N00189-22-Q-Z105-0001.docx

N0018922QZ105

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO 52.212-1

I. GENERAL

As explained in the Notice to Quoters section at the start of this Request for Quote (RFQ), the Contracting Officer will make the source selection using a two-step evaluation process. The details below do not apply to step one submissions. They only apply to quotes submitted as part of step two, from firms that were determined viable as a result of the step one evaluation.

The quoter’s quote shall be in the form prescribed by and shall contain a response to each of the areas identified in this solicitation section. The following instructions are provided in addition to instructions to quoters contained elsewhere in this solicitation.

Initial quotes and any modifications thereto are to be submitted to the Contracting Office point of contact on or before the closing date and time cited elsewhere in this RFQ. All quotes shall be submitted to Contract Specialist, Martyn Piggott, by email at martyn.t.piggott.civ@us.navy.mil. No quotes shall be submitted by mail or by any other means except in the form explicitly stated herein.

Quoters shall submit their quote in two separate volumes as follows:

Volume I Non-Price Quote Original - Microsoft Word or Adobe PDF Format only

Volume II Price Quote Original – Microsoft Excel Format only (supporting documentation can be provided in Microsoft Excel, Microsoft Word, or PDF format)

In addition to the Price Quote, Quoters shall include the following in Volume II:

Solicitation pricing pages (Section B) completed by the quoter in Microsoft Word or PDF format as an attachment to Volume II; and

Acknowledgement of RFQ amendments (if any) by email to martyn.t.piggott.civ@us.navy.mil at the time final quote is submitted.

The completion and submission of the above items will constitute a quote and will be considered the quoter’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto.

Quoters shall respond to all requirements of the solicitation document. Quoters are cautioned not to alter the solicitation. Any affirmative exception to the material terms and conditions of the solicitation will render the quoter ineligible for award. Alternate quotes are not authorized.

Questions concerning the solicitation should be submitted as on consolidated list- via e-mail to martyn.t.piggott.civ@us.navy.mil, by 5:00 PM EST, on 8 March 2022. Questions submitted after the deadline may not be answered.

Step two quotes shall be submitted via e-mail to martyn.t.piggott.civ@us.navy.mil by 5:00 PM EST, on 14 Mach 2022.

II. REQUIREMENTS FOR QUOTE CONTENT

(1) Do not include CLASSIFIED data in your quote.

(2) Introduction and Purpose - This section specifies the format that quoters should use in quotes submitted in response to this solicitation. The intent is not to restrict the quoters in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the quote for evaluation purposes.

(3) Each volume should contain the following items in addition to the other information required by this solicitation:

Cover: The cover should indicate the following:

Title of the quote Volume Number (I or II) RFQ number Name, CAGE, DUNS, and address of quoter

(4) Requirements for Style: Each quoter shall submit a quote that clearly and concisely sets forth the contractor’s response to the requirements of the solicitation. Unnecessary elaboration or other presentations beyond that sufficient to present a complete and effective quote are not desired. Elaborate artwork, expensive paper or bindings, and expensive visual or other presentation aids are neither necessary nor desired. The quote shall contain all the pertinent information in sufficient detail in the one area of the quote where it contributes most critically to the discussion. When necessary, the quoter shall refer to the initial discussion and identify its location within its quote.

(5) Page Limitations Volume I, “Non-Price Quote,” is limited to a maximum of 10 pages in length inclusive of any charts, diagrams, and/or other graphics. Each “page” is defined as one sheet, 8 ½ “x 11”, with at least one inch margins on all sides, using a font with a point size of 12 or greater (e.g., "Times New Roman" style with 12-point font). Lines shall, at a minimum, be single-spaced. The cover sheet does not count towards the page limitation. The exceptions to the font size requirement shown above is that graphics, tables, and Past Performance Information Form may be completed with a point size of 10 or greater. Pages submitted in excess of the page limitations described above will not be evaluated. The Past Performance Information Form counts towards the Volume I page limitation.

Volume II, “Price Quote,” is not page limited but the quoter should limit its response to only that price information that is necessary to respond to the requirements of the solicitation.

