N0017423R0013-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

see below .

1. CONTRACT ID CODE PAGE OF PAGES

1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Dec-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N0017423R0013

X 9B. DATED (SEE ITEM 11)

30-Nov-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Dec-2022

CODE

NSWC IHD C02

PICATINNY DETACHMENT

3RD AVENUE

BLDG. 61N

PICATINNY ARSENAL NJ 07806-5000

N00174 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0017423R0013

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

1. The purpose of this amendment is to answer questions from potential offerors and update Section G and L.

2. The following questions and answers are provided:

Q1) Recommend a three (3)-week extension on proposal submissions.

A1) The proposal submission will not be extended at this time.

Q2) There are two (2) instances where the deadline for questions is referenced in the solicitation. Please confirm 17 Jan 2023 is the correct deadline for the submittal of questions.

A2) Confirmed, the deadline for submittal of questions is 17 Jan 2023.

Q3) In the submission instructions it states to submit one (1) electronic copy via email “AND” via DoD SAFE Website. Please confirm it is acceptable to submit one (1) electronic copy via DoD SAFE Website with a follow-up email by the Offeror confirming the proposal was successfully submitted via the DoD SAFE Website.

A3) Submission in DoD SAFE website with a follow up email is acceptable.

Q4) In the solicitation (Section L) it states, “Factor 1 is of highest importance. Factor 2 and 3 are of equal importance and lower than factor.” Is there a missing factor number at the end of this sentence? Factor 2 and 3 are lower than factor [1]?

A4) Correct, the RFP is updated to reflect this as of this Amendment 0001.

Q5) Please confirm the Proposal Cross-Reference Table required in Volume I should cross-reference all requirements as stated in Section L of the solicitation.

A5) Yes confirmed.

Q6) Specific to the requirements in Volume II – PAST PERFORMANCE, please confirm subcontractor past performance information is required for all major subcontractors greater than one percent (1%) of the contract value anticipated to be utilized for this proposal effort.

A6) Yes, confirmed. Please provide all major subcontractor past performance information.

Q7) In Sub-Factor 4: Quality Assurance plan, please confirm that QA Plan can conform to 9001:2015 vs.

9001:2008.

A7) Yes, confirmed.

Q8) Would it be acceptable to submit our standard format to satisfy the “Attachment G” requirement?

A8) Yes Q9) Is the subcontractor and/or consultants “cost data” apply to services and material, or does it just apply to contracted labor that supports this proposal?

A9) Yes, Cost Data applies to all labor, services and material.

Q10) Is the subcontractor and/or consultants “cost data” required if no quotes are solicited for this proposal effort?

A10) If no subcontractor or consultant use is planned, then subcontractor or consultant cost data is not required. If subcontract use is planned quotes should be solicited.

Q11) Why is certified cost and pricing information being requested for a competitive request for proposal?

A11) Remove

Q12) Does the Government have approval by the Under Secretary of Defense for Acquisition and Sustainment for the inclusion for clause 252.204-7021?

A12) remove Q13) Page 13, Section C, Description/Specs/Work Statement, “All personnel shall be required to have, at minimum, a confidential security clearance.” Does this apply only to the applicable personnel that requires access to confidential or secret information or areas?

A13) Yes, this only applies to applicable personnel.

Q14) Does the Government anticipate confidential or secret information being included on the technical instructions or just specifying what level is required for personnel completing the tasks?

A14) The Government does not anticipate any confidential or secret information being included at this time.

Q15) The Period of Performance (PoP) listed in Section F of the RFP does not match the PoP listed in the provided Attachment F. Please confirm the PoP listed in Section F of the RFP is the PoP we should use to develop our response to the solicitation (e.g., POP 31-MAR-2023 TO 30-MAR-2024 for CLIN 0001, etc.).

A15) Please use Section F PoP in the RFP. Attachment F is updated to reflect this as of this Amendment 0001

Q16) The electronic proposal shall be prepared so that when printed, the proposal meets the following format requirements: 8.5 x 11 inch paper.Can the Government please clarify if 11x17 tabloid paper can be used (in the event of a large figure/graphic/table) and if so, will it count as 1 page or 2 pages?

A16) 8.5 x 11 is the requirement.

Q17) The electronic proposal shall be prepared so that when printed, the proposal meets the following format requirements: 12-point Times New Roman Font text.Can the Government please clarify if a smaller font, such as Arial family NLT 8 pt, can be used for figures, graphics, and tables?

A17) 12 Point Times New Roman Font text is the requirement Q18) The electronic proposal shall be prepared so that when printed, the proposal meets the following format requirements: No hyperlinks. Can the Government please clarify if hyperlinks can be inserted:

1) To cross reference a figure/table/section in a paragraph above/below the figure/table/section?

2) To navigate figures/tables/sections in the Table of Contents, List of Figures, etc. for ease of use and compliance for evaluators?

A18) Hyperlinks that link to internal sections of the document will be permitted. No external hyperlinks shall be included Q19) The electronic proposal shall be prepared so that when printed, the proposal meets the following format requirements: Microsoft Office 2010 or earlier (Word, Excel, Power Point).Can the Government please clarify if the Government meant “Microsoft Office 2010 or later?”

A19) Correct. Microsoft Office should be 2010 or Later Q20) The electronic proposal shall be prepared so that when printed, the proposal meets the following format requirements: Microsoft Office 2010 or earlier (Word, Excel, Power Point).Can the Government please clarify if Offerors can submit searchable Portable Format Documents (PDFs) as well as Microsoft Office documents?

A20) PDFs are acceptable

Q21) The Offeror shall submit proposals in (1) electronic copy via email below:

Email: ivy.e.hosokawa.civ@us.navy.mil.

The Offeror shall also submit one proposal in electronic copy to: DoD SAFE Website: https://safe.apps.mil.

1. Can the Government please clarify the Government’s maximum email file size (e.g., some organization’s maximum email size per email is 10MB, 15MB, 20MB, etc.)?

2. Can the Government please clarify the maximum file size for each individual volume/document?

3. Can the Government please clarify the maximum per file size for the DoD Safe Website?

A21) Proposal Submission in DoD SAFE website with a follow up email is acceptable. DoD safe site specifications are listed on their site.

Q22) Statement of Work (SOW) Section 3.2.3, Material Management and Hardware Shipment and Support, states:

“All transportation of MGSs shall be in accordance with official DoD policies.” Does this mean that the Government will ship the actual MSG’s to locations OCONUS and/or import them back to the United States, or will it be the contractors responsibility?

A22) Government will bear all responsibility to ship the MK 38 MGS’s to locations OCONUS and/or import them back to CONUS.

Q23) SOW Section 3.2.3, Material Management and Hardware Shipment and Support, states: “OCONUS shipping costs will be charged to U.S. Navy TAC Number provided by the GWSRP Manager as required.” Will all required tools and materials required for removal and installation be charged to the provided U.S. Navy TAC number?

A23) Contractor will bear all responsibility to ensure all necessary and required tooling, equipment, and material are shipped to/from any working location (OCONUS or CONUS).

Q24) NAVSEA Clause L-219-H001 states, “…The plan shall include a five percent (5%) goal for small disadvantaged business concerns or a detailed explanation as to why the goal cannot be included in the plan.”Will the Government please confirm this clause should read, “…The plan shall include a five percent (5%) goal for small business concerns or a detailed explanation as to why the goal cannot be included in the plan.”?

A24) The direction is as the clause reads “Offeror shall submit as part of its proposal a subcontracting plan in accordance with the clause entitled "Small Business Subcontracting Plan" (FAR 52.219-9). The plan shall include a five percent (5%) goal for small disadvantaged business concerns or a detailed explanation as to why the goal cannot be included in the plan.”

Q25) There are conflicting dates for submission of questions to the Government. Section L, 2.0 states “Unless otherwise allowed, all questions shall be submitted by 4:30PM EST no later than ten (10) business calendar days of solicitation posting” and on page 83 L-215-H007 SUBMISSION OF QUESTIONS BY OFFERORS, it states “The deadline for receipt of questions is 17 Jan 2023.” Would the government please clarify when questions are due?

A25) the deadline for submittal of questions is 17 Jan 2023 Q26) The two referenced documents contain many items requiring additional detail (i.e. drawings) in order to accurately develop a price and could result in unrealistic or inaccurate prices across multiple offers.In lieu of offerors developing a bill of material for these items, would the Government provide a plug number for Materials to be used by all offerors?

A26) The Government will not provide a plugged number.

Q27) Item (h) states for the Offeror to attach a copy of the FPRA as Attachment (1) to the Volume IV - Cost Proposal. — Can the Government confirm this should read Volume III - Cost Proposal?

A27) Correct. This should read volume III

SECTION G - CONTRACT ADMINISTRATION DATA

The following have been modified:

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2018)

(a) The Government reserves the right to administratively substitute any of the points of contact listed below at any time.

(b) The contracting officer is the only person authorized to change this contract or orders issued thereunder. The Contractor shall not comply with any order, direction or request of Government personnel

- that would constitute a change - unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as part of this contract. If, in the opinion of the contractor, an effort outside the existing scope of this contract is requested, the contractor shall promptly comply with the Notification of Changes clause of this contract.

(c) The points of contact are as follows:

(i) The Procuring Contracting Officer (PCO) is:

Name: Alexander Polster

Address:

3rd Avenue, Bldg. 61N

Picatinny Arsenal, NJ 07806-5000 Phone: (973) 724-9568 E-mail: alexander.a.polster.civ@us.navy.mil

(ii) The Contract Specialist is:

Name: Ivy Hosokawa Address:

3rd Avenue, Bldg. 61N

Picatinny Arsenal, NJ 07806-5000 Phone: (703) 861-9319 E-mail: ivy.e.hosokawa.civ@us.navy.mil

(iii) The Administrative Contracting Officer (ACO) is:

N/A

(d) The Contracting Officer’s Representative (COR) is the contracting officer’s appointed representative for technical matters. The COR is not a contracting officer and does not have the authority to direct the accomplishment of effort which is beyond the scope of the contract or to otherwise change any contract requirements. An informational copy of the COR appointment letter, which provides a delineation of COR authority and responsibilities, will be provided upon award of this contract.

