N0018319Q0039.docx

N0018319Q0039

Section A - Solicitation/Contract Form

CONTRACT INFORMATION

VENDOR TO COMPLETE THE FOLLOWING:

POINTS FO CONTACT

Naval Medical Center Portsmouth Points of Contact:

Name: Shannon Caldow Phone: 757-953-5056 E-Mail: shannon.m.caldow.civ@mail.mil

REQUEST FOR QUOTE INFORMATION & EVALUATUION FACTORS

Vendor to reference Request for Quotation (RFQ) Number N0018319Q0039 on all correspondence relating to this RFQ

The government will make an award based on an “All or None” evaluation and/or based on the “Best Value” proposed for this requirement in terms of technical, past performance, and price. Vendors must provide all of the below to be considered a “responsive vendor”. The solicitation and contract award is in accordance with FAR 52.211-6 Brand Name or Equal. All evaluation factors are listed in Section M of this RFQ.

PAYMENT INFORMATION

Payment in Arrears (Check One): Monthly Quarterly Semi-Annually Annually *Please ensure that quoted price matches the choice above

Note: Vendor will be required to provide billing electronically via the WAWF Electronic Invoicing Method per Section G of this RFQ. For additional information, a review of the following web sites may be required: Websites: https://wawf.eb.mil http://wawftraining Email: usn.detrick.navmedlogcomftdmd.list.nmlc-wawf@mail.mil

PROMPT PAYMENT: For Prompt Payment Act purposes, this contract is:

Subject to the 7-calendar day constructive acceptance period. This contract is subject to the Availability of funds clause 52.232-18 listed in full text in the Clause section of this contract.

Section B - Supplies or Services and Prices

FY19 Routine Preventive Maintenance

FFP

To provide routine preventive maintenance in accordance with the Performance Work Statement (PWS) on all equipmnet listed in Section C.

Base: 10 Mar 2019 to 30 Sept 2019 FOB: Destination

MILSTRIP: N0018319RCFS126

PURCHASE REQUEST NUMBER: N0018319RCFS126

PSC CD: J073

NET AMT

FY19 Service Calls

To provide service calls during regular business hours Regular Service Hours: 0700-1800 Monday - Friday Excluding Federal Holidays.

Service to be provided iin accordance with the Performance Work Statement (PWS) on all equipmnet listed in Section C.

Base: 10 Mar 2019 to 30 Sept 2019 FOB: Destination

MILSTRIP: N0018319RCFS126

NET AMT

FY19 Emergency Service Calls

To provide service calls after regular business hours Emergency hours: 1800-0700 7 days a week including Federal Holidays Service to be provided in accordance with the Performance Work Statement (PWS) on all equipmnet listed in Section C.

Base: 10 Mar 2019 to 30 Sept 2019 FOB: Destination

NET AMT

FFP

To provide services in accordance with the Performance Work Statement (PWS) on all equipmnet listed in Section C.

Period of Performance: 01 Oct 2019 to 30 Sept 2020 FOB: Destination

NET AMT

FFP

To provide service calls during regular business hours Regular Service Hours: 0700-1800 Monday - Friday Excluding Federal Holidays.

Service to be provided iin accordance with the Performance Work Statement (PWS) on all equipmnet listed in Section C.

POP: 01 Oct 2019 to 30 Sept 2020 FOB: Destination

NET AMT

FFP

To provide service calls after regular business hours Emergency hours: 1800-0700 7 days a week including Federal Holidays Service to be provided in accordance with the Performance Work Statement (PWS) on all equipmnet listed in Section C.

POP: 01 Oct 2019 to 30 Sept 2020 FOB: Destination

NET AMT

FFP

To provide services in accordance with the Performance Work Statement (PWS) on all equipmnet listed in Section C.

POP: 01 Oct 2020 to 30 Sept 2021 FOB: Destination

NET AMT

FFP

To provide service calls during regular business hours Regular Service Hours: 0700-1800 Monday - Friday Excluding Federal Holidays.

Service to be provided iin accordance with the Performance Work Statement (PWS) on all equipmnet listed in Section C.

POP: 01 Oct 2020 to 30 Sept 2021 FOB: Destination

NET AMT

FFP

To provide service calls after regular business hours Emergency hours: 1800-0700 7 days a week including Federal Holidays Service to be provided in accordance with the Performance Work Statement (PWS) on all equipmnet listed in Section C.

POP: 01 Oct 2020 to 30 Sept 2021 FOB: Destination

NET AMT

FFP

To provide services in accordance with the Performance Work Statement (PWS) on all equipmnet listed in Section C.

POP: 01 Oct 2021 to 30 Sept 2022 FOB: Destination

NET AMT

FFP

To provide service calls during regular business hours Regular Service Hours: 0700-1800 Monday - Friday Excluding Federal Holidays.

