Element Q - Industry Day - Security Admin - Access Control - revised 070623.pdf

The Leader in Warfare Systems Development and Integration

Distribution A: Approved for Public Release; Distribution is Unlimited

January 2015

Naval Surface Warfare Center, Dahlgren Division

Baseline Brief

CAPT Brian R. Durant • Commander Dennis M. McLaughlin • Technical Director

Access Control and Security Administration Support Services

N00178-23-R-4200

INDUSTRY DAY

SLIDES

Naval Surface Warfare Center, Dahlgren Division

Command Security Department Code 105

UNCLASSIFIED

Agenda Industry Day Purpose Acquisition Strategy Procurement Overview - Scope Mandatory Requirements Statement of Work: Work Areas (WA) Labor Qualifications Contract Data Requirements List SCA Labor Category Travel Government Furnished Office Space Additional Information Questions and Answers

UNCLASSIFIED Distribution Statement DDistribution Statement D

Industry Day Purpose For interested companies to:

–Promote Competition –Encourage Exchange of Information –Gain Better Understanding of Requirements

Disclaimer Information Purposes Only

–All information provided prior to the release of the Request for Proposal (RFP) is considered to be non-binding.

–Comments provided by industry will be considered and included in the final RFP at the discretion of the Contracting Officer.

–The Government is bound only by the information contained in the Final RFP and it amendments.

Rules for Question and Answer Session NSWCDD will have a direct verbal exchange during the question and answer session.

What to provided on the index card:

–Name of Individual and Company Name –Slide Number –Question

Name and Company submitting will not be revealed.

Acquisition Strategy Follow-on to:

–N00178-16-D-9063/N0017819F3009 with Tatitlek –Portion of N00178-10-D-6333-0003 with Tatitlek –Portion of N00178-08-C-2012 with Chugach

Current effort - SeaPort–NxG Task Order, 8(a) Small Business Set-aside

Follow-on effort –A determination has been made to set-aside this procurement as an 8(a) Small Business set-aside, outside of SeaPort-NxG, in SAM.gov.

Acquisition Strategy (Cont.)

Contract Type: Cost Plus Fixed Fee (CPFF)

Period of Performance: 5 Year (Base + 4 options)

Key Dates:

– Anticipated Solicitation Release: November 2023

– Anticipated Award: May/June 2024 –Staffing Planned - 62 FTEs in Base Year

Award will be based upon “Best Value” to the Government

Procurement Overview Scope

– Provide security support to the Naval Surface Warfare Center Dahlgren Division (NSWCDD) and Dam Neck Activity (DNA) located in Virginia Beach, VA

– Day-to-day operations support includes: building and documentation support, personnel security, information security, physical security, emergency management, operations security (OPSEC), electronic keying, classified control, special security, general security, courier operations, classified disposal, mail processing, lock and key control, administrative security, and data management.

Mandatory Requirements Offerors must meet all mandatory requirements at time of proposal submission

Mandatory Requirements:

–Facility Security Clearance: The Prime Contractor shall possess a Facility Security Clearance at the TOP SECRET level.

–Personnel Security Clearances: All personnel providing support under this requirement must possess clearances at the SECRET level or higher. Interim SECRET clearances are acceptable.

Mandatory Requirements (Cont)

–Personnel Security Clearances NSWCDD Location: Security Coordinator and the Physical Security Coordinator labor categories and three (3) Access Control Clerks shall be able to obtain final TOP SECRET Clearances and must be SCI eligible (Tier 5 adjudication) within 18 months after award.

–Personnel Security Clearances DNA Location: Lead Access Control Clerk, Shipping/Receiving Clerk, Security Coordinator, and Physical Security Coordinator labor categories must be able to obtain final TOP SECRET Clearances and must be SCI eligible (Tier 5 adjudication) within 18 months after award.

Statement of Work Work Areas

–WA1: Security Administrative Support

–WA2: Classified Control Center (CCC) Support

–WA3: Access Control/Visitor Control Support

WA1: Security Administrative Support Perform Security Administration duties necessary to include:

– General Security

– Information Security

– Physical Security

– Personnel Security

– Operations Security

– Communications Security

– Emergency Management

– Special Security Representative

WA1: Security Administrative Support (Cont.)

Assist with General Security tasks

– Answer/respond to routine questions related to security

– Maintain classified network accounts required to support the department

– Provide security support at meetings on/off NSWCDD

– Assist with development/update of security sustainment plan

– Report security incidents immediately

– Develop, maintain, and update security Standard Operating

Procedures

Assist with Information Security tasks

– Serve as classified control point

– Assist departments in identifying meeting spaces and the security requirements

– Assist with the creation of security training

– Provide security education and training

– Provide courier card program assistance

– Assist with the department CUI/PII program

– Collect/submit derivative classification sampling as required

– Assist with department camera pass program

– Assist with special programs: NATO, CNWDI, RD/FRD, NNPI, and

SCI

Assist with Physical Security tasks

–Physical security assessments –Random Anti-terrorism Measures (RAMs) –Change lock combinations to safes and secure rooms –Key management –Maintain command database of keys, combination locks, and restricted areas –Lenel alarm/badging system

Assist with Personnel Security tasks

– Collect and submit fingerprints

Assist with Operations Security tasks

–Participate in quarterly OPSEC working group, update department Critical Information & Indicators List (CIIL), and ensure OPSEC is included in department outdoor test plans

Assist with Communications Security tasks

– Performs as a Local Element (LE) user which could include accepting responsibility of COMSEC material

–Coordination of inventory and destruction of COMSEC material

– Ensures proper storage and adequate physical security of COMSEC is maintained

Assist with Emergency Management tasks

– Participate in the Emergency Management Working Group and complete all associated actions for the department from the meeting

Assist with Special Security Representative tasks

– Serve as a CSSR

– Prepare, update and maintain Fixed Facility Checklists

– Prepare, updated and maintain Temporary Secure Working Area accreditation paperwork

– Perform annual self-inspections and other required self-assessment actions per

DoDM 5105.21 and report findings

– Ensure all SCI accountable material and all media is properly marked and entered into the SSO media tracker

– Assist with SCI level visits in SCIF spaces using DISS

– Perform combination changes of SCIFs and SCI safes

– Maintain physical, personnel, and information security requirements for SCIFs

– Assist with other SCIF related duties assigned by the SSO, ASSO, or SSR

WA2: Classified Control Center Support Perform all of the functions of the classified control center

– Receipt, tracking and proper disposition of in-coming and out-going classified mail

– Assign Confidential, Secret and Top Secret serial numbers for packages

– Package and wrap sensitive and classified material to be shipped

– Prepare material for customers to hand carry off site

– Advise customers on processes or procedures

– Ensure accountability and disposition of in-coming and out-going material.

– Prepares Security Discrepancy Notice

– Processes secret and below destruction shipments to NSA or destroys locally

– Maintain record keeping for packages sent and received

– Perform all Delivery Staging Area (DSA) mailroom tasks

– Perform courier tasks

WA3: Access/Visitor Control Support Perform the following for Access /Visitor Control

– Utilize DISS to verify clearance levels of visitors

– Register and assign Common Access Cards (CACs) in the Lenel badge/alarm system

– Issue appropriate badges to all visitors entering buildings

– Receive and sort mail/deliveries

– Assist with submitting trouble calls and escort uncleared visitors/maintenance workers in the spaces required

– Ensure tenants and visitors are adhering to the Portable Electronic Device Policy

– Maintain visitor logs

– Complete end-of-day security checks

– Maintain control of all visitor badges and conduct daily inventories

Key Labor Category Desired Qualifications Program Manager (Non-SCA)

– Ten (10) years of program management experience which includes both technical and administrative aspects of Government contract performance, providing contract data deliverables, and having oversight of contract schedule and cost.

– Five (5) years of experience managing Federal Government programs/contracts.

– Experience with administrative oversight of contractual matters and serving as a liaison between the customer representative and corporate management.

– Experience managing services simultaneously while supporting many projects.

– Experience organizing resources to support many concurrent activities.

– Experience ensuring that all activities conform to the terms and conditions of the contract.

Key Labor Category Minimum Qualifications (Cont.)

Security Coordinator (Non-SCA)

– Three (3) years of experience in developing and maintaining documentation and/or data management systems, involving DOD/DON combined in the security disciplines of information, physical, operations, and special security.

– Experience with Microsoft Office suite.

– Must demonstrate the ability to work independently and be able to communicate effectively both orally and in writing.

– Knowledge of various software applications; Lenel Enterprise Control/Intrusion

Detection System (IDS) alarms, Scattered Castles, and Defense Information System for Security (DISS).

– Experience in the use of DOD/DON policies regarding physical, information, special and international security.

– Ability to climb a ladder to perform physical security assessments.

Key Labor Category Minimum Qualifications

Physical Security Support (Non-SCA)

– Three (3) years of experience in the area of physical security, anti-terrorism force protection (AT/FP), and emergency management. Experience should demonstrate skills with Microsoft Office suite (Word, Excel, Outlook and PowerPoint). Must demonstrate the ability to work independently and be able to communicate effectively both orally and in writing. Knowledge of various software applications.

Knowledge of DoD lock program. Ability to utilize a ladder and carry a minimum of 25 pounds to perform physical security assessments.

Non-Key Labor Category Minimum Qualifications (Cont.)

Receptionist/Escort (SCA Category – Guard I - 27101)

– Experience should include routine record keeping functions with attention to detail.

Effective oral communication skills. Experience should demonstrate skills with Microsoft Office suite (Word, Excel, Outlook and PowerPoint), basic correspondence, answering and screening incoming telephone calls, and the operation of basic office equipment. Escorting of uncleared personnel within classified spaces. Steel toed shoes will be required when escorting in construction areas.

Qualifications (Cont.)

Access Control Clerk (SCA Category - Guard II – 27102)

– Performing access control functions providing access control support at a main or front desk. Routine record keeping functions with attention to detail. Demonstrated effective oral and written communication skills. Experience should demonstrate skills with Microsoft Office suite (Word, Excel, Outlook and PowerPoint), basic correspondence, answering and screening incoming telephone calls, and the operation of basic office equipment.

Qualifications (Cont.)

Lead Access Control Clerk (SCA Category –Guard II–27102)

– Three (3) years of experience in the area of classified control. Experience must include oversight of the transmission, receipt, tracking, and destruction of classified material per DOD/DON policies. Ability to effectively manage scheduling of personnel to ensure coverage of multiple buildings/facilities. Ability to use the Microsoft Office suite (Word, Excel, Outlook and PowerPoint) and to communicate effectively orally and through written reports in specified formats. Experience in the use of clearance verification systems, badge access and alarm systems and the escorting of uncleared (personnel without US security clearances) personnel within classified spaces. Knowledge of the Lenel Enterprise Control/Intrusion Detection System (IDS) and Defense Information System for Security (DISS).

Qualifications (Cont.)

Shipping/Receiving Clerk (SCA Category - Material Coordinator – 21030)

– A minimum of (2) two years of experience in the area of classified control. Experience must include knowledge of the transmission, receipt, tracking, and destruction of unclassified and classified material per DOD/DON policies. Ability to use the Microsoft Office suite (Word, Excel, Outlook and PowerPoint). Ability to communicate effectively orally and through written reports in specified formats. Ability to use a classified management database to track classified material.

Qualifications (Cont.)

Lead Shipping/Receiving Clerk (SCA Category – Material Coordinator – 21030)

– A minimum of (4) four years of experience in the area of classified control.

Experience managing the transmission, receipt, tracking, and destruction of unclassified and classified material per DOD/DON policies. Ability to effectively manage scheduling of personnel to ensure coverage of multiple buildings/facilities.

Ability to use the Microsoft Office suite (Word, Excel, Outlook and PowerPoint).

Ability to communicate effectively orally and through written reports in specified formats. Ability to use a classified management database to track classified material.

Contract Data Requirements List

UNCLASSIFIED

DATA ITEM

NO.

TITLE OF DATA ITEM SUBTITLE AUTHORITY

A001 CONTRACTING OFFICER’S

MANAGEMENT REPORT MONTHLY PROGRESS REPORT DI-MGMT-81864A

A002 PRESENTATION MATERIAL IN PROCESS REVIEWS

(IPR)/BRIEFINGS

DI-ADMN-81373

A003 CONFERENCE REPORT MEETING MINUTES DI-ADMN-81308A

A004 INTEGRATED PROGRAM

MANAGEMENT DATA AND ANALYSIS

REPORT (IPMDAR)

PLAN OF ACTION AND MILESTONES

(POA&M) DI-MGMT-81861C

A005 CONFERENCE REPORT MEETING/TRIP REPORT DI-MISC-81943

A006 GOVERNMENT PROPERTY (GP)

INVENTORY REPORT GFP INVENTORY DI-MGMT-80441D

SCA Labor Category This procurement is applicable to the Service Contract Act (SCA) of

1965. All labor excluding the Program Manager, Security Coordinator, and Physical Security Support are applicable to SCA.

