N0018919RZ0660001.docx

N0018919RZ066

N0018919RZ066

Section SF 1449 - CONTINUATION SHEET

SECTION I

In regards to this solicitation; if we provide a 3rd party letter of agreement between the hotel and ourselves are we allowed to submit a quote?

Answer: In accordance with Section 3 of the Performance Work Statement, the contractor shall demonstrate that it has managerial control of the facility and is not acting as an agent or authorized third party. Privity of contract shall be established between NMPDC and the hotel. A Third Party Letter of Agreement will not be considered.

There is a requirement that third parties are not allowed, yet this is for small businesses. Can the following statement be removed from the PWS?: “The contractor shall demonstrate that it has managerial control of the facility and is not acting as an agent or authorized third party.”

Answer: The language included in the PWS cannot be removed. In accordance with Section 3 of the Performance Work Statement, the contractor shall demonstrate that it has managerial control of the facility and is not acting as an agent or authorized third party. Privity of contract shall be established between NMPDC and the hotel.

I am confirming that my company (we do not own or manage a hotel) can bid on this lodging/meeting space requirement. There is a statement about the contractor having to demonstrate managerial control of the facility. I can assure you that we manage all of our subcontractors and provide a service far superior than working with the hotel alone.

Answer: In accordance with Section 3 of the Performance Work Statement, the contractor shall demonstrate that it has managerial control of the facility and is not acting as an agent or authorized third party. Privity of contract shall be established between NMPDC and the hotel.

Can we participate as a facilitator for our client hotels? The contract will be with the hotel.

Answer: You may participate provided the resultant quote establishes privity of contract between the ordering activity and the hotel. Furthermore, the submission must demonstrate that quoter has managerial control of the facility and is not acting as an agent or authorized third party.

There is a requirement that third parties are not allowed, yet this is for small businesses. Is there any likelihood you will remove the third party restriction?

Answer: The language included in the PWS cannot be removed. In accordance with Section 3 of the Performance Work Statement, the contractor shall demonstrate that it has managerial control of the facility and is not acting as an agent or authorized third party. Privity of contract shall be established between NMPDC and the hotel.

Is there a contract associated to the requirement? If yes, can you kindly provide the incumbent contractor and incumbent contract number?

Answer: 1750 Rockville Pike LLC (Rockville Hilton), N00189-14-D-Z020

FBO.gov does not have the Past Performance Information Form posted on the solicitation for N0018919RZ0006. Can you provide me with an electronic copy of the Past Performance Information Form?

Answer: Please see the attached Past Performance Information Form.

Because it takes time for clients to fill out and return the Past Performance Information Form to the contracting officer, are you willing to delay the Response suspense from 17 May 2019 to 1 Jun 2019?

Answer: The closing date for the solicitation is currently 5/21/19. This date may be subject to change. Please continue to monitor NECO for updates.

Can a meeting procurement company submit a bid on behalf of the hotel?

Answer: In accordance with Section 3 of the Performance Work Statement, the contractor shall demonstrate that it has managerial control of the facility and is not acting as an agent or authorized third party. Privity of contract shall be established between NMPDC and the hotel.

The training room required is one room per course per year, minimum of 50 people capacity, classroom style seating or theatre style seating? Can you elaborate please? Is this room for orientation only?

Answer: The conference room would need to offer classroom style seating. It will be utilized as a training space to facilitate a lecture with PowerPoint for the POMI courses.

For this requirement I wanted to verify the verbiage for parking. Are you wanting complimentary parking?

Answer: Please review the PWS for requirement specific details. Any items not included in the PWS are therefore not required.

Section 2(v), Page Limitations, of the Submission of Quotes section of the Solicitation states that Volume I (Non-price Quote) is limited to seven pages. Volume I is to consist of Management Approach, Performance Approach and Past Performance. Section 2(v) states that Management Approach is limited to two pages, and Performance Approach is limited to seven pages. The page count information is contradictory. Can an offeror submit seven pages for Management Approach and two pages for Performance Approach (for a total of 9 pages), without exceeding the page limits for Volume I?