Service to be provided iin accordance with the Performance Work Statement (PWS) on all equipmnet listed in Section C.

POP: 01 Oct 2021 to 30 Sept 2022 FOB: Destination

NET AMT

FFP

To provide service calls after regular business hours Emergency hours: 1800-0700 7 days a week including Federal Holidays Service to be provided in accordance with the Performance Work Statement (PWS) on all equipmnet listed in Section C.

POP: 01 Oct 2021 to 30 Sept 2022 FOB: Destination

NET AMT

FFP

To provide services in accordance with the Performance Work Statement (PWS) on all equipmnet listed in Section C.

POP: 01 Oct 2022 to 30 Sept 2023 FOB: Destination

NET AMT

FFP

To provide service calls during regular business hours Regular Service Hours: 0700-1800 Monday - Friday Excluding Federal Holidays.

Service to be provided iin accordance with the Performance Work Statement (PWS) on all equipmnet listed in Section C.

POP: 01 Oct 2022 to 30 Sept 2023 FOB: Destination

NET AMT

FFP

To provide service calls after regular business hours Emergency hours: 1800-0700 7 days a week including Federal Holidays Service to be provided in accordance with the Performance Work Statement (PWS) on all equipmnet listed in Section C.

POP: 01 Oct 2022 to 30 Sept 2023 FOB: Destination

NET AMT

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Service Call Repair and Maintenance of Galley Equipment located at Naval Medical Center Portsmouth, Virginia Main Nutrition Management Galley and Various Other Locations.

PART 1 SCOPE OF WORK

GENERAL: Contractor will provide Routine Preventive Maintenance and Service Calls to support the Nutrition Management /Galley Department. Quarterly preventive maintenance shall be conducted on all of the equipment and support items/components items listed. The contractor will also be responsible for answering service calls to repair any equipment listed under this contract. Contractor shall provide maintenance and respond to service calls from Equipment Manager and any Military members working in the Galley. Currently, there are approximately 107 items. Contractor cost shall include all Labor and Travel for all minor or major repairs and maintain all items in a safe, reliable and satisfactory operation condition. All items are to be maintained and/or repaired per original equipment manufacturers (OEM) specifications. Contractor shall respond to service calls 24 hours a day/7-days a week during the entire period of performance to include performing emergency service work and routine service work. Routine preventive maintenance shall be performed during regular business hours only. Contractor shall be allowed to continue work past 7:00 pm (if needed) with a Government or Military person onsite. The Government shall reserve the right not to repair Galley Equipment.

General Requirements.

a. The Contractor shall comply with Federal, State, and Local Laws, plus any Federal Regulations as applicable to the performance of this contract.

b. The Contractor shall not accept any instructions issued by any person employed by the U. S. Government other than the Contracting Officer (KO), or Nutrition Management (Galley) Technical Point of Contact acting within the limits of their authority.

c. Equipment listed in this contract will be maintained and/or repaired per the Original Equipment Manufacturers (OEM’s) specifications.

d. Equipment and associated components shall be serviced as listed on: DD Form 1449, “Order for Supplies or Services.”

e. The Contractor shall be fully qualified / authorized by the Original Equipment Manufacturer (OEM) in the repair of restaurant equipment listed within this contract. Contractor shall maintain current qualifications throughout entire contract period. Qualification includes, but not limited to, the certification of all repair persons as being trained / qualified to perform required repairs. Contract personnel shall have minimum of five (5) year’s experience in restaurant equipment repairs including certification in refrigeration and electrical systems. Government reserves the right to verify these qualifications at any time during the period of performance.

Description of Services/Introduction:

a. The Contractor is encouraged to perform a pre-maintenance inspection prior to the onset of the contract start date or not later than 15 days after award. Any apparent and non-apparent / hidden discrepancies must be identified to the Contracting Officer not later than 14 days after contract award. The Government reserves the right to modify the resultant contract to authorize one-time repairs or issue a separate purchase order for any equipment found to be inoperable during this pre-maintenance inspection. The cost of repairs shall not exceed contractor’s normal and industry standard retail rate for required repairs. The Government certifies that the equipment to be maintained under this contract will be in good operating condition on the effective date of this contract except as noted herein. For the purpose of this contract, the clause, “good operating condition” means the conditions necessary for the equipment to function as intended without corrective maintenance.

b. The Contractor agrees to leave the equipment in good operating condition at the expiration of this contract. During the final week of this contract, the Government will make final inspection of the equipment. Any correction of deficiencies noted during this inspection shall be resolved prior to contract end. The Government reserves the right to request the repair (at no additional cost to the Government) of items identified with latten defects after contract termination, when it has been determined that defects either are a result of contractor’s performance or should have been discovered during normal performance of work under this contract. Final payment due to the Contractor may be withheld until deficiencies have been corrected and all equipment is back in satisfactory working condition.

c. The Government will not be responsible for the damage or loss due to fire, theft, accident, or other disaster of Contractor supplies, materials, or for the personal belongings brought onto Government property by Contractor’s personnel.

