N0018925Q0376 Amendment 0003.pdf

1301266134

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Purpose of this amendment is to:

- Attach anw ers to questions from site visit and questions to answ ers proposed by vendors

- Attach designs and draw ing.

- Non-Price page quantity limit change to Ninety (90) pages.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Sep-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0018925Q0376

X 9B. DATED (SEE ITEM 11)

21-Aug-2025

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Sep-2025

CODE

NAVSUP FLC NORFOLK CONTRACTING

NORFOLK OFFICE

ATTN: G. DOBISON

1968 GILBERT ST, SUITE 600

NORFOLK VA 23511-3392

N00189 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0018925Q0376

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

ATTACHMENTS

- 380 Tank 1

- 380 Tank 2

- 380 Waveboard Demensions 1

- 380 Waveboard Demensions 2

- 380 Waveboard Demensions 3

- 380 Wavemaker Pics

- Wavemaker Capabilities

SITE VISIT QUESTIONS/ ANSWERS

Site Visit Questions and Answers:

Q1. Is the goal to produce a single wave or repeating (multiple) waves?

A1. There is hardly a use case for sending one solitary wave down the tank. The wavemaker will need to produce repeating waves in the frequency range and wave heights specified in the SOW.

Q2. Will the tank be drained for the wavemaker replacement?

A2. The tank will be drained as low as allowed by NAVFAC. For the most recent renovation we were allowed to drain the water level to 3ft and maintain that water depth for several months. The water depth is 16ft when the tank is full. It is unlikely that we will be authorized to fully drain the tank, due to concerns of the groundwater

(hydrostatic pressure) cracking the concrete tank.

The wavemaker sits on a ledge that is approximately 6ft above the tank floor, so the work area will be dry.

Q3. The crane (overhead hoist) rail has an 8000 lb capacity hoist. There is a second hoist with a 4000 lb capacity that can operate on the same rail at the same time. Does this mean the rail can support 12000 lb?

A3. The rail spec is not stenciled on the overhead rail, so we have to assume it is the single hoist capacity of 8000 lb and not the combined capacity. If operating two hoists, the combined lifting capacity would still be limited to 8000

lb. The heaviest single piece of equipment is the lower board, which weights 7200 lb, so this should not be an issue.

Q4. Can the contractor operate the crane/hoist?

A4. This is a question for NAVFAC. For the most recent renovation project performed in the towing tank (FY 2024 to 2025), all hoist operations were performed by USNA staff and not the contractor. This is likely to be the same for this project.

Q5. Is any work being done on the wave absorbing beach or the towing cable?

A5. No, that work was recently performed as part of a different contract.

Q6. Does the computer system need to be Windows 11 based?

A6. No, not specifically although it would be preferred if it operates on a Windows based PC, as that is what is used at USNA. Future proofing is important, so we hope to avoid an uncommon or bespoke computing system.

Q7. Do you need two physical emergency stop buttons (E-stops)?

A7. Yes. One E-stop is located in the vicinity of the wavemaker on the elevated red deck. The second E-stop is located in the 380 control room by the remote computer terminal.

Q8. Do we (the contractor) need to remove the Air Blowers? These have an inventory tag.

A8. The removal of the air blowers was not specified in the SOW. They can be moved to provide easier access when hoisting the wave-boards. Since the air blowers are on inventory, the USNA staff will have to work with our inventory specialists to get them removed or transferred to DLA. This may occur before the project begins, which will free up some space in the vicinity of the wavemaker.

Q9. Does the wavemaker need to be a dual flap like the existing system?

A9. No, we have no preference to the type or quantity of wavemaker flaps or paddles. Any type of wavemaker that is capable of making our required waves in the SOW will be considered suitable.

Q10. How do you stop water from leaking past the side seals?

