N0018918T1666_N0018918T1666-0001.docx

N0018918T1666

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 06-Jul-2018 04:30 PM to 13-Jul-2018 03:00 PM.

The following have been added by full text:

ATTACHMENTS

The following attachments are applicable to this solicitation and the resultant contract:

I - DD Form 1423, Contract Data Requirements List (CDRLs)

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT (PWS)

eDACM SYSTEM CHANGES AND UPGRADES

1.0 GENERAL SCOPE OF WORK

This PWS defines the scope of work required to update and enhance the eDACM System for the Department of the Navy (DoN).

2.0 BACKGROUND

The electronic Director Acquisition Career Management (eDACM) System is currently used to track training, education, and certifications for the DoN Acquisition Workforce (AWF). The system already warehouses data on every member of the DoN AWF, more than 60,000 Civilian and Military employees. Leveraging the information that is already collected, the Government requires the contractor to provide additional changes and upgrades which will provide enhanced user interface, additional workforce reporting, more comprehensive employee data, and other enhanced features. The Contractor shall contact the Contracting Officer’s Representative (COR) for any questions related to the acronyms contained in this PWS or the policies and instruction documents referenced herein.

3.0 PROGRAM MANAGEMENT

The Contractor shall perform the technical and management effort necessary to ensure effective cost, schedule, and technical performance throughout the contract period of performance. The Contractor shall provide to the Government visibility and status of all efforts specified within this PWS. The Contractor shall produce a Quality Control Plan (QCP) to establish measurement, inspection, monitoring, and quality control procedures to ensure successful completion of PWS tasks.

3.1 Project Management Plan

The Contractor shall develop and maintain a Project Management Plan (PMP) to detail how they will provide analysis, design, software modification, software support, test support, and training for the eDACM changes and upgrades, described herein.

3.2 Integrated Master Schedule

The Contractor shall develop and maintain an Integrated Master Schedule (IMS). At a minimum, the IMS shall include the following:

· Major Milestones

· Capability Delivery Dates

· Planned Events (scheduled system outages/downtime, upgrade/change roll-out dates, etc.)

· Test Events

· Risk Reduction Planning

· Meetings

3.3 Monthly Reporting

The Contractor shall provide a monthly report of overall work progress, task status, cost/schedule variances, and notification and status on existing issues and potential risks.

3.4 Kick-Off Meeting

The Contractor shall conduct a kick-off meeting, at the Contractor facility, within 60 calendar days of contract award. The Contractor shall provide to the Government an overview of their PMP and IMS. The Contractor shall provide to the Government read-aheads and meeting minutes (including action items).

3.5 Quarterly Program Review

The Contractor shall conduct Quarterly Program Reviews (QPRs), at either the Contractor or Government Facility. The Contractor shall provide to the Government an overview of work progress, task status, cost/schedule variances, and existing issues or potential risks. The Contractor shall provide to the Government read-aheads and meeting minutes (including action items).

3.6 Meetings

For all in-person meetings and events with Government, the Contractor shall notify the Government at least ten (10) business days before the scheduled meeting or event. The Contractor shall provide to the Government read-ahead or review materials, at least three (3) business days before the meeting or event. The Contractor shall provide to the Government meeting minutes and action items within two (2) business days after the meeting or event.

4.0 TECHNICAL REQUIREMENTS

4.1 System Upgrade & Changes

The Contractor shall ensure that all eDACM system upgrades and changes comply with all statutory and regulatory requirements associated with the Defense Acquisition Workforce Improvement Act (DAWIA), Government IT Systems, and personally identifiable information (PII). The Contractor shall ensure that all eDACM system upgrades and changes comply with the DAWIA Operational Guide, unless otherwise specified and/or approved by the Government. The Contractor shall ensure that any changes or upgrades to the system do NOT affect interoperability or workflow with other electronic systems that currently interface with eDACM. The Contractor shall perform the upgrades and changes to the eDACM system necessary to bring about the user and system capabilities described in this section.