Background: Contractor will provide Preventive Maintenance and Service Call support and maintain the maintenance and repairs of Galley equipment. All items are to be maintained and/or repaired per original manufacture’s specifications.

Objectives: Contractor shall respond within 4 business hours by phone or email and be on-site within 2 business days. All repairs are to be completed as soon as possible, but no later than 5 business days of reported problem.

Scope of Work by Type:

Service Calls

a. Contractor shall respond via telephone within 4 hours after receipt of service call and make best effort to provide onsite service no later than two (2) business days. Contractor must provide a written explanation if the service is not completed within the time allowed. Any service calls not answered may result in a Contract Discrepancy Report (CDR). All service call repairs are to be completed as soon as possible. Contractor shall make a best effort to have all equipment operational within 5 business days of the reported problem. Contractor must provide a written explanation to the Galley Technical Point of Contact if the repair is delayed beyond the 5 days. Failure to document the delay may result in a Contract discrepancy Report (CDR).

b. Service Calls may include up to a maximum of 5 items per each Service Call.

c. Emergency Service Calls will only include one piece of equipment per request.

d. Contractor shall provide a written detailed service report to the Technical Point of Contact or designated representative at the end of each Service Call. The service report shall include, but not be limited to equipment description with model, serial number and a description of the service(s) performed.

e. In response to a Service Call, the Contractor shall provide all consumable / common hardware and software items, to include (but not limited to) grease, oil, gasket materials, nuts, washers, etc. Contractor shall provide all parts with a retail value not exceeding the limit of liability value of $50.00 in value for each piece of equipment per repair / per service call.

f. In response to an Emergency Service Call, the Contractor shall provide all consumable / common hardware and software items, to include (but not limited to) grease, oil, gasket materials, nuts, washers, etc. Contractor shall provide all parts with a retail value not exceeding the limit of liability value of $100.00 in value for each piece of equipment per repair / per service call.

g. During a Service Call or Emergency Service Call, if repair parts exceed the limit of liability listed above (e & f), then the Contractor shall provide an estimate to the Equipment Manager and Purchase Card Holder via email within 2 business days of discovery of required additional parts.

h. Contractor’s estimate/quote shall include the cost of all additional parts and any other charges such as shipping and environmental fees and include the approximate lead-time on obtaining parts and whether “fast ship” options are available for required parts. Government will determine best method of procurement for additional parts and notify Contractor when required parts are available to complete the repairs. The Government may request Contractor provide up to 3 competitive quotes on all parts that exceed $250.00 in value.

i. The Government shall reserve the right not to repair Galley Equipment.

j. Contractor shall warranty all repairs including replaced parts for a period of no less than 90 days

Preventive Maintenance

k. Contractor shall provide a written report each quarter detailing the preventive maintenance provided during the quarter. The contractor can determine when to perform the preventive maintenance during regular business hours 7:00 am to 7:00 pm, but the report must show that maintenance was provided on each piece of equipment on a quarterly basis.

l. During routine preventive maintenance, the Contractor’s price shall be inclusive of all costs associated with performing routine maintenance (CLIN 0001, 1001, 2001, 3001, and 4001) including hardware/software, labor, travel, and shipping, unless otherwise indicated. Contractor is responsible for any parts under $50.00 in value while conducting preventive maintenance on equipment (bulbs, gaskets, seals, rings, fuses, washers, nuts/ etc.). Any parts over $50.00 shall be purchased by the Government upon receipt of a formal quote from the contractor. The Government can request up to three estimates for parts. The Government can determine not to purchase the parts for any reason (in writing).

m. Contractor’s estimate/quote shall include the cost of all additional parts and any other charges such as shipping and environmental fees and include the approximate lead-time on obtaining parts and whether “fast ship” options are available for required parts. Government will determine best method of procurement for additional parts and notify Contractor when required parts are available to complete the repairs. The Government may request Contractor provide up to 3 competitive quotes on all parts that exceed $250.00 in value.

n. The Government shall reserve the right not to repair Galley Equipment.

o. Contractor shall warranty all repairs including replaced parts for a period of no less than 90 days.

Period of Performance: The period of performance shall be for one (1) Base Year and four (4) Option Years. The Period of Performance reads as follows:

Recognized Federal Holidays: Contractor is not required to perform preventive maintenance or regular service calls on these holidays.

Hours of Operation: The contractor must be available to provide services 24 hours a day, 7 days a week, and 365 days a year (366 during Leap Years). Routine service shall be conducted during regular business hours, between 7:00 am to 7:00 pm Monday to Friday. Emergency service calls shall be provided after 7:00 pm and before 7:00 am Monday to Friday and 24 hours a day on weekends (Saturday and Sunday). Service calls can be made by the Government 7-days a week including Federal holidays exceptions include when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

Place of Performance: The work to be performed under this contract will be performed at Naval Medical Center Portsmouth, Main Nutrition Management Galley, Building 2, 1st floor.