III. QUOTE CONTENT

(1) Volume I – Non-Price Quote Volume I of the quote shall include all information required for the evaluation of the quoter’s Non-Price quote. It shall exclude any reference to the price aspects of the quote.

The Non-Price evaluation factors are listed below.

(a) Performance Approach

The quoter shall provide in detail a Performance Approach that will successfully accomplish the requirements of the solicitation, including the Performance Work Statement. The quoters submission should detail its approach to setting up tents in accordance with deadlines established in the PWS, approach to providing continued on-site support during the Special Olympics, approach to tearing down tents upon conclusion of the event, and approach to meeting permit and licensure requirements.

(b) Past Performance

The quoter shall demonstrate relevant past performance or affirmatively state that it possesses no relevant past performance. Relevant past performance is performance under contracts or efforts within the past five years that is the same as, or similar to, the scope and magnitude of the work described by this solicitation.

To demonstrate its past performance, the quoter shall identify up to two (2) of its most relevant contracts or efforts within the past five (5) years. The quoter should complete a “Past Performance Information Form” for each reference submitted. The quoter should provide a detailed explanation demonstrating the relevance of the contracts or efforts to the requirements of the solicitation. The quoter should also provide information on any problems encountered on the identified contracts or efforts and the quoter’s corrective actions. The quoter may identify contracts or efforts for its proposed subcontractors among the two of past performance references provided in its quote. If past performance references are provided for a subcontractor, the quoter’s quote should detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform. It is the contractor’s responsibility to adequately explain the relevance of a reference provided for a subcontractor’s past performance to the effort that the subcontractor is proposed to perform under the solicitation.

The “Past Performance Information Form” is an attachment to the solicitation. The forms will count toward the Volume I page limit described above. For additional information regarding a particular reference beyond that which will fit on the form, the quoter may continue onto additional sheets of paper. Such continuation sheet(s) for submitted references will count toward the Volume I page limit.

(2) Volume II – Price The Price Quote in Volume II shall include the solicitation pricing pages completed by the quoter and a complete and detailed breakdown with all supporting documentation. The price quote shall support the information provided in the non-price submission. Volume II shall include all elements of price and such other information as considered appropriate to support the quoter’s’ total quoted amounts. The pricing information shall be completed in accordance with the following:

(a) The quoter shall enter the total prices for the Line Items, CLIN 0001 and CLIN 0002.

(b) Quoters shall quote the price for the estimated HVAC and power generation equipment listed in the PWS.

(c) The quoter shall provide a complete price breakdown to support its total quoted prices for CLINs 0001 and 0002. The supporting price breakdown shall include labor rates and hours, itemized prices for each required tent, accessories (i.e. generators, lighting, etc..), lightning protection, and all other aspects of cost that were considered in the development of the final quoted amount.

ATTACHMENTS

I. Reedy Creek Special Event and Convention Planning Guide (Permit information) – Most recent Draft as of February 2022 II. Past Performance Information Form (Solicitation Attachment Only) III. Tents 1 and 2 Layout IV. Tents 4 and 5 Layout V. Tent 3A-3E Layout

NOTICE TO QUOTERS

Vendors must have an active registration in the System for Award Management (www.SAM.gov) at the time of quotation submission in order to be eligible for award.

The primary point of contact for this Request For Quotations is Martyn Piggott.

Questions concerning the subject RFQ shall be submitted in writing via email to Martyn Piggott at martyn.t.piggott.civ@us.navy.mil no later than 5:00 PM EST on 8 March 2022. Questions submitted after the deadline may not be answered.

Step One submissions shall be submitted to Martyn Piggott at martyn.t.piggott.civ@us.navy.mil by 5:00 PM EST on 7 March 2022.

Step Two submissions (quotes) shall be submitted to Martyn Piggott at martyn.t.piggott.civ@us.navy.mil by 5:00 PM EST on 14 March 2022.

Any reference in the solicitation to an offeror shall be interpreted to mean quoter. References to offers and proposals shall be interpreted to mean quotes.