The Contracting Officer’s Representative (COR) is:

(e) The Alternate Contracting Officer’s Representative (ACOR) is responsible for COR responsibilities and functions in the event that the COR is unavailable due to leave, illness, or other official business. The ACOR is appointed by the contracting officer; a copy of the ACOR appointment will be provided upon award of this contract.

The Alternate Contracting Officer’s Representative (ACOR) is:

(f) The Technical Point of Contact (TPOC) is the contracting officer’s representative for technical matters when a COR is not appointed. The TPOC is responsible for technical issues of contract administration, such as providing all items of Government Furnished Information (GFI), Government Furnished Material (GFM) and Government Furnished Equipment (GFE) if specified in the contract as well as the inspection and acceptance of all contract deliverables.

The Technical Point of Contact (TPOC) is:

(g) The Alternate Technical Point of Contact (ATPOC) is responsible for TPOC responsibilities and functions in the event that the TPOC is unavailable due to leave, illness, or other official business.

The Alternate Technical Point of Contact (ATPOC) is:

(h) The Ombudsman will review complaints from the contractors and ensure that all contractors are afforded a fair opportunity to be considered, consistent with the procedures in the contract.

The Ombudsman is:

Name: Jennifer Barnidge Address:

4081 North Jackson Road Indian Head, MD 20640-5115 Phone: (301) 744-6638 E-mail: jennifer.barnidge@navy.mil

(i) The Authorized Ordering Person(s) for Per-Call Maintenance is responsible for issuing and maintaining records for any per-call orders for remedial maintenance placed under this contract. No per-call order shall be placed outside the scope of this contract and the cumulative total of all orders shall not be in excess of any not-to-exceed amount specified in the contract. Per-call orders shall not, in any way, modify any terms and conditions of the contract.

(j) The Authorized Ordering Person(s) for Per-Call Maintenance is:

(k) The Contractor's point of contact for performance under this contract is:

[ * ] To be completed at contract award

(End of text)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

1.0 OVERVIEW

The Naval Surface Weapons Gunnery Program Office, PEO-IWS-3C, coordinated the development of a Standardized Pier-side Maintenance and Repair (SPMR) Program via the Gun Weapon Systems Replacement Program (GWSRP) for the MK 38 Machine Gun Systems (MGSs). The GWSRP Manager, in cooperation with PEO-IWS-3C and the Minor Caliber ISEA, will coordinate the tasks necessary to accomplish SPMRs and the appropriate level of maintenance required to maintain Operational Capability, Readiness and Safety of the MK 38 MGSs installed in the Fleet.

1.1 Contract Award

1.1.1 The Government intends to award a Cost Plus Fixed Fee contract as a result of this solicitation in accordance with Section M, to the responsible Offeror whose proposal represents the Best Value to the Government, utilizing a trade-off process in accordance with the Factors and Sub-factors set forth in the solicitation.

1.1.2 The Government may reject any or all proposals if such action is in the Government’s interest.

1.1.3 The Government reserves the right to award a contract based on initial offers and without holding discussions but reserves the right to hold discussions at the Government's discretion; therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a cost/price and technical standpoint.

1.1.4 The Government will conduct technical analysis, price analysis, cost analysis, and/or cost realism analysis on the proposal.

2.0 NOTICES TO OFFERORS

Each Offeror must (1) submit an offer, (2) submit information that addresses the evaluation factors, and (3) submit supporting price data. The Government will evaluate each Offeror's understanding of the Government's requirements and ability to perform the work based on its proposal. It is the Offeror's responsibility to provide information and evidence that clearly demonstrates its ability to meet the solicitation requirements. Unless otherwise allowed, all questions shall be submitted by 4:30PM EST no later than ten (10) business calendar days of solicitation posting.

Offerors are encouraged to apply for certification as early as possible in order for processing and receipt of information to become complete in sufficient time to prepare a proposal before solicitation closing.

3.0 INSTRUCTIONS FOR SUBMISSION OF OFFERS

3.1 Submission

3.1.1 Submission, modification, revision, and withdrawal of proposals

(i) The Offeror shall submit the following information in electronic copy format; failure to do so will render an offer ineligible for award:

1. Technical Volume I.

2. Past Performance Volume II, including Past Performance Matrix, and Past Performance

Questionnaire.

3. Cost Volume III, containing the completed and signed request for proposal (RFP) package, with all representation certifications executed, and with prices in Section B.

(ii) Any proposal modification or revision not received/submitted by the exact time specified for receipt of offers is “late” and may not be considered. The solicitation will close at the exact date and time specified in the solicitation and Offerors will be unable to submit their proposal after that time.

