VPP Contractor Safety Chapter 17.pdf

NSWCIHD M-5100.22J

00SA

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CHAPTER 17

CONTRACTOR SAFETY

17.1. Scope. This chapter defines the requirements of Naval Surface Warfare Center Indian Head Division (NSWC IHD) personnel responsibilities to ensure safe and healthful working conditions for contractors working at NSWC IHD facilities whether contracted by NSWC IHD or other contractual sources. Incorporating the requirements for contractors will reduce any adverse safety or health effects to NSWC IHD personnel. NSWC IHD detachments are required to adhere to the requirements of this manual as far as they do not conflict with Federal, State, and local safety and security regulations.

17.2. Program Requirements

a. Public Law 91-596 (and Amendments), also known as the Occupational Safety and Health Act of 1970, establishes that all employers including contractors are responsible, so far as possible, for providing every employee a safe and healthful working environment. All employers, including contractors, will conform, as applicable, to the standards as issued by 29 CFR 1910 Occupational Safety and Health Administration (OSHA) and 29 CFR 1926, Safety and Health Regulation, and for Construction EM-385-1-1, U.S. Army Corps of Engineers Safety and Health Requirements Manual. Contractor and sub-contractor personnel are subject to occupational safety and health oversight to ensure compliance with established standards. This oversight will be accomplished by NSWC IHD personnel and the contracting officers.

Additional oversight may include, but not be limited to the Naval Support Activity South Potomac (NSASP), Naval Facilities Engineering Systems Command (NAVFAC) Washington, Department of Labor (DOL), Department of Defense (DoD), and Department of the Navy

(DON).

b. Compliance. Contractors are responsible for complying with NSWC IHD safety requirements while in performance of a contractual activity involving any area, structure, machine, equipment, or material regardless of the type and or duration of the contract. This area of responsibility includes all reasonable access routes to and from the workplace.

17.3. Roles and Responsibilities

a. Managers and Supervisors will:

(1) Train employees on the requirements for contractor safety in the workplace.

(2) Inform the NSWC IHD Safety Office of any reported alleged contractor safety violations.

(3) Report contractors found in your areas that have not checked in with area representatives, Contracting Office Representative (COR) or Ordnance Assurance & Safety Office (00SA).

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(4) Ensure that contractors are familiar with the emergency preparedness plan for the area or building where they are working. At a minimum ensure that contractors are aware of:

(a) Evacuation plans.

(b) Emergency telephone numbers: 301-744-4333 for first responder: fire, injury or illness, chemical spill, etc., and 301-744-4111 for security related issues.

(c) Location of fire pull boxes.

(d) Muster points.

(5) Ensure that contractors are aware of, and adhere to, area safety rules and regulations.

Contractors must wear all Personal Protective Equipment (PPE) required by area Standard Operating Procedures (SOPs) unless the wearing of stated PPE puts the contractor at risk (i.e., an electrician wearing conductive shoes) or the facility has been turned over to the contractor.

(6) Ensure contractors are given a Hazard Control Briefing and specifically made aware of hazards unique to your area or building. Pay particular attention to the history of the building or area that may present hazards that would not normally be anticipated such as lead paint or asbestos.

(7) Encourage contractors to attend area weekly safety meetings and the annual safety and security training.

b. Contracts Department (Code 02) will:

(1) Ensure that CORs conduct annual assessments of contractor performance in accordance with NSWCIHDINST 4200.3F, Contractor Performance Assessment Reporting System Procedures (CPARS), as required by the contract in compliance with Code 02 procurement policy. Coordinate safety and health assessments with the Safety Office.

(2) Require contractors to submit safety plans as necessary to Code 02, prior to beginning work.

(3) Provide contractor management with the Contractor Volunteer Protection Program (VPP) Fundamentals training prior to the commencement of any work.

(4) Convene a post-award conference, as necessary, per Federal Acquisition Regulation (FAR) 42.503. In addition to addressing the FAR requirements discuss basic VPP and local safety and health rules and regulations (e.g., emergency procedures, evacuation plans, and

17-3 weather restrictions). Mandatory participants are contracting officer, contractor, COR, and a safety representative.

(5) Maintain a list of CORs and the contracts for which they are responsible. The list will be available upon request.

(6) Ensure that the contractor is aware that noncompliance with federal, state and local rules and regulations may be cause for the contractor’s expulsion from the activity.