Type of Contract: The government will award a FFP Contract.

PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured

Contracting Officer Representative (COR): The COR will be identified by COR Appointment letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements; including Government drawings; designs; specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract

Identification of Contractor Employees: All contract personnel working where their contractor status is not obvious to third parties are required to wear a badge or clothing to identify them as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

Vendor is required to register with Vendor mate per the instructions included in Section H of this contract. Contractor employees must check in with the vendormate kiosk each time upon entering NMCP. A pass/badge will be issued, and the employee must display this pass/badge while on premises.

Organizational Conflict of Interest: It is the contractor’s responsibility to notify the KO of any potential Organizational Conflict of Interest (OCI). In the event that an OCI exist the contractor shall propose a Mitigation plan that shall be review and accepted by the KO prior to continuance of the work that presents an OCI. Should the proposed Mitigation Plan not be accepted by the KO, the Government may terminate this contract, disqualify the Contractor from subsequent contractual efforts, and pursue any remedies as may be permitted by the law or this contract?

PART 2 DEFINITIONS & ACRONYMS

2. ACRONYMS:

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. This is the only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have contract with the subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Sunday, unless specified otherwise.

ACRONYMS:

CONTRACTOR RESPONSIBILITIES AND SPECIFIC TASKS:

Basic Services.

The Contractor shall be responsible for the repair/replacement of damaged Government owned equipment and property due to the negligence of the Contractor or his representatives. All such replacement or repair shall be at the Contractor’s expense and shall be inspected to the satisfaction of the KO or appointed representative.

Preventive Maintenance Service.

a. The first Preventive maintenance services shall be performed at the time mutually agreed upon between the Government and the Contractor to be completed as soon as possible after contract award but not later than 31 May during the base year and 31 December during option years and option year period of performance.

(The Government Fiscal Year runs: October through September). The Contractor shall make a best effort to schedule and complete preventive maintenance services prior to the 15th of the second month in the quarter, but no later than the last day of the quarter.

b. The Contractor shall have his/her own service manuals, specifications, schematic diagrams, and parts lists to assist in the evaluation/repair of all equipment included in this contract.

Service beyond the Scope of the Contract.

a. The Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify the Technical Point of Contact in writing, of the existence or the development of any defects in, or repair required to the equipment, which the Contractor considers they are not responsible for under the terms of this contract.

b. At the same time of the notification, the Contractor shall furnish the Technical Point of Contact with written estimate of the cost to make the necessary repairs. Repairs considered by the Contracting Officer to be outside the scope of this contract shall not be covered under this contract, but shall be ordered under a separate purchase order.

EQUIPMENT LIST

GALLEY EQUIPMENT

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

1009152001645

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

RM

331704

QTR DECK

Galley

Galley

MAIN LINE

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

GUARD

Galley

Galley

Galley

Galley

Galley

Galley

PTL

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Galley

Note: Equipment may be added /removed during this contract. The vendor will be provided a list of any new/removed equipment prior to modification of the contract to ensure the vendor is capable of providing maintenance and service on the equipment. The Government estimates up to an addition/removal of twenty (20) pieces of equipment throughout the contract (Base plus all option years). The total cost of this contract includes the estimated increase/decrease of the equipment.

CONTRACTOR UNCLASSIFIED ACESS

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (Jan 2017)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This text applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

· SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

ECMRA

NMCARS 5237.102-90 Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil .

(End of Text)

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLAUSES INCORPORATED BY REFERENCE

Section F - Deliveries or Performance

DELIVERY INFORMATION

30-SEP-2019

RECEIVING OFFICER

54 LEWIS MINOR STREET

BLDG. 250

PORTSMOUTH VA 23708-2297

757-953-5770 FOB: Destination N00183

30-SEP-2019

N00183

30-SEP-2019

N00183

30-SEP-2020

N00183

30-SEP-2020

N00183

30-SEP-2020

N00183

30-SEP-2021

N00183

30-SEP-2021

N00183

30-SEP-2021

N00183

30-SEP-2022

N00183

30-SEP-2022

N00183

30-SEP-2022

N00183

30-SEP-2023

N00183

30-SEP-2023

N00183

30-SEP-2023

N00183

NMCP DOCK HOURS

Naval Medical Center Portsmouth (NMCP) Receiving Dock Hours of Operation:

NMCP Receiving Dock is open Monday through Friday 0700 to 1600 (7:00 a.m. to 4:00 p.m.), excluding federal holidays. Receiving personnel may be reached at 757-953-5770.

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JUN 2012)

(a) Definitions. As used in this clause--

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission.