N0018918RZ035_N00189-18-R-Z035_Solicitation_FMO.docx

N0018918RZ035

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

Navy Office of Financial Operations (FMO) Financial Program Analysis Support Performance Work Statement

1. Introduction

The Office of Financial Operations (FMO), under the Assistant Secretary of the Navy, Financial Management and Comptroller (ASN, FM&C), acts on behalf of the DON and is responsible for financial and accounting matters. FMO leads financial programs and activities that are designed to improve the way the DON does business and support the warfighter.

As Department of Defense (DoD) directives and policies are set for financial efficiency, effectiveness, and transparency, FMO reports on financial data, as well as develops and manages accounting and finance related programs to help Budget Submitting Offices (BSOs), Commands, and other Shared Service Providers (SSP) comply with the DoD requirements and audit response.

2. Background

The Operations Management Division of FMO (FMO-1) provides operational and sustainment support of all Financial Improvement Audit Readiness (FIAR) related activities within the DON. In addition, FMO-1 facilitates FMO business success by ensuring an overarching alignment across Divisions by maintaining continuous communications, and providing acquisition management, budgeting and resources, and analytical support to its customers.

The Program Analysis Branch is responsible for the Improper Payment Information Act (IPIA) Program, Barring Act Waiver (BAW) Program, Contract Debt Deferment (CDD) Program, Military Banking Program, Travel and various Card Programs, including conducting any necessary testing, providing recommendations, and managing program policies. The Program Analysis Branch is also responsible for managing the overall FMO-1 Managers’ Internal Control Program (MICP) for FMO-1

3. Information Sources

The contractor shall utilize the following sources, policies and regulations.

3.1 Federal Management Financial Integrity Act of 1982

3.2 Chief Financial Officers Act of 1990

3.3 Government Performance and Results Act (GPRA) of 1993, as amended

3.4 Government Management Reform Act of 1994, as amended

3.5 Federal Financial Management Improvement Act of 1996

3.6 Department of Defense Financial Management Regulation (DoD FMR)

3.7 Improper Payments Information Act of 2002, as amended

3.8 OMB Circulars A-123 and A-136,

3.9 Related Executive Memorandums

3.10 Treasury Financial Manual

3.11 DoD and DON Guidance

3.12 Joint Travel Regulation / Joint Federal Travel Regulation

3.13 DoD Instruction 1000.27

4. Tasks

TASK 4.1 – FMO-1 IMPROPER PAYMENTS PROGRAM (IPP)

The contractor shall support FMO 1 by performing the following tasks:

Improper Payments Program – Provide support for the oversight and management of all phases of the Department of the Navy IPP, including executive level briefings, monthly, quarterly and annual IPP Reporting, sample plans, corrective action plans, updating policies, procedures, and training, and recommend program improvements.

· Conduct analysis of IPP regarding the Defense Travel Program (DTS and WinIATS)

· Develop and maintain Defense Travel Program Dash Board.

· Conduct WinIATS Defense Travel Program analysis to include Post Pay Review (PPR) support.

· Support the Senior Management Council (SMC) by providing IPP data, analysis, and reports.

· Conduct and report on Marine Corps DDS Risk Assessments.

· Collaborate with DFAS regarding IPP KSDs.

· Conduct PPR support for MilPay/CivPay.

· Support processing of Navy ERP samples.

· Support PPR processing of Navy Commercial Bill Paying Offices.

· Develop MOUs, guidance, and reports supporting IPP.

TASK 4.2 – FMO-1 CONTRACT DEBT DEFERMENT (CDD)

The contractor shall support FMO 1 by performing the following tasks:

Contract Debt Deferments—Provide support for the processing and tracking of Contract Debt Deferments, including preparing waiver packages, coordinating and reviewing supporting documentation, maintaining files and communicating with other Department of Defense Agencies regarding the relevant issues involved in the request for debt deferment.

· Support FMO with the CDD claims process by developing CDD packages

· Develop data analysis and reports pertaining to CDD claims

· Coordinate with stakeholders such as DCMA and ASN (RDA) to aid in the processing of claims.

· Develop process improvement such as Dash-boards and templates.

TASK 4.3 – FMO-1 BARRING ACT WAIVERS (BAW)

The contractor shall support FMO 1 by performing the following tasks:

Barring Act Waivers—Provide support for the processing and tracking of Barring Act Waivers (31 U.S.C. 3702), including preparing waiver packages, coordinating and reviewing supporting documentation, maintaining files and communicating with other Department of Defense Agencies and Congressional and Senatorial Offices of Constituent Affairs in order to obtain information about the claim or contact the constituent regarding the status or outcome of the claim.

· Supporting the BAW review of submissions and processing claims for the Department of the Navy

· Coordinate with stakeholders such as DFAS and DON/AA to aid in processing claims

· Develop process improvement such as Dash-boards and templates

· Support FMO in the overall management and tracking of BAWs packages

TASK 4.4 – FMO-1 MILITARY BANKING (MB)

The contractor shall support FMO 1 by performing the following tasks:

Military Banking Program—Provide support for the processing and tracking of annual Bank and Credit Union of the year awards, preparing packages for Assistant Secretary of the Navy (Financial Management and Comptroller) approval, coordinating and reviewing supporting documentation, maintaining files and communicating with other Department of Defense Agencies and Trade Associations in addressing issues impacting on-base banks and credit unions.

· Perform MB data analysis

· Review and recommend improvements to MB Website

· Collaborate with pertinent stakeholders regarding program and process improvements

· Support FMO in the overall management and tracking of MB packages

· Supporting the submissions and processing for the Department of the Navy distinguished Bank and Credit Union of the Year Awards.

TASK 4.5 – FMO-1 TRAVEL AND CHARGE CARD PROGRAMS

The contractor shall support FMO 1 by performing the following tasks:

Travel and Charge Card Programs (Travel Card, Purchase Card, Fleet Card, Fuel Card, Syncada, and Navy Cash) — Provide support for the management of the DON’s Travel and Charge Card Programs to include-

· Defense Travel System/WinIATS

· Travel Card Program

· Purchase Card Program

· Fleet Card Program

· Fuel Card Programs

· Cash Card Programs

· Support FMO with the Travel and Charge Card Programs by developing management reports to ensure a smooth transition from SmartPay2 to SmartPay3.

· Develop data analysis and reports pertaining to Travel and Charge Card Programs

· Support FMO in the overall management and tracking of Travel and Charge Card packages.

· Coordinate with stakeholders such as DTMO and DPAP to improve the Travel and Charge Card Programs.

· Develop process improvement such as Dash-boards and templates.

TASK 4.6 – FMO-1 MANAGER’S INTERNAL CONTROL PROGRAM

The contractor shall support FMO-1 by conducting the following tasks:

Managers’ Internal Control Program – Provide support for the oversight and management of all phases of the FMO-1 MICP, including annual statement of assurance testing, reporting and implementation of any corrective action plans. Preparing briefings, updating policies, procedures, and training, and recommend program improvements.

· Support FMO-1 with the Annual Statement of Assurance testing and reporting.

· Support FMO-1 in the overall management and tracking of material weaknesses.

· Coordinate with stakeholders such as FMO-4 to provide management with assurances FMO-1 operations are complying with applicable laws, regulations, and policies.

· Support FMO-1 in complying with FMO Records Management initiatives.

· Support FMO-1 internal controls with data analytics for planning and programming of financial statement audit; business process improvements/ compliance; receipt and acceptance initiatives; and remediation efforts

5. LEVEL OF EFFORT

The contractor shall provide the following level of effort. The contractor’s failure to expend the full effort will lead to a pro rata reduction in payment while complete expenditure of the required labor hours will result in full payment.

(Base – 12 Months) Estimated Labor Hours (Option I – 12 Months) Estimated Labor Hours (Option II – 12 Months)

6. PERSONNEL QUALIFICATIONS

6.1 General Qualifications

It is essential that continuity of services be maintained to the maximum degree possible; hence, substitution of Contractor employees shall be kept to the absolute minimum necessary to perform the services required and to provide adequate back-up personnel.

6.2 Specific Qualifications

Personnel assigned to or utilized by the Contractor in the performance of this contract shall, as a minimum, meet the experience, educational, or other background requirements set forth below and shall be fully capable of performing in an efficient, reliable, and professional manner. If the quoter does not identify the labor categories listed below by the same specific title, then a cross-reference list shall be provided in the quoter’s quote identifying the difference.

If the Contracting Officer questions the qualifications or competence of any person performing under the order, the burden of proof to sustain that the person is qualified as prescribed herein shall be upon the Contractor.

The Contractor must have the personnel, organization, and administrative control necessary to ensure that the services performed meet all requirements specified in the contract. The Contractor shall be required to demonstrate the ability to support expertise across all functional tasks and functional areas identified in the PWS.

LABOR CATEGORY: Program Manager Estimated Annual Hours: 1920

Lead supporting all aspects of FMO-1 functional business lines

Education Requirements

Master of Business Administration (MBA), Certified Project Management Professional (PMP) by the Project Management Institute, Lean Six Sigma Black Belt Certified, and possess the certification of Certified Defense Financial Manager (CDFM) or Certified Government Financial Manager (CGFM). Certified Public Accountant (CPA) is preferred.

Experience Requirements

Minimum ten (10) Years of business operational experience, with at least three (3) of those years having managed complex projects, contracts, funds, and resources. This Contractor must have a minimum of three (3) years of experience with DOD Organizational structure and chains of command, in particular those relating to the DON; Disbursing Operations and Payment Program governing Laws, Regulations, and Policies as described in the DOD Financial Management Regulation Volumes 5, 7, 8, 9, 10, 11 and 12. Experience must include work in the DOD (DON Preferred) Payments Programs and Disbursing Operations within the last two (2) years. This Contractor must have two years (2) experience in both leading and conducting professionally produced Senior Executive Service (SES) level presentations within the Navy (preferred) and required Budget Submitting Office SES action officers.

Minimum of one (1) year of experience leading a project in each of the following DOD (DON Preferred) Pay and Disbursing Programs: Improper Payments Information Act of 2002 (IPIA), Barring Act Waivers, Contract Debt Deferments, Charge Card Programs, and Military Banking.

LABOR CATEGORY: Program Analyst III

Education Requirements

Bachelor’s Degree (Business or engineering disciplines preferred) Project Management Professional (PMP) Preferred

Experience Requirements

Minimum of six (6) years of business/ operational compliance experience (audit experience preferred) with at least one (1) year of experience supporting a project in each of the following DOD (DON Preferred) Pay and Disbursing Programs: Improper Payments Information Act of 2002 (IPIA), Barring Act Waivers, Contract Debt Deferments, Charge Card Programs, and Military Banking.

The Contractor shall also possess one year of experience (within the last two years preferred) in each of the following areas:

-Conducting research in DOD (DON preferred) Human Resource and Financial Management repositories as well as reviews and analysis of Military Personnel / Military Pay accounts to support Barring Act Waiver Claims

-Supporting DOD (DON preferred) Contract Debt Deferment Program at Deputy Assistant/ Under Secretary levels to include Deputy Assistant Secretary for Acquisition and Procurement, Financial Management, and Counsel to produce comprehensive and consolidated Contract Debt Deferment packages

-Providing Military Banking Program policy oversight and guidance to installation commanders, Liaison Officers, and on-base financial institutions, monitoring bank and credit union operating agreements, ensuring Liaison Officer Appointment Letters are in place, supporting annual bank and credit union awards process, and evaluating military banking program requests from installation commanders, and providing analysis and recommendations in accordance with the DOD FMR Vol 12.

LABOR CATEGORY: Program Analyst II Estimated Annual Hours: 3840

Education Requirements

Bachelor’s Degree (Business, Math, Statistics or Engineering preferred)

Experience Requirements

Minimum of four (4) years of experience supporting business operations, internal control initiatives, business process improvement, and data visualization/ dashboarding for executive level review. Must have two (2) years of auditing experience with internal controls testing and analysis. Four (4) years of financial statement audit and receipt and acceptance data analysis experience is preferred.

LABOR CATEGORY: Business Financial Management Analyst II

Education Requirements

Bachelor’s Degree (Business, Math, Statistics or Engineering preferred) Project Management Professional (PMP) Preferred

Minimum of six (6) years of experience in Financial Management (audit experience preferred), program management, and process improvements.

Minimum of one (1) year of experience supporting a project in each of the following DOD (DON Preferred) Pay and Disbursing Programs: Improper Payments Information Act of 2002 (IPIA), Barring Act Waivers, Contract Debt Deferments, Charge Card Programs, and Military Banking.

The Contractor shall also possess one year of experience (within the last two years preferred) in each of the following areas:

-Conducting trend analysis, performing root cause analysis, and developing corrective action plans on WinIATS improper payments data for Budget Submitting Offices that support large volumes of travel (e.g. BUPERS, PACFLT, Fleet Forces Command)

-Implementing data visualization tools that capture IPIA program metrics and developing statistical estimates of improper payments for inclusion in DOD agency financial reports.

-Collaborating and enhancing IPIA program governance through policy and memorandums of understanding with key stakeholders.

LABOR CATEGORY: Business Financial Management Analyst I

Education Requirements

Bachelor’s Degree (Business, Math, Statistics or Engineering preferred) International Cost Estimating and Analysis Certification preferred

Experience Requirements

Minimum of four (4) years of experience supporting business operations analytics, cost estimating, spend analysis, and analytical business process improvement initiatives. Four (4) years of experience supporting DOD or federal budget process planning, estimating, and programming.

7. Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the DON Financial Improvement Program via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address – https://doncrma.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

8. Deliverables

The senior on-site contractor representative shall schedule and attend a monthly planning meeting with the COR by the 23rd day of each month. The purpose of this meeting is to establish expectations for the next month and ensure that services provided under the task order are responsive to overall FIAR goals and objectives. CDRL E001 includes an agenda for the monthly planning meeting. CDRL E002 includes the minutes from the monthly planning meeting.

E001 Monthly Planning Meeting Agenda

The contractor shall submit an agenda for a monthly planning meeting each month on all anticipated efforts in Section (3) of the PWS. The meeting agenda is the plan for a meeting that will last no more than two hours. At a minimum this meeting will include, addressing status and providing a POAM of the planned level of effort (labor category and number of hours) to be furnished along with the commensurate efforts from Section 3 of the PWS that the contractor intends/plans to accomplish during the next calendar month.

E002 Monthly Planning Meeting Minutes

The contractor shall provide minutes from the monthly planning meeting within five days after the meeting is held. The minutes shall reflect a chronological, detailed explanation of the topics discussed, the critical decisions made and efforts from Section “3” of the PWS to be focused on, and agreed-to timelines. The minutes shall also provide a record for future efforts and shall follow the agenda format with more detailed notes under each section. The minutes will inform updates of the monthly POAM.

E003 Monthly Status Report

The contractor shall provide a monthly status report which covers at a minimum each of the areas referenced in Section “3” of the PWS and the POAM. This report shall assess the status of each planned effort referenced in the minutes, and performed in accordance with the PWS. This report shall include an explanation of the efforts that have been completed, the efforts that are currently being worked on and the efforts that will be worked on over the next month along with the hours spent on each effort. The report shall address specific accomplishments for each effort referenced in the minutes and explain any deviations from the minutes. The report should also include any communications that occurred throughout the month with other Government employees and/or contractors involved with FIAR efforts. The report shall include any barriers that the contractor is facing, as well as recommendations for overcoming such barriers. The report shall facilitate the agenda for upcoming planning meetings, discussion during the monthly planning meetings and allow for effective project management. All projects designated by the Director, Financial Services will have their own separate updates independent of this monthly status report, but will provide a short summary for this report.

9. Performance Standards

In assessing the contractor’s performance under the task order, the Government will consider technical content and accuracy of deliverables and work products; task quality; timeliness; cost management and other aspects of contract management. The COR will monitor the contractor’s performance through 100% inspection of required deliverables, review of invoiced hours at the task order level; periodic inspections to ensure the contractor is performing in an efficient and effective manner; and through feedback from the Government personnel being supported.

Quality > 95% Timeliness: on or ahead of schedule at least 95% of the time.

Quality: acceptable to the COR at least 95% of the time.

Government Review and Approval of Deliverables identified in the PWS.

10. Place of Performance

Approximately 85% of the work will be performed at Government Facilities. The balance of approximately 15% will be performed at the Contractor’s facilities.

CONUS and OCONUS travel may be required.

Work will be performed predominantly at the National Capital Region (NCR) and other commands as necessary.

11. Period of Performance For the purposes of this solicitation, the periods of performance is estimated as follows:

Base: 15 March 2018 through 14 March 2019 Option 1: 15 March 2019 through 14 March 2020 Option 2: 15 March 2020 through 14 March 2021

12. Travel and Other Direct Costs (ODCs)

Local travel is authorized and travel to operational sites may be required. Travel will be reimbursed in accordance with the Joint Travel Regulations and Federal Acquisition Regulations (FAR) 31.205-46. Private/Commercial parking services, laptops, cellular phones, and other items of convenience are not reimbursable as Other Direct Charges (ODCs). Travel and ODCs associated with the cost of business (e.g., wireless service, special computer applications, etc.) must be communicated to the DON through the COR in advance for consideration and approval. Commuter and/or parking expenses within the National Capital Region are not reimbursable. Travel and ODCs that are not expressly approved in advance by the COR are unallowable.

The following is a list of potential ODCs: printing costs to support FMO-1 special projects and data/ database storage costs, excluding software licenses.

13. Inspections and Acceptance Inspection and acceptance of services to be furnished hereunder shall be made by N41421 as specified in the Wide Area Workflow (WAWF) invoicing instructions. The Contracting Officer’s Representative (COR) will be determined at time of award.

14. Security Requirements

See DD 254, which is Attachment I to the solicitation.

Privacy Act. All Contractor personnel assigned to this task will have access to information that may be subject to the Privacy Act of 1974. The Contractor is required to ensure the proper safeguarding of such information in order to prevent unauthorized release.

Status reporting for all clearance actions shall be submitted on a monthly basis to the COR. The Government will utilize Joint Personnel Adjudication System (JPAS) as the final arbiter of whether a contractor individual possesses the minimum security requirements.

Contractors that will be accessing security sensitive information or providing services at a Navy command will need a CAC and will need to complete a SAAR-N and the DoD IA awareness training. CAC issuance and system access shall be reported for each employee on a monthly basis to the COR. Contractor personnel are required to relinquish their CAC to their Trusted Agent (TA) or COR when departing this task.

15. Contractor Identification in the Government Workplace

In all situations where contractor personnel status is not obvious, all contractor personnel are required to identify themselves to avoid creating an impression to the public, agency officials, or Congress that such contractor personnel are Government officials This can occur during meeting attendance, through written (letter or email) correspondence or verbal discussions (in person or telephonic), when making presentations, or in other situations where their contractor status is not obvious to third parties. This list is not exhaustive. Therefore, The Contractor employees shall:

Not by word or deed give the impression or appearance of being a Government employee.

Wear appropriate badges visible above the waist that identify them as contractor employees when in Government spaces, at a Government sponsored event, or an event outside normal work spaces in support of the contract/order;

Clearly identify themselves as contractor employees in telephone conversations and in all formal and informal written and electronic correspondence. Identification shall include the name of the company for whom they work;

Identify themselves by name, their company name, if they are a subcontractor the name of the prime contractor their company is supporting, as well as the Government office they are supporting when participating in meetings, conference, and other interactions in which all parties are not in daily contact with the individual contractor employee; and

Be able to provide, when asked, the full number of the contract/order under which they are performing, and the name of the Contracting Officer’s Representative.