A10. Great question. Currently, we have pneumatic bladders that press on a UHMW wiper that glides along a stainless steel plate that is bonded to the tank walls. This setup does a poor job of sealing out water, even after a recent refurbishment. When we lose air pressure, the back of the wavemaker floods. When we lose power, the sump pumps behind the board will not work and the back of the wavemaker floods. This is a real problem and requires a good engineering solution.

Q11. How much gap or tolerance is acceptable at the tank walls (between the wavemaker and the wall)?

A11. Any gap will lead to water leaking past the side seals and will need an innovative way of containing or controlling water. If the question is, how close does the wavemaker board (or paddle) need to be to the tank walls?

Our answer is, as close as is necessary to generate uniform waves measured transversely across the tank span. By this we mean, a gap of a half inch or so is unlikely to impact on the uniformity of the waves. A gap of a foot at the tank walls will very likely lead to non-uniform waves when measured transversely. The tank span is 26 ft across.

The wavemaker should occupy as much of this span as is practical.

Q12. Can an additional plate be added to the tank walls?

A12. Yes if it is necessary for the new wavemaker to operate, you can remove, reuse, or replace the stainless steel plate that is bonded to the concrete walls.

Q13. Are there wipers at the joints (hinges) and how do the hinges seal (on the existing MTS system)?

A13. The hinges are major leak points. Please do not rely on the existing system as an example of how to properly seal out water.

Q14. Regarding the existing system removal and DLA, is it the contractor’s responsibility to dispose of all of the equipment?

A14. Yes, in the SOW the contractor is responsible to uninstall, remove, and properly dispose of the existing wavemaker system from USNA property. Since it is on the USNA inventory, the contractor will provide the government some credit for the value of the equipment removed. USNA staff will work our local inventory specialist to properly remove it from the inventory list once these requirements have been satisfied. The goal is to avoid DLA as the removal effort would fall on the lab staff.

Q15. Do you want a wet or dry backed system?

A15. We have no preference as long as it functions as designed (a dry backed system will obviously not function well if the back side is flooded).

Q16. Is the wave-board all Aluminum, and is that a requirement?

A16. Yes, the wave-board is 2 inch thick Aluminum, and the support structure is also Aluminum. There is no requirement that the replacement system be made of Aluminum. Our requirement is that it is corrosion resistant. It does not need to be metal.

Q17. What parameters are needed to converge waves at a specific location? (relevant to irregular waves).

A17. When tuning the new system, we will work with the contractor to make sure that the user input variables are sufficient.

Q18. Can the concrete stop pads (behind the wavemaker) be reused?

A18. Yes, of course. The construction drawings show that these were not a continuous pour with the towing tank walls. There may be rebar or other means that tie them into the tank wall, however. We would suggest leaving these alone unless they impede the footprint of the new system.

Q19. When the wavemaker shuts down or stops suddenly is it desirable to stay upright, or to fall back on its stops?

A19. This is relevant to a system fault or if someone hits the E-stop button. We would prefer if the system falls back on its stops (or neutral unpowered position) in a safe and controlled manner.

Q20. What is the total tank size and dimensions so that we can calculate the pressure on the board face?

A20. All of this information is in the SOW.

Q21. Will there be a maintenance contract after the system is installed?

A21. This is unlikely, so the desire is to have a system that is staff maintainable after the warranty period.

Q22. What are the gauges on the wave-board face?

A21. Those are capacitance wave gauges used to provide feedback for active wave suppression.

Questions and Answers Proposed by Vendor(s) Q1. Please provide detail drawings of the existing basin, in order to make a proposal which fits in the existing

Towing Tank. These drawing should also indicate access doors, hoisting facilities etc. for facilitating the removal of the existing equipment, and the installation of the new equipment. These drawings should give information about the existing carriage too, in order to avoid any collision.

A1. Please review the attached drawings. Three show different views of the wave maker footings and dimensions.

A cross section of the tank shows carriage dimensions and clearances, and a facility layout diagram shows overall tank dimensions and layout.

Q2.The work includes removal of the existing equipment. Please provide drawings and photos of the existing equipment including availability of existing hoisting equipment, access doors etc. in order to estimate the costs for the removal of the existing equipment.

