N0018918Q0268_Attachment_1_-_Draft_US_Air_Force_Alteration_PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

UNITED STATES AIR FORCE (USAF) BAND AND HONOR GUARD

ALTERATIONS SERVICES

1.0 DESCRIPTION OF SERVICES

1.1 SCOPE OF WORK. The vendor shall provide all personnel, equipment, (except government furnished material) tools, materials, supervision, and services necessary to perform uniform alteration, performance costumes, seamstress and sewing services to the USAF Band and Honor Guard. These services are to be performed at Hangar

2 (USAF Band) or Building 7100 (USAF Honor Guard), Joint Base Anacostia-Bolling (JBAB), Washington DC, or vendor’s place of business. The vendor shall be responsible for all uniform tailoring and repair required by the

Government for USAF Band and Honor Guard. Tasks shall include alterations, fitting, maintenance and repairs, embroidery for all official uniforms and performance costumes in accordance with Section B – Supplies/Service.

1.2 UNIFORM ALTERATION. The vendor shall alter performance costumes and uniforms for the USAF Concert

Band, Strings, Ceremonial Brass, Airmen of Note, Singing Sergeants, Silver Wings and Max Impact or any combination thereof, USAF Honor Guard and units supported by the USAF Honor Guard.

1.3 SEAMSTRESS. The vendor shall replicate existing clothing designs, design patterns, performance costumes provided by the Government.

1.4 SEWING. The vendor shall perform sewing services. The vendor shall sew Drill Team Patch onto ascot centered, place ascot 4 ½ inches from the top of the 11 inches from the bottom. The vendor shall be fully capable to sew item onto sleeves with proper orientation in accordance with Air Force Instructions (AFI) 36-2903, Dress and

Appearance (the most current version http://www.e-publishing.af.mil).

1.5 All uniforms and costumes shall be ready to wear when picked up by the service member, which means that alterations must be accomplished, all tailoring markings must be invisible or removed and each garment must be pressed according to government specifications. The uniforms and costumes delivered by the vendor shall be ready for use in public performances, as well as public and private military ceremonies. All alteration, seamstress, and sewing services are subject to approval by the USAF Band/HG Non-Commissioned Officer in Charge of Supply.

1.6 HOURS OF OPERATION

1.6.1 The vendor is not required to provide service on the following holidays, except for emergency alterations:

New Year’s Day

Martin Luther King Day

President’s Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas

1.6.1 The vendor shall perform minimum of (6) hours, one (1) day per week at Building 7100, 50 Duncan Avenue, JBAB, Washington, DC 20032 to perform services for the USAF Honor Guards in accordance with paragraph 1.7.1.

1.6.2 The vendor shall perform minimum of three (3) hours, one (1) day per week at Hanger 2, 201 McChord Street, JBAB, Washington, DC 20032 to perform services for the USAF Band in accordance with paragraph 1.7.2.

http://www.e-publishing.af.mil/

1.6.3 Any services performed during regular hours of operation shall take place at Hangar 2 or Building 7100, JBAB, Washington, DC 20032. Work performed outside normal hours of operation may be done at vendor’s place of business.

1.7 SEWING AND UNIFORM ALTERATIONS.

1.7.1 The following schedule is for the USAF Honor Guard:

• Standard return of altered and sewn items one (1) day per week (excluding Tech School Class)

• On site one day per week during the hours of 0900-1500 for no-notice fittings

• Tech School Class fitting for 25 students one day per month during the hours of 0800-1500 (scheduled by the

NCOIC of Supply). The vendor shall have at least four (4) weeks (starting day after scheduled Tech School fitting) to complete the Tech School class uniforms with completion required two (2) weeks prior to the graduation day. The uniforms consist of the following items:

o 2 Ceremonial Blouses/Coat o 1 Heritage Blouse/Coat o 2 Ceremonial Trousers o 1 Raincoat o 1 Lightweight Jacket o 1 Top Coat

• Emergency alterations – the vendor shall respond to emergency calls within one (1) hour of being contacted

(phone call, voicemail) and report on site within two (2) hours of response.

• Quick fix alterations – the vendor shall respond within 24 hours. The Government will be responsible for delivery and pick-up of quick fix to the vendor’s alternate site.

