Questions and answers to N0018925T0198_NMUSN response.pdf

Questions and answers to N0018925T0198

Question# Question Answer Responsibility 1 We are performing independent research on the Combined Synopsis/Solicitation

(N0018925T0198). We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

This is a new requirement. Contracting

2 Does Navy own the Aluvision panels, or is purchase/rent cost to be included in vendor estimate?

Navy currently owns one version of WHtW on

Aluvision panels. Any new panels will be procured from

Aluvision by contractor.

Customer

3 Can you clarify project award dates, specifically for this statement: "Trade show exhibits will need to be designed developed and fabricated NLT 24 working days after award."

Specific dates dependent upon award date. Please refer to PWS deliverable tables 2.2, 2.3, 2.5.

Customer

4 Can you provide a deliverable list of the desired schematic designs, along with any additional callouts of required rendering details?

The schematic design needs to be a hybrid schematic/design development phase.

Schematic Design

Deliverables: Updated content outline with image, artifact, and initial prop selection updates/additions noted, required wordcounts, draft scripts, ; Proposed physical layout; Three full renders of exhibit from varying POV;

Customer

5 Are the graphic files referenced print-ready or is the expectation that the vendor will reformat each of them?

WHTW files are print ready in indesign format, vendor will not need to reformat;

will provide awardee post award.

Customer

6 Will hard or soft copy design proofs be required?

Yes Customer

7 Will Navy lead any graphic revisions, providing us with the production graphic files or artwork at 300 dpi?

Yes, will provide as requested in either JPG, TIFF, PNG, or SVG format at least 300 dpi.

Customer

8 Will any exhibit elements be installed outdoors?

No Customer

9 Will vendor be responsible for Spanish translation effort/cost or will it be provided?

Yes vendor is responsible all the Spanish translation effort.

Customer

10 Is vendor responsible for providing lighting or A/V elements (specifically for 2.2.1 We Have the Watch Expansion,

2.2.2 Future Navy Museum

Campus and Incubator Exhibit,

2.2.3 Trade Show Exhibits)

The vendor is responsible for all lighting and AV elements in section 2.2.1, 2.2.2, and

2.2.3 of the PWS.

Customer

11 Will artwork and messaging need to be refreshed throughout the performance period?

No. Customer

12 Is the expectation that the same install team set up / tear down the exhibits for multiple events/locations during the performance period?

No, just install, teardown, and return to Washington

Navy Yard.

Customer

13 Will there be an opportunity for a site walk, prior to response submission?

No, photographs provided. Customer

14 Is there a pricing format that they are looking for vendors to complete? (I believe this is already covered in the documentation, so maybe we don't ask this -- please verify)

Pricing shall be IAW with the pricing worksheet.

Contracting

15 The schedule for AV Exhibition seems very aggressive for a project this size and complexity and doesn’t seem to square with the April 2025 – April 2026 Period of Performance. Is there a reason for the disconnect, might one of the schedules be wrong?

If POP is for April-April, do you really need the AV Exhibit installed by October 2025?

Yes AV needs to be installed by October 2025 (Navy

Birthday October 13th). This exhibit is for the Navy’s

250th Birthday celebration and is in support of a much larger Navy/Marine Corps

Homecoming 250 celebration taking place in

Philadelphia.

Customer

16 The deadline is published as April 4th at 6:00 am. Should that be 6:00pm? 6:00 am is an odd time for a submission deadline.

Deadline will be modified to 1000 EST April 8th

Contracting

17 Is the "We Have the Watch" Exhibit Design Guide an example or is it the current proposed design that we should be basing our quoting on?

The proposed design that you should be basing your quote.

Customer

18 Can you clarify whether any specific historical themes, milestones, or Navy events must be highlighted in the exhibit content beyond what is referenced in the "We Have the Watch" Exhibit Design Guide?

An additional 14 sailors will be featured in the We Have the Watch expansion (attached). The theme of the entire installation is celebrating 250 Years of the

Navy.

Customer

19 What are the expected requirements for the provided interactive A/V elements for the exhibit (e.g., touchscreen interfaces, sensors, motion-triggered audio/visual)?

Examples of requirements:

electrical needs, mounting requirements such as weight limits, specific mounting hardware, etc)

Specific electrical requirements for interactive

A/V are dependent upon equipment that supports the design, i.e. TBD. Mounting will be necessary, but again, specifics are dependent upon equipment selection.

Customer

20 Does the Navy have existing audiovisual assets (e.g., video footage, oral histories, animations, archival photos) that we are required to use, or will we be creating all new materials? Will the A/V elements being provided by other organizations come with the content as well?

Yes, Navy has existing audiovisual assets that will be provided. Any content for specialized A/V equipment will be provided by the vendor of that specialized equipment (dome/portal).

Specialized production for specialized equipment will be responsibility of A/V vendor.

Customer

21 What are the accessibility requirements (e.g., ADA compliance, multilingual content, tactile components) for the exhibit design?

It should be ADA compliant for limited mobility, wheelchair users, Spanish translation, tactile and hearing impaired will not be needed.

Customer

22 Are there any physical space limitations or power/data

Yes there are power limitations in reference to constraints at the installation site at Independence Mall?

location of outlets. Ramp access to double doors, pallet jack and dollies only and off-loading will need to be to the street.

23 Is the Navy looking for the fabrication to use specific types of materials (e.g., sustainable, modular, weather-resistant)?

Modular Customer

24 Should the design allow for future repurposing, modularity, or mobility for future Navy events post-2026?

Yes Customer

25 Are the props historical artifacts that need to be preserved? Are the props provided by the Navy or is the Contractor responsible for procuring?

Props or actual objects will be provided by the Navy.

Contractor will be responsible for procurement of additional props, as needed, with support from

NMUSN.

Customer

26 Do the artifacts in the Case Work need to be preserved? Are the props provided by the Navy or is the Contractor responsible for procuring? Examples:

“Holystone”, “Binoculars”, “Whistle”, etc

No. artifacts already conserved. Props and artifacts will be provided by the Navy. Contractor will be responsible for procurement of additional props, as needed, with support from

NMUSN.

Customer

27 Do the hard walls in the floor plans exist or is it the responsibility of the Contractor to provide and install these? Are there specific designs that will go on these walls (Example: do these need to get wrapped in a vinyl printed design/imagery?)

beyond what is referenced in the "We Have the Watch" Exhibit

Design Guide? (Example: A/V, SEG’s, Case Work, Props and Hardback Panels specifically noted)

Hard walls in 100 Independence Mall floor plan are extant and not responsibility of contractor.

No wall wraps/imagery planned, no specific designs planned.

28 Will Navy personnel be present or assisting during installation and deinstallation phases?

Yes, Navy personnel will be present during the installation and deinstallation phases for direction/and non-supervisory oversight.

Customer

29 What are the specific security clearance, credentialing, or escort requirements for personnel accessing the

Washington Navy Yard for storage and deinstallation?

Contractor will be escorted by Museum staff. Deliveries must be done during museum business hours as noted in section 5.0 of PWS.

Customer

30 Are there any time-of-day or date restrictions on installation at Independence Mall or delivery to the Navy Yard?

As stated in section 3.2 of the PWS, Work shall be accomplished between 7:30 AM and 4:00 PM Monday-

Friday, unless otherwise authorized in writing by the COR or Contracting Officer.

Contracting

31 Will the government accept past performance examples from projects where the company served as a subcontractor or teamed with another firm? Can past performance be submitted that the company was not a part of but a subcontractor of theirs completed?

As stated in 52.212-1 Addendum under Non-price factor 2 – Past performance, If the prime vendor or intended subcontractor/partner submits a past performance example in which it served as a subcontractor, the prime/subcontractor/partner shall detail clearly the work that it performed and the magnitude (dollar value) of that subcontracted work only. A reference that does not differentiate between the overall purchase order effort and the subcontractor effort will not be evaluated.

Contracting

32 Can a single project be split into multiple entries (e.g., one for design, one for fabrication) if performed under the same contract to count as two references?

No Contracting

33 As a small business prime teaming with other partners who are intended to be subcontracted, No Contracting are there any additional disclosures, representations, or documentation required beyond past performance scope descriptions?

34 Can we submit our partner’s, who we intend to subcontract for this project, credentials be submitted as part of our Volume I Technical Approach if they are operating as a subcontractor?

Yes Contracting

35 Are there specific invoicing milestones expected (e.g., monthly progress billing, payment upon delivery/install, etc.) or is a final invoice at completion required?

Invoiced monthly Contracting

36 Do you require any specific breakdowns of travel costs or is a fully burdened labor/travel rate per CLIN sufficient?

Fully burden labor/travel rate In accordance with pricing worksheet

Contracting

Is there any flexibility in font and layout choices for tables or visual diagrams within the 20-page technical volume limit?

No Contracting

38 Will proposals be accepted if submitted slightly ahead of the deadline or in multiple emails due to attachment size limitations?

Yes and yes, but emails must include the following information in the Subject Line of their electronic submission: Quote - N0018925T0198 – (Name of Vendor) – (“Prime” or “Sub”) – Email (#) of (#).

39 Will an SF1449 be required at any point, even if not part of the initial submission?

This announcement constitutes the only solicitation; and a SF1449 will not be issued for solicitation. A final SF1449 will be issued upon award.

Contracting

40 Will the Government provide a content director / historian that can work closely with us to ensure historical and narrative

Yes accuracy or should we staff our team with this specialist?

41 Is the development and delivery of all exhibits on the same timeline?

Please refer to PWS sections

2.2 and 2.3.

Customer

42 Are the stakeholders who approve processes for all the exhibits the same?

yes Customer

43 Will the Government provide interior photos of the Plaza / location for the 2.2.4 250 Years on Watch AV Exhibit?

Yes, attached. Customer

44 Will the Government please provide an estimated level of effort for the projecgt?

IAW 16.202-1Description A firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

This contract type places upon the contractor maximum risk and full responsibility for all costs and resulting profit or loss. It provides maximum incentive for the contractor to control costs and perform effectively and imposes a minimum administrative burden upon the contracting parties. The PWS is defined and based off of actual deliverables.

The Purchase order will not be utilizing a Firm Fixed Price Level of Effort contract type will not be used because the work is clearly defined within the PWS. The government will not provide a Level of Effort for this project.

Contracting

45 Given the large number of Offeror questions, will the Government please provide a two week extension?

We do not anticipate extending the solicitation.

46 Is the NMUSN going to provide the copy and scripts for all the printed and AV content or just overarching outlines and guidance for offerors to write to?

Yes, existing copy and scripts will be provided for We Have the Watch base exhibit and expansion as well as for Future Campus Vision to awardee post award. New A/V content not provided by Navy will need copy and script written.

Customer

47 Will the assets provided by NMUSN be organized by subject matter in a CMS, or will we just be given a hard drive full of material that we will need to sort through?

Assets will be compiled in excel and other Microsoft Suite software. Files will be transferred through DoD safe link or if vendor has an established File Transfer Protocol site. Will provide to awardee post award.

Customer

48 How many visitors per hour should we expect to experience the various exhibits, including the traveling exhibit and the geodesic dome?

Approximately 50 visitors per hour.

Customer

49 When putting together this RFP, what exhibits or immersive experiences were good representative examples of other exhibits, storytelling, and experiences?

Sphere in Las Vegas;

National Air and Space Museum – Planets Exhibit;

Artechouse DC; Van Gogh- The Immersive Experiences

Customer

50 For the immersive traveling exhibit, do you imagine the level of immersion restricted to audio and visual inputs?

No Customer

51 "Immersive" and "Fully Immersive" are being used to describe the traveling exhibit but are not mentioned or specified in other content areas, like the vignettes or 100-foot content wall.

Those are static displays Customer

52 How many personal stories do you want to include in the expansion?

14 personal stories Customer

53 Are the personal stories in the expansion AV media, interactive media or printed graphics?

No, the stories for the We Have the Watch expansion are only printed graphics.

54 Have the featured people been selected?

yes Customer

55 Do the featured stories span multiple generations or are they contemporary?

yes Customer

56 What is the anticipated throughput of this exhibit?

Approx. 50 people per hour Customer

57 Is this exhibit connected to the 250 years on Watch Exhibit

The personal stories yes.

Dome is not. Incubator exhibit is not

Customer

58 For the AV content, are you expecting the awarded contractor to shoot original content or will all the content be provided by

NMUSN

All content from NMUSN Customer

59 If we are to shoot or record additional content, can this be quantified? Amount of locations, subject matter etc?

See response for question58 Customer

60 Are there any specifications for the AV content requested? (total run time, resolution, types of content included)

Total run time to not exceed 14 minutes i.e. 7 vignettes at 2 minutes long. Minimum resolution 1080p, preferred resolution 8K. Types of content to include animated artwork (Navy has art, needs to be animated), historic photos, archival video, and modern media.

Customer

61 Are there any existing outlines for the new AV media required that may help us put together a more accurate bid?

No, but expect content to be primarily visual with pop up information bubbles presenting stories, facts, and figures, similar to the approach at National Air and Space Museum, Planets Exhibit A/V.

Customer

62 Is the content and creative for this Incubator Exhibit directly related to the existing or developed content currently located in the NMUSN, or will that need to be developed from the ground up?

Partially. But we have content to add to this exhibit.

This will be provide to the awardee post award.

Customer

63 If it is developed from the ground up, should we assume

Industry can suggest a recommended ratio.

the same printed-to-AV content ratio, or can we suggest a recommended ratio?

64 Does the content we create for the Incubator Exhibit need to extend beyond the exhibit itself as a campaign with goals for community awareness and outreach?

Yes, will need to create awareness that a new museum is being built and this is the type and quality of exhibit to expect.

Customer

65 How many media experiences do you anticipate being part of this exhibit?

One major media experience that consists of 7 vignettes putting people on watch over 250 years of Navy history.

Customer

66 Do the 3D scans of recent artifacts exist or will our team create that content?

Yes, NMUSN will provide 3D scans to awardee post award.

67 Are there any specifications for the AV content requested? (total run time, resolution, types of content included)

Already answered See question 60.

Customer

68 Are there any existing outlines for the new AV media required that may help us put together a more accurate bid?

Already answered See question 46.

Customer

69 Do you have the quantity of trade-show exhibits that you need fabricated?

Refer to PWS 2.2.3 Customer

70 Is the design of the trade show exhibits the same, or is there a need for custom design for each exhibit?

Trade show design will serve as a template for various content.

Customer

71 Will we have access to working design files if we need to “modify existing content” graphics

Yes Customer

72 Are there AV elements in the current trade show design package

Yes Customer

73 Are there any specifications for the AV content requested? (total run time, resolution, types of content included)

Already answered see question 67.

Customer

74 Are there any existing outlines for the new AV media required

Already answered see question 68.

that may help us put together a more accurate bid?

75 What has been developed and approved thus far on the creative?

We Have the Watch, Future Campus Vision, and Support Any Friend are completely developed, approved, and currently installed at

NMUSN.

Customer

76 Does our team have flexibility to modify existing design?

Yes Customer

77 Can you elaborate the “interactive” aspect and goals of the 250 on Watch AV Exhibit?

(for example, Is the center console simply showing deep-dive details on the main projection or do you envision more interactivity options for exploration etc

Initial concept is to have the center console display a “deep dive” of information about what is on screen and give limited control/interaction with the on-screen media.

Customer

78 The schedules are very complex across all the exhibit and exhibit components in this project.

Would it be possible to get a consolidated schedule for all components in one timeline for the length of the Period of Performance; April 2025 – April 2026.

