Solicitation_N00189-13-T-0181-0003.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 02-Aug-2013 02:00 PM to 22-Aug-2013 02:00 PM.

SUPPLIES OR SERVICES AND PRICES

SUBCLIN 0004AA

The CLIN extended description has changed from BUILDINGS 1313, 1314, 447, 688, 689, 197, 1369, 291, AND 1372 to BUILDINGS 1313, 1314, 447, 688, 689, 197, 1369, and 1312.

The pricing detail quantity has decreased by 210,459.00 from 506,618.00 to 296,159.00.

SUBCLIN 1004AA

The CLIN extended description has changed from BUILDINGS 1313, 1314, 447, 688, 689, 197, 1369, 291, AND 1372 to BUILDINGS 1313, 1314, 447, 688, 689, 197, 1369, and 1312.

The pricing detail quantity has decreased by 210,459.00 from 506,618.00 to 296,159.00.

SUBCLIN 2004AA

The CLIN extended description has changed from BUILDINGS 1313, 1314, 447, 688, 689, 197, 1369, 291, AND 1372 to BUILDINGS 1313, 1314, 447, 688, 689, 197, 1369, and 1312.

The pricing detail quantity has decreased by 210,459.00 from 506,618.00 to 296,159.00.

SUBCLIN 3004AA

The CLIN extended description has changed from BUILDINGS 1313, 1314, 447, 688, 689, 197, 1369, 291, AND 1372 to BUILDINGS 1313, 1314, 447, 688, 689, 197, 1369, and 1312.

The pricing detail quantity has decreased by 210,459.00 from 506,618.00 to 296,159.00.

SUBCLIN 4004AA

The CLIN extended description has changed from BUILDINGS 1313, 1314, 447, 688, 689, 197, 1369, 291, AND 1372 to BUILDINGS 1313, 1314, 447, 688, 689, 197, 1369, and 1312.

The pricing detail quantity has decreased by 210,459.00 from 506,618.00 to 296,159.00.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

CARPET CLEANING SERVICES

1. INTRODUCTION. The Naval Region Mid-Atlantic Unaccompanied Housing program provides living accommodations for single sailors at Navy Installations located in Maine, Rhode Island, Connecticut, New Jersey and Virginia. The program’s mission is to provide modern and comfortable facilities that reflect the Navy’s commitment to improving quality of life for Navy personnel.

2. GENERAL REQUIREMENTS

2.1 The contractor shall provide all personnel, equipment, transportation, tools, materials, supervision and any other items or services necessary to perform on-site carpet, cleaning services for Unaccompanied Housing facilities at the following locations:

Installation

Location Sub Base New London Groton CT

NAVSTA Newport Newport, RI

NAS Oceana, Dam Neck Annex Virginia Beach, VA

Norfolk Naval Shipyard Portsmouth, VA

Portsmouth Naval Shipyard Kittery, ME

NSA Northwest Chesapeake, VA

JEB Little Creek-Fort Story Virginia Beach, VA

NSA Portsmouth Hospital Portsmouth, VA

NAS Oceana Virginia Beach, VA

NWS Yorktown Yorktown, VA

NWS Earle Earle, NJ

2.2 PERIOD OF PERFORMANCE

2.2.1 The work hours for this contract will be 0800 – 1530, Monday –Friday. Contractor will not enter a resident room for cleaning without government escort or before 0900. Common areas can be cleaned starting 0800.

2.2.2 The government observes the following holidays and work will not be performed on these days: New Year's Day, Martin Luther King Jr.'s Birthday, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day, and Christmas Day.

3. BACKGROUND. The required services are for Unaccompanied Housing both permanent party and dormitory facilities. The areas to be cleaned are resident rooms, common areas such as hallways, lobbies, offices, lounges, lobbies, training rooms, exercise rooms, snack rooms, game rooms, library and entranceways.

3.1 REQUIREMENT.

Rooms

NSA Northwest, VA

NWS Yorktown, VA

6,048

Norfolk NSY, VA

NAVSTA Norfolk, VA

NAB Little Creek, VA

NAS Oceana, VA

536A

536A

Dam Neck Annex, VA

566B

Portsmouth NSY, ME

H21

5,262

315A

1,848

NWS Earle, NJ

C-11

C-12

NAVSTA Newport, RI

TBG

7,645

NSB New London, CT

NSA Ports. Hospital

3.2 GOVERNMENT RESPONSIBILITIES

3.2.1 UH rooms will be resident occupied during the performance of this contract. The residents will be advised to have personal belongings secured, however, escorts will be assigned to open rooms and stay with contractor while work is being performed.

3.2.2 The contractor will have access to electrical outlets and water that is available in each facility for use to carry-out the requirements of the contract.

4. SCOPE.

4.1. CONTRACTOR RESPONSIBILITIES.

4.1.1 Contractor shall possess all licenses and certifications required by Federal, State, and Local laws prior to performance of this contract and shall be maintained current during the term of the contract.