NOTICE OF TWO-STEP EVALUATION PROCESS

The Contracting Officer will make the source selection using the following two-step process.

1) Step One By no later than 5:00 PM EST on 7 March 2022, interested sources must submit, on no more than one (1) (single sided) page, a description of their experience on prior contracts they consider most similar to the Performance Work Statement (PWS). The format of Step One submissions shall be either Microsoft Word or Adobe PDF. Interested sources should use their judgement on how best to demonstrate through their one page submission that they're a viable competitor.

The Contracting Officer will evaluate each step-one submission and determine which sources are viable competitors to participate in step two. A determination a competitor is nonviable doesn't necessarily mean the Contracting Officer believes the competitor can't successfully perform the PWS. A competitor could be determined nonviable because of their experience relative to other competitors. The Contracting Officer will notify those sources determined nonviable that they are eliminated from further consideration.

Step One submissions shall be emailed to martyn.t.piggott.civ@us.navy.mil by 5:00 PM EST on 7 March 2022.

2) Step Two Upon the completion of Step One, the Contracting Officer will request the information detailed in 52.212-1, Addendum to 52.212-1, and 52.212-2 Evaluation – Commercial Items from the firms determined to be viable competitors. The firms determined to be viable competitors as a result of the Step One evaluation shall submit the Step Two submission (a complete quotation) by 5:00 PM EST on 14 March 2022.

Any Step Two quotations received from firms that were determined nonviable as a result of the Step One evaluation and not invited to submit a quotation based on the review contained in Step One will not be evaluated and immediately disqualified for consideration in this requirement. Firms determined viable will be requested to submit a technical and price quotation via e-mail, in accordance with solicitation instructions, 52.212-1, Addendum to 52.212-1, and 52.212-2 Evaluation – Commercial Items.

AMENDMENT 0001 – QUESTIONS AND ANSWERS

1. Tent 3B states this section of tent is open-air, however in the specs it requests doors and sidewalls?

Answer: This was a copy&paste error. Please note the revised details for Tent 3B also regarding flooring and lighting. The solicitation has been revised and is now clear on its face.

2. Tent 2 load in schedule does not allow us enough time to install and meet Reedy Creek TCO requirements. Is there room for load in at an earlier date (not to mention May 30th being Memorial Day) or the time/date needing to occupy to push back by 1 day?

Answer: No. The solicitation is clear on its face.

3. Some of the tent AC estimations, while we know is an estimate, are roughly only 50% of what they would actually need based on temp and time of year. To keep it simple and ensure we do not price ourselves out of the bid, should we quote exactly what is being requested with a notation that the price will need to be adjusted based on actual needs?

Answer: Quoters should quote the estimate figures provided in the Performance Work Statement. The solicitation has been revised and is now clear on its face.

4. Do you have any layout diagrams showing how the tents would be oriented at each property?

Answer: Yes. Three documents containing the layouts have been uploaded as attachments to the solicitation.

5. Based on Disney SOP on property, all tent structures are to be evacuated with reports of a lightning strike being within a 7 mile radius. This is monitored and enforced by Disney and its staff. With this being said, is it still necessary to have a lightning protection package included seeing as the tent will still be required to be vacated even if the package is included?

Answer: Yes. The total price for lightning protection shall be priced separately under CLIN 0002, and itemized pricing details shall be provided as part of the supporting price information. The solicitation is clear on its face.

PERFORMANCE WORK STATEMENT

CLEAR SPAN TENTS

FOR

2022 SPECIAL OLYMPICS USA GAMES

I. SCOPE

The contractor shall be responsible for furnishing all materials, labor and equipment necessary to design, deliver, build, maintain, tear down, and remove clear span type tents, to be used at various venues in support of the 2022 Special Olympics USA Games (“2022 USA Games” or “Games”). This requires the contractor to have all of the necessary permits from Reedy Creek Improvement District (RCID) and Orange County, as required.

II. BACKGROUND

The 2022 USA Games are the flagship event for Special Olympics North America featuring athletes with intellectual disabilities. The 2022 USA Games will be held throughout the Greater Orlando community, June 5 2022 through June 12 2022, and will feature more than 4,000 athletes, 10,000 volunteers, and 125,000 coaches, families and spectators from all 50 states, the District of Columbia, and for the first time, the Caribbean. Comprised of 20 Olympic-type team and individual sports, the Games are expected to be hosted at several venues across the Orlando area including Rosen Aquatic and Fitness Center, USTA National Campus, Orange County National Golf Center, Boardwalk Bowl Entertainment Center and Walt Disney World® Resort.

III. REQUIREMENTS

The contractor shall design and set up clear span tents in accordance with the specifications outlined below in this Performance Work Statement (PWS) and all applicable Orange County and RCID policies, as applicable. Additionally, the contractor and all subcontractors must be an approved Walt Disney World® vendor/supplier and all contractor personnel shall follow all Walt Disney World® Resort policies when working on Walt Disney World® property. As outlined in this PWS, each clear span tent shall include full sidewall panels, lighting, flooring, fire protection requirements, and entry/exit doors. The Contractor shall provide a dedicated on-site program manager to provide direct support to the 2022 USA Games throughout the performance period of the contract. The program manager shall be on-site (ESPN Complex) from 7:00am to 7:00pm, provide 24-hour repair and replacement services for the clear span tents and all associated equipment, and be on-site where the equipment is located for technical inspection and repair within a maximum of 4 hours of any fault notification.

The contractor is required to have the required permits prior to submission of its quotation and tents shall be fully operational no later than the required occupancy date and time outlined below for each specific tent. The contractor and the 2022 USA Games will conduct a joint inspection of the tent and equipment to ensure the requirements are met according to this PWS no later than 5:00 PM EST the day before the required occupancy date.

The estimated HVAC and power generation equipment for each clear span tent is outlined below. The Contractor is responsible for coordinating and providing this portable support and the requisite supplies and/or equipment prior to and during the performance period of the contract. The power generation estimates are for HVAC requirements only. Contractors shall provide sufficient additional power capacity to the listed estimates to support peripherals and other equipment that will require electrical power inside the tents.

The Contractor shall provide lightning protection for the clear span tents at the ESPN Complex and Disney All-Star Resort.

All work in support of this contract shall be accomplished between 7:00 a.m. and 7:00 p.m., unless otherwise authorized by the 2022 USA Games.

Tented areas shall be cleaned at the end of each workday.

The Contractor will be given a specific area for storing material and equipment and parking, the details of which will be furnished by the Government at the time of award. The Contractor is responsible for security of its contractor-owned, stored items.

Clear Span Tent Requirements:

ESPN Wide World of Sports (Walt Disney World) Slam Dunk Parking Area

Key Requirements:

Soft Vinyl walls / All doors glass Complete fire protection package (as required for permitting) Standard flooring with carpet Standard lighting Staked into concrete / Concrete repair not required Lightning protection required

REQUIRED OCCUPANCY DATE/TIME: June 3, 12:00PM EST FIRST LOAD IN DATE: May 30, 2022 (6:00PM EST) FIRST LOAD OUT DATE: June 12, 2022 LAST LOAD OUT DATE: June 14, 2022

ESTIMATED HVAC and Power Generation Equipment 1ea 230-ton Low Temp Chiller (Sunbelt Item Number: 109-1523) 4ea 50-ton Air Handling Unit (Sunbelt Item Number: 109-1050) 1ea 500kw Diesel Generator (Sunbelt Item Number: 009-0315)

ESPN Wide World of Sports (Walt Disney World) Slam Dunk Parking Area Volunteer Check-In Tent

Key Requirements:

Complete fire protection package (as required for permitting) Standard flooring with carpet Standard lighting Staked into concrete / Concrete repair not required Lightning protection required

REQUIRED OCCUPANCY DATE/TIME: June 1, 12:00PM EST FIRST LOAD IN DATE: May 30, 2022 (6:00PM EST) FIRST LOAD OUT DATE: June 12, 2022 LAST LOAD OUT DATE: June 14, 2022

