Combined Synopsis Solicitation N0018925Q0198.pdf

The proposed simplified acquisition is being solicited for project management, development, fabrication, travel, and installation of interactive audio-visual exhibit and supporting material surrounding the Navy’s

250th birthday events.

This is a combined synopsis/solicitation for commercial supplies in accordance with the information in FAR Subpart

12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services and

FAR Subpart 13.106 Simplified Procedures for Certain Commercial Products and Commercial Service. This announcement constitutes the only solicitation; and a SF1449 will not be issued. This combined synopsis/solicitation will be available for download on or about 21 March 2025 under Request for Quotation (RFQ) number

N0018925T0198 at the following website: https://beta.sam.gov /.

This solicitation documents and incorporates provisions and clauses in effect through FAC 2024-07 and DFARS

Change Notice 20250117. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: www.acqnet.gov/far and http://www.acq.osd.mil/dpap/dfars/index.htm. Soliciting unrestricted in accordance with FAR Subpart 6.1 - Full and

Open Competition via SAM.gov. This acquisition will result in a Firm-Fixed-Price purchase order under NAICS

712110. The Small Business Size Standard is $34M.

SCHEDULE OF SERVICES REQUIRED:

CLIN Description QTY U/I

0001 Project Management 12 Months

0002 Exhibit Design 12 Months

0003 Exhibit Fabrication 12 Months

0004 Translation and Transcription 12 Months

0005 Install, Deinstall, and Exhibit Travel 12 Months

**See Performance Work Statement (PWS) for full details.

Period of Performance: 29 April 2025 – 30 April 2026

The exhibit will be located 100 S Independence Mall W, Philadelphia, PA 19106. Return travel will be from

Philadelphia, PA to the Washington Navy Yard in Washington, DC. All material to be stored on Washington Navy

Yard in Building 76.

This announcement will close on 4 April 2025, 06:00 AM EST. Responses should be submitted via e-mail to Megan

Evans at megan.m.halda.civ@us.navy.mil and Antonio Smith at antonio.o.smith2.civ@us.navy.mil.

System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov. For assistance call 866-606-8220 or visit the Federal Service Desk website at http://www.fsd.gov.

All quotes shall include a point of contact, name and phone number, business size, and NET 30 payment terms.

Vendors are required to meet all solicitation requirements, including all terms and conditions of the RFQ, representation and certifications, and technical requirements, in addition to those identified as evaluation factors.

Failure to meet a requirement may result in a quotation being ineligible for award.

Please Review the following applicable attachments:

Attachment 0001 – Past Performance Information Form

Attachment 0002 – Past Performance Report Form

Attachment 0003 – We Have the Watch Exhibit Design Guide

Attachment 0004 – NHHC Style and Usage Guide

The following FAR and DFARS provisions and clauses are applicable to this procurement:

http://www.acqnet.gov/far http://www.acq.osd.mil/dpap/dfars/index.htm mailto:megan.m.halda.civ@us.navy.mil http://www.fsd.gov/

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

JUN 2020

52.204-7 System for Award Management NOV 2024

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting AUG 2020

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.204-29 Federal Acquisition Supply Chain Security Act Orders--

Representation and Disclosures.

DEC 2023

52.209-7 Information Regarding Responsibility Matters OCT 2018

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Products and

Commercial Services

SEP 2023

52.212-1 ADDENDUM

Addendum to FAR provision 52.212-1, Instructions to Quoters

I. GENERAL

In addition to FAR provision 52.212-1, Instructions to Quoters – Commercial Items, and any other instructions contained elsewhere in this solicitation, the following instructions are provided. Vendors are required to meet all solicitation requirements, including all terms and conditions of the RFQ, representation and certifications, and technical requirements, in addition to those identified as evaluation factors.

Failure to meet a requirement may result in a quotation being ineligible for award. Initial quotes and any modifications thereto are to be submitted to the contracting officer on or before the closing date and time cited in this solicitation. Submissions shall be made electronically by e-mail. No hard copy submissions are permitted.