4.1.1 Workforce Reporting

National Lead Dashboards. The Contractor shall create a dashboard page for each of the career fields, similar to the program director dashboard. The report card shall include the following metrics:

· Certification – meets/grace, requires attention, and action required

· Continuous Learning – meets/grace, requires attention, and action required

· Acquisition Corps Membership for CAPs – meets/grace, requires attention, and action required

· Totals and Percentages for CAP, KLP, and NON-CAP

· Totals and Percentages by SYSCOM

· Totals and Percentages by Certification Level required

· Totals by Education Category – No College, Some College, Bachelors, Graduate, and Unknown

Super Support and Support Specialists shall be able to see all National Lead Dashboards.

Email Distribution Lists. The Contractor shall add the capability in eDACM to be able to email selected user groups via outlook “create mail to.” In the “Manage Registration Requests” screen, the Contractor shall add to the system the capability to allow the user to email all of the applicants in a “reservation” status. “Manage Event Roster” screen, the Contractor shall add to the system the capability to allow the user to email all of the applicants in a “graduation,” “no show,” and “incomplete” status.

Additionally, the Contractor shall revise the system so that it includes “Email Workforce” as an option for DPDs, SYSCOM DAWIA POCs, support specialists, super support specialists and National Leads under “Manage Workforce.” The Contractor shall revise the system so that it can be used to generate an exportable email list based on the following user-selected filter options:

· Primary Career Field

· Subsidiary Career Field

· Career Path

· Training POC

· eDACM Supervisor

· Official Supervisor

· SYSCOM

· DAWIA Certification Currency

· Acquisition Corps Membership

· Current Primary DAWIA Certification Level

· Current Subsidiary DAWIA Certification Level

· Required DAWIA Certification Level

· Continuous Learning Currency

The Contractor shall revise the system so that it allows up to 6 filters per query.

Export Class Applicant Data. The Contractor shall add to the system the ability to export class applicant data to excel. In the “Manage Registration Requests” screen, the system shall allow the user to export the following data to excel:

· Applicant Name

· Command

· Organization

· Primary Career Field

· Subsidiary Career Field

· Certifications

· CL Currency Status

· Position Type (CAP, KLP, NON-CAP)

· Pay Grade

· Total Months of Experience by Career Field

· CAP Months of Experience by Career Field

· KLP Months of Experience by Career Field

· Applicant Registration Comments

· eDACM Supervisor Registration Comments

· Supervisor Name

· Applicant Email

· eDACM Supervisor Email

· Official Supervisor Email

Export Selected Employee Data. The Contractor shall add to the system the ability to search and create a list of up to 50 employees to export data to excel and to export DAWIA Transcripts to PDF. For super support specialists, National Leads, DAAs, and DPDs, in the “Manage Employees” drop down menu, the system shall include an option for “Export Employee Data.” The system shall export the following data on the selected employees to excel:

· Last Name

· First Name

· Middle Initial

· Civilian or Military

· Rank/Grade

· Present Position

· Command

· Acq Corp Member (Yes or No)

· PMO Experience in Months

· Total Months of Acquisition Experience

· CAP Months of Experience

· KLP Months of Experience

· PM Level III Certification (Yes or No)

· DAWIA Certifications

· PMT401 Completed (Yes or No)

· PMT402 Completed (Yes or No)

· Education (Degree and Year)

· Applicant Email

4.1.2 Workforce Management

Baseball Cards. The Contractor shall create a module for users to self-select positions played and experience data. The data selected shall be exportable to a printable format. The printable format shall have information from the primary career field, cross-functional, specialized skills, and additional career field data, in order of next highest certification, as space permits. The printable format shall also include:

· Name

· Other Name(s)

· Current Command

· Rank/Grade

· DAWIA Certifications

· ACAT Level

· Degree Data (degree, year)

· Lifecycle & Domain Data

· Acquisition Statistics

· Acquisition Corps Membership Date

The system shall have selectable pick lists for each career field, career path, cross-functional, and specialized skills. Each pick list shall allow the user to add up to 300 characters of amplifying information. The system shall have a matrix for phases/milestones, ACAT, Domain, Command, Primary Role, and Timeframe with drop down selections for each field.

