N00189-17-C-Z022_FMO_IA_JA_Diane_Redacted.pdf

Source Selection Information – FAR 2.101 and 3.104

DEPARTMENT OF THE NAVY

NAVSUP FLEET LOGISTICS CENTER NORFOLK

700 ROBBINS AVE, BLDG 2B

PHILADELPHIA, PA 19111-5083

IN REPLY REFER TO:

J&A

18-014

JUSTIFICATION AND APPROVAL

FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

1. IDENTIFICATION OF AGENCY AND CONTRACTING ACTIVITY.

This is a Justification and Approval. The requiring activity is the Assistant Secretary of the Navy, Financial Management & Comptroller ASN (FM&C), The Office of Financial Operations (FMO), Washington DC; the contracting activity is the Navy Supply Systems Command Fleet Logistics Center

Norfolk, Philadelphia Office (NAVSUP FLCN).

2. Description of the Action Being Approved.

Award a one year extension to Firm-Fixed Price Contract N00189-17-C-Z022, with Service-Disabled

Veteran-Owned Small Business Iron Arch Technology, LLC. The resultant contract will support FMO-

1.3’s Improper Payment Information Act (IPIA) Program, Barring Act Waiver Program, Contract Debt

Deferment Program, Military Banking Program, and various Card Programs.

3. Description of Supplies/Services.

The scope of services will support FMO Operations Management Division (OMD) which includes the

Improper Payments Program (IPP). IPP involves conducting analysis of IPP with respect to the Defense

Travel Program and maintaining the Defense Travel Program Dash Board. In addition, the contractor will conduct WinIATS Defense Travel Program analysis to include Post Pay Review (PPR) support, supporting the SMC by providing IPP data, analysis, and reports, conducting and reporting on DDS Risk

Assessments. The contractor will also collaborate with DFAS regarding IPP KSDs, conducting PPR support for MilPay/CivPay and support the processing of Navy ERP samples. With respect to Barring Act waivers, the contractor will review of submissions and processing claims for the Navy coordinate with stakeholders such as DFAS and DON/AA to aid in processing claims and developing process improvements such as dash-boards and templates. With respect to the Military Baking Program, the contractor will review of submissions and processing claims for the DON, coordinate with stakeholders such as DFAS and DON/AA to aid in processing claims and develop process improvement such as dash-boards and templates. The contractor will also support OMD internal controls for in compilation of the statement of assurance, material weakness remediation, and data analytics for planning and programming of the Navy’s financial statement audit. Regarding support for Contract Debt Deferments, the contract will support the processing and tracking of Contract Debt Deferments, including preparing waiver packages, coordinating and reviewing supporting documentation, maintaining files and communicating with other Department of Defense Agencies regarding the relevant issues involved in the request for debt deferment.

The total estimated amount for this contract is for a period of one year.

4. Statutory Authority Permitting SOLE SOURCE.

The statutory authority permitting other than full and open competition is 10 USC 2304(c)(5)- A sole source acquisition authorized or required by statue, as implemented by FAR 6.302-5.

5. Rationale Justifying Use of Cited Statutory Authority.

Source Selection Information – FAR 2.101 and 3.104

In accordance with FAR 19.1406(a), the Contracting Officer does not have a reasonable expectation that quotes would be received from two or more SDVOSB concerns, the anticipated award price of the contract, inclusive of options, is less than $4,000,000.00, and the requirement is not currently performed by an 8(a) participant under the provisions of FAR Subpart 19.8 and has not been accepted as a requirement by the SBA under FAR Subpart 19.8.

In addition, this action both supports the SDVOSB socio-economic program, and is in accordance with the guidance of the Deputy Assistant Secretary of the Navy (DASN) memo, The Ability to Award a Sole

Source Contract through Various Socioeconomic Programs dated 10 May 2017.

6. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable.

A sources sought/ combined synopsis/ solicitation was posted to the Government – Wide Point of Entry -

(GPE) on 22 February 2018. The posting was for a sole source follow-on to contract N00189-17-C-

Z022, which would have a period of performance of one base year and (2) one year options. Immersion

Consulting expressed interest in the requirement. The Government engaged Immersion in conversations to assess their capabilities. Immersion is interested in submitting a quote for this requirement in the future but did not feel there was sufficient time for them to transition into performing this work at the moment. As a result, the Contracting Officer decided to extend the current contract for a period of one year instead of awarding a new contract as previously planned. The one year extension will allow for the

Government to resolicit these services as competitive which will foster competition and allow for

Immersion to submit a quote for the follow-on. In addition the extension allows for FMO to avoid a break in coverage.

As a result of the above, the Contracting Officer has a reasonable expectation that Iron Arch would be the only SDVOSB concern that would submit a quote at this time. It is expected the follow-on to the contract will be issued as competitive and will result in at least two SDVOSB submitting quotes.

7. Determination of Fair and Reasonable Cost.

The Contracting Officer has determined the anticipated cost to the Government of the supplies/services covered by the J&A will be fair and reasonable.

8. Actions to Remove Barriers to Future Competition.

As stated in paragraph 6 above, FLC Norfolk, Contracting Department, Philadelphia Office has decided to extend the current contract for a period of one year. It is expected that this extension will allow sufficient time for at least one other company to properly prepare and submit a quote for this requirement.

The follow on to contract N00189-10-D-Z022 will be competed as a SDVOSB set aside.

9. CONTRACTING POINT OF CONTACT

The NAVSUP FLCN point of contact for this contract action is Shawn Thomas, who can be reached by email at shawn.thomas1@navy.mil,and by phone at (215) 697-9619.