Electronic Submissions: Quotes shall be submitted electronically no later than the due date of the solicitation via email to the Contracting Officer, Dr. Antonio Smith at antonio.o.smith2.civ@us.navy.mil and the purchase order

Specialist, Mrs. Megan Evans at megan.m.evans18.civ@us.navy.mil . Vendors should include the following information in the Subject Line of their electronic submission: Quote - N0018925T0198 – (Name of Vendor) –

(“Prime” or “Sub”) – Email (#) of (#).

Vendors shall comply with the detailed instructions for the format and content of the Quotes contained herein;

Quotes that do not comply may be considered unacceptable and may render the Quote ineligible for award. Vendors shall respond to all requirements of the solicitation. Vendors are cautioned not to alter the solicitation.

All electronic files and versions of quoters quotes shall be compatible with the current release of Adobe Acrobat and

Microsoft Office Suite version 2010 (Excel). The quoter shall be responsible for ensuring that their electronic quotes are virus free. All quote submissions and questions shall be in English.

QUESTIONS: Vendors may submit questions regarding clarification of solicitation requirements via email to the purchase order specialist, Megan Evans, at megan.m.evans18.civ@us.navy.mil . It is requested that all questions be received by 27 March 2025 at 1000 EST. Questions received after the deadline will not be answered by the

Government.

The quote shall consist of the following separate volumes:

QUOTE CONTENT:

mailto:antonio.o.smith2.civ@us.navy.mil mailto:megan.m.evans18.civ@us.navy.mil

Non-Price Factor 1: Technical Staffing and Program Approach

Non-Price Factor 2: Past Performance

Non-Price Factor 3: Small Business Subcontracting Approach

Price Factor 4 - Price

The completion and submission of the items outlined in this section will constitute a quote and will indicate the vendor’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto.

Alternate quotes are not authorized. Objections to any of the terms and conditions of the solicitation will constitute a deficiency (see FAR 15.001), which will make the quote unacceptable.

Vendors shall comply with the instructions for the format and content of the quotes contained herein; quotes that do not comply may be considered unacceptable and may be determined to be ineligible for award.

IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation. Vendors are cautioned not to alter the solicitation.

(2) In the event that any person who is not a bona fide employee of the quoter participated in the creation, formulation, or writing of any portion of the quote, a certificate to this effect shall be included in the quote which shall be signed by an officer of the quoter.

Such certificate shall identify the name of the person who is not a bona fide employee, that person’s employment capacity, the name of the person’s firm, the relationship of that firm to the vendor, and the portion of the quote in which the person participated.

(3) Quotes are to be submitted electronically to Megan Evans at megan.m.evans18.civ@us.navy.mil and

Antonio Smith antonio.o.smith2.civ@us.navy.mil . Quotes are due no later than the closing date and time identified on the front page of the solicitation.

II. REQUIREMENTS FOR QUOTE CONTENT

(1) Introduction and Purpose: This section specifies the format that vendors shall use in this request for quote

(RFQ). The intent is not to restrict vendors in the manner in which they will perform the work, but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes.

(2) Each volume should contain the following items in addition to the other information required by this solicitation:

The cover should indicate the following:

1. Title of the quote

2. Volume number (1,2, or 3)

3. Solicitation number N0018925Q0198

4. Name and address of quoter, point of purchase order information (name, phone number, and email address), CAGE code, DUNS number, and applicable tax identification number (TIN)

5. Quote validity until 120 days after solicitation closing date

Quotes shall be prepared in two (2) separate and distinct volumes (attachments):

Volume I - Non-Price Quote o Factor 1: Technical Staffing and Program Management Approach o Factor 2: Past Performance o Factor 3: Small Business Subcontracting Approach (for other-than-small businesses only).

Volume II – Price Quote o Factor 4: Price

Table of Contents: The table of contents should provide sufficient detail as to allow the important elements to be easily located.

