N0018922Q01200001.pdf

N6339322RCC004

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to incorporate the list of attachments and the QASP w /QASP Matrix.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 42

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-May-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N0018922Q0120

X 9B. DATED (SEE ITEM 11)

14-Apr-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-May-2022

CODE

NAVSUP FLC NORFOLK CONTRACTING

NORFOLK OFFICE

ATTN: N HALDA

1968 GILBERT STREET STE 600

NORFOLK VA 23511-3392

N00189 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0018922Q0120

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 14-May-2022 12:00 AM to 20-May-2022 12:00 PM.

The following have been added by full text:

CONSTRUCTION QASP MATRIX

Construction Standards QASP Matrix

Deliverable or Service Requirement

Measurement/ Metric Performance

Standard Maximum Error Rate

Method of Surveillance

Procedures to be taken when performance standards are not met

FAR 52.212

Course Completion Report (per paragraph

5.1.10 of the SOW)

Accuracy

Timeliness

All class information required by the contract must be submitted to the COR

Within 30 calendar days of the completion of the course.

5%

Routine inspection

Positive Incentive:

The contractor shall receive a favorable past performance review if the contractor meets or exceeds the performance standards.

Decrements:

The contractor shall receive a negative past performance review if the contractor does not meet or exceed the performance standards.

Student Critiques (per paragraph 5.1.10.1 of the SOW)

Quantity

The instructor shall collect critiques from at least 95% of the students in attendance.

5% Routine inspection/ Customer feedback

Positive Incentive:

The contractor shall receive a favorable past performance review if the contractor meets or exceeds the performance standards.

Decrements:

The contractor may receive a negative past or exceed the performance s

Invoices (per paragraph

5.1.12 of the SOW)

Accuracy

Completed invoices will include the fixed price cost for the convenings taught, as well as any reimbursement for travel and per diem.

Within five (5) working days after return from travel.

Positive Incentive:

The contractor shall receive a favorable past performance review if the contractor meets or exceeds the performance standards.

Decrements:

The contractor may or exceed the performance standards.

Key Personnel (per paragraphs 7.1.1 and

7.1.4 of the SOW)

The contractor is required to provide instructors who meet the instructor qualifications of the contract and that these instructors remain constant

0% Routine inspection Contractor shall make the necessary corrections either within 30 calendar days of notification or before the next class convening, whichever occurs first., details will be recorded on “past performance report card”.

throughout the duration of the contract to ensure continuity of the training.

Audits (per paragraph

9.2 of the SOW)

Timeliness The contactor’s course and instructors shall be audited periodically to ensure the accuracy of the information presented and the professionalism and competency of the instructor. Contractor shall make the necessary corrections either within 30 days of notification or before the next class convening, whichever occurs first.

5% Routine inspection If recommended corrections are not incorporated as prescribed by performance standard, the Government will increase oversight, and will increase the frequency of classroom monitoring at the contractor’s expense.

Overall Contract Performance (per paragraphs 5.9 and 5.10 of the SOW)

Quality Overall contract performance of sufficient quality to earn a satisfactory or higher rating in the COR’s annual performance report.

1% Periodic Audits If contract performance is poor, the Government will increase oversight.

CTIP COMPLIANCE Compliance Compliance with FAR 52.222-50, Combating Trafficking in Persons

100% RANDOM

INSPECTION

Non-Compliance will be immediately reported to the contract officer (see

DFARS PGI 222.1703)

INCENTIVES/DISINCENTIVES:

The COR makes an annual report on Contractor Performance (CPARS or other annual report). The contractor’s failure to achieve satisfactory performance under the contract, reflected in the COR’s annual report, may result in termination of the contract and may also result in the loss of future Government contracts. Additionally, the contractor’s failure to achieve satisfactory performance under the contract may also result in the non-exercise of available options.

For each item that does not meet acceptable levels, the Government may issue a Contract Discrepancy Report

(CDR).

CDRs will be forwarded to the Contracting Officer with a copy sent to the contractor. The contractor must reply in writing within 5 days of receipt identifying how future occurrences of the problem will be prevented. Based upon the contractor’s past performance and plan to solve the problem, the Contracting Officer will determine if any further action will be taken.

LIST OF ATTACHMENTS

ATTACHMENT 1- CONTRACT DISCREPANCEY FORM

ATTACHMENT 2- PAST PERFORMANCE INFORMATION FORM

ATTACHMENT 3- PAST PERFORMANCE REFERENCE FORM

QASP

Quality Assurance Surveillance Plan (QASP) Construction Standards Safety Course

Naval Safety Center and Environmental Training Center (NAVSAFENVTRACEN)

1.0 PURPOSE

This Quality Assurance Surveillance Plan (QASP) is a Government developed and applied document used to make sure that systematic quality assurance methods are used in the administration of the Performance Based Service Contract (PBSC) standards included in this contract. The intent is to ensure that the Contractor performs in accordance with performance metrics set forth in the contract documents, that the Government receives the quality of services called for in the contract and that the Government only pays for the acceptable level of services received.

2.0 AUTHORITY

Authority for issuance of this QASP is provided under FAR 52.212-4(a), Inspection/Acceptance; which provides for inspections and acceptance of the articles, services, and documentation called for in the contract to be accomplished by the Contracting Officer or his duly authorized representative.

3.0 SCOPE

The Contractor, and not the Government, is responsible for management and quality control actions necessary to meet the quality standards set forth by the contract. The QASP is put in place to provide Government oversight of the Contractor’s quality control efforts to assure that they are timely, effective and are delivering the results specified in the contract or task order. The QASP is not a part of the contract nor is it intended to duplicate the Contractor’s Management Plan.

4.0 GOVERNMENT RESOURCES

The following definitions for Government resources are applicable to this plan:

Procuring Contract Officer (PCO) - A person duly appointed with the authority to enter into, administer, or terminate contracts and make related determinations and findings on behalf of the Government.

Contracting Officer’s Representative (COR) - An individual designated in writing by the PCO to act as his authorized representative to assist in administering a contract. The source and authority for a COR is the PCO. COR limitations are contained in the written letter of appointment.

5.0 RESPONSIBILITIES

The Contractor, and not the Government, is responsible for management and quality control actions necessary to meet quality standards set forth by the contract. The QASP is put in place to provide Government surveillance oversight of the Contractor’s quality control efforts to assure that they are timely, effective and are delivering the results specified in the contract. The QASP is not a part of the contract nor is it intended to duplicate the Contractor’s Management Plan.

Procuring Contract Officer (PCO) – The PCO ensures performance of all necessary actions for effective contracting compliance with the terms of the contract and safeguards the interests of the United States in the contractual relationship. It is the PCO that assures the contractor receives impartial, fair and equitable treatment under the contract. The PCO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Contracting Officer’s Representative (COR) – The COR is responsible for technical administration of the project and assures proper Government surveillance of the contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. Any changes that the contractor deems may affect contract, price, terms, or conditions shall be referred to the Contracting Officer for action.

6.0 METHODS OF QA SURVEILLANCE

The below listed methods of surveillance shall be used in the administration of this QASP Matrix which describes the methods of surveillance that may be used to monitor the services and deliverables to be provided under the contract.

Customer Feedback – Customer feedback may be obtained either from the results of students’ critique or the results of formal customer satisfaction surveys. The contractor shall prepare a written report to the COR in any instances of disciplinary matters in accordance with Performance Work Statement (PWS) Section 4.14. The COR shall maintain a summary log of all formally received critiques as well as a copy of each critique in a documentation file.

Periodic Audits – The COR will conduct periodic audits of the class to ensure adherence with the Performance Work Statement (PWS), to ensure the accuracy of the information presented by the instructor, and to ensure the professionalism and competency of the instructor. Audits may be performed by the COR, the course supervisor, or a designated representative.

Routine Inspection - The COR will inspect the documentation that is received from the instructor after every convening of the course. The COR will also monitor that the contractor is in compliance with all terms of the contract.

7.0 IDENTIFIED QA SURVEILLANCE ITEMS

The PBSC items that have been identified for surveillance are also identified in the PWS. The contractor’s implementation of the clause at FAR 52.222-50, combating Trafficking in Persons, will be a surveillance item. Non-compliance with the trafficking in persons requirements will be brought to the immediate attention of the contracting officer (See DFARS PGI 222.1703).

8.0 DOCUMENTATION

The COR shall maintain a complete QA file. The file shall contain copies of all reports, evaluations, recommendations, and any actions related to the Government’s performance of the QA function. All such records will be retained for the life of this contract. The COR shall forward these records to the PCO at termination or completion of the contract.

9.0 ANALYSIS OF CONTRACTOR PERFORMANCE

The analysis of contractor performance shall be conducted at the end of each month and serves to provide a summary of the contractor’s performance to the PCO and the contractor. Overall performance is important in determining whether to increase, decrease or maintain the current level of surveillance and/or

The following have been modified:

PERFOMANCE WORK STATEMENT

SECTION C - DESCRIPTION/SPECIFICATIONS FOR CONSTRUCTION SAFETY STANDARDS COURSE

CONSTRUCTION SAFETY STANDARDS (A-493-0021)

In the Five (5) Year Ordering Period, it is estimated that two (2) courses may be needed in each year with a maximum of five (5) courses per year. Quantities may fluctuate from year to year depending on the anticipated student demand for this training and available funding. Training schedules are planned on a year to year basis and the contractor will be notified at least sixty (60) days prior to the beginning of each fiscal year as to the number and locations where the training will be held. Classes may be held, for example, in the following locations:

*NOTE: CERTAIN INSTANCES MAY REQUIRE COURSES TO BE HELD USING A VIRTUAL/ONLINE

DELIVERY PLATFORM DETERMINED BY THE COR or Naval Safety and Environmental Training Center

(NAVSAFENVTRACEN).

