Atch_11_-_Solicitation_N00189-18-Q-0081.docx

N0018918Q0081

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

NAVAL WEAPONS STATION EARLE NEW JERSEY

PREVENTIVE MAINTENANCE AND REPAIRS OF

OIL SPILL RECOVERY BOATS

1.0 INTRODUCTION:

1.1 The Naval Weapons Station Earle, NJ, provides ammunition to the fleet and assigned shore organizations within its Area of Responsibility (AOR). The base provides Operational Support (OS) infrastructures to the operating forces of the Navy, other Navy organizations and tenant commands. Naval Weapons Station ensures and enhances national security by providing the facilities, delivering the services, and creating an environment to support the Fleet, the Warfighter, and the whole Navy Family to deploy combat-ready ships, submarines and their crews. Naval Weapons Station currently occupies approximately 11,134 acres in Colts Neck area and also is home to many tenant organizations. These tenants include Combat Logistics Group Two, Shore Intermediate Maintenance Activity, Mobile Mine Assembly Unit Three, Superintendent of Shipbuilding Portsmouth Detachment Earle, Explosive Ordnance Disposal Mobile Unit Two Detachment Earle, Atlantic Ordnance Command Detachment Earle, Public Works Center Site Earle, and the Packaging, Handling, Storage, and Transportation Center.

1.2 The Naval Weapons Station Earle, NJ, has a requirement for maintenance of five (5) oil spill recovery boats and associated trailer and equipment to include preventative maintenance (PM) and repair of non-functioning equipment. Preventative maintenance and repairs required under this contract shall be performed off-site unless the repair is minor and can be performed on-site without interference in base operations.

1.3 Emergency repair work is subject to emergency on-site repair service and is hereby defined as any immediate maintenance and/or servicing performed by the contractor on any of the equipment listed in the Performance Work Statement at any time other than planned scheduled time frames and that is necessary to keep the said equipment in proper operating condition and/or maintain a safe working environment for the boat crew.

1.4 The period to be covered by this contract is seven (7) days a week 24 hours a day (Including weekends/holidays). The contractor shall provide the COR/TPOC with a phone number that is manned 24-7 to receive/respond to repair calls

2.0 SCOPE OF WORK:

2.1 The contractor shall provide all the necessary personnel, equipment, labor, parts, and supplies to complete this task. The contractor shall provide all personal protective equipment and preventive maintenance materials required to perform the specific tasks as defined in this section.

2.2 The Contractor shall provide trained/certified technicians to perform repairs and preventative maintenance on the various Engines, Outdrives, Electrical Equipment, Navigation Systems and Westerbeke Generators. If the Contractor has a new hire during the term of this contract after the awarded date, Contractor shall provide new hire training certificates to the Contracting Officer representative (COR) for review/approval prior to new hire commencement of work on this contract.

2.3 If the maintenance/repair necessitates that a boat be transported off-site, it shall be the contractor’s sole responsibility to load the boat on a trailer, provide over the road transportation to their facility and provide onsite secure storage for the boat while it is the contractor's possession. Once the repair is complete the boat shall be returned to its original location which shall include re-launching the boat. The contractor is solely responsible for obtaining all necessary vehicle passes, stickers and proper ID cards for all contractor employees requiring access to the Base. The contractor shall comply with all Federal, State, Local laws and Federal Regulations as applicable to tasks included in the Performance Work Statement.

Prior to commencing any service (PM or repairs) the contractor shall provide the TPOC/COR a written itemized quote that includes an estimated period of performance that is consistent with industry standards. If the industry standard cannot be met the contractor shall provide written justification and the adjusted period of performance time line. The contractor shall notify the Navy's TPOC/COR upon completion of all services. If the need for parts replacement should occur due to normal wear and tear or damage the contractor shall provide a written quote that is itemized and includes the period of time needed to perform the work. If the work (PM or Repair) is approved, the replaced part(s) shall be provided to DON personnel for evaluation of the damaged part. Cost of transporting boats for PM work shall be included in the cost of respective PM work. Cost of transporting boats for Repair work shall be itemized on the repair estimate/invoice the total round trip time of transportation boats shall - not to exceed three (3) hours (1 hour for loading/unloading and two (2) hours for transporting).

3.1 BOAT MASTERTRAILER EVERY 6 MONTHS

3.1.1 Wheel lug nuts and studs torque to proper valves.

3.1.2 Tire condition – Inspect for proper air pressure, cuts, wear, and bulging.

3.1.3 Wheels/Rim - Inspect for cracks, dents, or distortion.

3.1.4 Trailer Lights Operation and Wiring - Inspect wiring for bare spots, frays, plug, etc.

3.1.5 Suspension - Inspect for bending, loose fasteners and wear springs for wear, loss of arch.

3.1.6 Brake Lines- inspect for cracks, leaks, kinks.

3.1.7 Brake System Actuator -check fluid level, leaks, sticking, rust and grease if applicable.

3.1.8 Brake Pads/Rotors -inspect for wear or contamination.

3.1.9 Hangars - inspect welds.

3.1.10 Make report of all findings

3.1.2 BOAT MASTER TRAILER EVERY 12 MONTHS

3.1.2.1 All items listed above in the "Every 6 Months" categories.

3.1.2.2 Frame Assembly - Inspect for deterioration and all fasteners for tightness and corrosion.

3.1.2.3 Bunk Assembly - Inspect for deterioration of the wood and carpet.

3.1.2.4 Wheel Bearings/Cups/seals - Remove bearings, clean and inspect for abnormal wear and corrosion, repack bearings with specified marine bearing grease and install.

3.1.2.5 Winch assembly-visually inspect.

Craft availability shall be based on operational requirements of craft and Harbor Security commitments. The contractor shall paint the boats in accordance with the following guidance:

Note 1: The COR/TPOC must be notified and in agreement prior to all scans, specific repairs identified and preservation.

Note 2: Contractor shall be responsible for replacement of damaged equipment due to excessive blasting.

References:

Contractor shall for responsible for the transportation and transfer of craft by land to and from the Contractor's designated repair facility, and coordinate transport to assigned maintenance facility via trailer as required.

Note: Government shall provide trailer to contactor for each craft to use for transport as applicable.

Note: Contractor shall repair any and all pin holes developed as a result of excessive brush-off blasting.

Note: The COR/TPOC must be notified and in agreement prior to all scans, specific repairs identified and preservation.

Note: There shall be a four (4) inch by eight (8) inch border around all cleats and /or tow posts.

3.3 INTERGRADED ELECTRONIC NAVIGATION SYSTEMS – EVERY 6 MONTHS

Inspect IAW associated manufacturer's technical publications Owner's Guide and/or Operator's Manual for the following:

3.3.1 Navigation Monitoring Systems and associated antennas - Check operation, fraying of wires, loose connections and corrosion.

3.3.2 VHF Marine Radio. Microphone and Associated Antenna - Check operation, fraying of wires, loose connections and corrosion.

3.3.3 Magnetic Compass - Check operation and cleanliness.

3.3.4 Report all discrepancies.

3.4 STEERING – EVERY 6 MONTHS

IAW - Teleflex, Sea Star Installation and Owner’s Manual.