Waiver Management. The Contractor shall allow system users to electronically fill out and route DD Form 2905s in eDACM under “Manage Career.” The Contractor shall notify DACM via email when a waiver request has been submitted. The system shall allow the DACM to view and print the waiver. The system shall allow the DACM to denote the name of the final approver, the date the waiver was approved, the target date for meeting the requirement, and upload a copy of the final signed waiver. Once the waiver is approved, the Contractor shall update the employee’s transcript to denote the type of waiver and the target date for meeting the requirement(s). The Contractor shall add the waiver data to the employee dashboard with the same stop light chart to indicate whether or not the employee is still within the waiver period.

The Contractor shall add the waiver data to the Director’s Dashboard. At a minimum, it shall indicate the number of active waivers and the number that are past due. The system shall allow the support and super support specialists to indicate the date that the waiver criteria was fulfilled and the waiver is no longer active.

Slating Announcements. The Contractor shall update eDACM to allow support specialists and super support specialists to update information for upcoming announcements for slated positions. The system shall include “Slating Announcements” as an option under the “Manage Career” and “Manage Workforce” drop down menus. The system shall allow the support specialists and super support specialists to select “Slating Announcements” under “Manage Workforce.” Using the same logic as the Continuous Learning (CL) event module, the system shall allow slating templates that can be copied and updated with the latest information without having to start from scratch. The system shall have fields for the following:

· Position

· Program

· SYSCOM and Location

· Position Description

· Announcement Date

· Closing Date

· Link for Additional Information

· Announcement POC

· POC email

· POC phone number

When the user selects “Slating Announcements” under “Manage Career,” the system shall route them to a list of openings by closing date (earliest at the top). The system shall also allow the user to do an “ad-hoc” sort by SYSCOM, location, career field, and title. At the top of the page with the list of announcements the criteria for applicants as described in the Slating Panel Guidance Memo shall be listed.

KLP Management. The Contractor shall update the eDACM system to allow for Key Leadership Position (KLP) Reporting. For all KLPs in eDACM, the system shall allow for support specialists to upload the designation letter, KLP tenure agreements, and any waivers (see above for Waiver Management). The system shall capture position title, start date, tenure agreement date, and PMT 401/402 required by date and compliance.

The system shall allow support specialists and super support specialists to export an excel spreadsheet of all KLPs with the following data:

· Employee Name

· Position

· SYSCOM

· UIC

· SubUIC

· Tenure Start Date

· Tenure Agreement Date

· Waivers

· Waiver Target Date

· PMT 401/402 required by date

· PMT 401 completion date

· PMT 402 completion date

· PM Workshop Completion date

4.1.3 Employee Data

Self-Declared Experience & Corrections. The Contractor shall ensure eDACM provides users with a way to correct errors and omissions in acquisition experience. Requests shall be routed for approval, as configured at the command level. Approved requests shall be reflected in all eDACM views of Acquisition Experience and Work History. The enhanced functionality shall be fully integrated with existing eDACM modules, including workflow auditing, Dashboards, and Reports. The system shall capture additions, changes, and deletions of Acquisition Work History for Acquisition Experience credit. The system shall capture acquisition experience credit requests for DON, DOD, and non-DOD (other Federal agencies and private industry) organizations.

The system shall capture the following fields for all types of experience:

· DON/DOD/Other

· Organization (Major Command or equivalent)

· Activity (or equivalent)

· Position Title

· Rank/Grade(or equivalence)

· Pos Type (or equivalence)

· Start Month/Year

· End Month/Year

· Total Months in Position

For DON and DOD experience only, the system shall also capture whether the experience position was acquisition-designated, and the manpower type – Civilian (CIV) or Military (MIL).

The Contractor shall add the ability for the user to upload their résumé, in Microsoft Word Document. The Contractor shall add the ability for the user to indicate whether or not they want a link to their résumé viewable from their DAWIA Transcript.