There is the potential for “add-on” convening’s of the class to be scheduled during the fiscal year if the need arises.

The dates for these convening’s will only be scheduled with the concurrence of the contractor with a maximum of five (5) classes per year.

SPECIFICATIONS FOR CONSTRUCTION SAFETY STANDARDS COURSE

1.0 Scope of Work

The contractor shall provide services for the Naval Safety and Environmental Training Center (NAVSAFENVTRACEN), Norfolk, VA. Classes may be taught in an online format when resident classroom training is not feasible due to pandemics, natural disasters, or other emergent situations, as determined by NAVSAFENVTRACEN. These services shall provide instruction for the safety, occupational health, and environmental courses described below conducted by the NAVSAFENVTRACEN and student record keeping support typical for educational programs as set forth by NAVSAFENVTRACEN.

1.1 GLOBAL ONLINE TRIAL RUN: If/when a global online course is required, the contractor shall use the NAVSAFENVTRACEN provided learning portal and virtual meeting platform. A trial run of the full final course setup shall be conducted at least seven (7) business days prior to the course start date. All Oapproved course instructors and the government course manager will participant in the trail run. The trial run must be completed using the approved course materials, approved instructors, the assigned learning portal website, and virtual meeting platform. The trial run must be an exact replica of the course as students are expected to view it.

2.0 Mission

The mission of the NAVSAFENVTRACEN is to provide quality education and training for military and civilian Navy and Marine Corps personnel, both afloat and ashore, in the areas of occupational safety, environmental protection, and emergency management leading to:

• Enhanced operational readiness

• A safe and healthful workplace

• Stewardship through compliance with applicable regulations

3.0 Definitions

3.1 List of Commonly Used Acronyms

CFR Code of Federal Regulations CIN Course Identification Number COR Contracting Officer’s Representative CP Contingency Plan DOD Department of Defense DON Department of the Navy NAVSAFENVTRACEN Naval Safety and Environmental Training Center OCONUS Outside of Continental United States QCP Quality Control Plan OSHA Occupational Safety and Health Administration ORM Operational Risk Management PWS Performance Work Statement

GULFPORT, MS NORFOLK, VA

PORT HUENEME, CA SAN DIEGO, CA

SOH Safety Occupational and Health QCP Quality Control Plan RFP Request for Proposal SME Subject Matter Expert SOW Statement of Work

3.2 A demonstration is a method of instruction whereby the instructor(s) actually performs the procedures or tasks that are being reviewed.

3.3 A workshop is a method of instruction whereby the students are allowed to perform the procedures or tasks that have been demonstrated to them by the instructor(s). Workshops must be accomplished under the supervision of the instructor(s).

3.4 Training equipment is material that Safety Occupational and Health (SOH) and environmental professionals may encounter in the performance of their duties, i.e., respirators, monitoring equipment, protective clothing, etc.

3.5 Formal teaching experience is defined as time spent by an instructor in front of a classroom of students conducting training from a lesson plan. The training may take the form of lectures, oversight of students working in groups, working with students in a one-on-one basis in the resolution of academic problems, using virtual/online learning, using audiovisual hardware and software in the presentation of a topic, supervising students during field exercises, etc.

3.6 Statement of Work (SOW) is a document within a contract that describes the work requirements for a specific project along with its performance and design expectations. The main purpose of the SOW is to define the liabilities, responsibilities and work agreements between two parties, usually clients and service providers.

3.7 The Performance Work Statement (PWS) is used to summarize the work that needs to be done for a contract. A PWS usually requires a scope, applicable documents, performance requirements/tasks, and contractor quality assurance for acquisition.

4.0 Deliverable Product

4.1 The contractor shall provide training for NAVSAFENVTRACEN using both contractor-owned and provided material for resident courses. The government will provide learning materials, equipment, and the Sakai online platform which the contract must use for online courses. The contract must provide methodologies to produce a graduate that satisfies the Center's mission and the learning objectives contained in the course outline for both resident and online classes.

5.0 General Conditions

5.1 General

5.1.1 All personnel employed by the contractor entering the government-furnished facilities shall conform to all safety, security, work conditions, regulations and procedures which may be in effect during the contract period and shall be subject to such checks as may be deemed necessary to assure that no violations occur. No employee will be permitted on the government-furnished facilities when such check reveals that the employee’s presence would be detrimental to the security of the facilities or accomplishment of work.

5.1.2 Contractor personnel assigned to teach a course shall have expertise in Construction Safety Standards and instructional experience. The personnel shall be familiar with all initial presentation and remediation procedures, training aids, devices and equipment associated with the course and shall be evaluated by both the contractor and government. Contractor instructors will be evaluated by government Subject Matter Expert (SME)’s and by student critiques.