The Department of Labor identifies the minimum pay a contractor must pay an SCA labor category. This labor rate is the “Minimum” pay not the “Maximum.”

SCA covered employees of the incumbent have the right of first refusal

Equivalency Chart - SCA Labor – GS

UNCLASSIFIED

Task Order Labor Category Depart of Labor Category - SCA

SCA

Code GS Equivalency

Program Manager N/A N/A N/A Security Coordinator N/A N/A N/A Physical Security Support N/A N/A N/A Receptionist/Escort Guard I 27101 GS-4 Access Control Clerk Guard II 27102 GS-5 Lead Access Control Clerk Guard II 27102 GS-5 Shipping/Receiving Clerk Material Coordinator 21030 WG-7 Lead Shipping/Receiving Clerk Material Coordinator 21030 WG-7

Chart of SCA code and equivalent GS rating

Travel The Contractor may travel in support of this procurement

Estimated travel locations include:

– Fredericksburg, VA,

– Washington, DC

– Dam-Neck-Virginia Beach, VA

– Dahlgren, VA

– Chesapeake, VA

– Laurel, MD

– Wallops, VA

Government Furnished Office Space Government furnished office space will be provided for all personnel except for the Program Manager and Management and Support (M&S) personnel.

Additional Information Working Hours

– Coverage shall be Monday-Friday, 0600-2000 for access control and 0700-1700 for the classified control center support. The core hours for security coordinators and physical security will be Monday-Friday 0800-1600 hours. If variances are required from the normal operating hours, the Contractor shall obtain concurrence from the COR/SME prior to working any varied hours. Assigned escort support services may be required to work after hours, weekends and/or holidays. Due to program requirements, there may be occasional call-backs for weekend or other evening hours outside of normal hours of operation for security coordinators.

– Contractor employees are encouraged to work in accordance with the same schedules as the Government office that they are supporting. However, it is solely at the Contractor’s discretion, which Federal and State holidays they choose to observe.

Additional Information (Cont.)

Absence/Late Arrival/Temporary Replacement

– The Government SME and office being supported shall be notified by the Contractor via telephone or email for any delayed arrival or absence of Contractor personnel.

– Contractor shall arrange for temporary backfill personnel when Contractor personnel are away from the work site for more than five (5) consecutive days.

– For shorter periods of absence, the need for the Contractor to provide a temporary backfill will be identified by the Government SME at the time the Contractor notifies the Government of the Contractor employee’s absence.

Overtime

– Overtime may be required to complete emergent requirements. When required, overtime shall be requested by the Contractor Program Manager to the COR and Contracting Officer. Contracting Officer and COR must approve overtime request prior to overtime being worked. In accordance with 52.222-2 Payment for Overtime Premium, overtime shall be requested in writing. Overtime that is not approved in advance will not be authorized for payment.

Telework

– In accordance with SEA 5252.216-9122 Alt 1 Level of Effort Clause Alternate I

(May 2010) and concurrence from the Government SME and COR, teleworking at an alternative worksite is permitted in instances of base closure, NSWCDD closure, or unique situations with no more than 10% of the work being performed at an alternative worksite. Telework is also dependent upon the type of work being performed.

Work Etiquette

– All Contractor personnel performing on the Government site shall be responsible for maintaining satisfactory standards of performance, conduct, and integrity. Each employee is expected to maintain business standards of behavior in the workplace. Appropriate business attire suitable for dealing with the public shall be worn. The Contractor shall demonstrate professional demeanor, mannerisms, and teamwork while getting the job done in a timely and efficient manner. The Contractor shall be able to communicate effectively and professionally both orally and in writing with all levels of personnel. Profanity or abusive language is strictly prohibited in Government spaces. Harassment in any form is also prohibited in Government spaces. The Government may require transfer or removal from this Task Order any employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the facility or its population.

Accounting System

– In order to be eligible for award, Contractor must have an approved accounting system.

Right of First Refusal FAR 52.222-17 Non-displacement of Qualified Workers

–Incumbent Contractor will provide a certified list of names of all service employees whose employment will be terminated as a result of award of the successor contract, anniversary dates of employment, predecessor contractor/subcontractor contract number;

• PCO will provide the list to winning offeror

– Winning offeror shall give right of first refusal based upon:

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