Education Enhancements. The Contractor shall update/re-activate the education module. The system shall denote in the DAWIA Transcript if the employee has met the "24 Business Credits” requirement with the following options: Yes, No, Unknown. To start accurately capturing this data in eDACM, the system shall be updated to give credit for all employees with active certification in a contracting for all employees with an undergraduate or graduate degrees in the following: business, economics, finance, law, and industrial engineering. All employees without any degree shall be designated as “No,” and all other employees shall be designated as “Unknown.”

The system shall include instructions and link to update education experience in Defense Civilian Personnel Data System (DCPDS) or the DCPDS replacement system.

The system shall allow users the ability to request an educational institute or degree be added to the database for Acquisition Workforce Tuition Assistance Program (AWTAP). The request form shall include, at a minimum, the name and contact information of the requestor, the name of the institute or degree, location (if applicable), and website link. The system shall route the requests to the DACM Office. The Contractor shall load DACM approved institutes and degrees into eDACM quarterly.

Employee Dashboard. The Contractor shall update the DAWIA Report Card on the Employee Dashboard to include both the training requirements (already displayed) and the education and experience requirements consistent with the current DAWIA Certification Requirements. The Contractor shall replace “View Training Needs” with “View Certification Needs.” The Contractor shall also add “View Acquisition Corps Needs,” “View Upcoming Training” (Enrollments), and "View Unique Position Training Standards Needs." The system shall display “Met” or “Not Met” for all requirements with visibility on progress to date.

4.1.4 Employee Opportunities

Exchange Programs. The Contractor shall update eDACM to allow support specialists and super support specialists to update information for employee exchange programs. The system shall include “Exchange Programs” as an option under the “Manage Career” and “Manage Workforce” drop down menus. The system shall allow the support specialists and super support specialists to select “Exchange Programs” under “Manage Workforce.” Using the same logic as the CL event module, the system shall allow exchange program templates that can be copied and updated with the latest information without having to start from scratch. The system shall have fields for the following:

· Program Title

· Program Description

· Program Dates

· Announcement Date

· Closing Date

· Program Link

· Program POC

· POC email

· POC phone number

When the user selects “Exchange Programs” under “Manage Career,” the system shall route them to a list of programs with the information inputted by the support specialists and super support specialists.

4.1.5 Data Management

The Contractor shall conduct a full review of eDACM to eliminate/mask Personally Identifiable Information (PII). The Contractor shall ensure that the eDACM system is in compliance with DoDD 5400.11, dated 29 October 2014, and DoDI 8500 series instructions. Where practicable, the Contractor shall use the EDIP vice SSN.

The link to the “SSN Reduction Plan Resources” page of the DON Chief Information Officer (CIO) website is as follows: http://www.doncio.navy.mil/contentview.aspx?id=1912.

4.1.6 eDACM Workflow

User Roles and Permissions. The Contractor shall conduct a full review of eDACM user roles and permissions. The Contractor shall provide a detailed report of the all the explicit and implicit user roles with associated permissions and list of users with each role. Within 20 business days of report receipt, the Government will provide updates to the existing user groups. The Contractor shall update the user group lists based on the updates.

The Contractor shall add the following explicit user roles: DDAA, DPD, eDACM Supervisor, Official Supervisor, and National Leads. The Contractor shall grant DDAA permissions in accordance with the DAWIA Operating Guide. The eDACM Supervisor shall replace the current self-selected supervisor role. The eDACM supervisor shall be the approval official for employee course registration and CL Hours. The Contractor shall add the Official Supervisor through interfacing with DCPDS, via the MIS. The National Leads shall be able to see their respective dashboards, as described in Paragraph 4.1.1.

Approval Workflow Audits. The Contractor shall conduct a quarterly approval workflow audit for Military and Civilian Personnel applications for certifications and Acquisition Corps Membership. The audit report shall include, at the minimum, the following information for the reporting period:

· Workflow issues reported

· Names of employees in holding queue by UIC and SubUIC

· Workflow maps by UIC, Career Field, and Level for certification routing

· Workflow maps by UIC for ACC Membership

4.2 System Documentation

The Contractor shall generate a detailed Software Requirements Specification (SRS) for all system upgrades and changes. After the SRS has been submitted to the Government for review, the Contractor shall conduct a meeting with the Government to review the SRS and make any necessary changes required by the Government. After the meeting is conducted, the Contractor shall submit a final SRS for Government approval within 15 business days.