Answer: The solicitation erroneously stated the total page allowance for Volume I –Non Price Quote to be 7 pages. The page limitation for Volume I – Non Price Quote has been increased from 7 to 12 pages. The breakdown is shown below:

Management Approach – (2 pages) Performance Approach – (8 pages) Past Performance– (2 pages)

Section 2(v), Page Limitations, of the Submission of Quotes section of the Solicitation states that Volume I (Non-price Quote) is limited to seven pages “inclusive of any charts, diagrams, and/or other graphics.” Volume I is to consist of Management Approach, Performance Approach and Past Performance. Section 3 of the Performance Work Statement requires the contractor to “demonstrate that it has managerial control of the facility and is not acting as an agent or authorized third party.” Limiting Volume I to seven pages is an inadequate amount of space for a small business to provide its Management Approach, Performance Approach and Past Performance, and demonstrate how it will have managerial control over the facilities, especially given that the seven pages is inclusive of chart, diagrams, and/or other graphics. Would the Contracting Officer consider excluding charts, tables and other graphics from the page count for Volume 1 or increasing the page count for Volume 1?

Answer: We cannot exclude charts, tables, diagrams and other graphics. However, the page limitation for Volume I – Non Price Quote has been increased from 7 to 12 pages.

3. Can the Contracting Officer exclude Past Performance information forms from the page count in Volume I?

Answer: We cannot exclude the past performance forms. However, in effort to accommodate this request, we have increased the page limitations for Volume 1- Non Price Quote from 7 to 12 pages.

PERFORMANCE WORK STATEMENT

STATEMENT OF WORK

HOTEL LODGING AND TRAINING SPACE IN SUPPORT OF ONSITE SPONSORED TRAINING CONDUCTED AT

NAVY MEDICINE PROFESSIONAL DEVELOPMENT CENTER

1. Scope. The contractor shall provide hotel rooms and training spaces for students attending onsite training at Navy Medicine Professional Development Center (NMPDC). To defray training costs to the activities to which the students are assigned, NMPDC provides the required lodging while the students attend the training.

2. Background. NMPDC provides onsite training courses to both enlisted and officer personnel. Courses can range in length from one week to three months and are offered at specified times throughout the year (Attachment 1). The majority of students attending the training are from outside the geographical area and, while in attendance, lodging will be provided. There is no feasible military lodging on Naval Support Activity (NSA) Bethesda Compound or any other military installations nearby.

3. Contractor Requirements. The contractor shall demonstrate that it has managerial control of the facility and is not acting as an agent or authorized third party.

The contractor shall provide the following:

a) Property Requirements:

(1) Hotel shall hold and maintain an America Automobile Association (AAA) rating of 3 Diamonds or higher OR an Orbitz.com rating of three Stars or higher. The maximum estimated quantity is 18,810 room-nights per year of hotel lodging as required by course student population. The historical average required quantity of rooms per year is 12,000.

(2) Located within a fifteen mile radius of Walter Reed National Military Medical Center, 8955 Wood Road, Bethesda, MD 20889.

(3) Located within a one-half mile walk of a metro rail station.

(4) Located within one-half mile of five full service restaurants/establishments. Two of these restaurants/establishments may be of the fast-food variety.

(5) Metro station commute time to Walter Reed National Military Medical Center shall not exceed 30 minutes.

(6) Available training room space for four days per year, minimum 50-person capacity (one day per course – Attachment 1).

(7) Snack and vending machines shall be made available on the property.

(8) On site availability of washer and dryer for use by the occupants.

(9) On-site fax service available to students and instructors with cost to be paid by student or instructor.

(10) On-site access/use of copier for students and instructors with cost to be paid by student or instructor.

(11) On-premise parking for residents without additional charge to the guest of the Government.