The priority for this project:

1) AV

Dome/Interactive, installed NLT

05OCT25

2) Extension of WHtW, installed NLT

05OCT25

3) Personal Stories, installed NLT

05OCT25

4) Incubator exhibit, installed NLT

05OCT25

All other elements, such as the trade show elements can be delivered NLT 10NOV25. Please refer to PWS deliverable tables 2.2, 2.3, 2.5 for schedule specifics. Specific project dates dependent upon award date.

79 The schedule for AV Exhibition seems very aggressive for a project this size and complexity and doesn’t seem to square with the April 2025 – April 2026 Period of Performance. Is there a reason for the disconnect, might one of the schedules be wrong?

If POP is for April-April, do you really need the AV Exhibit installed by October 2025?

Yes by Navy’s Birthday which is October 13th

Customer

80 Page 1 of 77: the Combined Synopsis states Schedule of Services Required, CLIN 0001 – 0005 says 12 Months for each

CLIN.

a. **See Performance Work Statement (PWS) for full details (page 47 of 77).

b. Period of Performance: 29 April 2025 – 30 April 2026

Deinstallation of exhibit and return travel to Washington Navy Yard to be NLT 26NOV25, please refer to PWS section 2.5 The Period of Performance date will be amended to reflect 29 April 2025 – 28 November 2025

Customer

81 The deadline is published as April 4th at 6:00 am. Should that be 6:00pm? 6:00 am is an odd time for a submission deadline.

Deadline will be modified to 1000 EST April 8th 2025

Contracting

82 The SOW calls for 3D scans.

Are these scans of the artifacts in the existing exhibit or will there be more

The artifacts are currently on display and need to be scanned.

Customer

83 In the We Have the Watch expansion there is one AV unit contemplated. Will contractor be responsible for the content or just the hardware.

Contractor responsible for any new content integration and all hardware.

Customer

84 In the We Have the Watch expansion will the AV in the existing exhibit be replicated or will there be additions or edits?

No the exhibit will not have additions or edits.

Customer

85 In the Trade Show Exhibits can you describe the level of AV you envision? One looping video?

Interactive touch screens?

Complex AR/VR?

No av element to the Trade Show Exhibits.

86 2.2.1 We Have the Watch Expansion: Is there any new audio visual programs needed for this section, or will this use already produced media?

NMUSN has already produced media for WHtW AV that will be used.

Customer

87 2.2.2 Future Navy Museum Campus and Incubator Exhibit:

Is there new media production needed for this section. The description notes 3d scans and media elements. If new media production is needed, are there more specifics about the expectations or approach?

New media production will surround compiling and editing of existing media provided by NMUSN pertaining to Underwater Archaeology projects.

Additionally, new media production will be needed to highlight the new National Museum of the United States Navy construction project.

Customer

88 2.2.3 Trade Show Exhibits: Are there new AV elements needed for this section?

a. If there are new AV elements needed, can any more specifics be provided about the desired functionality?

No, NMUSN will provide AV content for trade show exhibits.

Customer

89 2.2.24 250 Years on Watch A/V:

Do you imagine original production in 8K would be required for this piece?

8K video resolution Minimum 4K for original production.

Customer

90 Page 50: The due dates established for section 2.2, 2.3 and 2.4 appear unrealistic; is there any flexibility in these timelines?

No Customer

91 What are the actual AV exhibit opening and closing date?

October 5, 2025 to November 14. 2025

92 The timeline for the project is very rapid - would the Navy be facilitation any on-site production for this piece?

No Customer

93 Which exhibit or exhibits are being installed in Philadelphia NLT Oct 5, 2025?

2.2.1 Expanded duplicate of We

Have the Watch?

Everything minus the Trade Show Exhibits.

2.2.2 Future Navy Museum

Campus and Incubator Exhibit?

2.2.3 Trade Show Exhibits ? (all

to the same address? If not, are we responsible for traveling the 10 trade show exhibits to other places)

2.2.4 250 Years on Watch Audio-Visual Exhibit?