1.7.2 The following schedule is for the USAF Band:

• Standard alterations one (1) week

• Complex alterations two (2) weeks

• Emergency alterations – the vendor shall respond to emergency calls within one (1) hour and report on site within two (2) hours

• No –notice fittings - on site one day per week during the hours of 0900-1200 on Tuesdays

• Quick fix alterations - the vendor shall respond within 24 hours

• On-site services for walk-ins – on site one day per week during the hours of 0900-1200 on Tuesdays

1.8 Minimum Qualifications of Personnel. The vendor shall meet the minimum qualifications as identified below.

1.8.1 The vendor shall have at the minimum 5 (five) years consistent sewing, alteration and seamstress experience.

1.8.2 The vendor shall reference acceptable standard for professional servicing of military uniforms by the process of alterations, sewing and/or embroidery in accordance with AFI 36-2903, Dress and Appearance (the most current version http://www.e-publishing.af.mil) and shall comply with all applicable sections, particularly those addressing placement of various insignia.

1.9 Quality Control

1.9.1 The vendor shall establish and maintain a complete Quality Control Plan to assure the requirements of the contract are provided as specified. A copy of the Vendor’s Quality Control Plan shall be made available upon request by the Contracting Officer Representative (COR), Alternate Contracting Officer Representative (ACOR) or

Contracting Officer. The plan shall include, at a minimum, the following:

• The methods of identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

• Records of all inspections conducted by the vendor and the necessary corrective action taken. This documentation shall be made available to the government during the term of the contract.

1.9.2 The vendor shall maintain tracking system/log all job requests to ensure accurate workload data. Actions will require tracking from initial fitting of uniforms and costumes, sewing and alterations, to pick up and drop off of uniforms and costumes.

1.9.3 The vendor shall ensure that uniform and government-provided supply items under the vendor’s control are stored in such a manner as to protect their security, quality, and cleanliness. The vendor shall be responsible for the security of all items and shall be responsible for reimbursing the government for any loss or damage to these items.

The cost of damaged or destroyed property will be deducted from the invoice.

1.9.4 The vendor shall make available one complete inventory report per month of all government furnished items

(buttons, chevrons, arcs, other insignia, etc) maintained at the vendor’s place of business.

2.0 GOVERNMENT FURNISHED EQUIPMENT

2.1 The following equipment will be furnished by the Government for use at Hangar 2:

• Work Area 7’ x 13’ (approximate)

• Rex sewing machine, Model 351-2L (1 each)

• Singer sewing machine, Model CE 200 (1 each)

2.2 The following equipment will be furnished by the Government for use at Building 7100:

• Work Area 11’ x 13’ (approximate)

• Industrial Single Needle Sewing Machine w/Table (1 each)

• Hem Machine w/Table (1 each)

2.3 The Government shall be responsible for the maintenance and repair of equipment owned by the Government and provided to the vendor except in the case of loss or damage due to negligence on the part of the vendor.

2.4 The vendor is required to have additional equipment at place of business.

3.0 BASE ACCESS: Base Entry Passes: To obtain base access, the vendor must enroll in JBAB’s express gate entry program. Once the vendor is enrolled, vendor employees must register through JBAB’s express gate entry screening and credentialing process for base access. Costs incurred by the vendor due to JBAB’s express gate entry program are not authorized as direct costs.

4.0 SECURITY REQUIREMENTS: All personnel employed by the vendor in the performance of this contract, or any representative of the vendor entering the Government installation, shall abide by all security regulations of the installation. The vendor’s vehicles shall enter and exit JBAB through the South Gate (Visitor’s Center).

4.1 The vendor’s vehicles shall have proof of current registration and insurance at all times while on JBAB properties. The driver must be in possession of valid driver's license at all times while driving on JBAB properties.

4.2 The vendor shall provide each employee with identification (ID) badge, easily readable and including employee's name, contractor's name, functional area of assignment, with recent color photograph of the employee.

5.0 DEFINITIONS:

Standard Alteration: Any permanent alteration to a uniforms and costumes (i.e. sewn in hem, change of sleeve length, etc)

Complex Alterations: Any permanent alteration to a uniforms and costumes that is intricate and time consuming (i.e.

removing silver piping from a Band tunic sleeve, altering the sleeve length, and reassembling the sleeve)

Quick Fix: A repair or alteration of a temporary nature used to get the member through a particular mission (i.e.

using stitch witch to make a hem repair)

Emergency Alterations: Alterations of a permanent nature required for a State Funeral with little to no notice or turnaround time.

No Notice: No notice is a unit member coming to see the vendor during their scheduled hours in Hangar 2, Building

7100, or the vendor’s place of business as needed.

6.0 NMCARS 5237.102-90 Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Uniform Alterations for USAF Honor Guard and Band via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications

Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address:

https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

https://www.ecmra.mil/ https://www.ecmra.mil/