A2. Existing Hoist equipment includes: an overhead monorail hoist (8000 lb. capacity); secondary monorail hoist

(4000 lb. capacity); and forklift (4400 lb. capacity). The monorail running the length of the tank is rated for 8000 lbs. The USNA Forklift and Crane must be operated by Certified USNA Staff. Contractor could alternately bring their own forklift.

A2. The primary access will be through a roll-up door at the beach end of the tank, which measures 24 ft. wide by

10 ft. tall. The upper flap of the existing wavemaker is 5000 lbs., while the lower flap weighs 7800 lbs. A PDF containing photos is attached.

Q3. We contemplate working with a local contractor to perform removal activities and assist with the installation under the supervision of our Project Manager. In order to get accurate pricing, we will need all of the information requested in our previous questions. Once we have this information we will be able to get quotes from local providers, but it will be very hard to get all of this done by the proposed closing date of Sept. 2nd. This is another reason to request a 4 week extension to the closing date.

A3. The Government will not be extending the solicitation 4 weeks of September 2 deadline. The deadline will be revised for a full 30 days from the actual solicitation posting date. The solicitation will now close on 9/22/2025.

Q4. Further to our question in 4 above, if there is a specific reason why the closing date cannot be extended, would it be possible to offer the removal and installation assistance as an option to the contract on a post award modification basis to allow us the time necessary to arrange this with local contractors? Alternatively, could at least the removal activities be carried out by a third party under a separate contract, but with input from the contractor? This could potentially be more cost-effective for purchasing party.

A4. There will not be an option to the contract on a post award modification for removal and installation. This will be completed in accordance with the Statement of Work (SOW).

Q5 The tank is reported to be 7.9 meters wide. Could you please provide details regarding any dimensional deviations at the specific location where the new wave maker is to be installed?

A5. Additionally, we would appreciate clarification on the perpendicularity and parallel alignment of the basin walls and floor at that location. Please provide drawing with dimensions and tolerances

A5. Please review the attached drawings. Three show different views of the wave maker footings and dimensions.

Q6. We assume that the towing tank will be emptied by the Customer before the dismantling of the existing wave maker and installation of the new wave maker. We also assume that the Customer will fill the basin directly after the

"dry commissioning" has been done by the Contractor. We also assume that the Customer will fill the towing tank, after which the "wet commissioning" can be executed by the contractor Are these assumptions correct?

A6. USNA will be responsible for coordinating the draining and filling of the towing tank. The tank will be drained as low as allowed by NAVFAC, but expect that it will not be fully drained. The water level will be below the elevated foundation (Page 3, paragraph 1) so that the working area near the wavemaker is dry.

Q7. In our opinion, this is an unrealistic requirement, as even a system that remains idle will be subject to aging effects. Could this wording be adjusted to: "The drive system shall be engineered and designed to function without significant performance degradation throughout the specified lifetime of the system."?

A7. No change. How would one quantify “significant performance degradation”? The intent is that the system will be made of materials that will resist corrosion or failures due to aging. Periodic maintenance is acceptable and expected. It can be assumed that seals and moving component parts have a finite life and will require periodic maintenance or replacement. Major components should be designed to have a life expectancy of at least the 20 year service life desired in the SOW (Page 4, 4.d).

Q8. For the statement "All scheduled on-site inspections and maintenance shall be included." We assume that the

Customer will be responsible to carry out the regular "daily" maintenance activities, as it is neither extensive nor complex, and the Contractor will be responsible for advising the Customer on an as needed basis. Can you confirm that the Customer will be able to do this so the Contractor will have this "daily" maintenance?

A8. A daily inspection and maintenance activities in the normal operation of the wavemaker system will be the responsibility of USNA staff. Maintenance that exceeds that required for normal day-to-day operation will be the contractor’s responsibility during the warranty period.