5.1.3 All contractor technical instructors and technical instructor supervisors shall abide by the rules and regulations concerning the maintenance of personal standards for instructor integrity, grooming, conduct, speech, and student fraternization. The morale and motivation of student and instructional personnel must be maintained at a high level to ensure a favorable learning environment.

5.1.4 Contractors are to provide all training materials used in the course, including instructor lesson plans, student handouts, references, charts, manuals, tests, audiovisual aids, and training equipment. Contractors may prepare materials or use their already existing course materials, modified as necessary, to conduct the training in accordance with the SOW. Materials produced or used by the contractor, become property of the government and will be retained once the contract expires.

5.1.5 There is no predetermined list of training equipment, handouts, audiovisual aids, references (other than those cited in the course outline), manuals, etc., to be used in the course.

However, the use of computer-generated graphics (e. g., PowerPoint) to supplement lectures is required. The selection of these materials is at the discretion of the contractor. It is required, however, that the course will use training equipment (see definition of training equipment in paragraph 3.4), handouts (may be included as a part of the student guide/manual), and other audiovisual aids, e.g., videotapes, DVDs, etc.

5.1.6 The government will provide classroom space, with chalk/dry marker boards and standard audiovisual equipment for the course when available. For classes taught virtual/online, the government will provide the learning platform used by the Navy Safety and Environmental Training Center. For classes taught in Norfolk, the government will provide projection systems for computer-generated graphics. However, for locations other than Norfolk, the contractor is responsible to provide a projection system and computer laptop unless the course supervisor indicates that this equipment is available at that location.

5.1.7 Contractors are to include all topics/discussion points contained in the course outline.

Deviation is allowed only as indicated in paragraph 11.0(c).

5.1.8 The awarding of Continuing Education Units (CEUs) and/or CIH/CSP Certification Maintenance Points shall be the responsibility of NAVSAFENVTRACEN and not that of the contractor. However, the contractor may be requested to provide certain course data so that course certification may be obtained.

5.1.9 In all instances of disciplinary matters between contract employees and government personnel, the contractor shall prepare a written report to the Contracting Officer’s Representative (COR) which includes a summary of the events. A formal contractor investigation is not required.

5.1.10 The contractor shall submit to the COR a course completion report within thirty (30) days after the end of each class convening. The report shall include, as a minimum, a student roster, student grades, student test answer sheets, student data records (if necessary), student critiques, drop/failure records (if applicable), instructor comments/observations, and one copy of Student Test. The student attendance roster with grades shall be faxed or emailed to the NAVSAFENVTRACEN point of contact at the conclusion on the last day of the course.

5.1.10.1 Contractor shall ensure student data records (if necessary), attendance roster and student critiques (government provided) are completed by all students. The Contractor shall fax, mail using USPS or FedEx, and email the attendance roster to the NAVSAFENVTRACEN at the end of the last day of class.

5.1.10.2 Contractor shall complete a Drop/Failure Record (government provided) for each student who either fails or does not complete the course for other than academic reasons which shall be provided to the NAVSAFEENVTRACEN point of contact.

5.1.10.3 The course manager shal provide official NAVSAFENVTRACEN graduation certificates for the course. These certificates shall be filled out by the contractor at the end of each course and passed out to students who have successfully completed the course, if at all possible. In the event that tests cannot be graded before students are dismissed on the final day, it is the responsibility of the contractor to ensure students are notified of their test result and provided their graduation certificate as appropriate.

Course completion certificates shall be kept under careful control by the contractor and only issued directly to the student successfully completing the course. Any unused certificates may either be retained by the contractor for future classes, or properly destroyed.

5.1.11 Attendance Policy- Any student missing more than 20% of a class will fail the course and not receive a graduation certificate. The contract instructor shall contact the COR and/or course manager immediately to discuss the student’s situation. The government retains the right to make the final decision on whether or not a student will be allowed to stay for the remainder of the course.

5.1.12 Submission of Invoices- All invoices for completed course of instruction shall be submitted to the COR through the Wide Area Work Flow (WAWF) within five (5) working days after return from travel. Submitted invoices will include the fixed price cost for the convening’s taught, as well as any reimbursement for travel and per diem. See FAR clause 252.232-7006 located within this contract for more information.

5.2 Security

5.2.1 The course taught under this contract is unclassified.

5.2.2 Permits/Decals- Each contract instructor/manager shall obtain a permit/decal as required by the visited activity security office as necessary to enter the work sites.

5.2.3 Security Requirements- The contractor shall conform to all Department of Defense (DOD), Department of the Navy (DON), local security instructions and requirements as specified by the visited activity/NAVSAFENVTRACEN.