3.4.1 Inspect steering wheel for cracks, looseness, or any other deformities.

3.4.2 Inspect helm pump assembly for leaks or loose hydraulic lines.

3.4.3 Inspect steering hoses for kinks, abrasions, cuts, or any other deformities.

3.4.4 Ensure Helm reservoir fluid level is recommended oil level.

3.4.5 Inspect the steering cylinders and all other steering components for damage, wear & loose fasteners.

3.4.6 Turn the wheel in both directions several times to insure smoothed operation.

3.5 FIRE SUPPRESSION - ANNUALLY

IAW Inspection, Maintenance & Recharge Service Manual and Manufacturer Instructions

3.5.1 Verify it is located in designated place with no access or visible obstructions.

3.5.2 Check to make sure that the instructions and nameplate is securely fastened and legible.

3.5.3 Check safety seals and tamper indicators are not broken or missing.

3.5.4 Clean extinguisher to remove dirt, grease or foreign material.

3.5.5 Check for physical damage, corrosion, abrasions, dents, weld damage, leakage or clogged nozzle.

3.5.6 Visually inspect pressure gauge reading are in the proper range or position.

3.5.7 Check fullness by weighing bottle.

3.5.8 Check date of manufacture (Cylinder must be hydrostatically tested every 5 years).

3.5.9 Visually inspect the base/foot stand.

3.5.10 Check ring pin for freedom of movement.

3.5.11 Inspect discharge lever for dirt and corrosion.

3.5.12 Inspect and clean hose assembly.

3.5.13 Install new tamper seal and record data on the inspection tag.

3.6 VARIOUS SYSTEMS

3.6.1 Cabin- Every 6 Months

IAW OEM Manual/Instructions

3.6.1.1 Inspect Window condition and seals. Report any defects in windows and seals.

3.6.1.2 Inspect Seat(s) for foundation fasteners are secured and physical condition.

3.6.1.3 Aft Door (Canvas) -secured and in good condition.

3.6.1.4 Instrument gauges operation and light illumination.

3.6.1.5 Inspect wiper blade and motor operation and condition

3.6.1.6 Inspect Main Electrical Switch Board for connections, corrosion and conduct operation.

3.6.1.7 Horn- checks condition and conduct operational test.

3.6.2 Boat Accessories – Annually

IAW OEM Manual/Instructions

3.6.2.1 Check engine tow bar welds and fasteners.

3.6.2.2 Check condition of railing assemblies.

3.6.2.3 Clean bilge compartments.

3.7 ELECTRICAL SYSTEMS

3.7.1 Batteries – Every 6 Months

IAW associated manufacturer's technical publications and operator's manuals for the following:

3.7.1.1 Battery - Clean battery posts and apply light coat of grease to cable ends.

3.7.1.2 Battery Selector Switch - Clean battery posts and apply light coat of grease to cable ends.

3.7.1.3 Clean battery compartment/box.

3.7.1.4 Inspect battery mounting brackets and securing devices for damage & corrosion.

3.7.1.5 Test run engines and house electrical/electronic components.

3.7.2 Vessel Lighting - Every 6 Months

IAW respective OEM Manual.

3.7.2.1 Interior Overhead Cabin Lights - Check operation and clean unit.

3.7.2.2 Flood Lights - Check operation and clean unit.

3.7.2.3 Search Light - Check operation and clean unit.

3.7.3 Navigation Lights

3.7.3.1 Remove light cover check bulbs and inspect light contacts for corrosion; clean.

3.7.3.2 Apply light coat of electrical silicone grease to bulb contact points.

3.7.3.3 Reassemble all lights.

3.7.3.4 Conduct operational test.

3.8 HONDA ENGINE AND PROPULSION MAINTENANCE

NOTE: MAINTENACE ON TWIN ENGINES WILL BE CONSIDERED AS ONE UNIT FOR

PRICING PURPOSES.