(iii) Proposals may be withdrawn by written notice to the Contracting Officer provided such notice is received prior to contract award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

4. Small Business Subcontracting Plan Volume IV

Failure to submit a complete proposal prior to the solicitation closing date and time may render the proposal unacceptable.

3.2 Offer Expiration Date

Proposals in response to this solicitation shall be valid for 270 calendar days.

4.0 PROPOSAL FORMAT

4.1 General

Offerors must comply with the detailed instructions for the format and content of the proposal; proposals that do not comply with the detailed instructions for the format and content of the proposal may be considered non-responsive and may render the Offeror ineligible for award. The Offeror’s technical proposal must demonstrate an understanding of all requirements covered in the Statement of Work (SOW) and RFP terms and conditions. The resultant Offeror’s proposal will be incorporated into the contract by reference and the Offeror shall perform in accordance with the technical proposal presented with its proposal.

The electronic proposal shall be prepared so that when printed, the proposal meets the following format requirements:

8.5 x 11 inch paper Single-spaced typed lines 1 inch margins 12-point Times New Roman Font text No hyperlinks Microsoft Office 2010 or earlier (Word, Excel, Power Point)

The Offeror shall submit proposals in (1) electronic copy via email below:

Email: ivy.e.hosokawa.civ@us.navy.mil

The Offeror shall also submit one proposal in electronic copy to:

DoD SAFE Website: https://safe.apps.mil

4.1.1 Page Numbering

The Offeror shall use a standard page numbering system to facilitate proposal references. Number consecutive pages within sections. Charts, graphs and other insert materials shall be page-numbered as part of the page numbering system.

4.1.2 Page Limitations

Page limitations are identified for each volume/section of the proposal, as described in paragraph 5.0 below and will be treated as maximums. If exceeded, excess pages will not be read or considered in proposal evaluation. When both sides of a sheet display printed material, it shall be counted as two pages. Graphs, charts, and tables are included in the page count. The following are not included in the page limitations:

(i) Title/Cover pages

(ii) Tables of contents

(iii) Glossaries of abbreviations and acronyms

(iv) Subcontracting agreements, letters of intent, resumes, and subcontract agreements

(v) Proposal Cross-Reference Tables

4.2 Cover letter, provided as a separate file, of the proposal must provide the following:

(i) The solicitation number;

(ii) Cage Code;

(iii) The name, address, e-mail address, and telephone and facsimile numbers of points of contact for the Offeror and teaming subcontractors;

(iv) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation;

(v) Name, title, and signature of person authorized to sign the proposal.

(vi) A statement that the Offeror consents, meets and agrees with all terms, conditions, requirements, provisions, and amendments included in the solicitation. Offerors must meet all requirements at the time of proposal submission; or provide with their cover letter an acceptable plan to meet the requirements by the start date of the contract performance. Failure to meet all requirements at the time of proposal submission or provide an acceptable plan to meet the requirements by the start date of the contract performance may remove the Offeror from consideration of award. The following elements of the technical proposal shall be addressed in the cover letter:

Facility Security Clearance: The Offeror shall possess a Confidential facility security clearance from the Defense Security Service (DSS) as verified within the Industrial Security Facilities Database (ISFD). The Offeror shall provide the physical address of the facility and the current facility clearance level.

Personnel Security Clearances: All personnel must be cleared at the Confidential level, in accordance with the DD254, prior to directly charging support to the contract. Interim clearances are not acceptable. Personnel security clearances must be verified by the Offeror in the Joint Personnel Adjudication System (JPAS) and the Offeror shall state compliance in the cover letter.

Organizational Conflict of Interest (OCI) Certification/Mitigation Plan: The Offeror shall state compliance with the OCI clause L-209-H009 - Notification Of Potential Organizational Conflict(s) Of Interest (NAVSEA) (DEC 2019). If a potential conflict of interest exists at any tier, each potential prime Offeror is requested to notify the Contracting Officer within 14 days of the date of this solicitation and present an acceptable plan to neutralize any potential organizational conflict of interest. Those Offerors deemed to have a conflict of interest may be ineligible for award.

Personnel: The Offeror shall provide a statement that all proposed “key personnel” will be available upon contract award and non-key personnel and contingent hires within 30 days of Contract award.

Small Business Subcontracting Plan: The Offeror shall propose at least 5% to small businesses.

4.3 Cover Page, Table of Contents, Proposal Cross-Reference Table

Each proposal volume must include a Cover Page and a Table of Contents. The Cover Page shall identify the solicitation number, amendment number, proposal volume and title, and the Offeror’s name. Volume I shall include a Master Table of Contents and a Proposal Cross-Reference Table. The Proposal Cross-Reference Table shall indicate the required proposal content by solicitation section/page number and the section/page number where this content appears in the proposal.

4.4 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary which includes all abbreviations, acronyms and their corresponding definitions.

4.5 Cost Information

Cost or pricing information of any kind shall only be included in Volume III, Cost Proposal and Volume IV. Cost summary and back-up spreadsheets must be submitted in MS Excel format.