5.2.4 Physical Security/Key Control- The contractor shall conform to all current and applicable DOD, DON, and local command instructions regarding physical security and key control. The contractor shall maintain key control over assigned keys.

5.2.5 Personal Security/Anti-Terrorist- After award of the contract, the contractor shall become knowledgeable of all current DOD, DON, State Department and local command instructions pertaining to personal security and anti-terrorist issues. This will require each instructor to complete required training and forms in which include but not limited to Level One Anti-Terrorist training; Survival, Evasion, Resistance and Escape (SERE) 100 Code of Conduct Level B Training; Human Rights Training; Country Specific Training and Isolated Personnel Report (ISOPREP) also known as a PRO-file, including any necessary photos, within the time frames required by the guiding regulations. Training will be accomplished either on-line or through other means as arranged by the contractor and the NAVSAFENVTRACEN. The completion of such training shall be reported to the COR, or course manager. The contractor shall not receive any compensation for this training. Periodic refresher training is required.

5.3 Safety- The contractor shall conform/comply with all referenced safety instructions. Any safety related problems shall be addressed immediately to the course manager or COR.

5.4 Accident Reports- The contractor shall conduct an investigation into all accidents occurring on government property involving contract employees and report the findings in writing of such an investigation to the COR within three (3) calendar days after the occurrence. When required, the contractor shall provide input for reporting accidents involving students.

5.5 Contract Work Hours- Classes typically begin at 0800 and end at 1630 on each day with a ten (10) minute break every hour and an hour for lunch. Occasional non-standard training days may be required by emergencies, and operational commitments; therefore, in these cases, as much prior notification as possible will be provided to the contractor. However, the course is designed for whole days and should not vary substantially from this format, e.g., ending after a half-day on the last day, two (2) hour lunches or ending class two (2) hours early on days in the middle of the course. Likewise, extending past the normal ending time can only be done with the students' option since many students may have off-hour commitments.

Holidays shall be limited to those normally scheduled for the United States federal government employees.

Legal holidays for the purpose of this contract are:

New Year’s Day Labor Day Martin Luther King Day Columbus Day President’s Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

5.6 Travel-

5.6.1 All travel costs shall be in accordance with the Federal Travel Regulations (FTR).

Invoices shall include actual costs experienced. Airfare shall be based on the lowest available cost for coach or economy in writing, in advance. In the event that the allowable per diem limits for an area must be exceeded (i.e., lodging), the contractor must receive approval from the Contracting Officer and the COR prior to travel. The Contractor is not authorized to perform any travel that is not in conjunction with this contract. It is the DON policy not to allow a charge of profit or fee on reimbursable items. The Government will make no reimbursements for a contractor’s local travel.

In no instance shall the contractor exceed the amount specified in the contract for travel expenses.

The cost of travel documents such as passports and visas will not be reimbursed.

5.7 Dress Requirement

5.7.1 The contractor shall ensure that all instructors and supervisors maintain a standard of grooming and personal appearance that reflects a high degree of pride in themselves and in their employees, and in keeping with their position as a professional in a military environment. It must be recognized that this instruction is provided at a highly visible Naval activity and is very much in the “public eye”. As such, it is imperative that extraordinary standards of dress and grooming be observed.

5.7.2 Hair should be neat, clean, and present a well-groomed appearance. A sport shirt, slacks and hard soled shoes, at a minimum, are required for male instructors; female instructors shall dress appropriately. Soft-soled shoes (tennis, gym or jogging) are not appropriate. “T-shirts” worn as pictures are not allowed. Blue jeans or denim trousers are not allowed.

5.8 Academic Standards- In cases of student academic problems, the contractor is expected to provide counseling and remediation. The contractor shall notify the COR or course manager immediately of any student having academic problems. The government reserves the right to make any decision concerning termination or extension of training for the student with academic problems.

5.9 Inability of Contractor to Perform- In the event that an instructor is unable to teach a class due to illness, injury or death, the contractor must have a Contract Process (CP) in place to replace that instructor within twenty-four (24) hours at their own expense. In addition, the government reserves the right to request that an instructor be replaced due to poor performance. The CP must also address the manner in which this instructor will be replaced. Such plans must be included in Phase II, Part I (Written Proposal) and may be reviewed by the COR at any time after award.