(3) Requirements for Style: Each quoter shall submit a quote that clearly and concisely describes and defines the vendor’s response to the requirements contained in the solicitation. Unnecessary elaboration or other presentations beyond that sufficient to present a complete and effective quote are not desired. Elaborate artwork and expensive visual or other presentation aids are neither necessary nor desired.

The quote shall contain all the pertinent information in sufficient detail in the one area of the quote where it contributes most critically to the discussion of the same information. When necessary, vendors shall refer to the initial discussion and identify its location within the submitted quote.

(4) Quote Page Limitations:

Title Page Limit*

Volume 1: Technical Staffing and Program

Management Approach

No more than

20 pages

Volume 1: Past Performance No more than

12 pages

Volume 1: Small Business Subcontracting

Approach

No More than

10 pages

Volume II – Price Quote

No limit

Each volume is limited to the maximum number of pages as defined in the table above. These page limitations are inclusive of the executive summary and any charts, diagrams, and/or other graphics. Graphics (including tables) included in the quote may use an alternative font with 8 point size type or larger. Each “page” is defined as one sheet, 8 ½” x 11”, with at least one-inch margins on all sides, using a font with a point size of 12 or greater (e.g., “Times New Roman” style with 12 point font).

Lines shall, at a minimum, be single-spaced in Microsoft Word with Microsoft Word Normal character spacing.

Pages shall be consecutively numbered. Multiple pages, double pages, two-sided pages, or foldouts will count as an equivalent number of 8 ½” x 11” pages. Quoters are permitted to submit no more than one page for each of the following, which will not be included in the page count: a cover sheet, list of tables, list of figures, tabs, and dividers. Tables of contents and any compliance matrices may exceed one page, which will not be included in the page count.

Pages submitted in excess of the page limitations described within shall not be evaluated.

*Page limits represent the maximum pages the Government will evaluate and are not construed as de facto standards for the amount of material expected in the quote.

*Cross-Referencing: The quote volumes shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to another volume. Information required for quote evaluation, which is not found in its designated volume will be assumed to have been omitted from the quote.

VOLUME I – Non–Price Quote

This volume shall address the Technical Staffing and Program Approach (Factor 1), Past Performance (Factor 2), and Small Business Subcontracting Plan (Factor 3) and include all information required for quote evaluation. This volume of the quote shall exclude any pricing information.

Each page of each copy shall be affixed with the following legend:

“Source Selection Information - See FAR 2.101 and 3.104.”

VOLUME II – Price Quote

This volume shall include the completed solicitation documents and a complete and detailed price breakdown with all supporting information. Each page of each copy shall be affixed with the following legend:

“Source Selection Information - See FAR 2.101 and 3.104.”

III. QUOTE CONTENT:

Non-Price Factor 1 – Technical Staffing Approach and Program Management Approach : Technical Staffing and Program Management Approach: The quoter’s staffing approach shall demonstrate the quoter’s understanding of and capability to successfully accomplish the staffing and program management requirements of the PWS

Section.

Submissions shall include a detailed description of the experience and professional qualification(s)/background(s) of those individuals to be dedicated to this purchase order effort, as well as the quoter’s approach to managing the various scheduling and milestones required for successful completion of the purchase order.

The quoter shall demonstrate a program management plan to limit missed deliverables due to scheduling mishaps during the life of the purchase order. The submission shall describe risks associated with its program management and any risks associated with implementation of its approach to program management describing any techniques and actions to mitigate such risks.

The quoter shall demonstrate a recruitment plan to limit turnover during the life of the purchase order. The submission shall describe risks associated with its staffing approach and any risks associated with implementation of its approach to staffing describing any techniques and actions to mitigate such risks.

Non-Price Factor 2 – Past Performance: This section shall address the past performance factor and include all information required for quote evaluation. This section shall exclude any reference to the price aspects of the quote.

The vendor shall demonstrate recent and relevant past performance or affirmatively state that it possesses no recent and relevant past performance.

