USFF Transportation Services PWS.v5.pdf

SPECIFICATIONS LIST - USFF C

PROCURE TRANSPORTATION SERVICES FOR NAVY MARINE CORP 250-Year Celebration

(NMC250)

1. Place of Performance: Near Downtown Philadelphia, PA; Camden, NJ; and surrounding areas.

2. Required Performance Period:

2.1.1. Luxury Buses: October 10, 2025 through October 12, 2025 with an option of October 14, 2025

2.1.2. SUVs: October 09, 2025 through October 15, 2025

2.1.3. Vans: October 09, 2025 through October 15, 2025

3. Luxury Buses Scope: This project order will procure three (3) luxury buses in support of NMC250 celebration for United States Fleet Forces Command (USFFC).

3.1 Requirements

3.1.1. Provide a total of three (3) luxury buses in support of USFFC NMC250 celebration for VIPs in and around the downtown area of Philadelphia, PA and Camden, NJ.

3.1.2. The vendor is required to provide buses with drivers.

3.1.3. The vendor shall provide the following items:

QTY Description Dates Times

3 Three (3) luxury 56-passenger buses, automatic, with blackout or tinted windows, unlimited mileage included.

Oct. 10, 2025 -

Oct. 12, 2025

10/10: 0800 - 2200

10/11: 0800 – 10/12: 0100

10/12: 0800 – 2200

1 -

Optional

One (1) luxury 56-passenger bus, automatic, with blackout or tinted windows, unlimited mileage included.

Oct. 14, 2025 0800 - 1400

4. SUVs Scope: This project order will procure three (3) Luxury SUVs in support of NMC250 celebration for

USFFC.

4.1. Requirements

4.1.1. Provide a total of three (3) Luxury black SUVs in support of USFFC NMC250 celebration for VIPs in and around the downtown area of Philadelphia, PA and Camden, NJ.

4.1.2. The vendor is required to provide SUVs without drivers.

4.3. The vendor shall provide the following items:

QTY Description Dates

3 Three (3) black luxury 8-passenger GMC YUKON XL or Chevrolet Suburban

SUVs, automatic, with blackout or tinted windows, unlimited mileage included. To be dropped off with USFFC in downtown Philadelphia at a specific location determined after award and picked up at the same location. Dropoff to be at 1700

EST on 10/09 and Pickup to be at 1000 EST on 10/15.

Oct. 09, 2025 -

Oct. 15, 2025

4.4. OPTION (to be priced separately): Vendor shall provide Fuel, EZ-Pass for Tolls, and Parking fees for the rental duration. Parking shall be within ten (10) miles of the following hotels:

4.4.1. Sonesta Philadelphia Rittenhouse Square, 1800 Market St, Philadelphia, PA 19103.

4.4.2. Philadelphia Marriott Old City, One Dock St, Philadelphia, PA 19106.

5. Vans Scope: This project order will procure three (3) Luxury Vans in support of NMC250 celebration for

USFFC.

5.1. Requirements

5.1.1. Provide a total of three (3) Luxury black Vans in support of USFFC NMC250 celebration for VIPs in-and-around the downtown area of Philadelphia, PA and Camden, NJ.

5.1.2. The vendor is required to provide Vans without drivers.

5.3. The vendor shall provide the following items:

QTY Description Dates

3 Three (3) black Luxury 15-passenger vans, automatic, with blackout or tinted windows, unlimited mileage included. To be dropped off with USFFC in downtown Philadelphia at a specific location determined after award and picked up at the same location. Dropoff to be at 1700 EST on 10/09 and Pickup to be at 1000

EST on 10/15.

Oct. 09, 2025 -

Oct. 15, 2025

5.4. OPTION (to be priced separately): Vendor shall provide Fuel, EZ-Pass for Tolls, and Parking fees for the rental duration. Parking shall be within ten (10) miles of the following hotels:

5.4.1. Sonesta Philadelphia Rittenhouse Square, 1800 Market St, Philadelphia, PA 19103.

5.4.2. Philadelphia Marriott Old City, One Dock St, Philadelphia, PA 19106.

6. Post-Implementation: The Government Technical Point of Contact (GTPOC) will perform inspection and final acceptance of equipment.