5.10 Poor Performance- The following elements, which comprise examples of poor instructor

a. performance, can ultimately result in the removal of the instructor if these actions remain unabated:

- b. regularly late for class

- c. poorly prepared to teach (which frequently results in the instructor reading PowerPoint slides, or notes to the students)

- d. disorganized, resulting in poor time management, student confusion, and/or jumping from topic to topic and not following the syllabus knowledge)

- e. regularly unable to answer students’ questions (most likely due to lack of knowledge, lack of preparation)

- f. regularly refusing to answer students’ questions (either due to lack of knowledge, lack of preparation, agenda anxiety, lack of respect of students)

- g. regularly dismissing class early (more than an hour before dismissal time)

- h. failure to remediate

- i. failure to keep course materials up-to-date

- j. routinely unwilling to remediate

- k. routinely having to remediate more than 10% of the class

- l. inappropriate language (vulgar, sexist, racist, or language that shows disrespect for the students, the Navy, their instructions, policies, or a specific organization)

- m. inappropriate visual aids (sexist or racist PowerPoint slides)

- n. either unwilling or incapable of ascertaining the level of the class’s knowledge and teaching at that level

- o. routinely unwilling, or incapable of, controlling the discipline of the class (e.g., allowing disruptive side conversations to occur during the instructor’s presentation of the course material, allowing students to show up late thereby disrupting the class)

6.0 Student/Instructor Ratios: Student Loading

6.1 Student/instructor ratios must be such that there is an adequate number of instructors at all times to ensure effective coverage of the entire course, student remediation during class hours, and student supervision and safety. NAVSAFENVTRACEN will reimburse the travel and per diem expenses for one

(1) instructor to teach this course.

6.2 The maximum class size of Construction Safety Standards is thirty-five (35). The minimum class size is fifteen (15). While it is considered extremely unlikely that this will occur due to the high demand for this training, the government reserves the right to cancel a convening with fewer than fifteen (15) students at no cost/penalty to the government. The contractor will be notified no later than twenty-one (21) days prior to the first day of the class, if the minimum class size is not met.

6.3 The government reserves the right to exceed the class size on a case-by-case, limited basis at no extra cost to the government if agreed to in advance by the COR and the contractor.

7.0 Qualifications

7.1 Contractor

7.1.1 The contractor shall provide personnel who meet the experience levels required as stated herein.

7.1.2 The contractor shall be able to provide qualified instructors of the course on dates as agreed to in this contract. Specifics are detailed in Section 7.2.

7.1.3 The contractor shall present evidence of ongoing or recent experience (within three (3) years) in conducting technical training courses similar in scope and difficulty to the safety training course set forth herein.

7.1.4 Once an instructor(s) has become "established" teaching this course, if any "new" instructors must be brought in to teach the course, a transition period must be provided whereby the new instructor must teach one (1) or more convening’s with a previously "established" instructor. The government will monitor his/her progress through a review of student critiques and, if necessary, a technical review per the guidance in paragraph

9.2 of this RFP. It is expected that the instructional staff remain reasonably constant throughout the duration of the contract.

7.1.5 The contractor shall possess a knowledge and understanding of the type of educational techniques outlined in the PWS.

7.1.6 The contractor shall possess the ability to effectively manage and provide an adequate administrative staff in support of the educational/training services provided under any resulting contract.

7.2 Instructor Qualifications

7.2.1 The contractor shall be responsible for employing appropriate, technically and academically qualified personnel to perform the instructor services outlined herein.

7.2.2 The instructor must have a four (4) year baccalaureate degree and at least five (5) years of professional experience in Safety Occupational Health (SOH), engineering, or any combination thereof.

OR

a two (2) year associate degree with a minimum of seven (7) years of experience in Safety Occupational Health (SOH), engineering, or any combination thereof.

OR

a minimum of ten (10) years of experience, in Safety Occupational Health (SOH), engineering, or any combination thereof.

7.2.3 Teaching Experience: The instructor must have a minimum of three (3) years of formal teaching experience (see paragraph 3.5 for definition). (One (1) year’s worth of teaching experience equates to a minimum of 160 hours of classroom training time per 12 month period.)

The instructor must also have at least one (1) year of experience teaching DoD or U.S. Coast Guard personnel. This DoD or Coast Guard teaching experience may be in addition to the above three years of teaching experience or may be counted as one (1) of the three (3) years of teaching experience. If the instructor has no experience teaching DoD or Coast Guard personnel, he/she may substitute active duty in the DoD or Coast Guard. However, the active duty must have been for at least three (3) years with an honorable discharge.

7.2.4 The Instruction must be a qualified OSHA 30-Hour Construction Trainer, taught by a certified OSHA Training Institute (OTI).

7.3 Contractor’s Contract Manager- The contractor shall identify a point of contact/contract manager for contractual matters. This is the individual that the COR will deal with concerning the contracted course and contract performance.

7.4 Resumes/Biographical Summaries- After award of this contract, resumes for prospective new instructors shall be submitted to the COR for review and approval prior to employment under the contract.

All proposed substitutes (no matter when they are proposed during the performance period) shall have qualifications that are equal to or higher than the qualifications listed above. The COR will inform the contractor directly of individuals who are acceptable. Unacceptable documentation will be returned to the contractor indicating the reason(s) for rejection. The COR will have the right to obtain, from the contractor, substantiation of information contained in any resume. The contractor agrees that during the first 120 days of the contract performance period, no personnel substitutions for the primary instructors who were part of the solicitation process will be permitted unless that individual’s sudden illness, death or termination of employment necessitates such substitution. In any of these events, the contractor shall promptly notify the COR and provide a detailed explanation of the circumstances necessitating the proposed substitution. In the case that a substitution is allowed, the alternate instructor(s) whose resume form was submitted and approved during Phase I Part I of the solicitation process shall be the substitute.

