N00183-12-T-0308-0002.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

Questions and Answers 1.

Per Section 2.1.2, "30 of the final selected photographs must be contemporary pieces and 25 must be historical." Please define an historical image. Is this a contemporary image of a historic site? Or is this a vintage historical image that is not contemporary, e.g. an image which comes from a historical society?

Answer: “Historical image” refers to a contemporary image of a historic subject or site rather than a vintage historical image.

2.

If Historical images are vintage. Most likely they will be black and white. We recommend toning vintage historical images to sepia ton. Is this acceptable?

Answer: Please refer to question number 1.

3.

Can we use images such as historic maps and nautical charts of the Eastern North Carolina area?

Answer: No.

4.

In section 2.1.4, the SOW states "The canvas shall be 21 millimeters thick." Is this correct? The definition of "mil" is a unit of length equal to one thousandth of an inch (0.0254 millimeter) used to specify the thickness of canvas. For longevity and durability, we recommend using Intellicoat’s Magiclee 17M Torino Canvas. It is 17 mil thick, has a neutral ph value of 7.1 and is a poly/cotton blend. Is this acceptable?

Answer: No, as stated in the SOW the canvas shall be approximately 21 mil thick rather than 21 millimeters thick. Please replace all “millimeters” with the unit “mil” as it appears in the SOW.

5.

In section 2.1.6, the SOW states "The UV coating shall be 11 millimeters thick with a 1 millimeter fixative coat and five top coats that are 2 millimeters thick each." We do not recommend excessive UV coating such as this as it can cause cracking issues. We recommend using a UV coating which is one medium coat of Clearstar’s Clearshield Type C Matte Spray. Is this acceptable?

Answer: The UV coating shall be approximately 11 mil thick rather than 11 millimeters. Please replace all “millimeters” with the unit “mil” as it appears in the SOW.

6.

Per Section 1.1.1, the SOW states that "The anticipated date for installation of the artwork and equipment is 01 September 2012. However, 01 September 2012 is the Saturday of the weekend prior to Labor Day. Is this correct?

Answer: Due to the nature of the project and new construction, that date is tentative and was based upon a timeline generated by the general contractor. Upon award, the installation date will be coordinated with the contractor.

7.

In consideration of the fact that this RFQ has been delayed by 4 weeks, and that an evaluation and selection process by CDR Allen Lee has been added to the original RFQ, is it feasible to do one of the following:

Delay the delivery of 110 pieces and installation of 55 pieces by extending the Install date by at least 4 weeks, It takes 8 weeks to print, spray and stretch. This time is necessary for proper drying especially during humid months.

Schedule the delivery and installation of 55 pieces on 01 September 2012 (or after Labor Day on 04 September 2012) and schedule the delivery of the remaining 55 pieces after 01 September 2012.

Answer: Please refer to question 6. The install date is not fixed or permanent and will be coordinated with the contractor upon award.

8.

Can the evaluation, approval and selection process to be completed by CDR Allen Lee or his representative be completed online on three (3) different staggered dates in order to facilitate printing earlier?

Answer: No. Physical sample prints must be provided for the evaluation by CDR Lee or his representative.

9.

How many days are needed by CDR Allen Lee or his representative to review the digital collection online? This turnaround time will affect the final schedule.

Answer: The review will not be a digital collection online, they will be physical sample prints submitted to CDR Lee.

10.

Can you please clarify and provide a specific example of calendar dates for the following SOW terms:

"Invoice/Payment in Arrears, Net 30 Days"

"For Prompt Payment Act purposes, this contract is subject to the 7 calendar-day constructive acceptance period."

Answer: Payment shall be 30 days after receipt and acceptance of all items/services requested in Request for Quotation N00183-12-T-0308.

11.

Based on the SOW, is it possible to create a schedule based upon two (2) phases and after the completion of each phase, invoice for the afore-mentioned phase:

Phase I: Evaluation, approval and selection of 55 photographs from digital collection

Phase II: Delivery and installation of 55 pieces of artwork

Phase III: Delivery of 55 pieces of artwork

Answer: No, there will not be 3 phases but 2 phases as stated in the SOW.

12.

In FAR Part 32.2, contracting officers may use interim or advance payments. Can a 15% deposit be arranged for this solicitation since there are up front costs of materials and goods?

Answer: Upfront deposits are not authorized.

13.

I looked through the synopsis for this installation and did not see the description for the kinds of images you are interested in displaying. Could you tell me or direct me to the proper heading to understand your expectations. Thanks much.

Answer: Please refer to page 6 section 2.1.1

14.

In reference to the above solicitation for "Gallery Wraps Photographic Art Panels on Canvas," is there a possibility of granting an extension for a few days?

Answer: No extension will be granted.

15.