5.0 PROPOSAL ORGANIZATION

Factor 1 is of highest importance. Factor 2 and 3 are of equal importance and lower than Factor 1.

Volume I - TECHNICAL (Factor 1) (Not to Exceed 70 single-sided pages)

Offerors are to ensure that only Technical information is contained within Volume I. The technical proposal shall not exceed 70 single sided pages, not less than 12-point Times New Roman. The technical proposal shall not contain any hyperlinks or electronically imbedded links or cost/price information. The Government will only evaluate the first 70 single-sided pages. The Offeror’s technical proposal must demonstrate an understanding of all requirements covered in the Statement of Work (SOW) and RFP terms and conditions. The resultant Offeror’s proposal will be incorporated into the contract by reference and the Offeror shall perform in accordance with the technical proposal presented with its proposal.

Each technical proposal shall be specific, detailed and complete as to clearly and fully demonstrate that the prospective Offeror has a thorough knowledge and understanding of the requirements and has valid and practical solutions for technical problems. Statements that paraphrase the specifications or attest that Offeror will employ standard procedures are inadequate to demonstrate how the Offeror will comply with the requirements of the specifications.

The Offeror shall describe how it plans to accomplish the tasks associated with the following subfactors:

SUB-FACTOR 1: Standard Maintenance and Repair Processes (Not To Exceed 20 pages)

The Offeror shall provide suitable facilities, qualified labor, material, tools, equipment, and services required to support testing, removal, preservation, containment, installation, refurbishment, fleet technical assistance, maintenance and fleet modernization of MK 38 MGS (to include MK 38 Mod 2, MK 38 Mod 2 w/COAX and MK 38 Mod 3 MGSs with and without CUAS) under the cognizance of the GWSRP Manager.

Although not all inclusive, the Offeror’s support shall be in any of the following locations shipboard or in shore-based Contractor or Government facilities: San Diego, CA; National City, CA; Norfolk, VA; Chesapeake, VA;

Mayport, FL; Pascagoula, MS; Seattle, WA; Everett, WA; Tacoma, WA; Pearl Harbor, HI; Yokosuka, Japan;

Sasebo, Japan; Rota, Spain; and Manama, Bahrain.

The Contractor shall procure and kit all Standard Mandatory Materials listed in Appendix A of Reference 1 (TRS) in the SOW. The Contractor shall provide all consumable and/or expendable material necessary to meet the requirements of the SOW and listed in Appendix A of SOW Reference 1 (TRS).

The Offeror’s support shall be in accordance with applicable reference documents denoted in SOW and technical guidance and instruction identified by the GWSRP Manager or Government team lead designee, hereafter referred to as designee, at time of tasking to support specific fleet requirements. This support will be coordinated by the GWSRP Manager or designee, and in their absence, the Minor Caliber ISEA acting on the behalf of GWSRP Manager.

A list of technical references is provided below.

1. SW360-A2-TRS-010: Machine Gun System, 25mm, MK 38 MOD 2 Technical Repair Standard

2. SW360-AS-IIN-010: Machine Gun system, 25mm, MK 38 MOD 2 Installation Instruction

3. SW360-A2-MMO-A10 Rev 1: Machine Gun System, 25mm, MK 38 MOD 2, with or without Chain

Gun, 7.62mm, MK 52 MOD 0 Technical Manual

4. SW360-A2-MMO-A20 Rev 1: Machine Gun System, 25mm, MK 38 MOD 2, with or without Chain

Gun, 7.62 mm, MK 52 MOD 0 Illustrated Parts Breakdown

5. SW360-AY-MMO-010 MK 38 MOD 3 Machine Gun System Description, Operation, and

Maintenance Manual for MK 38 MOD 3 Machine Gun System

6. 05P1-99 Rev B Repair/Installation Method (RIM) Passive Counter Measure System (PCMS)

Installation Manual

7. ACD 05P12-05 Access, Material Control, and Disposal Manual for PCMS

8. NAVSEA Standard Items 009-32 (latest revision)

9. NAVSEA TS 9090-310 (latest revision)

10. ORDALT 89000 MK 52 MOD 0 7.62MM COAXIAL ORDALT FOR THE MK 38 MOD 2/3

25MM MACHINE GUN SYSTEM

11. ORDALT 89720 MK 52 MOD 0 7.62MM COAXIAL ORDALT FOR THE MK 38 MOD 2/3

25MM MACHINE GUN SYSTEM [For CVNs]

12. ORDALT 95825 MK 38 MOD 3 Cs-UAS ORDANCE ALTERATION

13. ORDALT 96964 MK 38 MOD 3 Cs-UAS ORDANCE ALTERATION [For CVNs]

14. RME 95889 MK 38 MOD 2 MOP Removal and Grip Assembly Installation

15. ORDALT 96980 MK 38 MOD 2 MOP Removal and Grip Assembly Installation [For CVNs]

The Offeror shall submit a detailed technical description of their approach to perform the requirements listed in the Government provided Statement of Work (SOW). Offeror’s proposals shall demonstrate an understanding of the Government requirements including any proposed innovations by the Offeror to performing the requirements.