(7) Include FAR clause 52.236-13 Accident Prevention in all Code 02 statement of work requiring on-site performance at NSWC IHD and its detachments as required.

(8) Track all Code 02 contract terminations which were the result of contractor non-compliance with safety and health requirements. Notify the Safety Office of all such terminations.

c. Contracting Officer, not assigned to the Contracts Department (Code 02) will:

(1) Ensure as applicable, all contracts include an accident prevention clause such as FAR 52.236-13 Accident Prevention per FAR.

(2) Require contractors to submit safety plans, as necessary, prior to beginning work.

Provide copies of safety plans to the NSWC IHD Safety Office upon request.

(3) Ensure contractors are appropriately trained for the work they will perform including specialized training such as working with asbestos, working in confined spaces, work requiring the use of fall protection or respirators, etc.

(4) Convene a pre-performance meeting for all contracts when the work will be performed at this activity to discuss concerns of the contractor and the activity. Attendees will include representatives from the: Contractor; Contract Administrating Office; Fire Protection Division; Law Enforcement Office; Safety Office; customer (representing the work area); other persons with specialized knowledge concerning the contract and/or work area.

d. Contracting Officer Representative (COR) will:

(1) Take required COR training CLC106 (DAU online).

(2) Other training must be taken as necessary to oversee contractor safety plans and to enable COR to recognize deficiencies in the contractor’s safety and health programs. Such training may include, but not be limited to:

(a) Asbestos recognition and abatement.

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(b) Electrical safety.

(c) Fall protection.

(d) Fire protection and life safety.

(e) General industry standards.

(f) Confined Space.

(g) Principles of scaffolding.

(h) Lead risk assessor and abatement.

(3) Ensure contractors you are responsible for maintain a safe and healthful working environment by following applicable contract requirements, clauses as well as Federal, State, and NSWC IHD, rules and regulations. Report all negative findings to NSWC IHD Safety Office, Host or NAVFAC Safety Office.

(4) Provide a copy of Appendix 17-A “Contractor Safety Requirements When Performing Work at the Naval Support Facility (NSF) Indian Head, MD”, to the contractor.

Ensure the contractor understands all the requirements therein. The contractor and COR must sign and date two copies of the appendix. The contractor will keep one copy and the second copy must be maintained in the contract file.

(5) Provide a copy of Appendix 17-B “NSWC INDIAN HEAD CONTRACTOR UXO BRIEF”, to the contractor. Ensure the contractor understands all the requirements therein. The contractor must discuss and share with all workers on site. A copy must be posted at the job site.

(6) Ensure contractor has all PPE necessary to safely perform work.

(7) Ensure site approvals, if applicable, have been received prior to beginning work.

(8) Ensure the Comprehensive Work Approval Permit (CWAP) and Explosive Safety Review Memorandum (ESR), if applicable, have been completed and received prior to beginning work.

(9) Obtain work permits from the NSWC IHD Safety Office prior to beginning work.

See Chapter 15 of this manual to determine when work permits are required. Provide a copy of the CWAP and ESR, if applicable, to the NSWC IHD Safety Office when requesting work permits.

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(10) If the contractor requires the use of Radio Transmitting (RF) emitters such as; cell phones, citizens band (CB) radios, surveying equipment, etc., prior hazards of electromagnetic radiation to ordnance (HERO) approval must be granted. Contractors requesting approval must submit the NSWC IHD HERO Certification & Request form. The form can be obtained from the HERO Program Manager located in the Safety Office. After receipt of the form, a safe separation distance assessment will be done, and the equipment inspected. The contractor then reads and signs that they have received HERO Training. The HERO Program Manager will label the equipment with the safe separation distances.

(11) Ensure prime contractors report any mishap or injury involving any contractor or activity personnel, equipment, or operations while at the activity or a detachment. The report must be submitted to the NSWC IHD Safety Office, Host or NAVFAC Safety Office.

(12) Record all contractor violations of safety and health regulations and actions taken to correct them. Report all violations to the Contracting Officer. Maintain a summary report and provide a copy to the Contracting Officer for the contract file.

(13) COR will re-inspect work site when work is completed.

e. Code 00SA with the assistance of the COR will:

(1) Issue work permits as requested stipulating requirements and restrictions necessary to conducting all work safely.