Recent past performance is performance that has taken place within the past five years. Relevant past performance is performance under purchase orders or efforts within the stated period that is the same as or similar to, the scope and magnitude of the work described by this solicitation. In addition, performance data will only be assessed for those references demonstrating at least one year of completed performance prior to the closing date of this solicitation.

To demonstrate its past performance, the vendor shall identify up to three of its most relevant purchase orders or efforts within the past five years and provide any other information the vendor considers relevant to the requirements of the solicitation. Vendors should provide a detailed explanation demonstrating the relevance of the purchase orders or efforts to the requirements of the solicitation.

For purposes of this solicitation, a purchase order is defined as a single purchase order or a single task order placed under an ID/IQ purchase order, a Blanket Purchase Agreement (BPA), or a Federal Supply Schedule. Vendors shall not submit the IDIQ purchase order, FSS purchase order, or BPA itself as a reference.

Vendors may submit a combination of no more than three (3) delivery orders (DOs), task orders (TOs), technical direction letters (TDLs), and/or technical area tasks (TATs) placed under an ID/IQ or BPA as one of the three examples of past performance.

Such a combination must also meet the requirements stated above: each individual example in the combination must have been performed within five (5) years of the solicitation issuance date and demonstrate at least one (1) year of completed performance by the closing date of the solicitation. If a combination of DOs, TOs, TDLs and or TATs are used as a past performance example, the quoter shall state the specific experience claimed, period of performance, and dollar value of each.

A Past Performance example that does not provide the level of detail required may not be evaluated. No more than one combination of DOs, TOs, TDLs and or TATs is permitted in the past performance submittal. One (1) year of completed performance is defined as twelve (12) consecutive months of performance. References with less than twelve (12) consecutive months of service will not be considered.

The references will be evaluated in the aggregate in order to allow quoters who may not have the entire scope and magnitude of the requirement under one individual purchase order or order to still be evaluated for quality if past performance with the full scope and magnitude of the requirement can be demonstrated within the allotted number of references as described above.

If proposed subcontractor past performance is provided as part of the three purchase orders or efforts, the percentage and type of work to be done by the subcontractor on the solicitation’s requirement must be stated. The vendors quote shall detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform. A reference that does not detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform will not be evaluated.

If the prime vendor or intended subcontractor/partner submits a past performance example in which it served as a subcontractor, the prime/subcontractor/partner shall detail clearly the work that it performed and the magnitude

(dollar value) of that subcontracted work only. A reference that does not differentiate between the overall purchase order effort and the subcontractor effort will not be evaluated.

Subcontractor performance (either the quoter’s own subcontractor experience or proposed subcontractor’s experience) of major or critical aspects of this requirement will be considered as highly as prime contractor past performance information for the quoter.

If any of the referenced purchase orders were performed by an affiliate of the vendor, clearly explain the relationship between the vendor and the affiliate. Describe any resources shared by the vendor and its affiliate.

The vendor shall complete a “Past Performance Information Form” for each reference submitted. The form is an attachment to the solicitation. For additional information regarding a particular reference beyond that which will fit on the form, the vendor may continue onto another sheet of paper. The forms and any continuation sheet(s) for submitted references cannot exceed twelve pages.

In addition to the information requested above, vendors shall contact their past performance references and request that each reference complete the attached “Past Performance Report Form” and e-mail the completed survey form directly to Mrs. Megan Evans at megan.m.evans18.civ@us.navy.mil and Dr. Antonio Smith at antonio.o.smith2.civ@us.navy.mil by the closing date and time of this solicitation.

The Government reserves the right to consider past performance report forms received after the due date of the solicitation, to contact references for verification or additional information, to contact references other than those provided by the quoter, and to obtain information from other data sources.

Factor 3 – Small Business Subcontracting Approach

Small Business Subcontracting Approach: The Small Business Subcontracting Plan requirement is mandatory for award to a large business. Each large business quoter’s Small Business Subcontracting Plan will be reviewed in accordance with FAR clause 52.219-9 Alt II (Deviation), Small Business Subcontracting Plan.