3.8.1 Every 200 Hours for Twin Honda Outboard Engines

IAW associated manufacturer's technical publications and operator's manuals for the following:

3.8.1.1 Engine Oil Filter - Check / Replace

3.8.1.2 Engine Oil - Check / Change

3.8.1.3 Inspect Thermostat Housing for signs of leakage and make report

3.8.1.4 Fuel Filter Water Level Switch Bowl - Inspect for water contamination, operation and make report

3.8.1.5 Check External Anodes

3.8.1.6 Gear Case Oil - Check / Change, Inspect for water contamination and make reports.

3.8.1.7 Power Trim Tilt Level - Check for leaks, operation from local and remote stations.

3.8.1.8 Check Wiring and Connections

3.8.1.9 Check Fasteners for Tightness

3.8.1.10 Check Cowl Seals and sound reduction Foam

3.81.11 Check for Loose Hose Clamps and Rubber Boots

3.8.2 Every 400 Hours for Twin Honda Outboard Engines

All items listed above in the "Every 200 Hours or 12 Month Honda Outboard" category plus:

3.8.2.1 Lubricate Engine IAW Honda Service Manual

3.8.2.2 Cooling Water Passages - Check / Clean, flush with fresh water

3.8.2.3 Re-Torque Outboard Mounting Fasteners

3.8.2.4 Timing Belt – Check

3.8.2.5 ACG Belt - (Check / Adjust)

3.8.2.6 Propeller and fasteners - check condition of cotter pin and propeller blades and prop fastener.

3.8.2.7 Engine Internal Zincs- Check for erosion (Note condition of zinc).

3.8.2.8 Water Pump - Check for water discharge

3.8.2.9 Throttle linkage - Check and adjust.

3.8.2.10 Crankcase Breather Tube – Check

3.8.2.11 Inspect Spark Plug condition

3.8.2.12 Boat Fuel Filter / Water Separators Filter - Check / Replace

3.8.2.13 Fuel Filter (Low Pressure) Check/ Replace

3.8.2.14 Fuel Filter (High Pressure) Check/ Replace

3.9 MERCURY ENGINE AND PROPULSION MAINTENANCE

NOTE: MAINTENACE ON TWIN ENGINES WILL BE CONSIDERED AS ONE UNIT FOR

PRICING PURPOSES.

3.9.1 Every 200 Hours for Twin Mercury Outboard Engines

IAW associated manufacturer's technical publications and operator's manuals for the following:

3.9.1.1 Engine Oil Filter - Check / Replace

3.9.1.2 Engine Oil - Check / Change

3.9.1.3 Inspect Thermostat Housing for signs of leakage and make report

3.9.1.4 Gear Case Oil - Check / Change, Inspect for water contamination and make reports.

3.9.1.5 Spark Plugs - Inspect and report condition.

3.9.1.6 Power Trim Tilt Level - Check for leaks, operation from local and remote stations.

3.9.1.7 Check Wiring and Connections

3.9.1.8 Check Fasteners for Tightness

3.9.1.9 Check Cowl Seals and sound reduction

3.9.1.10 Check for Loose Hose Clamps and Rubber Boots

3.9.2 Every 400 Hours for Twin Mercury Outboard Engines

All items listed above in the "Every 200 Hours or 12 Month Mercury Outboard" category plus:

3.9.2.1 Fuel Filter - Check / Replace

3.9.2.2 Timing Belt – Check

3.9.2.3 ACG Belt - (Check / Adjust)

3.9.2.4 Propeller and fasteners - check condition of cotter pin and propeller blades and prop fastener.

3.9.2.5 Water Pump - Check for water discharge

3.9.2.6 Throttle linkage - Check and adjust.

3.9.2.7 Engine Fuel Lines-check for wear/leaks/contamination

3.9.2.8 Boat Fuel Filter / Water Separators Filter - Check / Replace

3.9.2.9 Lubricate all lubrication points

3.10 ISUZU POWER UNIT MAINTENANCE

3.10.1 Initial 50 Hours

IAW – ISUZU Power Unit (Diesel) Model 3CB1-CZP02 Service Manual for the following:

3.10.1.1 Change oil

3.10.1.2 Replace oil filter

3.10.1.3 Check and Adjust V-Belt

3.10.2 Every Month or 100 Hours

All items listed above in the "Initial 50 Hours Generator Maintenance" category plus:

3.10.2.1 Drain Fuel Tank Sump

3.10.2.2 Drain Fuel/Water Fuel Separator

3.10.2.3 Inspect and Clean Hydraulic Filters

3.10.2.4 Check Battery Terminals

3.10.3 Every 3 Months or 250 Hours

All items listed above in the "Every Month or 100 Hours Generator Maintenance" category plus:

3.10.3.1 Clean Air Filter Element

3.10.3.2 Adjust Throttle Lever

3.10.3.3 Check Heat Exchanger

3.10.4 Every 6 Months or 500 Hours

All items listed above in the "Every 3 Month or 250 Hours Generator Maintenance" category plus:

3.10.4.1 Replace Primary Fuel Filter

3.10.5 Every 12 Months or 1000 Hours

All items listed above in the "6 Month or 500 Hours Generator Maintenance" category plus:

3.10.5.1 Replace Cooling Water

3.10.5.2 Adjust Intake and Exhaust Valve Clearances

3.10.5.3 Check and Adjust Fuel Injection Valve Pressure

3.10.6 Every 24 Months or 2000 Hours

All items listed above in the "12 Month or 1000 Hours Generator Maintenance" category plus:

3.10.6.1 Check and Adjust Fuel Injection Pump

3.10.6.2 Replace Cooling Hoses

3.10.6.3 Replace Fuel Hoses

3.10.6.4 Flush Cooling System

3.10.6.5 Lap Intake/Exhaust Valve Seats

3.11 REPAIR

Shall be performed as requested and approved by the Navy's TPOC/COR:

Repairs: The Contractor shall respond to all repair requests no later than the next business day after the TPOC/COR requests repairs (unless the TPOC/COR specifies a greater time frame is acceptable). Mark up of repair parts is not allowed.

3.12 TRANSPORTATION

IAW Federal, State and Local transportation guidelines, contractor shall load the boat on the government provided trailer and provide over the road transportation from the point of pick up to their facility and back. Once the work is complete the boat shall be returned to its original location which shall include re-launching the boat. The contractor is solely responsible for obtaining all necessary vehicle permits, passes, stickers and proper ID cards for all contractor employees working on-site at the Base. The contractor shall comply with all Federal, State, Local Laws and Regulations as applicable. Roundtrip transportation cost shall be itemized on the estimate/invoice not to exceed two (3) hours (1 hour for loading/unloading and 2 hour for transporting) roundtrip.

4.0 DELIVERABLES:

Contractor shall submit a complete, correct, timely and accurate Service Report of the Preventative Maintenance and Repair Services performed to the TPOC within five (5) calendar days after completion. The report shall be typed or computer generated using Microsoft Word or Excel including but not limited to: Pick-up Date, Return Date, Services Completed, Materials & Supplies, Labor Hours, Unit Price for Each Line Item and Grand Total. Additionally, the Service Report shall include any current or forthcoming issues that would require repair work and utilization planning on behalf of the government. The Service Report shall be e-mailed or faxed to the government COR/TPOC (Primary & Alternate) for evaluation, action and file as necessary.

5.0 QUALITY ASSURANCE

QUALITY ASSURANCE SURVEILLANCE PLAN

Purpose: This Quality Assurance Surveillance Plan (QASP) is a Government developed and applied document used to make sure that systematic quality assurance methods are used in the administration of the Performance Based Service Contract (PBSC) standards included in this contract. The intent is to ensure that the Contractor performs in accordance with performance metrics set forth in the contract documents, that the Government receives the quality of services called for in the contract and that the Government only pays for the acceptable level of services received.

1. Critical performance processes and requirements. Critical to the performance of the instant requirement, the Contractor shall provide all personnel equipment, tools, materials, supervision, transportation, other items and services necessary to perform maintenance and repairs to the customers as defined in this Performance Work Statement (PWS). The Contractor shall provide accurate transaction processing to ensure that material accountability comply with safety and security requirements, in accordance with this PWS. Additionally, the Contractor shall be accountable for all auditable documents, establish/maintain effective quality, and perform required analysis within prescribed timeframes. The performance process is the timely, accurate and thorough completion of all contract/task order requirements.