Q9. Can you provide a more detailed explanation concerning the Customer's expectations regarding the performance of the wave absorption? Basically, what is the customer’s expectation of the wave absorption.

A9. The current wavemaker system has the ability to use feedback from wave gauges, on the board face, to actively reduce waves in the tank between runs. The wavemaker should be able to assist with calming or settling the tank free-surface when not generating waves. This should be something that the user can turn on or off via software.

Q10. What are the leading requirements? Minimal and maximal requirements are given for the same variables in several places. For instance, the maximum wave height is different in the two plots of Figure

A10. 1 and is also different from the value mentioned in 5.c.ii. The operating ranges in Figure 1, 5.c.ii, and 5.c.v, also do not match.

Agreed, there is some discontinuity in these two graphs. The leading requirement is that the wavemaker is capable of generating waves in the frequency range of 0.3 to 1.6 Hz (section 5.c.v), with a steepness of λ/10, until below 0.4 hz, where a maximum wave height is limited to 3ft, because a λ/10 wave steepness would require an excessively large wave (for the current system the peak wave height is capable at a frequency of 0.4 Hz).

The requirement for a 1/150 slope is for the wavemaker to be able to accurately produce smaller waves, down to 1-inch, this wording is confusing.

Better wording for criteria 5.c.ii would be:

ii - The wavemaker shall be capable of generating regular waves with a steepness of λ/10 to a maximum height of 3

ft. This is consistent with plot 2 and the current capability, with the exception of below 0.4 hz.

An excel file is included that seeks to clarify these requirements.

Q11. What does this requirement mean and how does it relate to the wavemaking accuracy in 5.vi. 5.iii and 5.vi essentially say the same thing. 5.vi gives more specifics about how this is expected to be measured and evaluated.

A.11. Wavemaker frequency or period is expected to be a repeatable and accurate variable. However, wave amplitude is less accurate in our experience, hence the 5% variability.

Q12. Assuming measurements are intended over the width of the basin, is this correct? This will all be very heavily dependent on the straightness and flatness of the tank walls.

A12. The intent is to verify that the wavemaker is generating uniform waves over the width of the basin. We are reasonable, and will not rely on measurements taken a short distance from the tank walls (less than 0.5 m).

Q13. How is harmonic distortion defined?

A13. If the time history of a regular wave is graphed, it will look approximately sinusoidal (specifically trochoidal).

If there is harmonic distortion, the time history will look lumpy. The 5% distortion means if a 5-inch regular wave is run, there may be a variation of 0.25 inch from the desired profile.

Q14. How is spatial variability defined?

A14. If the wave was measured at a few different locations transversely (width-wise) in the tank, the crests would all be within 5% of the target. Likewise, if the wave probes were spaced longitudinally, the same would be true. This can be tested with an array of 4 wave probes sufficiently far from the tank boundaries.

Q15. In our opinion, it will take time to arrive at a fully developed spectrum that will allow for an accurately calculated significant wave height. We would appreciate if the Customer could provide comments regarding how they would like this to be accomplished?

A15. For irregular wave spectrum, we are looking to verify that the measured average significant wave height is reasonably close to the desired input. Currently, we need to tune the waves manually by creating irregular files with larger wave heights than desired. We then reduce the gain or span on the wavemaker until the measured output matches the desired input. Measurements are taken independently using wave-probes and the time history is analyzed using Matlab and Excel. Tuning a wave spectrum will take trial and error.

Q16. Error messaging for all common malfunctions" There is a list of some of the minimum warnings and failures but then it continues with "etc." Can a complete list of all desired warnings and failures be provided?

A16. A complete list of warnings will depend upon specific characteristics of the proposed wave maker system; for example, while a “Low hydraulic pressure warning” would be essential for a hydraulic system, that particular error could not exist in a pneumatic or electrically driven system. Any errors that could result in damage to equipment or personnel should be included in the list.

Q17. What are your expectations how should this be given as input?