It is the goal of this solicitation that prime contractors subcontract with small businesses to the maximum extent practicable. For other-than-small (large) prime contractors, the Small Business Subcontracting Plan goals shall be expressed in terms of whole dollars and percentages based on total planned subcontracting dollars.

The plan will be reviewed for acceptability. The apparently successful quoter shall negotiate an acceptable subcontracting plan with the contracting officer prior to award. Failure to negotiate an acceptable subcontracting plan will make the quoter ineligible for award. Negotiation of the small business subcontracting plan is not considered communications and will only occur with the apparent successful quoter. The plan will be incorporated into any resultant purchase order.

Factor 3 – Price

This volume shall include the completed solicitation documents and a complete and detailed price breakdown with all supporting documentation. The pricing information shall be completed in accordance with the following:

(a) All supplemental information to support quoted price, to include but not limited to fully burdened labor rates, and estimated level of effort by labor category.

(b) Unless completed in SAM, RFQ Section, Representation, Certification and Other Statements of quoters-

Completed by the quoter.

(c) All price and price supporting information shall be contained in the Price quote. No price or pricing information shall be included in any other volume including cover letters. Quoters are responsible for submitting sufficient information to enable the Government to fully evaluate their price quote.

(d) Quote shall be valid for 180 days from solicitation closing date.

(End of FAR provision 52.212-1 Addendum, Instructions, Conditions, and Notices to Quoters)

CLAUSES INCORPORATED BY REFERENCE

52.212-4 Contract Terms and Conditions--Commercial Products and

Commercial Services

NOV 2023

52.222-41 Service Contract Labor Standards AUG 2018

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2024

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.237-1 Site Visit APR 1984

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.242-13 Bankruptcy JUL 1995

52.247-34 F.O.B. Destination JAN 1991

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7012 (Dev) Safeguarding Covered Defense Information and Cyber

Incident Reporting (DEVIATION 2024-O0013 REVISION

1)

MAY 2024

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

JAN 2023

252.204-7017 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services

JAN 2023

252.205-7000 Provision Of Information To Cooperative Agreement Holders OCT 2024

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of

Terrorism

MAY 2019

252.211-7003 Item Unique Identification and Valuation JAN 2023

252.219-7003 Small Business Subcontracting Plan (DOD Contracts) DEC 2019

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.223-7008 Prohibition of Hexavalent Chromium JAN 2023

252.225-7001 Buy American and Balance of Payments Program FEB 2024

252.225-7002 Qualifying Country Sources As Subcontractors MAR 2022

252.225-7048 Export-Controlled Items JUN 2013

252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten.

MAY 2024

252.225-7056 Prohibition Regarding Business Operations with the Maduro

Regime

JAN 2023

252.225-7059 Prohibition on Certain Procurements from the Xinjiang

Uyghur Autonomous Region - Representation

JUN 2023

252.225-7060 Prohibition on Certain Procurements from the Xinjiang

Uyghur Autonomous Region

JUN 2023

252.225-7972 (Dev) Prohibition on the Procurement of Foreign-Made Unmanned

Aircraft Systems (DEVIATION 2024-O0014)

AUG 2024

252.225-7973 (Dev) Prohibition on the Procurement of Foreign-Made Unmanned

Aircraft Systems - Representation (DEVIATION 2024-

O0014)

AUG 2024

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic

Enterprises, and Native Hawaiian Small Business Concerns

JAN 2023

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JAN 2023

252.243-7002 Requests for Equitable Adjustment DEC 2022

252.244-7000 Subcontracts for Commercial Products or Commercial

Services

NOV 2023

252.247-7023 Transportation of Supplies by Sea OCT 2024

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services--

Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-

Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph

(d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM)

(https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ___ ] will, [ ___ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The

Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as

OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered

(include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as

OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered

(include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

The Government intends to award a Firm Fixed Price (FFP) purchase order as a result of this solicitation in accordance with FAR Part 12 “Acquisition of Commercial Items” in conjunction with FAR Subpart 13.5

“Simplified Procedures for Certain Commercial Items”.