2. Performance Standards

a. Schedule - The due dates for deliverables and the actual accomplishment of the schedule will be assessed against original due dates and milestones established for the contract or task order(s).

b. Deliverables – The deliverables required to be submitted will be assessed against the specifications for the deliverables detailed in the contract/task order(s) and the Quality Control Plan (QCP), if required by the contract, for the required content, quality, timeliness, and accuracy.

c. Past Performance - In addition to any schedule, deliverables, and cost aspects of performance discussed above, pursuant to FAR 42.15, the Government will assess the contractor’s record of conforming to contract requirements and to standards of good workmanship, the contractor’s adherence to contract schedules including the administrative aspects of performance, the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction, and the contractor’s business-like concern for the interest of the customer.

3. Surveillance methods: The primary methods of surveillance used to monitor performance of this contract will include, but not be limited to, random or planned sampling, periodic or inspection, and validated customer complaints.

4. Performance Measurement: Performance will be measured in accordance with the following table:

As Required for corrective actions.

(If required by the contract)

For the performance objectives and measures described above, the following performance standards are established for this requirement. Each performance standard identified below establishes the surveillance technique and the contractor incentive.

Additionally, if existing symptoms identified prior to the repair work persist or recur within five business days of delivery (boat return), the contractor shall initiate remedy or correct the discrepancy within the next business day of notification. The COR/TPOC shall document all performance issues.

Performance Standard 1:

Contractor shall provide PM services within the month or number of engine hours in which the Maintenance was scheduled. All support documentation must adhere to the directives and applicable Federal, State & Local laws and regulations.

Performance Standard 2: The contractor shall provide qualified and certified personnel no later than twenty four (24) hours after notification of an on-site emergency repair work for each boat.

Performance Standard 3: The contractor shall place the order(s) for repair parts no later than the next business day after receiving the written authorization from the government.

Delays due to “back-order status” of repair parts on order (by either the government or contractor) in support of repair work already approved, shall not count against the contractor’s performance.

Under the performance standards listed above, 95 percentile is considered successful performance.

COR/TPOCs shall request “written feedback” (e-mail or other form) from the “Boat Crew Leader or Chief Petty Officer” for each boat and document any performance issues on a monthly basis (negative response required).

COR/TPOCs (or designated representative) shall create a simple written log to document the dates and times contractor was notified and requested service plus the contractor’s response time.

Unsatisfactory Work (Preventive Maintenance Services) performed but rejected by the COR/TPOCs shall be corrected by the contractor within the next business day of notification. Failure to do so shall adversely affect the overall performance standards of the contractor.

Unsatisfactory Work (Repair Services) performed but rejected by the government COR/TPOC shall be corrected by the contractor within the next business day of notification. Failure to do so shall adversely affect the overall performance standards of the contractor.

If the contractor does not provide the required support within the timeframes established, the COR/TPOC shall document the contractor’s inability to meet the minimum Acceptable Quality Level for timeliness in the past performance record for this contract, and provide documentation to the Contracting Officer for possible action.

If performance is within acceptable levels, it will be considered to be satisfactory. If not, overall performance may be considered unsatisfactory.

Incentives/Disincentives:

The COR’s makes an annual report on Contractor Performance (CPARS or other annual report). The contractor’s failure to achieve satisfactory performance under the contract/task order, reflected in the COR’s annual report, may result in termination of the contract/task order and may also result in the loss of future Government contracts/task orders. The contractor’s failure to achieve satisfactory performance under the contract/task order may result in the non-exercise of available options.

For each item that does not meet acceptable levels, the Government may issue a Contract Discrepancy Report (CDR). CDRs will be forwarded to the Contracting Officer with a copy sent to the contractor. The contractor must reply in writing within 5 days of receipt identifying how future occurrences of the problem will be prevented. Based upon the contractor’s past performance and plan to solve the problem, the Contracting Officer will determine if any further action will be taken.