Can the images be vertical or horizontal or is there specific orientation?

Answer: The images shall be horizontal.

16.

You select 55 of at least 110 submitted images. Some images will be printed twice or multiple times.

Answer: Yes, there will be two images of each print selected.

17.

Is there a schedule for certain areas or will it depend on the image selected?

Answer: No, schedule is needed.

18.

If photography includes releasing all rights, are the rights transferred to the US Government or to the US Navy?

Answer: The rights will be transferred to Navy Medicine East.

19.

Also, I noticed to posting was the 21st, question must be received by the 22nd and all proposals are due 6/26/12. Is this correct?

Answer: Yes.

20.

Page 7 section 2.1.6 stated the UV coating will be 11 millimeters thick. That is very close to one half inch. Is this thickness correct? This thickness seems overstated and I am having trouble locating vendors that have even heard of that thick of a protective coating on canvass.

Answer: Please refer to question 5 for clarification.

21.

How flexible is the delivery date? Is an anticipated delivery date of October 9, 2012 acceptable?

Answer: The delivery date is tentative due to construction, upon award; we will coordinate with the contractor.

22.

Is it possible to know if the contract will be awarded and notification made to us on or before Friday June 29th?

Answer: Anticipate contract award on or before June 28, 2012. If you have not received a copy of the contract award document, via email, by June 28, 2012, then your company was not the awardee.

23.

The canvas material specified in the subject RFQ is not readily available by the "normal" high quality photo canvas manufacturers. In fact, we have not found it with any of our suppliers. Is an alternative high quality canvas which is designed to perform the same function acceptable?

Answer: No.

Revised Statement of Work

STATEMENT OF WORK

ARTWORK

FOR

NAVAL HOSPITAL CAMP LEJEUNE

100 BREWSTER BLVD

CAMP LEJEUNE, NC 28547

Contractor shall provide and install artwork to be located at the Naval Hospital, Camp Lejeune, N.C. Blueprint drawings will be available to awarded contractor for room location of artwork installment.

1. General Information

1.1. Installation of the artwork shall be coordinated with the Health Facilities Planning and Project

Officer (HFPPO). Please contact HFPPO/POC, CDR Allen Lee (843) 384-8919 upon arrival to the install site.

1.1.1. The anticipated date for the installation of the artwork and equipment is

28 September 2012.

1.1.2. The contractor shall provide all manpower and related services to accomplish the design efforts to meet the deadlines set forth in this Statement of Work (SOW).

2. Installation Information

2.1. The final schedule is to be determined at the Navy’s sole discretion. There shall be no cost to the government as a result of schedule changes as long as the contractor is given 30 days notice. A detailed flexible work schedule shall be established jointly by both parties to conform to the government project timeline. The contracting company shall have a Project Manager on site at all times during installation to resolve any conflicts and answer all questions.

2.1.1. The contractor shall provide a variety of 53” x 72” (quantity of 40 pieces) and 40”x 60” (quantity of 70 pieces) gallery wrapped photographic art panels on canvas, stretched and laminated. The art panels will display local culture, scenery, nature and photos that reflect Eastern North Carolina. The contractor shall take photos of various subjects and identified areas as directed by Project Officer. The requested areas to be photographed are: Historic Wilmington, Historic Beaufort, historic Swansboro, Historic New Bern, Tryon Palace and Gardens, Cape Lookout, Cape Hatteras, Okracoke Lighthouse, seascapes, farmlands and local wharves, waterfronts and shrimp boats however, the photographer/contractor reserves the right to capture photographs of appropriate subject matter and reflect the culture, history and/or environment of Southeast North Carolina.

2.1.2. The contractor shall provide and produce a collection of various sample photographs, (to include a minimum of 100 photographs) for CDR Allen Lee or his representative to evaluate, approve and select 55 original photographs. At this time, the photographs will be evaluated for clarity, photographic skill, subject matter, production quality, appropriateness, etc. 30 of the final selected photographs must be contemporary pieces and 25 must be historical. Image clean-up and minor retouching as required is to be included.

2.1.3. The contractor/photographer reserves the right to choose photography format with the guarantee that the picture quality will be acceptable despite the format used.

2.1.4. All photographs/pieces of artwork shall be digitally printed onto professional grade, water-proof, poly-cotton blend canvas specifically intended for high-resolution digital printing. The canvas shall be 21 Mil thick and have a basis weight of 430 grams. The canvas shall be 35% cotton and 65% polyester for durability and added resistance to humidity and shrinkage. The canvas shall have a Ph value of 7.9 and an Oxford 2 over 1 fabric weave.

2.1.5. Contractor is required to print digital photographs in color using ink sets that will last 100 years under proper conditions when coated with an UV inhibitive coating to prevent fading from direct sunlight and fluorescent lighting.

2.1.6. The coating shall contain UV inhibitors for maximum protection against light-induced fading and provide a long-lasting, durable and protective finish. The UV inhibitive coating shall be water based and applied through spray for an ultra smooth satin finish. The UV coating shall be 11 Mil thick with a 1 Mil fixative coat and five (5) top coats that are 2 Mil thick each. The finish shall be satin and must produce a subtle, natural-looking sheen with minimal risk of glare. The UV coating shall have self-leveling properties that preserve the look of the surface texture of the canvas.

2.1.7. The canvas shall be gallery wrapped over 1.5” deep solid wood bars with two (2) bracer bars fitted on the back side to prevent warping. The canvas shall be wrapped through the use of a gallery-wrapping machine to ensure proper and uniform tension without harmful piercing and to eliminate the possibility of degradation to the canvas fibers due to over-tensioned (hand-pulled) canvas.

2.1.8. The contractor shall include all use-rights costs (where applicable) and image acquisition costs. The contractor shall provide a digital archive, both high and low resolution of the images to be installed.

2.1.9. The contractor shall provide all required mounting hardware for the 110 pieces and shall install 55 of those pieces upon delivery in the indicated locations or as instructed by the HFPPO or representative. The remaining pieces will be stored and installed at a later date. However, the contractor is not required to install the remaining 55 pieces. The items are to be installed and mounted directly to dry-wall.

2.1.10. The contractor shall provide manpower, equipment (dollies, vans, tools, etc.) and related services to accomplish the receiving (truck unloading), delivery, assembly, and installation of all artwork and any other equipment needed as designated by the government. Contractor supplied moving and handling equipment shall not damage or mark floors.

2.1.11. The contractor shall perform all the services required for the artwork per the manufacturer’s specifications. These services shall include unpacking and uncrating as required, placement of property in new location, removal of padding and crating materials from the Naval Hospital, Camp Lejeune and any other service necessary to meet the requirement of the contract.

2.1.12. The contractor shall furnish sufficient tools to perform the assembly/disassembly and appropriate installations. The contactor shall also include in service the digital image capture, production of the pieces, and packaged hanging materials.

2.1.13. If necessary, the contractor shall provide all required material to correctly install the equipment. The contractor will test the equipment to ensure proper operation. The government reserves the right to have its representative witness and inspect equipment before, during, and after installation.

2.1.14. The contractor shall implement and use a quality control program to ensure the equipment installation is performed appropriately. The Quality Control program shall include an inspection system covering the requirements of the installation. At the completion of the install, the government will perform and acceptance inspection. The contractor shall remedy discrepancy items that result from improper installation and shall make the appropriate contacts to remedy manufacturer’s discrepancies.

3. Supervision

3.1. The contractor shall designate a project manager and an alternate to oversee the crew and to maintain liaison with the clinic. The project manager shall work closely with the HFPPO representatives, develop/move schedules, and discuss quantity of work and any other pertinent issues related to the job.

3.2. During the contract period, the contractor shall keep the same project manager and alternate on the job from the beginning to the end, except to the extent illness or injury makes such continuity impossible. If the project manager cannot continue due to the described circumstances, an alternate shall assume the duties.

4. Character of Work and Workforce

4.1. The work shall conform in all respects with the requirements of the contract.

4.2. Uncivil behavior, possession of firearms, failure to follow OSHA guidelines, drug or alcohol use will not be tolerated.

4.3. The government reserves the right to require the removal of any particular worker from the job at its sole discretion. Contractor personnel are subject to criminal background/records checks prior to being issued a base pass.

4.4. All contractor personnel shall abide by the Camp Lejeune Naval Hospital rules and regulations while onboard. These rules include: no smoking or tobacco use unless in a designated smoking area, no food or beverages except in authorized areas, maintain minimal noise levels, and allowing corridor access to non-move personnel/patients/carts.

4.5. Work shall be performed during normal working hours of 0700 and 1600.

5. Additional Information

5.1. The contractor shall keep the premises free from excessive accumulation of waste material or rubbish caused by the employees or work. Contractor is responsible for the removal of packing and rubbish from the health clinic compound. The use of the Base dumpsters or trash compactors is not permitted.

5.2. At the completion of work and before acceptance, the contractor shall remove all installation-related rubbish and equipment including cartons, packing materials, tools, etc. They shall restore and replace in a suitable manner all property both public and private that has been damaged or removed in the performance of this SOW.

5.3. The government, without invalidating the contract, reserves the right to make any addition, deletion, or change in the work or equipment called for in the contract without notice.

5.4. Changes, which involve any difference in contract price, will not be made except with a written order from the Contracting Officer either increasing or decreasing the contract price.

6. Artwork Installation Location Information

(End of Summary of Changes)