(2) Ensure contractor compliance with federal, state, and local rules and regulations through oversight inspections and monitoring contractor worksites within NSWC IHD work areas. Report discrepancies to the COR.

(3) Stop eminent danger situations when observed, or reported by activity personnel, and report them to Safety management. Manage discrepancy through the Enterprise Safety Applications Management System (ESAMS). Copies of reports will be provided to the COR.

17.4. Contractor Safety Requirements When Performing Work at the Naval Support Facility (NSF) Indian Head, MD:

a. All contractors must be familiar with, and adhere to local health, occupational safety, and explosive safety regulations. All government personnel have the obligation to report unsafe and unhealthful working situations to their supervisor or Safety Office.

b. Work Permits: All contractor work taking place within an explosive arc requires a work permit from the NSWC IHD Safety Office. The COR will work with the area or facility representative to schedule all work permits. Contractor work outside of explosive arcs but

17-6 within NSWC IHD areas of responsibility may or may not require a work permit. See Chapter 15 of this manual for further guidance on when work permits are required.

c. Contractors should contact their COR if unsure if a work permit is required.

17.5. Reference

a. NSWCIHDINST 5101.3H

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APPENDIX 17-A -

Contractor Safety Requirements When Performing Work At NSFIH

All contractors performing work at the Naval Support Facility Indian Head (NSFIH) must be familiar with, and adhere to, this set of local health, occupational safety, and explosive safety regulations. All government personnel have the obligation to report unsafe and unhealthful working situations to their supervisor or Safety Office.

1. Work Permits

a. All contractor work taking place within an explosive arc requires a work permit from the NSWC IHD Safety Office. The COR will work with the area or facility representative to schedule all work permits. Contractor work outside of explosive arcs but within NSWC IHD areas of responsibility may require a work permit. See Chapter 15 of this manual for further guidance on when work permits are required.

b. Contractors should contact their COR if unsure if a work permit is required.

2. Flame-Or Spark-Producing Items

a. Chemical or electrical lighters and matches of any type are not permitted in the restricted areas except as authorized by the NSWC IHD Safety Office. Smoking areas will be designated by the Safety Office upon request via the COR. Ignition devices will be provided in the designated smoking area.

b. The use of welding equipment, tar pots, gas burners, smoke testing for ventilation leaks, etc., is prohibited unless authorized by the host fire department and or NSWC IHD Safety Office.

The area where the work is being performed determines which department will approve the work.

c. At no time will open-flame burning of debris be authorized.

3. Cell Phones or Other Transmitting Devices

a. RF emitting devices other than cellular devices (cell phones), like amateur HAM radio, citizen band radio, walkie-talkies, portable or base mounted radio, ground penetrating radar, etc., unless approved, are PROHIBITED from use within the restricted areas (ammunition and explosives). Other than personal cellular devices, all RF emitters to be used within the restricted area must be approved by the NSWC IHD Code 00SA HERO Manager. Personal cellular devices like, cell phones, air cards, smart watches, etc., can be used within the restricted areas but, are PROHIBITED within the posted WARNING RF HAZARD locations as well as explosives buildings, ranges, pads, handling, and processing areas or as directed by designated supervision.

All commercial and private automobiles, explosives and non-explosives shipment and delivery trucks, etc., with factory installed transmitters like garage door openers, Bluetooth, On-Star, adaptive braking or cruise control, Defense Transportation Tracking Systems (DTTS) etc., are

17-A-2 allowed within the restricted area if operated on controlled or designated roadways and park at designated locations.

b. All transmitting devices must be turned off prior to entering the restricted area unless authorized by the HERO program manager. The COR must request the use of any transmitting device. A completed Hazards of Electro-Magnetic Radiation to Ordnance (HERO) Certification request form, must be completed and submitted to the NSWC IHD Safety Office per reference (a), NSWCIHDINST 5101.3H. Personnel must receive HERO training from the NSWC IHD Safety Office prior to using cells phones in the restricted area. HERO transmitters must have a HERO decal with the minimum separation distance indicated.

c. No radio transmissions will be made in areas identified by “No Radio Transmission” signs.

d. Cell phones equipped with cameras are not permitted in the restricted area unless authorized with a camera pass and proper security permissions.

e. A work permit is required for the use of any transmitting device such as surveying equipment in the restricted area.

f. The use of keyless entry devices, alarm remote controls, and other similar low power devices is permitted inside the restricted area provided a 30 ft. separation from explosives is maintained. These transmitters may not be used inside No Radio Transmission areas.

g. The use of non-transmitting beepers and pagers are allowed but must be kept out of explosive operating buildings, magazines, and flammable liquid storage areas.

