Solicitation Questions and Answers.pdf

Consolidated Solicitation Questions

1. Can the Government provide a detailed inventory list of all equipment to be relocated, including makes, models, dimensions, quantities, weights, and any special handling requirements?

o An inventory list is included in the Attachments/Links section on SAM.gov

2. Can the Government provide photos/images of the equipment and/or facilities to assist in assessing the scope of work and planning logistics?

o See attached.

3. Is a pre-bid/pre-quote site visit or walkthrough available for interested vendors? If so, please provide scheduling details.

o No, the information provided in the SOW and attachments is sufficient.

4. Can the Government provide a draft or preliminary layout/floor plan for equipment placement in Macdonough Hall prior to award for planning and pricing purposes?

o USNA personnel will be on premises with the contractor to direct the layout of the equipment.

5. What is the estimated total weight and/or cubic footage of the equipment to be relocated?

o No estimate is available. Refer to the list of equipment.

6. Are any equipment items currently bolted, anchored, or otherwise secured to the floor? If so, is the contractor responsible for unbolting, disassembly/reassembly, and reinstallation/re-anchoring?

o None of the equipment is bolted or secured to the floor.

7. Will OEM manuals, manufacturer handling instructions, or assembly/disassembly guidance be provided for fitness equipment?

o No

8. Is the contractor responsible for disconnecting/reconnecting powered cardio equipment, or will Government personnel provide electrical support?

o This scope of work includes moving weight and cardio equipment and does not include disconnecting equipment from utilities, re-connection in the destination location, or removing any equipment or fixtures from the walls.

9. Please provide the following building and access constraints for both facilities: All of the equipment is on the ground level at Halsey so no elevator is needed there. There is a roll up garage door at Halsey for access. The elevator and door information for Macdonough is below:

o Elevator dimensions and weight capacity: The elevator has a 3,500 lb weight capacity. The cab has 44” wide doors and is 86” x 49” inside the car, not accounting for handrails.

o o Doorway widths/heights: 6’w (two 3’w leafs) x 6’-8”h min o Corridor dimensions: 6’w minimum o Floor load limitations: Equipment loads fit within the allowable floor load limitations.

o Confirmation of elevator availability during the move: Yes

10. What are the vehicle access procedures, gate entry requirements, parking/staging locations, loading/unloading procedures, and approved truck routes for contractor personnel and vehicles entering the U.S. Naval Academy?

o The Naval Academy is a secured base and all personnel will be required to pass a background investigation. Gate 1 is the preferred gate for access. The truck will enter the base at Gate 1, proceed to the back side of Halsey Fieldhouse via King George Street, travel to Macdonough Hall via Brownson Road and Cooper Road.

11. Will contractor personnel require background investigations, DBIDS registration, CAC credentials, temporary passes, visitor access requests (VARs), escorts, or other access credentials prior to mobilization?

o Background investigations will be performed on all personnel entering the base.

12. Given the stated performance period and security processing timeline, will the Government permit contractor access via visitor passes and/or escorted access in lieu of completed investigations or CAC issuance?

o Background investigations will be performed on all personnel entering the base.

13. What are the permitted working hours during the performance period? 7am to 4pm

Specifically:

• Are evening, weekend, or after-hours moves permitted? No

• Are there blackout dates or operational restrictions? No

• Will the buildings remain occupied during relocation activities? Yes

14. Will the Government provide temporary staging or storage space if sequencing delays occur during the move?

o No

15. Can the move be completed in phases, or is continuous relocation expected?

o Continuous relocation.

16. Please clarify the required standards for floor, wall, door, and elevator protection, including any specified protection materials or methods.

o At the discretion of the moving company to prevent damage to the facilities.

17. Please identify the flooring types in the destination spaces and confirm whether protection is required at both origin and destination facilities.

o Athletic flooring (mondo) is installed at Dahlgren Hall. This floor must be protected along the entire route of delivery. Floor protection is not needed at Halsey Fieldhouse.

18. What is the process for resolving disputed damage claims identified after the move?

o The contractor shall conduct pre-move and post move inspection of the existing location and destination location to identify and report any damage to the Government representative. The contractor, along with the Government representative, shall evaluate access and egress routes to establish the most efficient path for relocation and to minimize damage to property or premises resulting from the relocation.

o The government will provide a written list of items found to be damaged during the move to the contractor within fifteen (15) working days after the completion of the relocation. This list shall include both furnishings and building finishes, such as walls, floors, etc., as well as damages to grounds landscaping such as lawns, brick sidewalks, shrubs, curbs, stone steps, etc.

o The contractor and government representative will visually inspect the damaged item(s) and mutually agree upon a time frame for repairing or replacing the damaged item(s). The repair or replacement of the item shall be completed within the time frame specified by the Government Representative. Except when loss and/or damage arises out of the causes beyond the control and without the fault or negligence of the contractor, the contractor shall assume full liability for any and all goods lost and/or damaged in the relocation covered by the contract.

