4.03 Justification At or Below SAT Template APC UPS maintenance 2 (1)_Redacted.pdf

This is a Justification for Sole Source document for a simplified acquisition under $25,000. The U.S. Naval Academy (USNA) seeks to procure a comprehensive protection plan for over 150 APC Uninterruptible Power Supply (UPS) units (Purchase Request/Document number 1301382017). These units condition electricity and maintain power to essential network equipment during power outages and are powered by batteries requiring periodic reconditioning and replacement. The period of performance is 15 September 2026 through 14 September 2027.

The solicitation is restricted to CoastTec, LLC, an authorized reseller of Schneider Electric (d.b.a. American Power Conversion). CoastTec is the only company in the country authorized by APC to sell APC Certified Pre-Owned single-phase UPS battery backups and is APC's only authorized out-of-warranty service provider for single-phase UPS battery backups. The justification cites compatibility requirements with existing systems, proprietary data and patent restrictions, and the critical need for authorized maintenance to preserve UPS battery system operability. USNA has been supported by the same protection plan for over five consecutive years under previous purchase order N0018924P0473. The document is certified by USNA ITSD and approved by the Contracting Officer at NAVSUP Fleet Logistics Center, Norfolk Contracting Department Fleet Directorate.