Award will be made to the vendor whose quote is most advantageous to the Government under the selection criteria set forth in this solicitation.

The Government intends to evaluate quotes and award a purchase order based on initial quotes. Therefore, the quoter's initial quote should contain the quoter's best terms from a Technical Approach , Past Performance, Small

Business Subcontracting Plan (for other-than-small businesses only) and Price standpoint.

The Government reserves the right to award a FFP purchase order to other than the lowest priced quoter; award a

FFP purchase order without communications; or award a FFP purchase order after communications, whichever is in the best interest of the Government.

Nothing in this provision limits the Contracting Officer’s discretion to rely on information available from other sources (e.g., past performance databases, discussions with other entities familiar with the quoter) or to use any other technique described FAR 9.1 when determining whether the quoter satisfies the FAR 9.104-1 general responsibility standards.

The evaluation of quotes will consider the Non-Price Quote to be significantly more important than the Price

Quote. Within the Non-Price Quote evaluation the Government will consider Factor 1 – Technical Staffing and

Program Management Approach to be approximately equal to Factor 2 – Past Performance , and Factor 3 Small

Business Subcontracting Plan (for other-than-small businesses only).

Initially, the quotes will be ranked according to price. A vendor’s quoted price will be determined by adding all extended amounts for the CLINs/SLINs in section B. If the lowest priced vendor is evaluated to have a Factor I –

Technical Approach combined Technical/Risk rating of “Outstanding” and an overall Past Performance Confidence

Assessment rating of “Substantial Confidence”, and acceptable Small Business Subcontracting Plan (for other-than-small businesses only) and the quote represents the best value for the Government and the evaluation process stops at this point.

Award shall be made to that vendor without further consideration of any other quotes. However, if the lowest priced quote is not evaluated to have an “Outstanding” Technical Approach Combined Technical/Risk rating , “Substantial

Confidence” Past Performance Confidence Assessment Rating, and Acceptable Small Business Subcontracting Plan

(for other-than-small businesses only), the next lowest priced quote will be evaluated.

The evaluation process will continue (in order of price from lowest to highest) until a quote is evaluated to have an

“Outstanding” Technical factor, AND a “Substantial Confidence” Past Performance Confidence Assessment, and

Acceptable Small Business Subcontracting Plan (for other-than-small businesses only).

The Government shall then make an integrated best-value award decision between that quote rated with an

“Outstanding” Technical factor, AND a “Substantial Confidence” Past Performance Confidence Assessment, Acceptable Small Business Subcontracting Plan (for other-than-small businesses only) and all lower priced awardable quotes.

If no quotes are rated with an “Outstanding” Technical factor, AND a “Substantial Confidence” Past Performance

Confidence Assessment, and Acceptable Small Business Subcontracting Plan (for other-than-small businesses only) the Contracting Officer shall make an integrated assessment best-value award decision from among quoters rated

“Acceptable” for Technical and “Unknown Confidence” Past Performance or better and Acceptable Small Business

Subcontracting Plan (for other-than-small businesses only).

The Government reserves the right to award a purchase order to other than the lowest priced quoter.

Non-Price Factor 1 – Technical Staffing and Program Management Approach:

The vendors staffing approach will be evaluated on its feasibility, its comprehensiveness, and the degree to which the quoter demonstrates its understanding of and capability to successfully accomplish the staffing requirements of the solicitation.

The approach will be evaluated on its ability to clearly and thoroughly detail the experience and professional qualification(s)/background(s) of those individuals to be dedicated to this purchase order effort.

The approach will be evaluated on its ability to provide the personnel with all qualifications described in the PWS, its demonstration of a recruitment plan to limit turnover during the life of the purchase order, and it mitigation plan for risks associated with its staffing approach to include its approach to staffing describing any techniques and actions to mitigate such risks. The submission shall describe risks associated with its program management and any risks associated with implementation of its approach to program management describing any techniques and actions to mitigate such risks.