19. Should pricing include the following items:

• Equipment disassembly/reassembly: Yes

• Floor and wall protection: Yes

• Elevator protection: Yes

• Debris removal and final cleanup: Yes

21. Will the Government accept alternate scheduling or sequencing recommendations if operational risks are identified?

o No

22. Are subcontractors permitted for labor augmentation or specialized equipment handling services?

o Yes

23. Is past performance information required at the time of quote submission or only upon request?

o Neither. The contracting service provider considered for this contract must be certified, licensed, insured, and bonded. The contractor must provide documentation of the certifications and licenses with their proposal.

24. Is there an incumbent contractor and/or estimated Government budget available for this requirement?

o No

25. Please clarify the appropriate labor classification and applicable wage determination category for material handling/general labor personnel under Anne Arundel County wage determinations.

o None

26. Please provide the declared value of the equipment inventory and clarify whether full-value protection or released-value coverage is required.

o $1M. Full value protection

27. The equipment list references weight plates but does not specify quantities or individual plate weights. Can the Government provide a detailed breakdown?

o No, we have provided an estimated weight of these.

28. Could the Government provide the complete Statement of Work, equipment specifications, pickup and delivery locations, and any additional requirements necessary to prepare an accurate quotation?

o The Statement of Work is on page two of the solicitation. An inventory list is included in the Attachments/Links section on SAM.gov

1. Partial disassembly/reassembly for transit: SOW Section 1.0 states the scope excludes disconnecting equipment from utilities, reconnecting equipment at the destination, or removing equipment or fixtures from walls. Can the Government clarify whether partial disassembly and reassembly required solely for safe transit through doorways, corridors, elevators, or other access points is included in the contractor’s scope? Also, can the Government confirm that all equipment will be disconnected from utilities and detached from walls, floors, columns, or other fixtures before contractor relocation begins?, o Partial disassembly and reassembly required for the move should be included in the contractor’s proposal. All equipment will be disconnected from utilities. Nothing is attached to the floors or walls.

2. Bonding requirements: SOW Section 3.0 requires the contractor to be bonded but does not specify the type or amount. Can the Government clarify whether a bid bond, performance bond, payment bond, or other bond is required, and identify the required dollar amount or percentage of contract value?

$1M, performance bond.

3. Insurance requirements: Can the Government clarify the specific insurance coverage types and minimum limits required, including general liability, commercial auto, cargo/bailee coverage, workers’ compensation, umbrella/excess liability, and any other required coverage?

1. Standard General Liability (GL)

• $1,000,000 Per Occurrence

• $2,000,000 General Aggregate

2. Commercial Auto

• $1,000,000 CSL

3. Cargo / Bailee Coverage

• Standard Cargo: $100,000 to $250,000 per vehicle/load

4. Workers’ Compensation

• $500,000 / $500,000 / $500,000

5. Umbrella / Excess Liability

• $1,000,000 to $5,000,000

4. Macdonough Hall elevator use: Can the Government provide the passenger elevator specifications at Macdonough Hall, including door opening dimensions, cab dimensions, and rated weight capacity? Also, please confirm whether the elevator may be reserved for contractor use during the move?

o See answers above.

5. Alternate access for second-floor cardio equipment: If any second-floor cardio equipment cannot be moved using the Macdonough Hall passenger elevator, can the Government identify the approved alternate access method the contractor should assume for pricing?

The second floor mezzanine has an access gate that can be opened for lifts onto the second floor mezzanine. The gate is 6’-0”wide (two 3’-0”w leafs) and the mezzanine is 15’-10” high above the ground floor. An indoor rated lift can be used to lift equipment onto the second floor mezzanine.

6. CLIN/pricing structure: The solicitation requires individual pricing for each CLIN, but the provided documents do not appear to include a detailed CLIN schedule. Can the Government provide the required CLIN structure, or confirm that offerors may submit one firm-fixed-price lump sum with supporting price detail?

o Firm fixed price lump sum with supporting price detail is acceptable.

7. Country of origin requirement: Can the Government confirm whether “Country of Origin for all listed supplies” applies to this relocation service requirement, or whether offerors may mark this item as not applicable if no supplies are being delivered?

o If no supplies are being delivered, this is not applicable.

8. Allowable work hours: Can the Government confirm the allowable work hours for this move, including whether evening or weekend work is permitted to meet the required completion date?

o Monday – Friday, 7am to 4pm. No weekend work.