1.04 BNJ Redacted.pdf

NAVSUPINST 4200.85D, Encl (1) 1 of 3

JUSTIFICATION FOR BRAND NAME SPECIFIED (Simplified Acquisitions < $250K)

The service or material listed on N0012821RC001FN is brand name and competition is precluded for reasons indicated below. There are no substitutes available for this material or service.

Restricted to the following source. Provide original manufacturer’s name. (If a sole source manufacturer distributes via dealers, ALSO provide dealer information.)

Manufacturer 1: Avaya Government Solutions

Manufacturer POC & phone nr.: N/A

N/A Manufacturer Address : 5505 Robin Hood Rd

Norfolk, VA 23513 Dealer / Rep: N/A

Dealer / Rep address / phone nr.: N/A

N/A

Manufacturer 2: Nortel Networks Inc.

Manufacturer POC & phone nr.: N/A

N/A Manufacturer Address : PO Box 591669

Houston, TX 77259 Dealer / Rep: N/A

Dealer / Rep address / phone nr.: N/A

N/A

__X__ Description of the item or service required, the estimated cost, and required delivery date.

This requirement is to provide maintenance services to Avaya and Nortel telephone systems located in various buildings and satellite facilities at Naval Station Great Lakes.

These telephone systems are required to perform teleconferencing services to various personnel. Over time, these require quality-of-life updates in order to stay current with software and all other hardware updates. This requirement will provide these maintenance services in order to keep these telephone systems up-to-date and working at optimal efficiency.

The Independent Government Estimate (IGE) is estimated to be with a twelve-month base, four (4) additional twelve-month option periods, and a six-month extension option period detailed below:

YEAR EST. AMOUNT EST. POP

Base 1 October 2020 to 30 September 2021

Option Year 1 1 October 2021 to 30 September 2022

Option Year 2 1 October 2022 to 30 September 2023

Option Year 3 1 October 2023 to 30 September 2024

Option Year 4 1 October 2024 to 30 September 2025

-8 1 October 2025 to 31 March 2026

TOTAL

__X__ Specific characteristics of the material or service that limit the availability to a brand name

(unique features, function of the item, etc.). Describe in detail why only this suggested source can furnish the requirements to the exclusion of other sources.

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Avaya and Nortel telephone systems are required to perform high visibility and urgent teleconferencing calls to various customers and other high-priority end-users. Naval Station Great Lakes has been utilizing these telecommunication systems for at least five years and invested a minimum of $200K in their procurement and maintenance. It is required to continue utilizing Avaya and Nortel over other sources in order ensure parts, software, and programming compatibility with the existing systems on the premises.

Market research was conducted and found various other teleconferencing systems that perform the same functions as Avaya and Nortel. However, it would cost too much time and money to switch the teleconferencing systems to these vendors because Naval Station Great Lakes has already invested much time and money in Avaya and Nortel. Switching to any of these vendors will greatly impact the teleconferencing abilities of the various personnel on location.

Avaya and Nortel shall be considered to the exclusion of other sources.

__X__ The requested material or service represents the minimum requirements of the government.

CHECK & FILL IN ALL APPLICABLE BLANKS BELOW

__X__ The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system.

Various types of Electronic Key Systems, and related cabling, power, and mounting hardware are currently in use throughout our area of responsibility. Use of this limited source an Avaya manufacturer will ensure continuity of service and materials that are compatible with the needs of each system.

____ A patent, copyright or proprietary data limits competition. The proprietary data is ___________

____ These are “direct replacements” parts/components for existing equipment.

____ Other information to support a sole source buy:

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