In accordance with the inspection of services provisions of the contract, the contractor will be incentivized to provide quality products in a timely manner since the Government can require the Contractor, at no additional cost, to replace or correct work that fails to meet contract requirements.

6.0 LIABILITY INSURANCE LIMITS

Pursuant to the terms of the clause FAR 52.228-5, Insurance--Work on a Government Installation, following are the kinds and minimum amounts of insurance required:

General liability: bodily injury liability insurance coverage written on the comprehensive form of policy--$500,000 per occurrence.

Automobile liability insurance written on the comprehensive form of policy for bodily injury and property damage liability covering the operation of all automobiles operated in the United States and used in connection with performing the contract--$200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

Aircraft public and passenger liability when aircraft are used in connection with performing the contract--$200,000 per person and $500,000 per occurrence for bodily injury, other than passenger liability, and $200,000 per occurrence for property damage. Coverage for passenger liability bodily injury shall be $200,000 multiplied by the number of seats or passengers, whichever is greater.

7.0 SECURITY

7.1 All contractor equipment, personnel and vehicles are subject to inspection and search by US government security officials (or designated representatives) upon entry to any government owned and/or operated installations and facilities.

7.2 Contractor personnel shall comply with all local base/installation security procedures required to gain access to US Government ships, facilities and other assets.

7.3 If directed by US government security officials (or designated representatives), the contractor shall remove any equipment or personnel considered a security risk.

7.4 Government reserves the right to visit, inspect and travel with contractor assets that shall be used in support of the requirement.

7.5 Due to security measures, delays may occur during vehicle inspection to obtain Base entry. Additionally, pier access for repairs may require additional inspections and passes. Hours may not be charged for delays due to vehicle breakdown or failure to obtain proper Base ID in advance.

7.6 The government has the right to decline and not utilize contractor personnel who fail to meet the safety and security standards of the Navy. The determination of whether contractor provided personnel meet the safety and security standards of the Navy shall be at the sole discretion of the government. If and when contractor personnel is identified by the Navy as not meeting these standards, the contractor shall remove the individual from the performance of any work under this contract and replace them with an individual who meets the Navy’s safety and security standards at no additional cost to the government.

8.0 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This text applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

· SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

· Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

· Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

· SF-85 Questionnaire for Non-Sensitive Positions

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF WORK/PERFORMANCE WORK STATEMENT.

AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

CONTRACT ADMINISTRATION APPOINTMENTS AND DUTIES

In order to expedite administration of this contract/order, the following delineation of duties is provided including the names, addresses and phone numbers for each individual or office as specified. The individual/position designated as having responsibility should be contacted for any questions, clarifications or information regarding the functions assigned.

1. PROCURING CONTRACTING OFFICER (PCO) is responsible for:

a. All pre-award information, questions, or data;

b. Freedom of Information inquiries;

c. Change/question/information regarding the scope, terms or conditions of the basic contract document; and/or

d. Arranging the post award conference (See FAR 42.503).

Name: TO BE COMPLETED AT TIME OF AWARD Address:

Phone:

Email:

2. CONTRACT ADMINISTRATION OFFICE (CAO) is responsible for matters specified in FAR 42.302 and DFARS 242.302 except in those areas otherwise designated herein.

Name: TO BE COMPLETED AT TIME OF AWARD Address:

Phone:

3. PAYING OFFICE is responsible for payment of proper invoices after acceptance is documented.

To be designated on individual task/delivery orders.

4. CONTRACTING OFFICERS REPRESENTATIVE (COR) is responsible for:

a. Liaison with personnel at the Government installation and the contractor personnel on site;

b. Technical advice/recommendations/clarification on the statement of work;

c. The statement of work for delivery/task orders placed under this contract.

d. An independent government estimate…