7. BUS SERVICES

7.1 All drivers must be fully qualified and possess valid driving licenses. No individual driver shall be required to drive more than twelve (12) hours straight or more than local labor laws restrict, whichever is lower. Drivers must not have been on-duty within the previous twelve (12) hours or less than local labor laws restrict, whichever is lower.

7.2 The vendor shall provide a Collision Damage Waiver (CDW) for all vehicles. The CDW shall waive the

Government’s (not the hired vehicle drivers) damage responsibility for all of the costs of damage to, loss or theft of, the vehicle or any part or accessory and related costs regardless of fault or negligence. If the vendor provides CDW on behalf of rental agency, the Government shall be subject to the specific requirements of that rental agency’s

CDW.

7.3 The vendor shall provide climate-controlled bus service inclusive of one (1) driver or operator, any additional helpers or crew required by local authorities, all insurance, fuel, holiday surcharges, overtime, parking fees and all other operating expenses.

7.4 The vendor shall ensure that the bus is in sound mechanical condition and meets all safety standards required by local laws and regulations. Further, the bus shall be in a clean condition so as not to soil passengers, their clothing or possessions with dirt, grease, oil, or other matter and shall be free of debris.

7.5 In the event of a bus breakdown, the vendor shall provide within two (2) hours, at no additional expense to the

Government, a replacement bus complying in all respects with this contract.

7.6 Any personal articles or items found on the bus after completion of each trip shall be turned over to the GTPOC.

7.7 The vendor shall be responsible for ensuring that the vendor and an authorized representative of the Government jointly inspect each bus before and after trips. The Government shall not consider any claim for damage to a bus which has not been inspected.

7.8 Substitution of Buses. If the vendor does not have available the type of bus ordered and the bus has been ordered at least 24 hours in advance, the vendor shall substitute a bus type equal to or better than the bus ordered at the price listed for the type of bus originally ordered. EXAMPLE: If two (2) 50 passenger buses are ordered but unavailable, the vendor shall furnish a combination of passenger buses at the price listed for the 50 passenger buses originally ordered.

7.9 Unit price shall be inclusive of all pricing variables, including, but not limited to, all necessary equipment, licensed operators, holiday and overtime costs, removal, disposal, transportation, setup, pre-positioning, staging, charter, vetting of operations, detention or demurrage, fuel and operating expenses, dismantling and labor, repositioning, all applicable taxes and surcharges. Unit price shall be inclusive of performance at night, overtime, Fridays, Saturdays, Sundays, Holidays, performance under heavy rain and other inclement weather, and service to tankers and ships carrying explosives, as well as any cost associated with all necessary insurance (including

Admiralty insurance) as required by local laws, licenses and permits or incurred to comply with applicable laws, codes, and regulations, in connection with the performance of the work.

8. VEHICLE RENTAL WITHOUT DRIVER

8.1 The vendor shall provide vehicles that have been properly maintained and serviced. If a vehicle does not meet the requirements of this contract as determined by the GTPOC or representative, the Government shall have the right to reject the vehicle for performance of services. The vendor shall ensure that each vehicle is jointly inspected upon delivery of the vehicle at the beginning and return at the end of the rental period by the vendor and an authorized representative of the Government. Government shall not consider any claim for damage to a vehicle which has not been inspected.

8.2 The vendor shall provide a CDW for all vehicles. The CDW shall waive the Government’s (not the hired vehicle drivers) damage responsibility for all of the costs of damage to, loss or theft of, the vehicle or any part or accessory and related costs regardless of fault or negligence. If the vendor provides CDW on behalf of rental agency, the

Government shall be subject to the specific requirements of that rental agency’s CDW.

8.3 If a vehicle is not operable when required under this contract, the vendor shall provide, at no additional expense to the Government, a replacement vehicle within two (2) hours that complies in all respects with this contract.

8.4 Vehicle Specifications, Maintenance, and Malfunctions:

8.4.1 The vendor shall furnish air-conditioned vehicles not more than five (5) years old, in good order and condition and otherwise in full compliance with best commercial practices and local laws and regulations. They shall be equipped with front and back seat belts, an emergency triangle, spare tire, jack and complete set of tools for changing a flat tire, as well as any other equipment required by local authorities. Upon initial rental, the gasoline tank shall be full.