8.0 Student Evaluation/Testing

8.1 Contractor

8.1.1 Classrooms operated by the contractor shall be manned by qualified instructors who have qualified for employment under the provisions contained herein.

8.1.2 Prior to failing a student, the contract instructor shall contact the COR or course supervisor to discuss the situation and provide recommendations. The final decision of whether or not to fail a student shall rest with the government.

8.1.3 The instructor must ensure that each student has adequately mastered the learning objectives of each course. A comprehensive knowledge test will be administered by the contractor to ensure student mastery of the course objectives. For further information, see paragraph C.1.6.1.

8.2 Government- The COR or course manager shall reserve the right to administer unscheduled tests to selected students.

9.0 Quality Control

9.1 The contractor shall not purchase airfare, reserve lodging, reserve rental car or ship any class material for training without receiving a Task Order from the Purchasing Agent or COR.

9.2 The contractor shall conduct training as specified on the topical outline in the course PWS. The contractor is responsible for establishing, maintaining and monitoring the quality control of the services provided hereunder via a detailed Quality Control Process (QCP) clearly stating his/her procedures for ensuring quality. As part of the above plan, the contractor shall establish and maintain an instructor evaluation system. Records of all instructor evaluations for contract employees shall be kept current, complete and available to the Contracting Officer, or COR upon request during the performance of this contract

9.3 The government reserves the right for the COR or his/her designated representatives to evaluate contractor performance, including both technical content and instructional techniques, at any time.

Observations of the evaluator will be passed to the contractor via the COR. Direct discussion of observations by a designated representative with contract instructors is not permitted.

10.0 General Tasks/Work Requirements by Position

10.1 Instructor’s Tasks

10.1.1 Maintain a high standard of professional qualifications in instructional and technical areas.

10.1.2 Recommend any changes to the curriculum, if necessary, to the COR/Course Manager.

10.1.3 Prepare a personalized Lesson Plan for each subject matter area assigned.

10.1.4 Maintain qualifications in instructional techniques, training aids, training equipment, training devices and instructional material required to teach assigned topics.

10.1.5 Prepare the classroom for instruction (e.g., ensure course materials are brought into classroom, arrange tables and chairs, layout course materials for each student) and ensure classroom is left in an orderly fashion at the end of each day, especially on the last day of the class.

10.1.6 Remediation shall be provided for any student demonstrating academic problems at any time in the course. This may take the form of one-on-one discussion during or after class hours, extra study assignments to reinforce mastery of difficult material, a review of the results of the final exam, etc. The degree of remediation will be determined by the contract instructor based upon the particular situation. It is expected that most remediation will be accomplished during regular class hours. However, there may be a need to briefly assist a student on an occasional basis after class. There is no compensation beyond that included in the contract. Any demands on a contract instructor’s time considered excessive and beyond the scope of the contract shall be brought to the attention of the COR and the Contracting Officer

10.1.7 Upon request of the appropriate authority, make academic comments concerning students.

10.1.8 Ensure a dignified, harmonious and professional classroom atmosphere.

10.1.9 Administer, grade and review examinations, as necessary.

10.1.10 Report all problem areas related to assigned duties and responsibilities to contractor’s point of contact.

10.1.11 Teach all assigned topics, in accordance with contract requirements, effectively utilizing allotted time.

10.1.12 Inventory and account for assigned classroom/lab training equipment, submitting missing item reports to the contractor’s point of contact.

10.1.13 Perform operational check on assigned training equipment, devices and aids.

10.1.14 Refer unresolved military student disciplinary problems to the appropriate military authority and aids.

10.1.15 Monitor students to ensure safe usage of all training equipment, devices

10.1.16 Instruct students in operation and safety requirements of shop/lab equipment for trainers.

10.1.17 Conduct class critique of test results, if necessary.

10.1.18 Monitor students’ compliance with safety standards and procedures and immediately correct safety violations, reporting all persistent violations to the COR via the contractor’s point of contact.

10.1.19 Assign suitable study procedures to help both failing and non-failing students.

10.1.20 Ensure any changes in the instructions/regulations/standards listed in the topical outline are incorporated into the lesson plans and any corresponding materials provided to the students.

11.0 TRAINING COURSE

General Notes

(a) The data provided herein represents the government’s best estimate of need based on current conditions.

(b) This course is a group-paced, criterion referenced, instructor managed, student participation, lecture/laboratory type instructional system that uses firmly established training procedures. All procedures will be accomplished in accordance with the latest instructional methodology.