SUB-FACTOR 2: Facilities and Equipment (Not to Exceed 20 Pages)

The Offeror shall provide a description of the facility(ies) necessary to comply with the applicable tasks in the SOW, specifically addressing requirements defined in SOW paragraph 3.2.2. They shall describe the office space, refurbishment, testing, and storage areas contained within facility(ies). They shall provide an overall floor plan of these facilities. The Offeror shall provide documentation showing facility(ies) meet and maintain all federal, state and local firearms license and/or permit requirements. They shall provide information as to the specific facilities and which they plan to utilize in support of the tasks in the SOW. If any of the listed facilities are contingent on contract award, the Offeror shall demonstrate their plan to ensure the facilities will be available within 30 days of contract award.

The Offeror shall provide a description of all tools and test equipment necessary to comply with the applicable tasks in the SOW. They shall provide information as to the specific equipment which they plan to utilize in support of the tasks in the SOW. If any of the listed equipment is contingent on contract award, the Offeror shall demonstrate their plan to ensure the equipment will be available within 30 days of contract award.

SUB-FACTOR 3: Personnel Resources (Not to Exceed 20 Pages)

The Offeror shall provide an organizational chart accompanied by position descriptions that identifies program management, on-site management, lead technical (mechanical and electrical) personnel, and all junior technical (mechanical and electrical) personnel that will support this contract, their level of involvement, and their location.

The Offeror shall describe personnel resources available for this contract and provide a list including experience and skill level of all personnel that will be assigned to this contract.

The Offeror shall demonstrate that its proposed personnel possess the technical knowledge and capability necessary to meet the requirements of the SOW. The Offeror shall state the employment status of proposed personnel (i.e., currently employed by Offeror or proposed with a signed Letter of Intent).

The Offeror shall describe how it plans to incorporate flexibility in its staffing plan to accommodate changing staffing requirements, and the ability to scale up or down as required, during the period of performance of this contract. The Offeror shall certify that the proposed key personnel will be available at the time of contract award, and non-key personnel and contingent hires within 30 days of contract award.

SUB-FACTOR 4: Quality Assurance (QA) Plan (Not included in the page limit)

The Offeror shall provide details of their Quality Management System (QMS) to ensure it complies with NAVSEA 9090-310 latest revision. The Offeror shall provide a copy of their Quality Management Plan and the other products required by the solicitation that meets the requirements of ISO 9001:2008. This document does not count against the page limitation of the technical proposal.

SUB-FACTOR 5: Management Plan (Not to Exceed 10 Pages)

The Offeror shall provide a Management Plan that describes how the Offeror intends to manage and coordinate the efforts of this task order, including planning, assigning responsibility, controlling personnel, controlling utilization of resources, tracking deliveries, and periodically monitoring performance and obtaining feedback.

The Management Plan shall describe the proposed subcontractors or team members, the planned division of tasks within the team, why the teaming agreements will benefit the Government and aid the contractor in achieving the requirements and objectives of the effort, the management structure for coordinating and controlling subcontractors and/or team members, subcontractor deliveries to the prime and payment tracking, points of contact and the sole bearer of ultimate responsibility for performance.

The Management Plan shall also describe the how the Offeror plans to coordinate communications with NSWC IHD, Picatinny Detachment staff.

Volume II - PAST PERFORMANCE (Factor 2) (No Page Limit)

Past performance information shall be provided for the Prime and all subcontractors in order to develop an Offeror's past performance rating.

The Offeror shall submit a summary of the Offeror’s relevant corporate experience; this summary shall not include the experience of the Offeror’s personnel. The summary shall contain a description of the Offeror’s relevant experience, within the past five (5) years, performing efforts similar to those in the SOW. The summary shall not parrot the SOW task descriptions, as that is ineffective in supporting the Offeror’s claim of having gained relevant experience. The Offeror shall discuss relevant work processes and procedures associated with performing the individual task work and the nature, difficulties, uncertainties and risks associated with performing the kind of work that will be required under the SOW. The narrative shall also address the beneficial experience gained from previous contracts or subcontracts the Offeror has performed.

Past performance information is one indicator of an Offeror’s (to include prime and subcontractors) ability to perform the contract successfully. In the evaluation of an Offeror’s past performance, the Government will use Contractor Personnel Assessment Reporting System (CPARS) as the primary source of past performance information and reserves the right to use relevant performance within the past five years. Relevant and timely past performance information in the CPARS including the Federal Awardee Performance and Integrity Information System (FAPIIS) will be considered during the evaluation of an Offeror’s past performance. If Offerors are aware of any negative information in CPARS, they may address any extenuating circumstances in this section.