A17. d8 and d9 are both related to the problem of generating a wave group or breaking wave at a known location and time, and synchronizing the towing carriage so the model hits the wave at that time. The input would be a location from the wave board, as well as some type of way for the user to enter the wave criteria (the specifics can be suggested by the contractor and discussed at a later design review).

Q18. The specifications set a strict limit of 21 pages for the technical proposal. At the same time, the request imposes substantial requirements on the content of the proposal. See page 12 and 13. It is not feasible to fully address the requested content within the 21-page limit. For illustration: proposals of this nature typically span up to

100 pages, including text, drawings, and technical documentation — using font size 11. We kindly request approval to submit a substantially larger document, so that we can provide the end user with sufficient information for a thorough and well-informed evaluation.

A18. Proposal page limit will be increased 90 pages.

Q19. Could you please specify the USNA computer systems enabling the supplier to be compatible? This is referenced to the evaluation factor. The contractor wants to know how they will know if the software is compatible with USNA computer system.

A19.The computers at USNA are running the Microsoft Windows operating system (currently Windows 11) after award, the USNA IT department will work with the contractor to facilitate network access.

Q20. Which Line Item should we use to include the costs for dismantling and removal of the existing installation?

A20. CLIN 0005 Installation has been added to the solicitation see solicitation amendment 0003.

Q21. The list suggests that there is only one formal inspection moment in the entire process. However, on page 8, it is stated that the client will provide feedback on the design after both the Preliminary Design Review (PDR) and the

Critical Design Review (CDR), and that client approval is required before production can begin. We would appreciate your clarification on how the client envisions this process.

A21. Should we propose a schedule that includes the major milestones to be accomplished over the course of the project? If so, should this schedule be included in the Price or Non-Price Quote since at present there is a limit to the number of pages we can use for the Technical submission. The contractor can propose proposed payment for each milestone accomplished in its proposal. Pricing shall be included in the price proposal as stated in the solicitation.

Only pricing belong in the Price Quote. Technical in the Technical quote.

Q22. Delivery of a system of this complexity requires a solid project approach, including coordination and approval processes involving all stakeholders. The end customer must make the location available for the removal of the existing system. In some cases, a civil contractor may need to make modifications to the site to prepare it for installation. Finally, the supplier must install, tune, and commission the new system. And after filling the basin by the Customer, the supplier must do the final tuning and train the end-users. All these activities are interdependent, and after each design review, approvals from various disciplines will be required before proceeding to the next phase.

Q22. This raises the question: Is the stated delivery time a maximum deadline, or a preferred target?

A22. Preferred target.

If it is a strict maximum, we would like to understand:

Q23. What guarantees can the customer provide regarding the approval process? Will the location be available on time?

A23. Access will be available on time. The towing tank will be a construction zone for this acquisition, so the contractor will have full access to the available space.

Q24. Will any required civil works be completed in time?

A24. Civil work in preparation of the wavemaker, such as concrete work or foundations will be organized between the contractor and any sub-contractors performing the work.

A24. Civil works from the USNA side, such as lowering the water level in the towing tank will be completed in time.

Q25. How long will it take to fill the towing tank?

A25. It takes approximately 3 working days to fill the tank.

Q26. We propose that the supplier submits a delivery timeline as part of the proposal, and that a final decision on this timeline is made prior to contract.

A26. Yes, the contractor can proposed delivery schedule.

Q27. Although we have not yet had the opportunity to review all underlying documents, we do note that a payment schedule is missing from the specifications. We assume progress payments will be allowed that correspond with the significant milestones achieved during the project. Is this assumption correct and does the Customer have a desired payment milestone schedule or are we supposed to propose one.

A27.Yes, the contractor can propose payment for each milestone accomplished in its proposal.