NOTE: It is not anticipated that all students attending any particular course will require lodging. However, at any point during the life of the contract, the hotel must be able to provide rooms in the event that courses are filled to the maximum and all students require lodging (156 rooms). Please note that some courses overlap (Attachment 1).

b) Room Requirements:

(12) The rooms must meet minimum federal, state, and local standards for hotels.

(13) Single occupancy rooms with two double/queen beds or one king.

(14) Private bathrooms inside room equipped with a tub, shower, shower curtain, sink, and toilet. All shall show no evidence of rust or mildew.

(15) Rooms shall be non-smoking unless specifically requested as smoking by guest at time of check-in.

(16) Rooms shall not be located near or directly over/under noisy, heavy traffic areas such as a bar, dance floor, or lounge.

(17) Sufficient, uninterrupted, 24 hour per day supply of hot water and Individual adjustable heat and air conditioning.

(18) Wall and ceilings shall be clean and maintained with no evidence of chipping, cracking, peeling, or embedded dirt.

(19) Lighting shall be adequate for reading.

(20) All furniture should be in good condition.

(21) Beds shall have no exposed or defective springs.

(22) Floors shall not be soiled and shall have no bare, worn spots.

(23) Study area with desk, chair, and desktop lamps.

(24) Safes shall be available in the room for student belongings.

(25) Daily maid/linen service.

(26) Refridgators (156 total).

(27) Microwave or stove (156 total).

(28) Television with cable or satellite service.

(29) Alarm clock.

(30) Iron and standard size ironing board.

(31) Closet space with hangars.

(32) Coffee maker.

(33) High speed internet access (wireless preferred) available.

NOTE: The Government will not be responsible for any additional charges such as hotel calls, room service, pay- per-view movies, meals, and beverages under this contract. Gratuity charges for the hotel rooms shall not be included in the unit price of the hotel rooms.

c) Reservation Information:

(1) Reservations/orders are to be made no later than ten working days (two weeks) prior to the start of the applicable course.

(2) The Government has the unilateral right to modify the dates required for an order at no additional cost to the Government as long as fifteen working days are provided to the contractor.

(3) Room cancellations are to be made no later than 24 hours prior to check-in. When cancellations are made with 24 hours or more notice, the Government will not be charged the contract room rate for that evening. If the cancellation is made with less than 24 hours’ notice, the contractor will be compensated according to the agreed upon contract room rate for that evening.

(4) When informed by NMPDC staff of a late arrival, (i.e. check-ins after 2200 on Sunday night) the facility will hold the room until 0700 the next morning. If the student does not check-in prior to 0700 and the room was held for the student, the facility will be compensated according to the agreed upon contract room rate for that evening.

ATTACHMENT 1

ESTIMATED COURSE SCHEDULE

BASE YEAR ESTIMATED COURSE SCHEDULE & MAXIMUM ROOMS PER CLASS & ROOM NIGHTS REQUIRED

INSTRUCTIONS TO QUOTERS

**NOTE: QUOTES SHALL BE SUBMITTED BY MAIL OR OVERNIGHT MAIL ONLY**

No NECO electronic responses, faxes, emails, or hand-delivered submissions are authorized, and submissions will not be accepted if sent by any of these methods.

MAIL QUOTES TO:

FLEET LOGISTIC CENTER NORFOLK, PHILADELPHIA OFFICE

ATTN: PHILIP DOLATA 290.1E

RFQ# N0018919RZ066

700 ROBBINS AVENUE, BLDG 2B

PHILADELPHIA, PA 19111

Please direct all questions concerning this solicitation to Philip.Dolata@navy.mil by COB 05/06/2019.

Hotel Rooms

FFP

Per room/night. In accordance with the specifications listed in the SOW. Ordering Period is from 28 September 2019 to 27 September 2020.

FOB: Destination

MILSTRIP: N0622A20190716

PURCHASE REQUEST NUMBER: N0622A20190716

PSC CD: V231

NET AMT

Training Rooms

FFP

Per day. In accordance with the specifications listed in the SOW. Ordering Period is from 28 September 2019 to 27 September 2020.

