assessed if each month the samples and documentation are accurate and up to date, zero major discrepancies discovered and less than three (3) minor discrepancies discovered during TPOC spot checks or Quality Assurance Inspections. A score of Unsatisfactory will be assessed if LOX samples are not tested or documented as required, and/or a major discrepancy affecting product quality is discovered.

3.3 Cryogenic Services Operating Hours:

The contractor shall provide cryogenic storage and distribution services 0730-1600 Monday through Friday

(excluding National Holidays).

3.4 Product Issue Response Time:

The contractor shall issue LOX / LN2 products to authorized customers within two (2) hours from the time a customer’s LOX / LN2 container is received at the cryogenics facility for servicing by the contractor.

Customers will transport LOX and/or LN2 containers to the cryogenics facility for servicing and return when notified by the contractor that the customers container is ready for pick up. Issue response times in excess of two (2) hours must be fully and accurately recorded and explained in the cryogenics accounting log.

Performance Standard: LOX / LN2 products are issued to customers within two (2) hours of the customer’s container being transported to the cryogenics facility.

Incentive: A monthly rating score will be assessed on the Monthly Assessment Form. A score of Excellent will be assessed if over 50% of the customers were issued cryogenic products within 90 minutes and zero customers waited longer than two (2) hours. A score of Unsatisfactory will be assessed if product issue to

10% or more of the customers exceeded two (2) hours.

3.5 Cryogenics Safety Plan:

The contractor must provide a detailed plan outlining the cryogenic systems applicable to the contracted

- 6 -locations, product handling characteristic, and the policy, procedures, and actions necessary to maintain a safe working environment. The plan, a compendium of references, local laws, and regulations applicable to the products stored and handled, Safety Data Sheets, and guidelines regarding the safe handling of such products must be maintained and updated over the course of the contract.

3.6 Workload:

The Contractor should plan to issue approximately 7,700 gallons of LOX and 2,320 gallons of LN2 annually based on historic information coupled with current flight operations schedules, aircraft/squadron deployments, exercise and training schedules provided by the base.

3.7 Buildings and Structures:

The contractor must ensure that all buildings, structures, and facilities used by or under contractor control are kept clean and sanitary. The contractor must sweep and mop floors, wash windows, and walls of occupied buildings or office spaces so as to present a clean, sanitary, and orderly appearance. Food storage and preparation areas must be maintained in an orderly and sanitary condition. Clothing locker and change areas must be kept orderly and clothing hung or kept in lockers. Maintenance and storage buildings must be kept in clean and orderly manner. Areas immediately around buildings for which the contractor is responsible must be kept free of debris. The contractor must not allow fire hazards, such as oily rags, loose paper, and trash to accumulate in or around buildings, structures, facilities, and areas used, occupied, or controlled by the contractor. The requirement for building/structure maintenance, i.e., electric, carpentry, and other skilled trade work must be documented and forwarded to the TPOC. The contractor must not alter any structure or allow it to be altered without explicit written approval by the

TPOC. Pest and rodent control are the responsibility of the base. Requests for services must be forwarded to the TPOC. The use of insecticides and rodenticides by the contractor is prohibited unless authorized in writing by the TPOC.

3.8 Trash Removal:

The contractor must be responsible for the pick-up of all trash and debris within and around the cryogenic facility under its control and must dispose of all such trash and debris in local area containers/dumpsters. The Navy will dispose of the trash and debris placed within the containers/dumpsters provided.

3.9 Training Plan:

The Contractor must provide a comprehensive plan outlining training and objectives. The plan must list course and subject titles of materials to be used, a brief description of the subject, identify training sources, establish the frequency of training, and detail the method of monitoring plan compliance and record keeping. Training required by Federal, DoD, Navy, state, local references and laws, must be included.

3.10 Accident/Incident Reporting:

All duty related accidents and incidents which contract personnel are responsible or involved in must be reported to the TPOC immediately or, depending on the severity and circumstances, as soon as practical.

All accidents and incidents must be fully documented and a copy of all initial draft and final accident/incident reports forwarded to the TPOC by the next workday.

3.11 Security Plan:

The contractor must provide a detailed Security Plan and identify their responsibilities for maintaining the security of Navy facilities, including contingency procedures for power outages, inoperative automated equipment, data processing, and computer systems, as well as any contractor furnished equipment, tools, and materials. The plan must outline policy, guidance, and procedures regarding facility access controls, lock and key controls, and force protection measures.

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3.12 Heightened Security:

The contractor must comply with FLC and Commander, Navy Region policies to ensure mission accomplishment during heightened security postures at naval installations. To provide continuity of operations, the contractor must designate essential personnel.

3.13 Tank/Equipment Maintenance:

The Navy will be responsible for maintenance and repair of storage tanks, MNGG, Oxygen and Nitrogen Bottle Headers, and LAU-7/LAU-138 charging racks. The contractor must visually inspect the exterior of storage tanks on a reoccurring basis and notify the TPOC in writing when excessive mold, dirt and rust are discovered.

4.0 DELIVERIES OF PERFORMANCE

The contractor shall provide the following reports as scheduled.

Specification

Item Report Title Frequency Submit Due Date

2.8 Annual Property Inventory Annually

TPOC Annually on anniversary of contract start date

3.1.1 Accounting report Monthly TPOC NLT 10th of following

month

3.10 Accident/Incident Report As required TPOC As required