4. Traffic Rules. The Motor Vehicle Code of Maryland is in effect while driving aboard this activity. In addition, NSASPINST 5560.1, Installation Traffic and Parking Regulations will be enforced-CORs are responsible for ensuring that all contractors are familiar with all activity traffic regulations:

a. Right-Of-Way. Give the right-of-way to all emergency vehicles, explosive-laden vehicles, and pedestrians. Explosive vehicles will have hazardous material placards displayed and emergency flashers operating. When approaching an oncoming explosive vehicle pull to the side of the road as far as possible and stop. Ensure the explosive-laden vehicle has fully passed before proceeding.

b. Blocking Roadways. Authorization must be obtained from NSASP. I ndian Head Security and Fire Departments must be notified, prior to blocking any roadway. Adequate fire lanes will be provided for emergency equipment whenever possible.

c. Speed Limits

(1) 25 mph unless otherwise posted.

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(2) Housing area, school zones, and alleyways – 15 mph.

(3) Operations plant area roadways – 15 mph.

(4) “Government Vehicle Only” roads – 10 mph.

(5) East Nobel Road – 10 mph.

(6) Forklifts will not exceed 10 mph.

d. Government Vehicles Only Signs. Do not enter “Government Vehicles Only” sign area unless vehicle has received a Temporary Vehicle Pass. CORs are responsible for ensuring all contractor vehicles receive pass as necessary. Construction equipment, tanker trucks, dump trucks may not require a pass.

e. Hazardous Operation Control Points. Do not pass red flags, red flashing lights, barricades, signs, or other control devices which indicate that hazardous operations are in progress.

f. Fire Protection Devices. Approval must be obtained from the NSASP Fire Department prior to rendering fire protection devices inoperable. If NSWC IHD personnel, buildings, or areas are affected a work permit must be obtained.

g. Plant Utilities. The COR must obtain written permission prior to securing any plant utilities (air, steam, water, etc.) from the Naval Facilities Engineering Systems Command (NAVFAC) and the affected area or facility representative. If NSWC IHD personnel, buildings, or areas are affected a work permit must be obtained.

h. Explosively Contaminated Equipment or Building(s). All explosively contaminated equipment or buildings must be decontaminated prior to any maintenance or repair work being performed, or removal from an area or facility. Decontamination or removal of, and any subsequent work to, equipment and buildings must be approved via a work permit.

i. Entering Buildings. Contractor employees are restricted from entering areas and buildings not included in the contract. An exception may be made for lunchrooms, change houses, and smoking areas when authorized by the COR with the approval of the area representative.

j. Fuels, Oils, and Lubricants

(1) Refueling of equipment and vehicles with flammable liquids will be done in designated areas. All equipment used in flammable handling or operations must be of an approved type per Underwriter’s Laboratory or Factory Mutual certifications. Adequate fire protection devices must be on the scene during refueling operations.

(2) Report spills immediately to the Fire Department at 301-744-4333 and the COR.

(3) Liquefied petroleum gas is prohibited within explosive areas.

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5. Hazardous Materials

a. Contractors must inform the host, or NSWC IHD Hazardous Material Control Program Manager, and area or building representative of all hazardous materials that will be used, stored, or handled at the activity. If the possibility of exposure to activity personnel exists, they must be informed of the potential hazards. The safety data sheet (SDS) will be available at the workplace or NSWC IHD Safety Office for each material used.

b. Contractor employees must be trained in the identification and handling of, and hazards associated with, hazardous materials used at the activity.

c. Report mishaps and chemical spills immediately to the Fire Department at 301-744-4333 and the COR.

d. Hazardous materials must be removed from the installation when the work has been completed.

e. Recording Devices. No recording devices are authorized without approval from the NSWC IHD Safety Office.

f. Powder-Actuated Devices. No powder-actuated tools may be used without approval from the NSWC IHD Safety Office.

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APPENDIX 17-B -

NSWC Indian Head Contractor UXO Brief

What To Do If You Find Unexploded Ordnance (UXO)