ESTIMATED HVAC and Power Generation Equipment 3ea 40-ton Air Conditioner Non-XP NEMA 4 (Sunbelt Item Number: 108-0245) 1ea 250kw Diesel Generator (Sunbelt Item Number: 009-0170)

Disney's All Star Resort Celebrity Hall Athlete Entertainment Tent

Complete fire protection package (as required for permitting) Standard flooring with carpet Standard lighting Staked into concrete / Concrete repair not required Lightning protection required

REQUIRED OCCUPANCY DATE/TIME: June 2, 8:00AM EST FIRST LOAD IN DATE: May 28, 2022 FIRST LOAD OUT DATE: June 13, 2022 LAST LOAD OUT DATE: June 17, 2022

ESTIMATED HVAC and Power Generation Equipment 1ea 150-ton Low Temp Chiller (Sunbelt Item Number: 109-1351) 3ea 50-ton Air Handling Unit (109-1050) 1ea 320kw Diesel Generator (009-0210)

Disney's All Star Resort Celebrity Hall Covered Open Air Patio

Open air / No walls, except for ceiling Complete fire protection package (as required for permitting) No flooring Outdoor party lighting Staked into concrete / Concrete repair not required Lightning protection required

REQUIRED OCCUPANCY DATE/TIME: June 2, 8:00AM EST FIRST LOAD IN DATE: May 28, 2022 FIRST LOAD OUT DATE: June 13, 2022 LAST LOAD OUT DATE: June 17, 2022

Disney's All Star Resort Celebrity Hall Multi-Purpose Tent

Complete fire protection package (as required for permitting) Standard flooring with carpet Standard lighting Staked into concrete / Concrete repair not required Lightning protection required

REQUIRED OCCUPANCY DATE/TIME: June 2, 8:00AM EST FIRST LOAD IN DATE: May 28, 2022 FIRST LOAD OUT DATE: June 13, 2022

Disney's All Star Resort Celebrity Hall COVID Testing Area

Complete fire protection package (as required for permitting) Standard flooring with carpet Standard lighting Staked into concrete / Concrete repair not required Lightning protection required

REQUIRED OCCUPANCY DATE/TIME: June 2, 8:00AM EST FIRST LOAD IN DATE: May 28, 2022 FIRST LOAD OUT DATE: June 13, 2022

*NOTE: Tents 3A, 3B, 3C, and 3D are a single tent with four (4) distinct partitions. The open air patio is between tents 3A and 3C. The estimated HVAC and power generation equipment listed in 3A are intended to support 3A, 3C, and 3D.

Rosen Aquatic and Fitness Center South Parking Lot Athlete Lounge

Open air, no walls required Complete fire protection package (as required for permitting) No flooring No lighting Staked into concrete / Concrete repair not required

REQUIRED OCCUPANCY DATE/TIME: June 5, 8:00AM EST FIRST LOAD IN DATE: June 1, 2022 FIRST LOAD OUT DATE: June 12, 2022 LAST LOAD OUT DATE: June 14, 2022

HVAC and Power Generation Equipment not required

Rosen Aquatic and Fitness Center South Parking Lot Volunteer Check-in Tent

Soft vinyl walls Complete fire protection package (as required for permitting) No flooring No lighting Staked into concrete / Concrete repair not required

REQUIRED OCCUPANCY DATE/TIME: June 5, 8:00AM EST FIRST LOAD IN DATE: June 1, 2022 (8:00AM EST) FIRST LOAD OUT DATE: June 12, 2022 LAST LOAD OUT DATE: June 14, 2022

HVAC and Power Generation Equipment not required

IV. REQUIRED INSURANCE AND INDEMNIFICATION

The contractor shall obtain general liability insurance with a limit of at least one million dollars ($1,000,000) from an A rated insurer rated by AM Best Company. Limit and coverage requirements are subject to change depending on the services provided to the 2022 Games.

V. POINT OF CONTACT/CONTRACTING OFFICER REPRESENTATIVE

To be completed at time of award.

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