FOB: Destination

MILSTRIP: N0622A20190716

NET AMT

FFP

Per room/night. In accordance with the specifications listed in the SOW. Ordering Period is from 28 September 2020 to 27 September 2021.

FOB: Destination

MILSTRIP: N0622A20190716

NET AMT

FFP

Per day. In accordance with the specifications listed in the SOW. Ordering Period is from 28 September 2020 to 27 September 2021.

FOB: Destination

MILSTRIP: N0622A20190716

NET AMT

FFP

Per room/night. In accordance with the specifications listed in the SOW. Ordering Period is from 28 September 2021 to 27 September 2022.

FOB: Destination

MILSTRIP: N0622A20190716

NET AMT

FFP

Per day. In accordance with the specifications listed in the SOW. Ordering Period is from 28 September 2021 to 27 September 2022.

FOB: Destination

MILSTRIP: N0622A20190716

NET AMT

FFP

Per room/night. In accordance with the specifications listed in the SOW. Ordering Period is from 28 September 2022 to 27 September 2023.

FOB: Destination

MILSTRIP: N0622A20190716

NET AMT

FFP

Per day. In accordance with the specifications listed in the SOW. Ordering Period is from 28 September 2022 to 27 September 2023.

FOB: Destination

MILSTRIP: N0622A20190716

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

27-SEP-2020

JOHN DOTTER

8901 WISCONSIN AVENUE

BETHESDA MD 20889-5611

FOB: Destination N0622A

27-SEP-2020

N0622A

27-SEP-2021

N0622A

27-SEP-2021

N0622A

27-SEP-2022

N0622A

27-SEP-2022

N0622A

27-SEP-2023

N0622A

27-SEP-2023

N0622A

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

(a) Definitions. As used in this provision--

Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means--

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror ( ) has ( ) does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in--

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management, which can be accessed via https://www.sam.gov (see 52.204-7).

(End of provision)

52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that--

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (AUG 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits a quote in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of quotes. Submit signed and dated quotes to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotes may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotes must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotes;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoteed in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the quote is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of quotes. The quoter agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple quotes. Quoters are encouraged to submit multiple quotes presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of quotes:

(1) Quoters are responsible for submitting quotes, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes or revisions are due.

(2)(i) Any quote, modification, revision, or withdrawal of a quote received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of quotes; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of quotes and was under the Government's control prior to the time set for receipt of quotes; or

(C) If this solicitation is a request for Quotes, it was the only Quote received.

(ii) However, a late modification of an otherwise successful quote, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the quote wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Quotes may be withdrawn by written notice received at any time before the exact time set for receipt of quotes. Oral quotes in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile quotes, quotes may be withdrawn via facsimile received at any time before the exact time set for receipt of quotes, subject to the conditions specified in the solicitation concerning facsimile quotes. A quote may be withdrawn in person by a quoter or its authorized representative if, before the exact time set for receipt of quotes, the identity of the person requesting withdrawal is established and the person signs a receipt for the quote.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate quotes and award a contract without discussions with quoters. Therefore, the quoter's initial quote should contain the quoter's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in quotes received.

(h) Multiple awards. The Government may accept any item or group of items of a quote, unless the quoter qualifies the quote by specific limitations. Unless otherwise provided in the Schedule, quotes may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity quoteed, at the unit prices quoteed, unless the quoter specifies otherwise in the quote.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all quotes exceeding $3,500, and quotes of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Quoter shall enter, in the block with its name and address on the cover page of its quote, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Quoter's name and address. The Quoter also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Quoter to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Quoter does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Quoter should indicate that it is a quoter for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of a quote, the quoter acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Quoter. Quoters may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting quoters, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed quoter's quote.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed quoter and past performance information on the debriefed quoter.

(3) The overall ranking of all quoters, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful quoter.

