Attach_(A)_Solicitation_Instructions_-_AIMS_5-31-2018.pdf

SOLICITATION INSTRUCTIONS

The Government intends to award a Firm Fixed Price (FFP) order resulting from this solicitation in accordance with FAR 13 and FAR 12. The Government will award an order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation. The Lowest Price

Technically Acceptable (LPTA) evaluation process will be used.

Proposal Page Limitations: The following page limitations are established for the technical approach and past performance proposals submitted in response to this solicitation:

Volume Title Limit*

I Non-Price Proposal – Technical 20 Pages

II Non-Price Proposal – Past Performance 6 Pages

III Price Proposal No Limit

*Page limits represent the maximum pages the Government will evaluate and are not construed as de facto standards for the amount of material expected in the proposal. The Price Proposal is not page limited; however, the Price Proposal is to be strictly limited to price information and completed solicitation documents as described in the General Section at the beginning of this text.

PROPOSAL CONTENT

1. Volume I Non-Price Proposal Factor 1- Technical - The offeror's submission shall address the following evaluation other factors:

Technical Approach. The offeror shall provide a staffing plan/approach that demonstrates the offeror’s ability to provide and a software solution that meet the requirements defined in Part 3, Part 4 and Part 5 of the PWS. The technical approach shall also include:

1. As part of a written response to this PWS, the contractor shall demonstrate their proposed software solution to the Government and that it meets the requirements as stated in Section 4 – Technical Requirements and Section 5 – Functional Requirements.

The contractor shall demonstrate Rotary Aircraft scripted scenarios to articulate their software solution to meet the requirements in Section 4 – Technical Requirements and Section 5 – Functional Requirements. The contractor shall contact the Contracting Officer’s Representative/Technical Point of Contact (COR/TPOC) to schedule the on-site product demonstration no later than 7 days after submission of their response to this PWS. The product demonstration will be conducted as part of response evaluation prior to contract award.

2. Software License Terms and Conditions or EULA – Software License Terms and Conditions that don’t reflect an understanding of Federal Acquisition Regulations, Federal Appropriations Law and Department of Defense Federal Acquisition Regulations may be found technically unacceptable.

Security Requirements - The offeror’s proposed cloud solution shall be FedRAMP certified and positively state so in the Technical Submission. The offeror shall provide documentation proving the certification had been received and for what service the certification covers, e.g. SaaS, IaaS, PaaS.

Risk Assessment and Mitigation Plan. The offeror shall provide a risk assessment of the

Performance Work Statement and a Risk Mitigation plan for each of the identified risks. A risk assessment plan which does not demonstrate an understanding of the requirements may be found unacceptable.

Offerors simply providing general statements or paraphrasing/parroting the PWS in whole or in any part shall result in a rating of unacceptable

2. Volume II Non-Price Proposal Factor 2 – Past Performance

The Offeror shall demonstrate relevant past performance or affirmatively state that it possesses no relevant past performance. Relevant past performance is performance under contracts or efforts within the past three (3) years that is the same as or similar to, the scope and magnitude of the work described by this solicitation.

The Past Performance factor is defined by how well the offeror has performed relevant contracts or efforts over the past three (3) years. The primary focus of the Past Performance evaluation will be on those contracts identified in the proposal that are found to be relevant to the solicitation’s requirements, although the Government reserves the right to consider the quality of performance on relevant contracts or efforts that are not identified in the proposal. Greater significance will be placed on the quality of performance on contracts that are determined to be of greater relevance.

To demonstrate its past performance, the offeror shall identify up to three (3) of its most relevant contracts or efforts within the past three (3) years, and provide any other information the offeror considers relevant to the requirements of the solicitation. Offerors should provide a detailed explanation demonstrating the relevance of the contracts or efforts to the requirements of the solicitation. Relevant past performance for proposed subcontractor(s) may be submitted. The three

(3) contract reference limitation is inclusive of both prime and subcontractor references.

For purposes of this solicitation, a contract is defined as a single contract or a single task order placed under an ID/IQ contract, a Blanket Purchase Agreement (BPA), or a Federal Supply Schedule.

Additionally, offerors may submit, as part of its three (3) past performance contracts, up to two (2) collections of task orders placed under a single award ID/IQ or single award BPA. Such collection of task orders must also meet the requirement stated above: they must have been performed within three (3) years of the solicitation issuance date.