The following have been modified:

FAR 52.212-1 ADDENDUM

FAR CLAUSE 52.212-1 ADDENDUM, INSTRUCTIONS TO QUOTERS – COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

The Government will award a single purchase order with Firm-Fixed-Price (FFP) Provisions as a result of this solicitation and in accordance with the policies and procedures of FAR Part 12, Acquisition of Commercial Products and Commercial Services, and FAR Part 13.5. Award will be made to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government under the selection criteria set forth in the solicitation by utilizing award on the basis of price unless the contracting officer is aware of past performance information related to the low price quote which indicates that quote may not represent best value. In that case, the

Government reserves the right to consider the past performance of other quotes, conduct a price, past performance tradeoff, and award to other than the lowest price quote.

In addition to FAR 52.212-1, “Instructions to Quoters – Commercial Products and Commercial Services” and any other instructions contained elsewhere in this solicitation, the following information is provided.

Initial Quotes and any modifications thereto are to be submitted to Gilbert Dobison, at gilbert.k.dobison.civ@us.navy.mil on or before the closing date and time cited elsewhere in this solicitation. Faxes, mailed, and/or responses through beta.SAM.gov or any method other than email are NOT acceptable.

QUESTIONS: Quoters may submit questions regarding clarification of solicitation requirements via e-mail the contracting officer, Gilbert Dobison, at gilbert.k.dobison.civ@us.navy.mil . It is requested that all questions be received by 12:00 PM, Eastern Standard Time, on 08 September 2025, as time may not permit responses to questions received after that date to be prepared and issued prior to the receipt of Quotes. Questions received after the deadline may or may not be answered at the discretion of the Government.

INSTRUCTIONS FOR SUBMISSIONS OF QUOTERS:

1. GENERAL:

Electronic Submissions: Quotes shall be submitted electronically no later than the due date of the solicitation via e-mail to the Contracting Officer, Gilbert Dobison, at gilbert.k.dobison.civ@us.navy.mil. Quoters should include the following information in the Subject Line of their electronic submission: Quote - N0018925Q0376 – (Name of

Quoter) – (“Prime” or “Sub”) – E-mail (#) of (#). Quoters shall comply with the detailed instructions for the format and content of the Quotes contained herein; Quotes that do not comply may be considered unacceptable and may render the Quote ineligible for award. Quoters shall respond to all requirements of the solicitation. Quoters are cautioned not to alter the solicitation.

All electronic files and versions of Quoters’ quotes shall be compatible with the current release of Adobe Acrobat and Microsoft Office Suite version 2010 (Excel). The Quoter shall be responsible for ensuring that their electronic

Quotes are virus free.

All Quote submissions and questions shall be in English.

HARD-CARRIED QUOTE SUBMISSIONS ARE NOT AUTHORIZED.

Quotes must be held firm for 120 days after the solicitation closing date.

The completion and submission of the above items will constitute a Quote and will indicate the Quoter’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto.

Alternate Quotes are not authorized. Objections to any of the terms and conditions of the solicitation will constitute a deficiency (see FAR 15.001), which will make the Quote unacceptable.

Note 1: Mailed, Hand-carried and delivered Quotes will not be accepted.

Note 2: Submissions through the System for Award Management (SAM).gov website will not be accepted.

VOLUME I – Non-Price Quote mailto:gilbert.k.dobison.civ@us.navy.mil

This volume shall address the Technical Submission (Factor 1) and include all information required for Quote evaluation. This volume of the Quote shall exclude any pricing information.

Each page of each copy shall be affixed with the following legend:

“Source Selection Information - See FAR 2.101 and 3.104”

VOLUME II – Price Quote

This volume shall include the completed solicitation documents and a complete and detailed price breakdown with all supporting information. Each page of each copy shall be affixed with the following legend:

“Source Selection Information - See FAR 2.101 and 3.104”

2. REQUIREMENT FOR QUOTE CONTENT:

(A) Introduction and Purpose: This section specifies the format that Quoters shall use in this Request for Quote

(RFQ). The intent is not to restrict Quoters in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes.