4.1.2. Contractor shall ensure that all contractor personnel entering Government facilities have government issued installation passes and motor vehicle passes if applicable. Contractor’s vehicles must also obtain vehicle passes for entry onto each site. Contractor personnel shall comply with all local base/installation security procedures required to gain access to US Government ships, facilities and other assets through the Navy Commercial Access Control System (N-CACS) Program and will be the responsibility of the contractor. Additional information regarding N-CACS can be obtained by visiting www.rapidgate.com or calling 877-727-4342.

4.1.3. The contractor shall provide Material Safety Data Sheets (MSDS) for each product used to clean the carpets. If professional training is recommended by cleaning solvent manufacturer, the contractor will have the staff trained prior to doing any work. Verification of the training shall be made available to the government points of contact if requested.

4.1.4 The contractor shall clean all carpets using contractor own professional carpet cleaning equipment and materials. Carpets shall be vacuumed and heavily soiled areas pre-treated prior to cleaning. Pre-treatment solvent shall be a product specifically formulated to remove detergent residue and mineral deposits. Any remaining spots on carpet shall be re-cleaned without additional charge until spots are gone or parties agree that further cleaning is not advantageous.

4.1.5 The contractor shall provide to the site point of contact a detail list of all areas cleaned to include square footage and obtain POCs signature as conformation of services completed. Contractor shall note on this list any area not cleaned and reason why. These areas will be subtracted from the stated square footage. Signed copies of list will be given to the site POC and the Region’s Wide Area Work Flow “acceptor.”

4.2. DELIVERABLES.

4.2.1 All work shall be in uniform high quality, entirely clean, dry and free of cleaning product residue.

4.2.2 Carpet shall be vacuumed prior to cleaning ensuring all debris is collected from areas along the walls, around furniture not moved and corners.

4.2.3 Carpets shall be dry within two (2) hours of cleaning.

4.2.4. Cleaned carpets shall be free of objectionable odors.

4.2.5. Carpets shall be free of any traces of detergents or cleaning processing products, which might cause irritation to the skin.

4.2.6. The contractor shall exercise care so that all carpet stays intact. Should any of the carpets be torn or frayed, prior to cleaning, the contractor will contact the POC who will determine whether the carpet must be replaced or patched by the Government and determine whether or not the Contractor should continue cleaning that particular carpet.

4.2.7. The contractor shall contact the particular buildings POC prior to arrival. After completion of work, contractor will leave statement outlining accomplished work and obtain the signature of the building POC verifying completed work. All questions shall be directed to the building’s POC.

4.2.8. Monthly invoices shall be received by the fifth working day after the end of each month. The contractor must provide an invoice summary report summarizing (1) total number of rooms with carpet cleaned; (2) total number of rooms that are outstanding. Invoices will be sent with payment and copies to site point of contact and contracting officer’s representative (COR). The COR will certify all invoices. WAWF procedures are to be complied with as instructed in this solicitation.

4.2.9. The contractor shall provide their own equipment. Equipment and cleaning solvent shall be stored off Government property.

4.3. CONTRACTOR EMPLOYEES.

4.3.1 The contractor shall provide a contractor point of contact that shall be responsible for the performance of the work. The name of this person and an alternate shall be designated in writing to the Contracting Officer Representative (COR). The contractor point of contact or alternate shall be present on site at all times during performance of the work to meet with government representatives to discuss problem areas. Any problem areas identified during that time shall be corrected by the Contractor at no additional cost to the Government. Response time is one (1) hour.

4.3.2 Carpet cleaning shall be accomplished by certified carpet cleaning technicians. The contractor shall ensure technicians have certified training to provide required services specified in the PWS during the life of the contract. Certification documentation shall be submitted to the COR, to include when personnel changes occur.

4.3.3 Workmanship will conform to the generally accepted industry standards of quality of cleanliness, finish, freshness, and appearance.

4.3.4 The Contractor shall clean each area listed in 3.1 one time a year. The Contractor shall provide an agreed upon 12 month cleaning schedule to the COR at least 15 days prior to work commencement.

4.4. CLEANING PREPARATION.

4.4.1. Carpeted areas to be cleaned may have tables, sofas, chairs, desks, etc. Where this is the case, the contractor shall move these items with caution to avoid damage. Upon completion of cleaning the carpet, the moved items shall be returned to their original location, using extreme caution. The carpet shall be protected from staining by the furniture.

4.4.2. Items, such as chairs, wastebaskets, etc. shall not be placed or stacked on top of desks, tables, credenzas, or other furniture.

4.4.3. The contractor will not be required to move filing cabinets, copying machines, bookshelves, conference room tables, refrigerators, or tables that have computers on them.

4.4.4. All stains/spots must be pretreated and removed prior to the cleaning operation. The pretreatment and removal of stains/spots shall not jeopardize the serviceability or mar the appearance of the carpet.

5. POINT OF CONTACTS:

5.1 Government officials are the only individuals designated to serve as general government point of contacts for each location.

6. PERFORMANCE

6.1 Contractor’s Performance will be monitored in accordance with the attached Quality Assurance Surveillance Plan (QASP) for Carpet Cleaning.

(End of Summary of Changes)