The following minimum information shall be provided within contractor submitted references:

1) Contract Number/Delivery Order Number

2) Contract Type

3) Period of Performance

4) Program Name

5) Total Contract Price

6) Valid name, phone number and e-mail address of Contracting Officer and Contracting

Officer's Representative

The contracting officer reserves the right to contact that reference for updated information. The

Government reserves the right to consider past performance report forms received after the due date of the solicitation and to contact references for verification or additional information.

3. Volume III – Price Proposal

Volume III shall include the following:

Completed solicitation documents to include signed copies of all amendments, if applicable.

Unless completed in SAM, “Representations, Certifications and Other

Statements of Offerors” completed by the offeror.

Complete and detailed price breakdown with all supporting documentation.

Pricing should be broken down by individual aspects of the solution to include labor categories/hours/hourly rate for the labor potion.

The following amounts shall be utilized for evaluation purposes only in determining the total price for the entire order:

Period of Performance Travel Cost

Base Year (1-year) $10,000.00

Option Year I (1-year) $10,000.00

Option Year II (1-year) $10,000.00

Option Year III (1-year) $10,000.00

Basic Price Information – Offeror’s proposal must contain sufficient information to allow for the

Government to perform an analysis of the proposed price and to determine price reasonableness.

A total price shall be provided for each Contract Line Item Number (CLIN).

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

GOVERNMENT PROVIDED INFORMATION: If applicable.

EVALUATION CRITIERIA

EVALUATION CRITERIA AND THE BASIS FOR AWARD

This Task Order is being solicited as a small business set-aside in accordance with FAR Part 13, 19 and 12.

Proposals from other than small business will not be considered.

1. The Government will award a firm-fixed-price contract/order from this solicitation based on selection of the lowest priced technically acceptable (LPTA) proposal. The LPTA offeror will be required to provide a software demonstration of their proposed AIMS software system. The demonstration is considered part the assessment of their Technical capability. The evaluation criteria for the demonstration is Attachment (H)

2. The Government will conduct a responsibility determination in accordance with FAR 9.1. An offeror who is not deemed responsible by the Government will not be eligible for award of this task order.

3. Non-Price Proposal Factor 1: Technical Submission – The technical submission will be evaluated based on the offeror’s ability to establish, with sufficient detail, their understanding of the requirement and their ability to perform all technical tasks/requirements specified within the

PWS. The Technical Approach factor is comprised of the below sub-factors.

Factor I – Technical Approach

Factor II – Security

Factor III – Risk Assessment and Mitigation

4. Non-Price Proposal Factor 2: Past Performance

The past performance evaluation results is an assessment of the offeror’s probability of meeting the minimum past performance solicitation requirements. This assessment is based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements.

A Technically Acceptable:

A technically acceptable past performance submission is one that based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror's performance record is unknown.

Note 1: During the evaluation process, a technical factor with an "Unacceptable" rating will result in the entire Technical proposal being found Unacceptable and eliminated from the competition.

Note 2: The Government reserves the right to evaluate the lowest priced proposal first and if it is acceptable then make award to that vendor. In the event that the lowest price proposal is not acceptable, then the second lowest proposed price proposal is evaluated and if acceptable then award to it, and so on.

Note 3: Offerors receiving a rating of "Unacceptable" for any Technical factor or sub-factor will not be considered for an award and will not be further evaluated.

5. Price Proposal Evaluation

Price will be evaluated on the basis of price reasonableness in accordance with FAR 13.106-3 to determine that the proposed prices offered are fair and reasonable.

The PCO may evaluate any and all information submitted by the vendor to support the reasonableness of prices proposed. The method of evaluation used by the PCO is solely within the discretion of the PCO.

Options will be evaluated pursuant to solicitation provision FAR 52.217-5, Evaluation of Options.

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Written Notice: A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

6. Time Schedule

A) Questions concerning this solicitation must be submitted by 12 Noon June 6th, 2018

B) This Solicitation Closes June 14, 2018

C) Target Award Date July 2nd, 2018

7. Communications & Proposal Delivery

Direct all communication to Doug Shadd

Via email doug.shadd@navy.mil mailto:doug.shadd@navy.mil