Using the Past Performance Matrix (as listed in Section J), the Offeror and all subcontractors shall provide a separate list of relevant contracts that were performed within the last five years. Contracts that are listed in CPARS are preferred. The list for the Prime shall contain no more than seven relevant contracts. In addition, each subcontractor shall complete a separate matrix and provide no more than seven relevant contracts. The identified relevant contracts shall focus on performance that is relevant to the current solicitation requirement cited in the Scope of this solicitation. Relevancy includes similarity of item, complexity and dollar value. With respect to relevancy, more relevant past performance will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment than past performance of lesser relevance. If the Offeror has no relevant past performance within the last five years or cannot provide a list of relevant contracts, then the Offeror must provide an explanation.

Past Performance Questionnaires (as listed in Section J) only apply to relevant contracts for which performance information is not available through CPARS. The Offeror and subcontractors shall submit the Past Performance Questionnaire to all their references listed on the Past Performance Matrix that have NO CPARS contracts, and shall request the references to complete the Past Performance Questionnaire and return it directly to Ivy Hosokawa at ivy.e.hosokawa.civ@us.navy.mil. All questionnaires must be received by the closing date and time of the solicitation.

In order to facilitate the evaluation of Past Performance the Offeror must complete the required information below:

(a) Pursuant to FAR 42.1502, this contract is subject to DoD's Contractor Performance Assessment System (CPARS). CPARS is an automated centralized information system accessible via the Internet that maintains reports of contractor performance for each contract. CPARS is located at https://www.cpars.gov. Further information on CPARS is available at that website.

(b) Under CPARS, the Government will conduct annual evaluations of the contractor's performance. The contractor has fourteen (14) days after the Government's evaluation is completed to comment on the evaluation. Day 15 after the evaluation sent to the contractor the evaluation is available in CPARS with or without the contractor comments.

The evaluation is marked “Pending”. Contractor may send comments on days 15-60 if not previously provided. If contractor sends comments, CPARS is updated to reflect contractor comments and “Pending” marking removed.

Day 61 evaluation sent to Assessing Official (AO) and contractor may no longer send comments. The opportunity to review and comment is limited to this time period and will not be extended. Failure to review the report at this time will not prevent the Government from using the report.

(c) The contractor may request a meeting to discuss the CPAR. The meeting is to be requested via e-mail to the CPARS Program Manager no later than seven days following receipt of the CPAR. A meeting will then be held during the contractor’s 60-day review period.

(d) The CPARS system requires the Government to assign the contractor a UserID and password in order to view and comment on the evaluation. Provide the name(s) of at least one individual (not more than three) that will be assigned as your Defense Contractor Representative for CPARS.

Name Phone E-mail Address (optional)

(e) Any changes in designated contractor personnel shall be the sole responsibility of the contractor to notify the contract specialist, AO and the CPARS Focal Point when changes occur.

Volume III - COST (Factor 3) (No Page Limit)

REMINDER: It is imperative that Offerors label all cost or price files with Volume III, company name and a unique identifying name which is reflective of the contents of the file.

This volume is the only volume that shall contain cost information. There is no limitation on the number of pages or print size for the cost proposal. All Attachments submitted under Volume III (Factor 3) shall be clearly identified.

The Cost Volume shall include the completed RFP document, with Section B, pricing filled in. The Cost Volume shall include any available pricing information to facilitate the price analysis that will be performed in evaluating the proposal (i.e., price breakdown, catalog pricing, past pricing history, etc.).

Contractors will be asked to provide pricing for work specified in the Statement of Work for each SPMR location.

Attachment F outlines the anticipated SPMR quantity requirements and locations for each contract year. The contractor will be asked to bid pricing in accordance with the solicitation and Statement of Work at the locations listed in the Attachment F spreadsheet. The evaluators will base their analysis on contractors pricing provided.

The price information shall include data regarding the general financial condition of the Offeror and specific plans for financing the proposed contract. The Government has no plans to provide any financial assistance.

The Cost Volume shall also include all executed representation certifications.

To assist the Government in determining cost reasonableness/realism for this effort, it is required that the Offeror provide enough detailed cost information with the offer to make this determination. In preparing the cost proposal, it is essential that Offeror breakout and identify separately for each year of the contract, the following types of cost elements listed below. The following is only an example of the various types of cost elements which may be applicable but not necessarily limited to:

(a) DIRECT LABOR - Identify the various labor categories intended for use under this contract including the number of labor hours, labor rates, and total cost for each labor category proposed for each year of the contract. The labor specified under this category shall only be for the prime contractor's direct labor and shall not include any subcontracted labor. (See subcontracted labor below).

(b) FRINGE BENEFITS - If applicable and in accordance with your normal accounting procedures, identify the fringe benefit rate(s) and total fringe benefit cost being proposed and identify the cost elements for which the fringe benefit rate is being applied.

(c) OVERHEAD - Identify the current and/or projected overhead rate(s) and total overhead cost being proposed under this solicitation and identify the various cost elements for which overhead is being applied.

(d) SUBCONTRACTING LABOR - Identify (if applicable), any proposed subcontracting labor intended for use under this contract. Identify the labor categories for which subcontracting is being proposed and include the subcontractor's direct labor rates, number of hours proposed for each labor category, fringe benefits, overhead, G&A, fee, etc., that has been submitted by the subcontractor to the prime contractor for consideration under this contract.