Factor I will be evaluated using the Combined Technical/Risk Ratings table below.

The combined technical/risk rating includes consideration of risk in conjunction with the strengths, weaknesses, and deficiencies in determining technical ratings.

Combined Technical/Risk Ratings Table

Technical Rating Description

Outstanding

Quoter indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good

Quoter indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable

Quoter meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Quoter has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable

Quoter does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable.

Quote is un-awardable.

NOTE: A rating of “Marginal” for Factor I, means that the quote is not awardable without a change or changes to the quote. A quote which includes a “Marginal” rating is not eligible for award if award is made on initial quotes.

A rating of “Unacceptable” for Factor I, means that the quoter’s quote is not awardable and will not be further evaluated. Vendors simply providing general statements or paraphrasing/parroting the PWS in whole or in any part may result in a rating of “Unacceptable”.

Definitions:

Strength is an aspect of a quoter’s quote that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during purchase order performance.

Weakness means a flaw in the quote that increases the risk of unsuccessful purchase order performance.

Significant Weakness in the quote is a flaw that appreciably increases the risk of unsuccessful purchase order performance.

Deficiency is a material failure of a quote to meet a Government requirement or a combination of significant weaknesses in a quote that increases the risk of unsuccessful purchase order performance to an unacceptable level.

Risk, as it pertains to source selection, is the potential for unsuccessful purchase order performance. The consideration of risk assesses the degree to which a quoter’s quoted approach to achieving the technical factor may involve risk of disruption of schedule, degradation of performance, the need for increased Government oversight, and the likelihood of unsuccessful purchase order performance.

Non-Price Factor 2 – Past Performance:

The past performance evaluation factor assesses the degree of confidence the Government has in a quoter’s ability to meet the Government’s requirements based on the quality of a demonstrated record of recent and relevant performance. There are three aspects to the past performance evaluation: recency, relevancy, and quality. These are combined to establish a single performance confidence assessment rating for each vendor.

Past Performance Recency: Recency is the time period during which past performance references are considered relevant. For purposes of this solicitation, recent past performance is performance that has taken place within five

(5) years as of the closing date of this solicitation. Performance outside of this stated period will not be considered for evaluation purposes.

Past Performance Relevancy: Regarding relevancy, each past performance reference under each vendor’s Past

Performance submission will be evaluated to determine its scope and magnitude relative to the instant requirement.

The following definitions apply to this evaluation:

1. Scope: Experience in the areas defined in the PWS.

2. Magnitude: The measure of the similarity of the dollar value of actually performed work that exists between the PWS and the quoter’s referenced purchase orders during the stated five-year period established by the solicitation.

The aggregate of each vendors past performance references in terms of scope and magnitude will result in the assessed overall relevance of that vendors past performance.

Relevancy ratings are shown in the Past Performance Relevancy Ratings Table below.

Past Performance Relevancy Ratings Table

Rating Description

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort this solicitation requires.

Past Performance Quality: The third aspect of the past performance evaluation is to establish the overall quality of the vendors past performance. The Government will review all past performance information collected and determine the quality of the vendor’s performance, including general trends and usefulness of the information, and will incorporate this into the overall past performance confidence assessment rating.

Past Performance Confidence Assessment: The overall assigned rating for past performance will be the Past

Performance Confidence Assessment rating, defined in the table below. The assignment of this rating will be based on the overall quality of the recent and relevant past performance and will also consider the source of the information, the context of the data, and general trends in the quoter’s performance. The quality of performance under a past performance reference that has no relevance to the instant requirement will not be considered in the overall assessment of past performance confidence. Evaluation will focus only on work already performed. Work yet-to-be performed and work prior to the last five years as of the closing date of this solicitation will not be considered. In addition, performance data will only be assessed for those references demonstrating at least one year of completed performance prior to the closing date of this solicitation.