(6) Reasonable responses to relevant questions posed by the debriefed quoter as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

SUBMISSION OF QUOTES (BEST VALUE/TRADE-OFF)

I. GENERAL

In addition to instructions to quoters contained elsewhere in this solicitation, the following instructions are provided.

Initial Quotes and any modifications thereto are to be submitted to the Contracting Officer on or before the closing date and time cited elsewhere in this Request for Quotes. Faxes, e-mails, hand carried Quotes, courier services and/or responses through NECO or any method other than Hard Copy format are not acceptable.

Hand-carried Quotes are not encouraged. The Contracting Office is located on a secured compound. Only personnel with current DoD Common Access Cards (CACs) or appropriate military credentials will be able to access the compound. There will be no ability to drop off the Quotes outside the compound.

Quoters shall submit their Quotes in two separate volumes as follows:

*In addition to the Original and 1 copy, the quoter shall provide their Spreadsheet as part of their Price Quote in a format compatible with Excel 2010 on a CD/DVD. * Note: In the event of a discrepancy between the hardcopy and the CD copy, the hard copy shall take precedence.

In addition, quotes consist of and shall include the following items as part of Volume II:

This volume shall address Management Approach, Performance Approach, Past Performance and include all information required for Quote evaluation.

This volume of the Quote shall exclude any reference to the price/cost aspects of the Quote.

Each page of each copy should include the following legend:

Source Selection Information - See FAR 2.101 and 3.104 Volume II Price/Cost Quote This volume shall include the completed solicitation documents and detailed price breakdown with supporting information. We do not intend to perform a price realism analysis.

This volume shall include the completed solicitation documents and a complete and detailed price/cost breakdown with all supporting information. Each page of each copy should include the following legend:

Source Selection Information - See FAR 2.101 and 3.104

IMPORTANT NOTES:

(1) Quoters shall respond to all requirements of the solicitation document. Quoters are cautioned not to alter the solicitation.

(2) In the event any person who is not a bona fide employee of the quoter participated in the creation, formulation, or writing of any portion of the Quote, a certificate to this effect shall be included in the Quote which shall be signed by an officer of the quoter. Such certificate shall identify the name of the person who is not a bona fide employee, that person’s employment capacity, the name of the person’s firm, the relationship of that firm to the quoter, and the portion of the Quote in which the person participated.

II. REQUIREMENTS FOR QUOTE CONTENT

(1) Any quoter who will be submitting CLASSIFIED data in its Non-price Quote shall first notify the Contracting Officer by contacting the point of contact in the solicitation. CLASSIFIED data that is forwarded as part of a quote shall be housed in its own binder, separate from the unclassified portion. (N/A – Classified data shall not be submitted under this requirement)

(2) Introduction and Purpose - This section specifies the format that quoters should use in Quotes submitted in response to this solicitation. The intent is not to restrict the quoters in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the Quotes for evaluation purposes.

(3) Each volume should contain the following items in addition to the other information required by this solicitation:

Table of Contents: The table of contents should provide detail sufficient to allow the important elements to be easily located. The use of tabs and dividers is encouraged.

(4) Requirements for Style: Each quoter shall submit a quote that clearly and concisely sets forth the contractor’s response to the requirements of the solicitation. Unnecessary elaboration or other presentations beyond that sufficient to present a complete and effective Quote are not desired and may be construed as an indication of the quoter’s lack of cost consciousness. Elaborate artwork, expensive paper or bindings, and expensive visual or other presentation aids are neither necessary nor desired. The Quote shall contain all the pertinent information in sufficient detail in the one area of the Quote where it contributes most critically to the discussion. When necessary, the quoter shall refer to the initial discussion and identify its location within its Quote.

(5) Page Limitations* Volume I, “Non-price Quote,” is limited to a maximum of twelve (12) pages in length inclusive of any charts, diagrams, and/or other graphics. Each “page” is defined as one sheet, 8 ½ “ x 11”, with at least one inch margins on all sides, using a font with a point size of 12 or greater (e.g., "Times New Roman" style with 12 point font). Lines shall, at a minimum, be single-spaced. Pages shall be consecutively numbered. Multiple pages, double pages, two-sided pages, or foldouts will count as an equivalent number of 8 ½" x 11" pages. The cover sheet, table of contents (not to exceed one page per volume), tabs, and dividers will not count toward the page limit. Pages submitted in excess of the page limitations described below will not be evaluated.