The Contractor shall generate a Version Description Document (VDD). The VDD shall include the version identifier, a brief system overview, a description of changes installed, and a list of any known or potential problems and/or errors.

4.3 Testing & Verification

The Contractor shall generate a Software Test Plan (STP) for all testing and verification events. The STP shall include all testing required to demonstrate successful system changes and upgrades listed in paragraph 4.1. After completion of the test and/or verification, the Contractor shall submit a Software Test Report (STR) within 15 business days.

4.4 User Guide

The Contractor shall provide “click-by-click” user guides for any workflow changes. The Contractor shall provide the user guides in Microsoft Word format.

4.5 Data Rights

The Contractors shall provide early notification of any software or elements they deem proprietary and shall provide supporting rationale. The Contractor shall provide, at a minimum, Government Purpose Rights, for any elements not specified in the early notification.

4.6 Information Assurance (IA)

The Government will periodically update the IA technical reference documents, as needed. It is incumbent on the Contractor to keep abreast of changes in technical guidance and to be prepared to implement updated system designs. If it is determined that a change in guidance will impact the system design, existing labor requirements, or other contract deliverables, the Contractor shall notify the Government within 15 calendar days. Upon notification, the parties shall negotiate an equitable adjustment, if appropriate, to the contract. If the parties are unable to agree to an adjustment, the Contracting Officer may adjust the price of this contract, subject to the “Disputes” paragraph of clause FAR 52.212-4.

4.7 Integration and Interface Support

The Contractor shall support meetings with the Government regarding integration, interface, and data workflow of eDACM with DCPDS/DCPDS replacement system, the MIS, DoD Financial Systems, DoD Travel Systems, Talent Management Systems, and Data Analytics Systems. The Contractor shall provide to the Government post-meeting reports of risks, issues, and opportunities related to integration, interface, and data workflow. The total meeting time shall not exceed 100 hours and the total number of reports shall not exceed six (6).

5.0 SECURITY REQUIREMENTS

The Contractor shall submit visit authorization requests in accordance with DOD 5220.22M (Industrial Security Manual for Safeguard of Classified Information) no later than one (1) week prior to visit. The Contractor shall forward requests to the COR and Alternate COR (ACOR).

The Contractor shall utilize a secured information technology (IT) development facility. The Contractor shall have System Administrators that maintain without lapse all required IT and IT-related security designations, in accordance with SECNAV M-5239: US Government Security Clearance; investigations such as NACI and SSBI; annual training and certification in information assurance and Privacy Act.

6.0 ADDITIONAL REQUIREMENTS

6.1 Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

In accordance with NMCARS 5237.102-90, “Enterprise-wide Contractor Manpower Reporting Application (ECMRA),” the contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are: (1) W, Lease/Rental of Equipment; (2) X, Lease/Rental of Facilities; (3) Y, Construction of Structures and Facilities; (4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY; (5) S, Utilities ONLY; (6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

6.2 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information

This section of the PWS details the requirements of NAVSUP clause 5252.204-9400, “Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information.” The contractor shall adhere to these requirements as applicable to performance under the contract.

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

Applicability. This text applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

Access to Federal Facilities. Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

Access to DoD IT Systems. In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Interim Access. The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

Denial or Termination of Access. The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

Contractor’s Security Representative. The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

Background Investigation Requirements and Security Approval Process for Contractors Assigned to National Security Positions or Performing Sensitive Duties.

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

· SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

Background Investigation Requirements and Security Approval Process for Contractors Assigned to or Performing Non-Sensitive Duties.

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

· Must be either a US citizen or a US permanent resident with a minimum of 3 years’ legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

· Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

· SF-85 Questionnaire for Non-Sensitive Positions

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

7.0 AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

Except as specified in the paragraph below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" paragraph of clause FAR 52.212-4.

The Contractor shall not comply with any order, direction, or request of Government personnel unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as a part of this contract.

The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the awarding Contracting Officer for this contract is:

(End of Summary of Changes) image1.wmf