If the vendors aggregated past performance is determined to be not relevant as defined in the solicitation, then the quality of the vendors past performance will not be evaluated through a confidence assessment and the past performance factor will be rated as “Neutral Confidence.” If a vendors aggregate past performance is determined to be relevant, then each past performance reference under the quoter’s past performance submission that contributed to the determination of aggregate relevance (i.e., each reference that is rated at least somewhat relevant) will be evaluated to determine the quality of the vendor’s performance under that reference. The quality of performance on purchase order references that are rated not relevant is not evaluated even when the overall past performance is found to be relevant.

In the case of vendors for which there is no information on past purchase order performance, or where past purchase order performance information is not available, the vendor may not be evaluated favorably or unfavorably for the past performance factor. In this case, the vendors past performance is unknown and assigned a performance confidence rating of “Neutral Confidence.”

Although a vendor that lacks recent, relevant past performance may not be rated favorably or unfavorably with regard to past performance, the Government may determine that a “Substantial Confidence” or “Satisfactory

Confidence” past performance rating provides better value to the Government than a “Neutral Confidence” past performance rating.

In order to determine the quality of performance, the Government may utilize existing data sources, including the

Past Performance Information Retrieval System (PPIRS), the Contractor Performance Assessment Reporting System

(CPARS), the Federal Awardee Performance and Integrity Information System (FAPIIS), the Electronic Subcontract

Reporting System (eSRS), and/or other data sources. The Government may communicate with points of contact in the quoter’s customers’ organizations, which could include private sector requirements and purchase orders personnel, Administrative Contracting Officers, Procuring Contracting Officers, Contracting Officer’s

Representatives, and other Government activity requirements personnel.

The Government may verify past performance information. The Government may contact some or all of the references provided, as appropriate, and may collect information through questionnaires, telephone interviews, and existing data sources. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources, including sources outside of the Government.

The past performance factor evaluation and past performance confidence assessment rating is separate and distinct from the contracting officer’s responsibility determination. The assessment of the quoter’s past performance will be used as a means of evaluating the relative capability of the quoter and other competitors to successfully meet the requirements of the solicitation.

Past Performance Confidence Assessment Ratings Table

Substantial Confidence Based on the quoter’s recent/relevant performance record, the Government has a high expectation that the quoter will successfully perform the required effort.

Satisfactory Confidence Based on the quoter’s recent/relevant performance record, the Government has a reasonable expectation that the quoter will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available or the quoter’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The quoter may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the quoter’s recent/relevant performance record, the Government has a low expectation that the quoter will successfully perform the required effort.

No Confidence Based on the quoter’s recent/relevant performance record, the Government has no expectation that the quoter will be able to successfully perform the required effort.

Note: A rating of “Limited Confidence” for the past performance factor means that the quoter’s quote is not awardable without a change or changes to the quoter’s quote. A quote that includes a “Limited Confidence” rating is considered to be susceptible to correction if the contracting officer determines that an exchange is appropriate and said exchange is conducted. A rating of “No Confidence” for the past performance factor means that the quoter’s quote is not awardable and is not susceptible to correction.

Factor 3 – Small Business Subcontracting Plan (Other than Small Businesses ONLY)

The contracting officer will negotiate an acceptable small business subcontracting plan if the apparent successful offeror is a large business concern in accordance with FAR 19.702(a)(1). Failure to negotiate an acceptable subcontracting plan will make the offeror ineligible for the award.

Acceptable Small Business Subcontracting Plan meets requirements codified in FAR 19.702(a)(1)

Unacceptable Small Business Subcontracting Plan does not meet requirements codified in FAR 19.702(a)(1)

Factor 4 – Price:

The Government will evaluate price quotes in accordance with FAR 13.106-2, Evaluation of quotations or offers.

The Government may evaluate any and all information submitted by the quoter to support the reasonableness of the cost/prices quoted. The method of evaluation used by the contracting officer is solely within the discretion of the contracting officer.

Total price will be evaluated taking into the account the total price for the base period of performance. Price analysis will be used to evaluate price reasonableness.

The Government may evaluate…