(B) Each volume should contain the following items in addition to the other information required by this solicitation:

Cover: The cover should indicate the following:

Title of the Quote

Volume Number (I or II)

Quote Category (Technical or Price)

Request for Quote (RFQ) Number

Name and Address of Quoter, Cage Code and Unique Entity ID

Identification if original or a copy of the Quote

Quote validity period of 120 days from solicitation closing.

Table of Contents: The table of contents should provide sufficient detail as to allow the important elements to be easily located.

(1) Requirements for Style: Each Quoter shall submit a Quote that clearly and concisely describes and defines the

Quoter’s response to the requirements contained in the RFQ. Unnecessary elaboration or other presentations beyond that sufficient to present a complete and effective Quote are not desired and may be construed as an indication of the Quoter’s lack of understanding of cost consciousness. Elaborate artwork, expensive paper or bindings, and expensive visual or other presentation aids are neither necessary nor desired. The Quote shall contain all the pertinent information in sufficient detail in the one area of the Quote where it contributes most critically to the discussion of the same information. When necessary, Quoters shall refer to the initial discussion and identify its location within the submitted Quote.

(2) Quote Page Limitations:

The following page limitations are established:

Title

Submittal Quantities

Page Limit*

Non-Price Quote – Factor 1:

1 Electronic Copy

Ninety (90) pages

Price Quote

1 Electronic Copy

No limit

The Non-Price Quote factors are limited to the maximum number of pages as defined in the table above. All submission and attachments shall be in Microsoft Office Word. Submissions are page limited to the maximum number of pages as defined below. These page limitations are inclusive of the executive summary and any charts, diagrams, and/or other graphics. Graphics (including tables) in the Quote must use an alternative Times New Roman font with 8 point size type or larger. Each “page” is defined as one sheet, 8 ½ “ x 11”, with at least one inch margins on all sides, using Times New Roman font with a point size of 12 or greater (e.g., "Times New Roman" style with

12 point font). Lines shall, at a minimum, be selected as single-spaced in Microsoft Word with Microsoft Word

Normal character spacing. Pages shall be consecutively numbered. The Quoter is permitted to submit no more than one page for each of the following, which will not be included in the page count: a cover sheet, list of tables, list of figures, list of acronyms, compliance matrix, and table of contents.

The Quoter is permitted to submit no more than one (1) page for each of the following, which will not be included in the page count: a cover sheet, list of tables, list of figures, list of acronyms, compliance matrix, table of contents, tabs, and dividers.

Quote Content:

Volume I - Non-Price Quote

This volume shall address the Non-Price factors and include all information required for quote evaluation. This volume shall also address the past performance factor and shall include all information required for quote evaluation. This volume of the quote shall exclude any reference to the price aspects of the quote.

The Non-Price Quote factors are listed below.

Factor 1 – Technical Submission

The quoter shall provide details of towing tank wavemaker specifications and design, quoted in accordance with

Section 4 Requirements and Section 5 Reliability, specified within the Statement of Work (SOW). The quoter shall provide sketches of the proposed wavemaker's primary dimensions and configuration, photographs or renderings of the proposed wavemaker or similar wavemakers, a description and primary specifications of the wavemaker drive system including planned maintenance and availability of replacement parts, a summary of the wavemaking capabilities, a description of the user interface software with pictures of a sample user interface and the software

SHALL be compatible with USNA computer systems.

a proposed concept for removing the existing wavemaker.

The technical submission section is limited to twenty-one pages.

Volume II – Price Quote

Factor 2 – Price

The price Quote shall include all elements of price and such other price information considered appropriate to support the Quote. The pricing information shall be completed in accordance with the following:

(a) SF1449 Section “Schedule of Supplies/Services” completed by the Quoter.

(b) All supplemental information to support quoted price.

(c) A complete and signed page 1 of the Standard Form 1449, “Solicitation/Contract/Order for Commercial

Items” and executed copy of Amendments, if applicable.

(d) Unless completed in SAM, RFQ Section, Representation, Certification and Other Statements of Quoters-

Completed by the Quoter.

(End of Summary of Changes)