8.4.2 The vendor shall provide vehicles that have been properly maintained and serviced, including all motor oils, lubricants, antifreeze, coolants and other fluids such as windshield washer fluid, and shall be responsible for all emergency repairs and services.

8.4.3 Should any vehicle break down while in the Government’s possession, the vendor shall replace it with another vehicle of the same or larger size as quickly as possible, but in any case, no more than two (2) hours after the breakdown is reported. The replacement shall take place either at the point of breakdown or at the vendor's office closest to that point; whichever is more convenient for the Government. All repair or replacement costs, including transportation, shall be at the vendor's expense. In addition, the vendor shall be liable for any Government incurred costs because of the breakdown; such as towing, repair costs, and related transportation expenses because the vendor was unreachable.

8.4.4 The vendor shall obtain written acknowledgement of vehicle service by an authorized Government representative. The Government shall not be liable for loss or damage to rented vehicles in any amount regardless of the cost, except where the loss or damage is caused by the willful and wanton misconduct of the Government employee.

8.5 Driver's License. Vehicles shall be furnished to any official Government (military or civilian) driver who has attained the age of 18 years, and possesses a valid driver's license.

8.6 The vendor shall provide Global Positioning System (GPS) Unit installed in vehicle. GPS Unit shall be loaded with up-to-date maps of the local area.

8.7 Insurance and Liability. The prices for vehicle rental services, as set forth in the schedule, shall be subject to the conditions below:

8.7.1 The Government shall not be liable for loss or damage to rented vehicles in any amount regardless of the cause, except where the loss or damage is caused by the willful and wanton misconduct of the Government

8.7.2 The vendor and any Subcontractor shall be liable for, and shall indemnify and hold harmless, Government, its agents, and its employees against all actions or claims for loss of or damage to property or the injury or death of persons, resulting from the fault, negligence, or wrongful act or omission of the vendor, its subcontractors, its agents, or employees.

8.7.3 The vendor shall provide and maintain at its expense, all vehicle operator's insurance required by the law of the country in which the vehicle is to be operated. All necessary insurance certificates shall be provided with the rental vehicle. Such insurance shall include all coverage required by law for bodily injury, collision, and property damage liability. The vendor shall be liable for, and shall indemnify and hold harmless the Government, its agents, and its employees, against all actions or claims for loss of or damage to property or the injury or death of persons, within the required policy limits, arising out of or in connection with the rental or use by the Government, its agents or its employees of any vehicle under this contract.

8.7.4 Paragraph 8.7.3 shall not be construed as limiting the vendor’s liability to the amounts of the required minimum insurance coverage specified therein.

8.8 The vendor shall provide vehicles that have been properly maintained and serviced. If a vehicle does not meet the requirements of this contract as determined by the KO, the Government shall have the right to reject the vehicle for performance of services. The vendor shall ensure that each vehicle is jointly inspected upon delivery of the vehicle at the beginning and return at the end of the rental period by the vendor and an authorized representative of the Government. The Government shall not consider any claim for damage to a vehicle which has not been inspected.

8.9 Traffic Violations and Fines. Each vehicle operator shall be responsible for payment of fines and legal costs incurred as a consequence of the violations of traffic laws or regulations. The vendor shall notify the Government of the infraction and amount cited as soon as the documentation concerning the violation is received by a Government

8.10 The vendor shall return all items left in rental vehicles to the GTPOC.

9. Government Representative: LCDR Sam Willard, USFFC, 1562 Mitscher Ave, Ste. 250, Norfolk, VA, 23511.

10. SUPTXT203.1106-1 (3-18) NAVY USE OF ABILITYONE SUPPORT CONTRACTOR - RELEASE OF

OFFEROR INFORMATION (Mar18)

NAVSUP FLC Norfolk may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during its contract performance. The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractor’s consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support contractor personnel to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the AbilityOne Program support contract.

Offerors may execute their own Non-Disclosure Agreement with the AbilityOne Program (AbilityOne contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the Contracting Officer's Representative (COR) for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the

Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the

AbilityOne Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP FLC Norfolk contract.