(e) GENERAL & ADMINISTRATIVE EXPENSE - Identify the G&A rate(s) and the total G&A cost proposed and identify the various cost elements for which the G&A is being applied.

(f) FEE - Identify the fee rate and total amount proposed and identify the various cost elements for which the fee is being applied.

The Offeror shall submit its cost proposal in accordance with the format entitled “Cost Summary Format” contained in Section J of the solicitation. Prime contractors and all subcontractors MUST provide their company name; complete address; point of contact with phone number; and solicitation number at the top right of the “Cost Summary Format” template (Attachment G). Service Contract Act labor categories shall be identified by the Offeror. Do not lock any cells. Locked cells will make it difficult for the Government to evaluate the cost proposal.

The Offeror shall provide a narrative to explain any assumptions and the application of all burdens. This narrative shall be included as an attachment and cross referenced to the specific section of the cost proposal.

In accordance with FAR 52.244-2, when subcontractors and/or consultants are proposed, the Prime shall clearly identify their cost information to include a description of the supplies or services to be subcontracted; identification of the type of subcontract to be used; identification of the proposed subcontractor; and the proposed subcontract price. In addition, the Prime shall identify the labor category, employee name, and hours of all proposed subcontractors and/or consultants in accordance with the format prescribed in the Cost Summary Format (Attachment G). Offerors may expand the template by inserting additional lines to reflect the work force being proposed. The prime shall instruct subcontractors and/or consultants to submit supporting cost proposals in the same format as required for the Prime. Subcontractor and/or consultant proposals should only reflect their proposed hours and costs. If a proposed subcontractor and/or consultant does not want to disclose detailed pricing information to its prime contractor, then the subcontractor and/or consultant shall submit complete cost proposal spreadsheets in accordance with the following instructions:

The submission must include the solicitation number and the name of the prime contractor.

(a) Assumptions made in preparing the cost proposal. Any qualifications to any requirement of the cost proposal preparation process. Any inconsistency, whether real or apparent, between promised performance and cost shall be explained.

(b) ONE COPY OF YOUR COST PROPOSAL SHALL BE SENT TO YOUR COGNIZANT DCAA

CONCURRENT WITH THE SUBMISSION TO THE PROCURING CONTRACTING OFFICER.

YOUR PROPOSED SUBCONTRACTORS, IF ANY, SHALL BE INSTRUCTED TO DO THE SAME.

Provide confirmation and date that copies of this cost proposal were submitted to DCAA, along with a current telephone number and point of contact.

(c) List of subcontractors that are submitting cost information independently. Cost data provided separately by a subcontractor or consultant should be received by the time and date specified for receipt of proposals. The prime contractor shall be responsible for justifying the reasonableness of each subcontractor’s or consultant’s cost, and this reasonableness analysis shall be submitted in this Volume.

(d) Briefly describe information concerning the general financial condition of your firm and specific plans for financing the proposed contract, including the most recent income statement and balance sheet or equivalent financial statement.

(e) If you are currently being audited or have been audited by Defense Contract Audit Agency (DCAA) within the past twelve months, it is requested that the name, phone number and location of the assigned DCAA office be furnished with your proposal along with the audit number.

(f) State the source and date of acceptance of adequacy of the Offeror's accounting system.

(g) If the Offeror has an approved Purchasing System in accordance with FAR Part 44, provide the source and date of latest review. If the Offeror does not have an approved Purchasing System, state what processes are used for purchases of such items as materials, travel, and training.

(h) State whether direct labor rates are subject to a Forward Pricing Rate Agreement (FPRA) with the Government. If so, the Offeror shall attach a copy of the FPRA as Attachment (1) to the Volume IV - Cost Proposal.

(i) If the Offeror is aware of differences between DCAA recommended rates and the rates proposed, the Offeror shall identify the specific rates and explain the differences. This includes labor rates, indirect rates, material burdens, and G&A rates.

(j) State the escalation rate used for each year and the basis for this particular rate. Escalation shall not be applied to labor categories listed on the Department of Labor (DOL) Wage Determination.

(k) The cost proposal must furnish an explanation of the Offerors "company policy" on the accumulation of costs for vacations, sick leave, holidays, and other compensated leave or time off.

(l) Describe how the Offeror treats, for accounting purposes, the costs of employee training and whether such training occurs during the normal work week or outside the normal work week. Also, the Offeror shall define how Government-sponsored training costs are kept separate from contractor-training costs.

(m) It is recognized that some of the labor category titles used in the RFP may not exactly match the titles normally used in particular company operations. Accordingly, in order to permit a rapid comparison between the labor team proposed in response to this RFP and the Offerors actual labor mix, each proposal must provide the following:

(i) Direct labor rates related to the labor categories specified in the RFP.

(ii) A statement of the Offerors normally used nomenclature for each labor category included herein, together with a copy of the Offerors own position description for each labor category.

(iii) A statement of any other labor categories and related qualifications between any category established herein and the…