Volume II, “Price/Cost Quote,” is not page limited.

NO RESUMES ARE TO BE SUBMITTED WITH THE QUOTE

III. QUOTE CONTENT

(1) Volume I – Non-price Quote The Non-price evaluation factors are Management Approach, Performance Approach and Past Performance.

(a) Management Approach (limited to 2 pages) The offeror shall provide in detail a Management Approach which shall define their proposed organizational and management approaches and organization’s resources, tools and systems intended for the performance of the contract and address the following element:

(b) Performance Approach (limited to 8 pages) The quoter shall provide in a performance approach that will successfully accomplish the requirements of the solicitation, including the Performance Work Statement. The approach shall address the following:

-PWS Section 3.a.1 The ability to support the anticipated room quantities (18,810 room-nights per year). It is not anticipated that all students attending any particular course will require lodging. However, at any point during the life of the contract, the hotel must be able to provide rooms in the event that courses are filled to the maximum and all students require lodging. Please note that some courses overlap requiring a minimum of 156 rooms (see Attachment I).

-PWS Section. 3.a.1 Hotel shall hold and maintain an American Automobile Association (AAA) rating of three (3) Diamonds or higher OR an Orbitz.com rating of two (3) Stars or higher.

-PWS 3.a.3 Section Located within a ½ mile walk of a metro rail station.

-PWS Section 3.a.4 Located within ½ mile of five full service restaurants/establishments. Two of these restaurants/establishments may be of the fast-food variety.

-PWS Section 3.a.5 Metro station commute time to Walter Reed National Military Medical Center shall not exceed 30 minutes.

In addition, the quoter shall complete the table below by describing complaince with the following requirements:

with each minimum requirement:

The quoter should describe any risks associated with the solicitation, including the SOW and any risks associated with implementation of the quoter’s performance approach; describe any techniques and actions to mitigate such risks; and explain whether the techniques and actions identified for risk mitigation have been successfully used by the quoter. The quoter should provide any other information the quoter considers relevant to the solicitation.

(c) Past Performance

The quoter shall demonstrate relevant past performance or affirmatively state that it possesses no relevant past performance. Relevant past performance is performance under contracts or efforts within the past five years that is the same as, or similar to, the scope, magnitude, and complexity of the work described by this solicitation.

To demonstrate its past performance, the quoter shall identify up to three of its most relevant contracts or efforts within the past five (5) years, and provide any other information the quoter considers relevant to the requirements of the solicitation. Quoters should provide a detailed explanation demonstrating the relevance of the contracts or efforts to the requirements of the solicitation. If subcontractor past performance is provided as part of the three of its most relevant contracts or efforts, the subcontractor past performance will be given weight relative to the scope, magnitude and complexity of the aspects of the work under the solicitation that the subcontractor is proposed to perform. Therefore, the quoter’s quote should detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform.

The references will be evaluated in the aggregate in order to allow quoters who may not have the entire scope, magnitude, and complexity of the requirement under one individual contract to still be considered acceptable if past performance with the full scope, magnitude, and complexity of the requirement can be demonstrated within the allotted number of references as described above.

The quoter should complete a “Past Performance Information Form” for each reference submitted. The form is an attachment to the solicitation. The forms will count toward the Volume I page limit described above. For additional information regarding a particular reference beyond that which will fit on the form, the quoter may continue onto another sheet of paper. Such continuation sheet(s) for submitted references will count toward the Volume I page limit.

The quoter should address its past performance in complying with requirements of the clauses at FAR 52.219-8, "Utilization of Small Business Concerns," and 52.219-9, "Small Business Subcontracting Plan."

(2) Volume II –…