If wearing a badge is a risk to safety and/or security, then an alternative means of identification maybe utilized if endorsed by the Contracting Officer’s Representative and approved by the Contracting Officer (KO).

The Contracting Officer (KO) will make final determination of compliance with regulations with regard to proper identification of contractor employees.

16. Government Furnished Resources (GFR). The Government will provide information, material and forms unique to the Government for supporting the task. If the contractor requires additional GFR to that already provided, the contractor shall submit a request to the designated Technical Assistant (TA) or to the Contracting Officer’s Representative (COR).

Information. Other than system access related data, all Government unique information related to this requirement necessary for Contractor performance will be made available to the Contractor.

System Access. Government will provide access to the accounting systems and other Automated Data Processing (ADP) systems.

Documentation. All existing documentation relevant to this task’s accomplishment will be made available to the Contractor at the beginning of the task.

17. QUALITY ASSURANCE SURVEILLANCE PLAN

Surveillance of the contract performance shall be in accordance with the Quality Assurance Surveillance Plan known as Attachment II in the solicitation.

18. A204-9400(1-17) Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (Jan 2017) Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 - "DoD Implementation of Homeland Security Presidential Directive - 12 (HSPD-12)" dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command's Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual's performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity's Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee's duties, such employees shall in-process with the Navy Command's Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the "supervisor."

The SAAR-N shall be forwarded to the Command's Security Manager at least 30 days prior to the individual's start date. Failure to provide the required documentation at least 30 days prior to the individual's start date may result in delaying the individual's start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor's Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR'S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor's Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity's Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor's Security Representative. The Contractor's Security Representative shall be the primary point of contact on any security matter. The Contractor's Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

Failure to provide the required documentation at least 30 days prior to the individual's start date shall result in delaying the individual's start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor's Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command's Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command's Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command's Security Manager at least 30 days prior to the individual's start date. Failure to provide the required documentation at least 30 days prior to the individual's start date shall result in delaying the individual's start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command's Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command's Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor's Security Representative. Although the contractor will take JPAS "Owning" role over the contractor employee, the Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee's performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc.) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

To be considered for a favorable trustworthiness determination, the Contractor's Security Representative must submit for all employees each of the following:

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual's start date may result in delaying the individual's start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

Portfolio Support

FFP

To support FMO 1.3 for the Improper Payments Program (IPP), Contract Debt Deferment (CDD), Baring Act Waivers (BAW) and Military Banking (MB) IAW with PWS. The period of performance 15 March 2018 - 14 March 2019.

FOB: Destination

PURCHASE REQUEST NUMBER: 20180522IAFMO

NET AMT

Lot

Travel

COST

In support of CLIN 0001 and IAW PWS

ESTIMATED COST

Lot

ODC's

COST

In support of CLIN 0001 and IAW PWS

ESTIMATED COST

FFP

To support FMO 1.3 for the Improper Payments Program (IPP), Contract Debt Deferment (CDD), Baring Act Waivers (BAW) and Military Banking (MB) IAW with PWS. The period of performance 15 March 2019 - 14 March 2020.

NET AMT

Lot

COST

In support of CLIN 1001 and IAW PWS

ESTIMATED COST

Lot

COST

In support of CLIN 1001 and IAW PWS

ESTIMATED COST

FFP

To support FMO 1.3 for the Improper Payments Program (IPP), Contract Debt Deferment (CDD), Baring Act Waivers (BAW) and Military Banking (MB) IAW with PWS. The period of performance 15 March 2020 - 14 March 2021.

NET AMT

Lot

COST

In support of CLIN 2001 and IAW PWS

ESTIMATED COST

Lot

COST

In support of CLIN 2001 and IAW PWS

ESTIMATED COST

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

14-MAR-2019

14-MAR-2019

14-MAR-2019

14-MAR-2020

14-MAR-2020

14-MAR-2020

14-MAR-2021

14-MAR-2021

14-MAR-2021

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that--

(1) It is [ ] is not [X ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [X ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (NOV 2017)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).