(c) The outline of topics is provided as amplifying information in support of the mission objectives of the course. The contractor is bound to comply with the content of the outline, but may vary the order of the following outline:

COURSE OUTLINE

C.1.0 CIN: A-493-0021, CONSTRUCTION SAFETY STANDARDS

Course Length: Five (5) Days Class Size: 35 Student/Instructor Ratio: (See paragraph 6.1.)

Classes: Times and places to be provided to contractor by NAVSAFENVTRACEN no later than 30 days prior to required delivery date.

C.1.1 Purpose/Objective of Course- The purpose of the course is to introduce full-time and additional duty safety personnel, Resident Officer In Charge of Construction (ROICC), construction inspectors and similar personnel assigned responsibility for conducting or supervising occupational safety and health programs at Navy construction sites to the applicable OSHA standards pertinent to typical construction work sites and to the methods used to monitor or implement hazard control practices at construction sites to ensure compliance with applicable standards.

Upon completion of this course, the students will be able to:

use proper notation in locating standards in 29 CFR 1926, Construction Standards, identify applicable standards pertinent to fall protection and scaffolding, describe the standards applicable to walking/working surfaces, list the applicable standards pertinent to electrical safety, identify fire protection and prevention standards applicable to a construction site, delineate the hazards inherent in welding and cutting operations and the applicable standards to prevent injury, describe proper materials handling and storage requirements, define the standards pertinent to hand and powered tools, describe the standards that apply to excavations, describe the role of signs, signals and barricades, delineate the standards applicable to concrete and masonry construction, describe the standards for proper selection, use and limitations of personal protective equipment.

C.1.2 Target Audience- This course primarily serves military members of the Naval Construction Forces (SeaBees). Approximately 88% of attendees are military, E-6 through E-8, and fall within the following ratings: BU, SW, CE, UT, EO, CM & EA. These students have at least moderate construction experience but little, or no, safety experience. Successful completion of the course will confer the NEC 6021 – Safety Inspector.

Approximately 12% of the attendees may be civilians, falling within the grades GS-9 through GS-12.

These attendees have moderate to extensive safety experience with little to no construction experience.

These students obtain quotas due to the fact that they may have oversight of a construction project at their activity in which either contractors or government personnel may perform the construction.

C.1.3 Method/Program of Instruction: See General Notes

C.1.4 Material to be Furnished by the Government: Student Data Records, Course Critiques Sheets, Attendance Sheets, Course Completion Certificates in sufficient quantity for each course convening.

In addition, the government will furnish one copy of the following documents to the contractor:

- NAVFAC P-307 (latest edition)

- EM 385-1-1

- OPNAV M-5100.23(Series)

C.1.5 Outline of Instruction

Lesson Topic 1.0 Administration Time

Lesson Topic 2.0 Construction Safety Standards, 29 CFR 1926

2.1 Terminology

Lesson Topic 3.0 General Safety and Health Provisions

3.1 Overview

3.2 General Housekeeping

Lesson Topic 4.0 Occupational Health and Environmental Controls

4.1 Medical Services and First Aid

4.2 Sanitation

4.3 General Review of Health Considerations

4.4 Hazardous Material Control

Lesson Topic 5.0 Personal Protective and Life-Saving Equipment

5.1 Selection, Use, Limitations

5.2 General Review

5.3 Fall Protection

Lesson Topic 6.0 Fire Protection and Prevention

6.1 General Requirements

6.2 Flammable and Combustible Liquids

6.3 Welding and Cutting

6.4 Cylinder Requirements

Lesson Topic 7.0 Signs, Signals, Barricades

7.1 Role of Signs and Tags

Lesson Topic 8.0 Electrical Safety

8.1 Branch Circuits

8.2 Extension and Equipment Cords

8.3 Temporary Lighting

8.4 Assured Grounding Program

8.5 Ground Fault Circuit Interrupters

8.6 National Electric Code

8.7 Workshop (see section C.1.6.3 for description)

Lesson Topic 9.0 Tools – Hand and Powered

9.1 29 CFR 1926 -– Construction

9.2 29 CFR 1910 – General Industry

9.3 Guards

9.4 Workshop (see section C.1.6.4 for description)

Lesson Topic 10.0 Material Handling

10.1 Storage and Disposal

10.2 Rigging Equipment for Material Handling

10.3 Workshop (see section C.1.6.5 for description)

Lesson Topic 11.0 Weight Handling Equipment

11.1 General Requirements

11.2 Cranes and Derricks

11.3 Material and Personnel Hoists

11.4 29 CFR 1926.550, OPNAV M-5100.23(Series) and NAVFAC

P-307 Workshop (see section C.1.6.6 for description)

Lesson Topic 12.0 Motor Vehicles, Mechanized Equipment

12.1 General Requirements

12.2 Material Handling and Pile Driving…